HomeMy Public PortalAbout08 12 2022 Agenda with back-up
August 5, 2022
MAYOR: Scott W. Morgan
VICE MAYOR: Thomas W. Stanley
COMMISSIONER: Paul A. Lyons W. Garrett Dering
Joan K. Orthwein
Thomas A. Smith
REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 12, 2022 AT 9:00 A.M.
IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, l00
SEA ROAD, GULF STREAM, FLORIDA.
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes of the regular meeting held on July 8, 2022.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. September 9, 2022, at 4:00 P.M.
2. September 9, 2022, at 5:01 P.M. (Tentative Budget)
3. September 21, 2022, at 5:01 P.M. (Final Budget)
4. October 14, 2022, at 9:00 A.M.
5. November 11, 2022, at 9:00 A.M.
6. December 9, 2022, at 9:00 A.M.
VII. Communication from the Public (3 min. maximum)
VIII. PUBLIC HEARING
A. Declaration of Ex-Parte Communication
B. Administer Oaths
C. Applications for Development Approval
1. An application submitted by Matt Wolf, as Agent for Steven
Streit, owner of the property located at 590 Wright Way,
Gulf Stream, Florida, legally described as a parcel of
land in Sections 3 and 4, Township 46 South, Range 43
East, Palm Beach County FL.
a. Demolition Permit to remove existing 398 sq. ft. of
a single-story porch.
b. Special Exception to permit a new 500 sq. ft. single-
story porch resulting in increased side and rear
setbacks.
c. Level 3 Architectural/Site Plan Review to permit the
construction of a new 500 sq. ft. single-story porch.
2. An application submitted by Richard Gould, as Agent for
Dan Dorsheimer, owner of the property located at 945
Indigo Point, Gulf Stream, Florida, legally described as
Lot 72, Place au Soleil (Less Parcel in OR2172P1699).
a. Demolition Permit to remove existing structures.
b. Special Exception to permit 300 sq. ft. of covered,
unenclosed area that exceeds the maximum permitted
floor area ratio.
c. Level 3 Architectural/Site Plan Review to permit the
construction of a new 5,290 sq. ft. two-story, West
Indies style single family dwelling with two-car
garage, covered patio, deck and swimming pool.
AGENDA CONTINUED
3. An application submitted by Richard Brummer, as Agent for
Joseph and Laura Pehota, owners of the property located at
996 Pelican Lane, Gulf Stream, Florida, legally described
as S/D OF 9-46-43 NLY 109 FT OF WLY 94.52 FT OF E 227.50
FT OF LT 25.
a. Demolition Permit to demolish existing structure.
b. Land Clearing Permit to clear existing vegetation from
the building site.
c. Variance to reduce the minimum rear setback applicable
to the Property from 30’ to 21’.
d. Variance to increase the minimum Floor Area Ratio
applicable to the Property from 33% to 35.25% (Section
70-71, Code of Ordinances, Floor Area Ratios)
e. Variance to reduce the pool setback applicable to the
Property from 20’ to 2’ (Section 70-74, Setbacks)
f. Level 3 Architectural/Site Plan Review to permit the
construction of a new two-story Anglo-Caribbean style
single family dwelling with 2 car garage, four
bedrooms, a bonus room and a swimming pool.
IX. Reports.
A. Town Manager
1. Utility Undergrounding
2. Update-Rezoning Request for Auto Dealership West of
Place Au Soleil
3. Discussion-Securing Maintenance Area
4. Installation of Tree Farm
5. Interlocal Agreement Between The Town Of Highland Beach
And The Town of Gulf Stream For Building Department
Services.
6. Budget Discussion
B. Architectural Review & Planning Board
l. Meeting Dates
a. August - No Meeting
b. September 22, 2022, at 8:30 A.M.
c. October 27, 2022, at 8:30 A.M.
d. November 17, 2022, at 8:30 A.M.
e. December 22, 2022, at 8:30 A.M.
C. Finance Director
l. Financial Report for July 2022.
2. Water Usage
D. Police Chief
l. Activity for July 2022.
X. Items for Commission Action.
A. Construction Management & Inspection Services for Bluewater
Cove Civil Site Improvements
B. Police Communications Agreement
C. Ordinance No. 22/6; AN ORDINANCE OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE
TOWN CODE OF ORDINANCES AT CHAPTER 42, BUILDINGS AND BUILDING
REGULATIONS, ARTICLE II, CONSTRUCTION STANDARDS; SECTION 42-26
ADOPTION OF CODES BY REFERENCE; AND SECTION 42-27 ISSUANCE OF
PERMITS, INSPECTIONS, PROVIDING FOR REPEAL OF ORDINANACES IN
CCONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES.
D. Items by Mayor & Commissioners
XI. Adjournment.
AGENDA CONTINUED
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM, ON JULY 8, 2022, AT 9:00 A.M. IN
THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, l00 SEA
ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan Mayor
Thomas W. Stanley Vice Mayor
Thomas A. Smith Commissioner
Also Present &
Participating: Gregory Dunham Town Manager
Edward Nazzaro Asst. Town Attorney
Edward Allen Chief of Police
Rita Taylor Town Clerk
Absent w/Notice: Paul A. Lyons Commissioner
Joan K. Orthwein Commissioner
IV. Minutes
A. Regular Meeting of June 10,2022
Commissioner Smith made a motion to approve the minutes of
the regular meeting on June 10, 2022. Vice Mayor Stanley seconded the
motion with all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
VII. B will be the Auditor’s Report and XI. A. will be Resolution
22-03, which will move the other items to B. and C.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. August 12, 2022, at 9:00 A.M.
2. September 9, 2022, at 4:00 P.M.
3. October 14, 2022, at 9:00 A.M.
4. November 11, 2022, at 9:00 A.M.
5. December 9, 2022, at 9:00 A.M.
B. Tentative Budget Hearing
1. September 9, 2022, at 5:01 P.M.
C. Final Budget Hearing
1. September 21, 2022, at 5:01 P.M.
Mayor Morgan called attention to the meeting dates and
stated that he would not be present for the August meeting nor the Final
Budget Hearing on September 21, 2022.
VII. A. School Board Member Erica Whitfield-State of Education Report
Mrs. Erica Whitfield gave a detailed report and stated that
after two years of being in a pandemic, and even though Palm Beach
County was one of the first to resume in-person classes in September of
Minutes of Town Commission
Regular Meeting July 8, 2022 @ 9:00 A.M.
2020, it had been very difficult for the kids to acclimate. She stated
that Palm Beach County remained an A District, which is a testament to
the teachers in recovering from the pandemic. Mrs. Whitfield stated
that safety and security was a priority as well as having a Behavioral
Health Specialist in each school. She stated that the penny tax had
been able to purchase computers for every student during the pandemic,
which helped to keep the A rating. Mrs. Whitfield stated that 6.875
mils, which was set by the state, is how schools are funded. Mayor
Morgan thanked her for coming and for her enthusiasm in the position she
holds.
B. Auditor’s Report
1. Presentation by Ron Bennett
Mr. Ron Bennett gave a detailed presentation and stated
that the Town had a clean report.
VIII. Communication from the Public (3 min. maximum)
Mr. Robert Ganger, Town resident, stated that with the imminent
closing of Ellie’s Diner, he recalled that the first meetings regarding
undergrounding had taken place at Ellie’s. He went on to say that he was
very pleased that the project was ending and happy that the Town had
decided to go down this path. Mayor Morgan thanked Mr. Ganger for his
leadership in initiating the undergrounding project.
Mr. Bob Burns, Town resident, asked if there had been any more
discussion regarding making Lakeview one-way in and Banyan one-way out.
Mayor Morgan stated that it had been reviewed and evaluated by the
police department and at this time it had been decided to keep things
the way they are. He added that the school was going to be addressing
their ingress and egress, which should help the situation.
IX. PUBLIC HEARING
A. Declaration of Ex-Parte Communication
There was none.
B. Administer Oaths
Town Clerk Taylor swore in Richard Brummer, Joe Pehota,
Cristofer Bennardo, Rebecca Travis, Jeff Hiscock and Sira
Prinyavivatkul.
C. Applications for Development Approval
1. An application submitted by Richard Brummer, as Agent for
Joseph and Laura Pehota, owners of the property located at
996 Pelican Lane, Gulf Stream, Florida, legally described
as S/D OF 9-46-43 NLY 109 FT OF WLY 94.52 FT OF E 227.50
FT OF LT 25.
a. Demolition Permit to demolish existing structure.
b. Land Clearing Permit to clear existing vegetation from
the building site.
c. Variance to reduce the minimum rear setback applicable
to the Property from 30’ to 21’.
2
Minutes of Town Commission
Regular Meeting July 8, 2022 @ 9:00 A.M.
d. Variance to increase the minimum Floor Area Ratio
applicable to the Property from 33% to 35.25% (Section
70-71, Code of Ordinances, Floor Area Ratios)
e. Variance to reduce the pool setback applicable to the
Property from 20’ to 2’ (Section 70-74, Setbacks)
f. Level 3 Architectural/Site Plan Review to permit the
construction of a new two-story Anglo-Caribbean style
single family dwelling with two-car garage, four
bedrooms, bonus room and swimming pool.
Mr. Richard Brummer, Architect, gave a detailed
PowerPoint presentation. Mayor Morgan asked why he thought they were
entitled to the variances. To answer Mayor Morgan, Mr. Cristofer
Bennardo, legal representation for the Pehota’s, gave a detailed
presentation on the request for the variances that were all relative to
the 707 sq. ft. sliver of land contiguous with the Gulf Stream parcel of
land. Mr. Bennardo explained that this parcel was outside the Gulf Stream
town limits and when investigating further, it was found that it didn’t
belong to the City of Delray Beach either, so it was basically a “lost
parcel”. Mr. Bennardo then went through the eight requirements of a
variance addressing each one. He added that the solution would be to
annex this parcel into the Town, and they would like to pursue this.
Mayor Morgan thanked him for the thorough evaluation and agreed this was a
very unique situation. Commissioner Smith asked if there had been any
comments from neighbors to which Assistant Town Attorney Nazzaro answered
that the Town had received a phone call from a neighbor stating they
thought the house was too large and inconsistent with the neighborhood.
Mayor Morgan stated he had to look at the application literally and only
look at parcel one since parcel two was not in the Town of Gulf Stream and
that would make the lot an interior lot and the house was too large for
the interior lot. With that said, he added that he could not go along
with the variance as it didn’t meet criteria 3, 4, 5 and 8. Mr. Pehota
argued that it was one property and they had no knowledge that the parcels
weren’t both located in Gulf Stream and felt the house was not a mansion
and would fit well within the neighborhood stating that his house would be
smaller than other houses on Pelican Lane. He added it would be much
nicer than the house that was presently there. Discussion was made
regarding whether to look at the lot as a waterfront or an interior lot.
Mayor Morgan asked where the taxes were being paid to which Assistant Town
Attorney stated he had spoken with an attorney from Delray Beach, and they
did not have the parcel annexed to Delray, but the Pehota’s were paying
the taxes to Delray Beach.
The architectural style of the home was discussed, and Mr. Brummer
stated they were doing an inspiration of the Anglo Caribbean style. The
Commission did not like the stair tower feature on the front façade and
thought the house was missing some Anglo Caribbean elements, specifying
shutters and vertical muntins missing on the windows and stating that the
windows were too large for Anglo Caribbean. Mr. Brummer asked for some
3
Minutes of Town Commission
Regular Meeting July 8, 2022 @ 9:00 A.M.
direction regarding the stair tower and Commissioner Smith stated it
needed some architectural element to break up the verticality of the
tower. Mayor Morgan also noted that the glass front door needed to be wood
to be Anglo Caribbean and added that this house looked contemporary in
design and not Anglo Caribbean. After much discussion, it was decided to
defer the application to the next Commission meeting in August so that the
applicant didn’t have to go back to the ARPB. It was also decided that
suggestions made by the Commission needed to be done to make the house
more Anglo Caribbean and to pursue annexation with the Town for the second
parcel.
Commissioner Smith made a motion to defer the application to the
Commission Meeting on August 12, 2022. Vice Mayor Stanley seconded the
motion with all voting AYE at roll call.
X. Reports.
A. Baxter/Woodman
1. CIP Core Area Improvements
Rebecca Travis stated they would be giving a preliminary
design update and she gave a presentation on the roadway improvements,
then Jeff Hiscock spoke about the drainage, and Sira Prinyavivatkul
spoke about the water elements. After those items were discussed,
Rebecca Travis spoke about the cost and schedule. Due to inflation, she
added they had put a 30% contingency instead of a 20% contingency and
was hopeful that this being a year out, that inflation would go down and
supply and demand be in a better state. She stated it was a generous
cost estimate at a preliminary level and it would be fine-tuned when
they got into the finer points of the design.
Mayor Morgan recessed the meeting at 11:25. A.M. and called the
meeting back to order at 11:35 A.M.
B. Town Manager
1. Utility Undergrounding
Town Manager Dunham stated that there were 18-20 poles
that remained out of 60 and he expected them to be down in a couple of
weeks. The Commission commented at how beautiful everything was
looking.
2. Update-Rezoning Request for Auto Dealership West of
Place au Soleil
Assistant Town Attorney Nazzaro gave an update stating he
and ARPB Chairman, Malcolm Murphy, had attended the meeting on June 20,
2022, and had spoken in opposition, but that the rezoning request had
passed 6-1 in favor of the auto dealership. Mr. Nazzaro added that he
was still trying to obtain concessions from the dealership for the Town.
3. Inter-local Agreement for Building Department Services-
Highland Beach
Town Manager Dunham stated that Assistant Town Attorney
Nazzaro had drafted an Interlocal Agreement with Highland Beach for them
to present at their July 19, 2022, meeting and if their Commission
4
Minutes of Town Commission
Regular Meeting July 8, 2022 @ 9:00 A.M.
approved, a special meeting could be called for our Commission to
approve the ILA. Vice Mayor Stanley questioned how things would be
processed with Highland Beach and if there would be a backlog to which
Assistant Town Attorney Nazzaro thought they would be processed in the
order that they came in and no preferential treatment would be given to
Highland Beach applications. Mayor Morgan thought they should get that
clarification.
C. Architectural Review & Planning Board
l. Meeting Dates
a. July 28, 2022, at 8:30 A.M.
b. August - No Meeting
c. September 22, 2022, at 8:30 A.M.
d. October 27, 2022, at 8:30 A.M.
e. November 17, 2022, at 8:30 A.M.
f. December 22, 2022, at 8:30 A.M.
Mayor Morgan called attention to the meeting dates.
D. Finance Director
l. Financial Report for June 2022
Town Manager Dunham stated Delray Beach was going to be
raising their water rates. CFO Tew stated the rates went up on July 1,
2022, and it would be noted on the next bill that the rate went up 5.32%
and would raise rates for the next five consecutive years and they would
be substantial. Assistant Town Attorney noted that the Town’s agreement
with Delray will end in 2023 so we would be re-negotiating that contract
and they had already been in discussions with Delray Beach regarding
this renewal.
E. Police Chief
l. Activity for June 2022
Chief Allen requested that the report be accepted as
submitted and added there was a lot of construction still going on that
was keeping the police department busy. He added that a boat had come
ashore and when the Gulf Stream PD arrived at the scene, border patrol,
customs and the sheriff’s office were already present, and they were
told that an 85-year-old woman had been able to escape.
Mayor Morgan accepted all reports as submitted.
XI. Items for Commission Action.
A. Resolution 22-03; A RESOLUTION OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ESTABLISHING
WATER RATES AND CHARGES BY RESOLUTION AS PROVIDED IN ORDINANCE
NO. 03/4 AMENDING CHAPTER 34 UTILITIES AT ARTICLE II SECTION
34-26 FOR THE OPERATION OF THE WATER DISTRIBUTION SYSTEM FOR
THE TOWN, PROVIDING AN EFFECTIVE DATE.
Assistant Town Attorney Nazzaro explained that CFO Tew had
just mirrored a resolution from 2015 permitting the Town to set water
rates by resolution. CFO Tew stated that it was reflecting the increase
5
Minutes of Town Commission
Regular Meeting July 8, 2022 @ 9:00 A.M.
in water rates from Delray Beach, and she would be bringing a resolution
every time Delray increased their rates over the next five years.
Vice Mayor Stanley made a motion to approve Resolution 22-03.
Commissioner Smith seconded the motion with all voting AYE at roll call.
B. Presentation of Proposed Budget
1. Budget Consideration
Town Manager Dunham stated that the source of revenue for
the Town’s General Fund is the Ad Valorem Tax and over the last five
years, the Town has either lowered its Ad Valorem Tax Rate or set it at
the rolled back rate with the results being that the General Fund
Revenues over the last five years have basically been the same at
4,600,000 to 4,700,000. Mr. Dunham gave the numbers for the existing
year (2022) budgeted ad valorem proceeds which were $4,626,948 and added
that if the Town used the 2023 rolled back rate the numbers would be
$4,673,891, but if they stayed at the 2022 millage rate the proceeds
would be $5,225,242. Mr. Dunham then went over the Town’s current
taxable value and what was estimated for 2023. He stated that a water
valve exercise machine, two police cruisers and equipment would need to
be purchased.
Mr. Anthony Beltran, Water Supervisor, explained that the town
has 87 valves and that they were exercising them by hand at the present
time, which was very time consuming and laborious. He added that by
Health Code, the valves must be exercised twice a year and with the
exercise machine, they would be doing it more often which would help the
valves operate more efficiently.
Town Manager Dunham stated the Town always budgeted for weather
related contingencies and that a truck also needed to be purchased and
that wasn’t listed in the report. He noted that the Town was in the
fifth year of its 10-year Capital Improvement Plan and the sixth year
would begin in October of 2022. Mr. Dunham stated that Gulf Stream had
a talented workforce, and it was important to retain them. He added he
was recommending a 5% COLA, and in addition to that, a one-time
Inflation Correction that would not be added to the base salary of the
individual. He noted that the Inflation Correction would not apply to
the Town Manager, Town Clerk, Chief of Police, or the Captain of the
Police. Mr. Dunham stated that when looking at COLA, they relied on the
CPI of Miami-Dade County, Ft. Lauderdale, and West Palm Beach. This
year the CPI for those counties was 9.6% as of April, thus, to be
competitive in the market, he was suggesting 5%. Mr. Dunham stated that
the present administrative staff had been together for eight years and
it was important to keep them, although the inflation issues were
affecting COLA’s. He mentioned he wanted to stay competitive with other
towns and stated that the Town of Manalapan had given a 5% COLA increase
in February and were doing another 5% in October, as well as considering
an Inflation Correction. Mr. Dunham suggested discussing personnel
items in more detail at the August meeting.
6
Minutes of Town Commission
Regular Meeting July 8, 2022 @ 9:00 A.M.
Mayor Morgan was not comfortable with the Inflation Correction,
and he gave kudos to CFO Tew for all the time spent working on it and
the percentages based on salary. He felt it was the wrong approach. He
thought the 5% COLA was consistent with neighboring towns as well as the
Federal Government. Mayor Morgan stated that fuel costs were what was
driving inflation and it had doubled since January of 2021. He felt
more comfortable with an amount to compensate employees across the board
and not based on their income. Mayor Morgan stated that CFO Tew had
come up with the number of days worked per year and 25 miles each way
for the commute and gave the IRS mileage rate to come up with a figure.
He thought that was the approach the Town should take, and it would not
apply to those employees who receive a car allowance. Mayor Morgan
wanted it to be fair for all the employees of the Town and if it was
based on salary, it was not fair. Town Manager Dunham stated that he
was sure the employees would be appreciative of any type of inflation
correction.
2. 2021-2022 Millage Rate
Commissioner Smith expressed concern that with rising
costs in compensation and supply costs, he thought the residents should
expect or realize that it would need to be paid through real estate
taxes or a small increase. He suggested to land somewhere between last
year’s rate and the rollback rate even though he had been assured by
Town staff that the budget could be met without doing that. Mr. Dunham
wanted to qualify that he and CFO Tew felt comfortable with the rollback
rate, but they did not think it would be sustainable in the near future.
CFO Tew agreed and added that she hadn’t anticipated the updated 30%
contingency from Rebecca Travis on the CIP Project. Mrs. Tew added that
because of that, she would not go with the rollback rate at this time.
The Commission agreed they were all surprised at the 30% contingency
numbers given by Baxter & Woodman.
Mayor Morgan stated in looking at the budget, he didn’t think
they should go with the rollback rate either and should consider keeping
the millage rate from last year. Vice Mayor Stanley agreed.
Commissioner Smith wanted to know the history of the millage rate for
the Town and CFO Tew explained that the Town had been at the rollback
rate or below it for the last five years.
Mayor Morgan stated that the 2021-22 Millage Rate was 3.6724.
3. Proposed Millage Rate for Fiscal Year 2022-2023
Vice Mayor Stanley made a motion that the proposed Millage
Rate for Fiscal Year 2022-23 is 3.6724. Commissioner Smith seconded the
motion with all voting AYE at roll call.
4. Certification of Rolled Back Millage Rate
Vice Mayor Stanley made a motion to certify the 2023
rolled-back rate of 3.2849. Commissioner Smith seconded the motion with
all voting AYE at roll call.
7
Minutes of Town Commission
Regular Meeting July 8, 2022 @ 9:00 A.M.
5. Date of First Public Hearing-Tentative Budget Adoption
Vice Mayor Stanley made a motion that September 9, 2022,
at 5:01 PM would be the Public Hearing for the Tentative Budget
Adoption. Commissioner Smith seconded the motion with all voting AYE at
roll call.
6. Date of Second Public Hearing-Final Budget Adoption
Vice Mayor Stanley made a motion that September 22, 2022,
at 5:01 PM would be the Public Hearing for the Final Budget Adoption.
Commissioner Smith seconded the motion with all voting AYE at roll call.
C. Items by Mayor & Commissioners
There were none.
XII. Adjournment
Mayor Morgan adjourned the meeting at 12:22 P.M.
Reneé Basel
Deputy Town Clerk
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Town of Gulf Stream
TOWN OF GULF STREAM, FLORIDA
APPLICATION FOR DEVELOPMENT APPROVAL
This form is to be used for all development review applications to be heard by the Town of Gulf Stream
Architectural Review and Planning Board, Board of Adjustment and/or Town Commission. To complete the
form properly, please review the accompanying Town of Gulf Stream Instruction Manual for Application for
Development Review Form. Failure to complete this form properly will delay its consideration.
ARPB File
PART II. GENERAL INFORMATION
To be completed by all applicants.
A. Project Information
I.A.1. Project/Owner Name: Stephen and Jennifer Streit
I.A.2. Project Address: 590 Wright Way
I.A.3. Project Property Legal Description:
A parcel of land in Sections 3 and 4, Township 46 South, Range 43 East, Palm Beach County FL
I.A.4. Project Description (describe in detail, including # of stories, etc.)
Demolition of existing 398 sq foot single story porch and construction of
a new 500 sq foot single story porch
I.A.5. Square Footage of New Structure or Addition: 500 sq feet (102 sq ft net of demolished structure)
Architectural style: Bermuda
I.A.6. Check all that apply: 5 Architectural/Site Plan Review North Ocean Boulevard Overlay (complete
section B) ❑ Demolition of Structures (complete section C) ❑ Land Clearing (complete section D)
❑ Special Exception (complete section E) E Variance (complete section G) D Non-residential uses
(complete Section F)
I.A.7. Proposed F.F.E: +5.39' existing to remain Type of Foundation: existing to remain
B. Owner Information
I.B.1. Owner Address: 590 Wright Way, Gulf Stream, FL 33483
I.B.2. Owner Phone Number: 7 3 3198 Fax:
1.B.3. Owner Signature:
C. Agent Information
LC.1. Agent Name and Firm Name:
I.C.2. AgentAddress:4 , (((6$W tpT"A','e SuiIr
I.C.3. Agent Phone Number (O Cell Fax 33`{t{
I.C.4. Agent Signature:
Official Use Only
Pre-App Date: ARPB Date:
App Date: Recommendation:
Com Date: TC Date:
Decision:
Application for Development Approval, Form ADA.32000 Page 2
September 2004
Town of Gulf Stream
PART III. PROJECT DESCRIPTION AND JUSTIFICATION
To be completed by all applicants after pre -application conference with Town Staff. Please be concise but
brief. Attach additional sheets only when necessary and be sure to include the appropriate and complete
question number for each response.
A. Project Description and Justification
III.A.1. In what zoning district is the project site located? GuHStream Core
III.A.2. Is the project compatible with the intent of the zoning district? AYes r No
Explain: Meets all zoning codes
III.A.3. Is the project consistent with the Future Land Use Map and goals, objectives and policies of the
Comprehensive Plan? i'urYN
Yes a No
Explain: Meets requirements of FLU Map
I II.A.4. How are ingress and egress to the property to be provided? Driveway on Wright Way
III.A.5. How are the following utilities being provided to the property?
a. Stormwater Drainage Existing to remain
b. Sanitary Sewer Existing to remain
c. Potablewater Existing to remain
d. Irrigation Water Existing to remain
e. Electricity Existing to remain
f. Telephone Existingto remain
❑_ GeS Existing to remain
h. Cable Television Existing to remain
III.A.6. If the project involves the erection of one or more structures, please describe how the structures are
consistent with the criteria in Section 66-144 of the Town of Gulf Stream Code. (Attach additional
sheet if necessary.)
New structure consistent with Gulf Stream Bermuda style and better compliments existing architecture.
PART IV. ADDITIONAL INFORMATION
Section A is to be completed by all applicants after pre -application conference with Town staff. Answering
"Yes" to any question in Section A requires the completion of additional Sections as indicated.
A. Additional Approvals/Requirements
IV.A.1. Does the project involve land area within fifty feet (50') of the A1A (North Ocean Boulevard)
right-of-way? ❑ Yes 11: No (if "Yes", Section B of this part must be completed.)
IV.A.2. Does the project involveetthe demolition of one or more structures? Xi Yes ❑ No
(If "Yes", Section C of this part must be completed.)
IV.A.3. Does the project involve the clearing or the filling of any portion of an existing vacant lot or more than
fifty percent (50%) of the landscape area of a developed lot? ❑ Yes V,No
(If "Yes", Section D of this part must be completed.)
IV.A.4. Does the project require approval of a Special Exception? $ Yes D No
(If "Yes", Section E of this part must be completed.) ' \
IV.A.5. Is the project at variance with any regulations contained in the Zoning Code?
Yes ;'No (If "Yes", Section G of this part must be completed.)
Application for Development Approval, Form ADA.32000 Page 3
September 2004
B. Projects Requiring North Ocean Boulevard Overlay Permit
IV.B.1. What significant landscape features or architectural features are to be disturbed added and to what
extent?
IV.B.2. Describe the need and justification for the disturbance/addition
IV.6.3. Will the disturbance/addition destroy or sedo ly impair visual relationships among buildings,
landscape features and open space, or intro ce incompatible landscape features or plant material
that destroys or impairs significant views r vistas within the North Ocean Boulevard Overlay District?
Yes No
Explain:
IV.B.4. How is the design co stent with the Al A Landscape Enhancement Project?
IV.B.5. What miti ion is proposed so that the disturbance/addition has the least impact possible to the visual
and sthetic quality of the North Ocean Boulevard Overlay District:
C. Projects Requiring a Demolition Permit
IV.C.1. When are the existing structures to be demolished? August/September 2022
IV.C.2. When are the proposed structures to be constructed? September/October 2022
IV.C.3. What is the landmark status of the structures to be demolished? Not landmarked
D. Projects Requiring a Land Clearing Permit
IV.D.1. Describe those vegetative materials of 8 inches in diameter and greater to be North Ocean Boulevard
Overlay District:
IV.D.2. Describe the need and justification for the removal/relocation:
IV.D.3. How is the removal from the project site of vegetation t e mitigated?
IV.D.4. How are the remaining andXactivit'and
ve materials to be protected and preserved during the
land clearing and constrictioeafter?
IV.D.5. What replace nt materials are proposed?
Application for Development Approval, Form ADA.32000 Page 4
September 2004
Town of Gulf Stream
E. Projects Requiring Special Exceptions
IV.E.1. Is the proposed use a permitted Special Exception use? ❑ Yes D No Code Section: 70-72(b)
IV.E.2. How is the use designed, located and proposed to be operated so that the public health, safety,
welfare, and morals will be protected?
Porch is being relocated and enlarged slightly to enhance functionality and
appearance
IV.E.3. Will the use cause substantial injury to the value of other property in the neighborhood where it is to be
located? ❑ Yes )I No
Explain: +
IV.E.4. How will the use be compatible with adjoining development and the character of the District where it is
to be located?
Consistent with existing architecture and surrounding homes (GS Bermuda / Core)
IV.E.5. What landscaping and screening are provided? See landscaping plans
IV.E.6. Does the use conform with all applicable regulations governing the District wherein it is to be located?
KYes ❑ No
Explain: Addition to single family residence
F. Non -Residential Projects of Greater than 2 Units
IV.F.1. If common area facilities are to be provided, describe them and how they are to be maintained:
IV.F.2. If recreation facilities are to be provided, describe them and th potential impacts on surrounding
Properties.
IV.F.3. For each of the following, list th umber provided and their dimensions:
Loading Spaces:
Standard Parking Sp s:
Small Car Par . g Spaces:
Handica ed Parking Spaces:
Dr ways/Aisles:
Application for Development Approval, Form ADA.32000 Page 5
September 2004
Town of Gulf Stream
G. Projects Requiring a Variance (code Section 66-150 through 157)
IV.G.1. From what specific Zoning Code regulation is a variance requested?
IV.G.2. What does the Zoning Code require for this specific site?
IV.G.3. What is proposed?
IV.G.4. What is the total variance requested?
IV.G.5. The following 8 mandatory variance findings from Section 66-1
additional sheet if necessary.)
(1) What specific conditions and circumstances exist which are pec lip
involved and which are not applicable to other lands, struct res
district?
(2) Did the special conditions and circumstances resull
(3) Will granting the variance confer upon the applicah
Code to other lands, buildings, or structures in / e
Explain:
must be addressed: (Attach
to the land, structure, or building
or buildings in the same zoning
the actions of the applicant? ❑ Yes ❑ No
t any special privilege that is denied by the Zoning
same zoning district? ❑ Yes ❑ No
(4) How would a literal interpretation of/be provisions of the Zoning Ordinance deprive the applicant of
rights commonly enjoyed by other properties in the same zoning district under the same terms of the
ordinance and work unnecessa and undue hardship on the applicant?
(5) Is the Variance requested the minimum variance that makes possible the reasonable use of the land,
building or structured ❑ Yes ❑ No
Explain:
(6) Will gran g the variance permit any prohibited use to be established or re-established: ❑ Yes ❑ No
(7) Is the quested variance consistent with the goals, policies, and objectives of the future Land Use Map
of th adopted Comprehensive Plan? ❑ Yes ❑ No
(8) W the variance be in harmony with the general intent and purpose of the Zoning Ordinance and not
e the
to the area involved or otherwise detrimental to the public welfare? 0 Yes ❑ No
Explain:
Application for Development Approval, Form ADA.32000 Page 6
September 2004
Town of Gulf Stream
H. Projects requiring Rezoning
IV.H.1. What is the Future Land Use designation of the project site?
IV.H.2. If the project involves a Rezoning, Zoning C text change, Future Land Use Map change,
Comprehensive Plan text change, or a ombination thereof, please describe the need and
justification for the request.
PART V. OPTIONAL INFORMATION
This entire Part is optional for all applicants. Applicants are encouraged, but not required, to provide any
additional relevant information regarding the project that was not covered elsewhere on this form or on any of
the other materials submitted with the application.
Existing porch is off -center and results in inefficient use of space. Proposed relocated porch will
result in increased side and rear setbacks and will enhance architecture by matching the width of
the single story North "wing" of the house.
Application for Development Approval, Form ADA.32000 Page 7
September 2004
THE STREIT RESIDENCE
PATRICK RYAN
O'CONNELL
A E C H I T E C T
PATRICK RYAN O'CONNELL ARCHITECT, LLC.
400 ROYAL PALM WAY, SUITE 206 PALM BEACH FL 33480
FLLICk AA260D3685 tel (561)-331-2"8 WWW.PROARCHITECT.COM
PROPOSED RESIDENCE RENOVATION FOR:
590
WRIGHT WAY
JUL 12 2022
GULF STREAM, FL 33483 TQwn Qt Quit stream, FL
TOWN OF GULF STREAM, FLORIDA
ARCHITECTURAL REVIEW AND PLANNING BOARD - JULY 28,2022
THE STREIT RESIDENCE
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ARCHITECTURE
1.
COVER SHEET
2.
SHEET INDEX
3.
GENERAL LOCATION MAP AND PROJECT DATA TABLE
4.
EXISTING SITE PLAN
5.
PREVIOUSLY APPROVED SITE PLAN
5A.
CURRENTLY PROPOSED SITE PLAN
6.
PREVIOUSLY APPROVED AND CURRENTLY PROPOSED EAR
7.
PREVIOUSLY APPROVED AND CURRENTLY PROPOSED WE
8.
PREVIOUSLY APPROVED AND CURRENTLY PROPOSED SOI
9.
PREVIOUSLY APPROVED AND CURRENTLY PROPOSED NO
10.
EXISTING MAIN FLOOR PLAN
11.
EXISTING SECOND FLOOR PLAN
12.
PREVIOUSLY APPROVED MAIN FLOOR PLAN
12A.
CURRENTLY PROPOSED MAIN FLOOR PLAN
13.
PREVIOUSLY APPROVED SECOND FLOOR PLAN
13A.
CURRENTLY PROPOSED SECOND FLOOR PLAN
14.
EXISTING ROOF PLAN
15.
PREVIOUSLY APPROVED ROOF PLAN
15A.
CURRENTLY PROPOSED ROOF PLAN
16.
UPDATED RENDERING TO FOLLOW
17.
UPDATED RENDERING TO FOLLOW
18.
UPDATED RENDERING TO FOLLOW
19.
UPDATED RENDERING TO FOLLOW
20.
PHOTOGRAPHS OF EXISTING HOUSE
21.
PHOTOGRAPHS OF EXISTING HOUSE
22.
WINDOW OPENING PERCENTAGE DIAGRAM TO FOLLOW
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LANDSCAPE ARCHITECT:
SURVEYOR:
PATRICK RYAN O'CONNELL ARCHITECT
ENVIRONMENT DESIGN GROUP
ENGLE LAND SURVEYING
400 ROYAL PALM WAY, SUITE 206
139 NORTH COUNTY ROAD, SUITE 20-B
955 N.W. 17TH AVE.SUITE K-1
PALM BEACH, FL 33480
PALM BEACH, FL 33480
DELRAY BEACH, FL 33445
561-331-2048
561-832-4600
561-276-4501
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400 ROYAL PALM WAY, SUITE 206 PALM BEACH FL 33480
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ARCHITECTURAL REVIEW AND PLANNING BOARD - JULY 28, 2022
D2
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Town of Gulf Stream Site Data Table
Gross Lot Areas
25,670
Effective Lot Area
25,069
FAR Calculations
EXISTING
DEMO
NEW
NET
1 st Floor Living
4,262
N/A
N.C.
4,262
Ceilings over IS' (double)
120
N/A
N.C.
120
2nd Floor Living
2,023
N/A
N.C.
2,023
1 st Floor Covered (porches,
overhangs > 2 1/2')
664
386
499
777
2nd Floor Covered
O
N/A
N.C.
0
Awnings >3' and screen
enclosed (@50%)
0
N/A
N.C.
0
Garage
723
N/A
N.C.
723
Gross Floor Area
7,792
N/A
20
7,905
Out Buildings
N/A
N/A
N.C.
N/A
ota oor Area Proposed
(7,905-300) 7.605
First 20,000 x .33
6,600
Over 20,000 x .20
1,014
Total Allowable FAR Per
Manual
7,614
Total Hardscape Area
7,121
Required Landscape Area
(lot size x 40%)
10,028
Actual % Landscaped Open
Space
12,159
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400 ROYAL PALM WAY, SUITE 206 PALM BEACH FL 33480
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TOWN OF GULF STREAM, FLORIDA
APPLICATION FOR DEVELOPMENT APPROVAL
This form is to be used for all development review applications to be heard by the Town of Gulf Stream
Architectural Review and Planning Board, Board of Adjustment and/or Town Commission. To complete the
form properly, please review the accompanying Town of Gulf Stream Instruction Manual for Application for
Development Review Form. Failure to complete this form properly will delay its consideration.
PART II. GENERAL INFORMATION
To be completed by all applicants.
A. Project Information
ARPB File # 2.)- s. f ,?
I.A.I. Project/Owner Name: Dan Dorshelmer
I.A.2. Project Address: 945 Indigo Point
I.A.3. Project Property Legal Description: Lot 72, Place Au Soleil, PBC, FL
I.A.4. Project Description (describe in detail, including # of stories, etc.)
A new single family residence with two car garage
I.A.S. Square Footage of New Structure or Addition: 3,724 SF "Living Space"
Architectural style: West Indies
5(2,5'5
I.A.6. Check all that apply: ;;Architectural/Site Plan Review Li North Ocean Boulevard Overlay (complete
section B) II Demolition of Structures (complete section C) 11 Land Clearing (complete section D)
,! Special Exception (complete section E) 11 Variance (complete section G) 1-1 Non-residential uses
(complete Section F)
I.A.7. Proposed F.F.E: 7.31' (match existing) Type of Foundation: Piling with Grade Beams
B. Owner Information
I.B.1. Owner Address: 945 Indigo Place, Gulf Stream, FL 33483
1.B.2. Owner Phone Number: (717) 579-2537
1.B.3. Owner Signature:
C. Agent Information
Fax:
I.C.1. Agent Name and Firm Name: Robert 'Jay' Colestock
I.C.2. Agent Address: 4199 North Dixie Hwy. Boca Raton, FL 33431
I.C.3. Agent Phone Number (o) 561-395-1787 cell 561-289-5854 Fax 561-395-3535
I.C.4. Agent Signature: �®
Official Use Only
Pre-App Date: ARPB Date:
App Date: Recommendation:
Com Date: TC Date:
Decision:
Application for Development Approval, Form ADA.32000 Page 2
September 2004
Town of Gulf Stream
PART III. PROJECT DESCRIPTION AND JUSTIFICATION
To be completed by all applicants after pre -application conference with Town Staff. Please be concise but
brief. Attach additional sheets only when necessary and be sure to include the appropriate and complete
question number for each response.
A. Project Description and Justification
III.A.1. In what zoning district is the project site located? Place Au Soleil
III.A.2. Is the project compatible with the intent of the zoning district ? U Yes I_ No
Explain:
III.A.3. Is the project consistent with the Future Land Use Map and goals, objectives and policies of the
Comprehensive Plan? LlYes i I No
Explain: With approval of the requested 289 SF "roof projection' exemption, we fully
III.A.4. How are ingress and egress to the property to be provided?
A circular drive is designed at the north portion of the Indigo Place cul-de-sac.
III.A.5. How are the following utilities being provided to the property?
a. Stormwater Drainage Town of Gulf Stream
b. Sanitary Sewer Septic
c. Potable water Gulf Stream
d. Irrigation Water Gulf Stream
e. Electricity Underground FPBL
f Telenhone
g. Gas existing buried tank located on plans (northwest side of property)
h. Cable Television
III.A.6. If the project involves the erection of one or more structures, please describe how the structures are
consistent with the criteria in Section 66-144 of the Town of Gulf Stream Code. (Attach additional
sheet if necessary.)
PART IV. ADDITIONAL INFORMATION
Section A is to be completed by all applicants after pre -application conference with Town staff. Answering
"Yes" to any question in Section A requires the completion of additional Sections as indicated.
A. Additional Approvals/Requirements
IV.A.1. Does the project involve land area within fifty feet (50') of the A1A (North Ocean Boulevard)
right-of-way? Yes ` No (if "Yes", Section B of this part must be completed.)
IV.A.2. Does the project involve the demolition of one or more structures? .,,l Yes I '' No
(If "Yes", Section C of this part must be completed.)
IV.A.3. Does the project involve the clearing or the filling of any portion of an existing vacant lot or more than
fifty percent (50%) of the landscape area of a developed lot? I Yes 3 No
(If "Yes", Section D of this part must be completed.)
IV.A.4. Does the project require approval of a Special Exception? +<Lll,Yes I i No
(If "Yes", Section E of this part must be completed.)
IV.A.5. Is the project at variance with any regulations contained in the Zoning Code?
Yes No (If "Yes", Section G of this part must be completed.)
Application for Development Approval, Form ADA.32000 Page 3
September 2004
Town of Gulf Stream
B. Projects Requiring North Ocean Boulevard Overlay Permit
IV.B.1. What significant landscape features or architectural features are to be disturbed or added and to what
extent?
IV.B.2. Describe the need and justification for the disturbance/addition:
IV.B.3. Will the disturbance/addition destroy or seriously impair visual relationships among buildings,
landscape features and open space, or introduce incompatible landscape features or plant material
that destroys or impairs significant views or vistas within the North Ocean Boulevard Overlay District?
Yes I No
Explain:
IV.B.4. How is the design consistent with the A1A Landscape Enhancement Project?
IV.B.5. What mitigation is proposed so that the disturbance/addition has the least impact possible to the visual
and aesthetic quality of the North Ocean Boulevard Overlay District:
C. Projects Requiring a Demolition Permit
IV.C.1. When are the existing structures to be demolished?
IV.C.2. When are the proposed structures to be constructed?
IV.C.3. What is the landmark status of the structures to be demolished?
D. Projects Requiring a Land Clearing Permit
IV.D.1. Describe those vegetative materials of 8 inches in diameter and greater to be North Ocean Boulevard
Overlay District:
IV.D.2. Describe the need and justification for the removal/relocation:
IV.D.3. How is the removal from the project site of vegetation to be mitigated?
IV.D.4. How are the remaining and relocated vegetative materials to be protected and preserved during the
land clearing and constriction activities and thereafter?
IV.D.5. What replacement materials are proposed?
Application for Development Approval, Form ADA.32000 Page 4
September 2004
Town of Gulf Stream
E. Projects Requiring Special Exceptions
IV.E.1. Is the proposed use a permitted Special Exception use? ;U.;Yes I No Code Section: 70-72b
IV.E.2. How is the use designed, located and proposed to be operated so that the public health, safety,
welfare, and morals will be protected? We are requesting a 289 SF "roof projection' exemption for exterior enjoyment.
This request for protected exterior living should positively increase the Health, Welfare, and Morals of the community, with no detnment to safety.
IV.E.3. Will the use cause substantial injury to the value of other property in the neighborhood where it is to be
located? Yes V No
Explain
Presently, our project will yield one of the smallest houses on the street. Granting our
exemption request will allow Mr Dorsheimer's property to reach the size/values commensurate to the neighborhood.
IV. EA. How will the use be compatible with adjoining development and the character of the District where it is
to be located?
The neighborhood is all "water -front" with amazing views and breezes. Neighbors all enjoy
exterior patios overlooking waterways. This will coordinate with the surrounding neighbors.
IV.E.5. What landscaping and screening are provided? The entire project will be professionally landscaped.
The majority of the covered patio will be tastefully buffered with landscaping. Off -site views of the patio
will be are minimal.
IV.E.6. Does the use conform with all applicable regulations governing the District wherein it is to be located?
,JjYes I l No
Explain:
Yes, once the exemption is granted, the project complies with Gulf Stream's regulations.
F. Non -Residential Projects of Greater than 2 Units
IV.F.1. If common area facilities are to be provided, describe them and how they are to be maintain
IV.F.2. If recreation facilities are to be provided, describe them and their potential impacts on surrounding
Properties.
IV.F.3. For each of the following, list the number provided and their dimensions:
Loading Spaces:
Standard Parking Spaces:
Small Car Parking Spaces:
Handicapped Parking Spaces:
Driveways/Aisles:
Application for Development Approval, Form ADA.32000 Page 5
September 2004
Town of Gulf Stream
G. Projects Requiring a Variance (code Section 66-150 through 157)
IV.G.1. From what specific Zoning Code regulation is a variance requested?
IV.G.2. What does the Zoning Code require for this specific site?
IV.G.3. What is proposed?
IV.G.4. What is the total variance requested?
IV.G.5. The following 8 mandatory variance findings from Section 66-154, must be addressed: (Attach
additional sheet if necessary.)
(1) What specific conditions and circumstances exist which are peculiar to the land, structure, or building
involved and which are not applicable to other lands, structures, or buildings in the same zoning
district?
(2) Did the special conditions and circumstances result from the actions of the applicant? 1 I Yes CI No
(3) Will granting the variance confer upon the applicant any special privilege that is denied by the Zoning
Code to other lands, buildings, or structures in the same zoning district? i 1 Yes 1 No
Explain:
(4) How would a literal interpretation of the provisions of the Zoning Ordinance deprive the applicant of
rights commonly enjoyed by other properties in the same zoning district under the same terms of the
ordinance and work unnecessary and undue hardship on the applicant?
(5) Is the Variance requested the minimum variance that makes possible the reasonable use of the land,
building or structure?: 1 Yes I I No
Explain:
(6) Will granting the variance permit any prohibited use to be established or re-established: CI Yes ` I No
(7) Is the requested variance consistent with the goals, policies, and objectives of the future Land Use Map
of the adopted Comprehensive Plan? 1 1 Yes I i No
(8) Will the variance be in harmony with the general intent and purpose of the Zoning Ordinance and not
be injurious to the area involved or otherwise detrimental to the public welfare? I I Yes i i No
Explain:
Application for Development Approval, Form ADA.32000 Page 6
September 2004
Town of Gulf Stream
H. Projects requiring Rezoning
IV.H.1. What is the Future Land Use designation of the project site?
IV.H.2. If the project involves a Rezoning, Zoning Code text change, Future Land Use Map change,
Comprehensive Plan text change, or any combination thereof, please describe the need and
justification for the request.
PART V. OPTIONAL INFORMATION
This entire Part is optional for all applicants. Applicants are encouraged, but not required, to provide any
additional relevant information regarding the project that was not covered elsewhere on this form or on any of
the other materials submitted with the application.
Mr. Dorsheimer has lived in the current property for awhile and desires capitalizing on the views
and breezes he currently enjoys. Located one Lot west of the Intra-coastal, Dan's primary views are
angled north-north-east to face down the waterway. Dan's boat will be docked at the west side
of his seawall, thus visually buffering our proposed covered patio. Granting the requested
"roof projection" exemption will allow this project to better merge with the existing community,
while avoiding off -site views of the exemption area.
Thank you for your consideration and guidance throughout the process.
Application for Development Approval, Form ADA.32000 Page 7
September 2004
TOWN OF GULF STREAM SITE DATA TABLE
Gross Lot Area
Effective Lot Area
5 D LJ
FAR Calculations
EXISTING
DEMO
NEW
NET
1st Floor Living
Ceilings over 15' (double)
2"a Floor Living
1 St Floor Covered
(porches, overhangs > 2 %'
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2"a Floor Covered
Awnings > 3' and screen
enclosure at 50%
Garage
Gross Floor Area
Out Buildings
b
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Total Floor Area Proposed
525 5
5 55
First 20,000 X .33
4 3
Over 20,000 X .20
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Total Allowable FAR
Per Manual
EKcI= T�v�1 `7
1
Total Hardscape Area
Required Landscape Area
lot size x 40%
6
Actual % Landscape Open
Space Area
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LOT 72, LESS THAT PORTION DESCRIBED IN OFFICIAL RECORDS
BOOK 1375. PAGE 513, PLACE AU SOLEIL, ACCORDING TO THE
PLAT THEREOF RECORDED IN PLAT BOOK 27, PAGE 69, OF THE
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PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA.
SAID PORTION IN OFFICIAL RECORDS BOOK 1375, PAGE 513 IS
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OF LOT 72, A DISTANCE OF 50 FEET; THENCE SOUTHERLY AT
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58.33 FEET, MORE OR LESS, TO A POINT IN THE LINE
BETWEEN LOTS 71 AND 72 OF SAID PLACE AU SOLEIL; THENCE
NORTHEASTERLY ALONG SAID LINE A DISTANCE OF 76.83 FEET,
MORE OR LESS TO THE POINT OF BEGINNING.
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TREE PROTECTION DETAIL
PLANT LIST
Wry
SYM
BOTANICAL NAME
COMMON NAME
SPECIFICATIONS
QUAN
PS
Phoenix sylvestris
'Wild Date Palm'
12'clear trunk
2
PH
Phoenix sylvestris
'Wild Daze Palm'
10'clear truck
2
BS
Bursem simandm
'Gumbo Limbo'
16' o.a hgL 5' spr.
2
CN
Cocos nucifera
'Coconut Palm'
curved trunks, steer bunk heights shown on plan. 8
CD
Coccolobadiversifolia
'Pidgeon Plum'
14'o.a. hgL
4
CA Calophyllum brasiliensis
'Beauty Leaf
10'42' o.a. bgL
19
PE
Ptychosperma elegans
'Alexander Palm'
double, stagger heights, 5' min. grey wood
1
PEI
Ptychosperma elegans
'Alexander Palm'
triple, stagger heights, Y min grey wood
1
EL
Elaeocarpus decipiens 'Japanese Blueberry'
6' cone.
1
EC
Elaeocarpra decipiens 'Japanese
Blueberry'
Y cone
2
BL
Bouganvilea glabra
'Bouganvillea'
std, 25 gal, purple.
3
BG
Bougauvillea glabm
'Bouganvillea'
25 gal, std. red
3
PAN
Pandanus baptisdi `Variegted Dwarf Psndanw' 3 gal.
2
CLU
Clusia lava
'Small Leaf Clusia'
15 gal. 4' hgt, full
9
DCO
Ixom coccinea'Florida Sunset' 'Yellow Ixom'
3 gal.
60
POD
Podocmpus nmmophyllum
'Podocazpus'
3' hgt, hedge
142
PITT
Pitensporum tobim'var'Variegated Pittosporum' 3gal. 16"xl6"
195
FGI
Ficus microcarpa
'Green Island Ficus'
3gal. 12"xl2"
1,012
FGII
Ficus microcarpa
`Green Island Ficus'
7 gal, 24"x24"
9
JAS Trachelospermum'minima'
'Jasmine minima'
1 gal.
260
ANN
'Seasonal Annuals'
Igal.
80
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TREE PLANTING DETAIL �t9.
1 1
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SHRUB DETAIL itF,
NOTES:
1. ALL LANDSCAPING AND SPECIFICATIONS SHALL MEET OR EXCEED
THE MINIMUM REQUIREMENTS AS PROVIDED IN THE PLANT LIST
AND THE TOWN OF GULFSTREAM LANDSCAPE CODE.
2. ALL PLANTING MATERIAL SHALL MEET OR EXCEED FLORIDA
GRADE N1 AS SPECIFIED IN'GRADES AND STANDARDS FOR
NURSERY PLANTS', AND PART 2 'PALMS AND TREES', CURRENT
EDITION. TREES TO BE INSTALLED SHALL NOT BE TIPPED, TOPPED,
OR SHAPED PRIOR TO INSTALLATION.
3. PLANTING SOIL IS TO BE WEED FREE MIXTURE OF MUCK AND SAND
(30/70) WITH 50 LBS OF MI ORGANTTE PER 6 CU. YDS.
4. APPLY 3" CYPRESS MULCH AROUND ALL PLANTS WITHIN 2 DAYS.
5. ALL SODDED AREAS ARE TO BE COVERED WITH'ST. AUGUSTINE'
SOD, EXCEPT WHERE NOTED. SOD TO HAVE GOOD COMPACT
GROWTH AND ROOT SYSTEM. LAY WITH TIGHT JOINTS.
6. GUYING/ STAKING PRACTICES SHALLNOT PERMIT NAILS, SCREWS,
WIRES, ETC... TO PENETRATE OUTER SURFACES OF TREES, PALMS,
OR OTHER PLANT MATERIAL. TREES, PALMS, AND PLANT MATERIAL
REJECTED DUE TO THIS PRACTICE SHALL BE REPLACED WITH THE
INSPECTOR ON SITE.
7. ALL PLANT MATERIAL SHALL BE FREE OF PESTS, INSECTS, DISEASE,
WEEDS, ETC...
8. ALL PLANT MATERIAL SHALL BE PLANTED AT THE PROPER DEPTH
AS ORIGINALLY GROWN AND/ OR SO THE TOP OF THE ROOT BALL IS
FLUSH OR SLIGHTLY ABOVE FINISHED GRADE IMMEDIATELY AFTER
PLANTING. ALL TREES SHOULD PROVIDE TRUNK TAPER WHEN
PROPERLY PLANTED AT THE CORRECT PLANTING DEPTH.
9. ALL PLANT MATERIAL. SHALL BE WATERED IN AT TIME OF
PLANTING TO ELIMINATE AIR POCKETS IN THE ROOT ZONE AREA.
10. TREES AND PALMS ARE TO BE STAKED AS NECESSARY AND IN A
GOOD WORKMANLIKE MANNER WITH NO NAIL STAKING
PERMITTED.
11. SITE DISTANCE CONCERNS MUST BE MAINTAINED FOR CLEAR SITE
VISIBILITYFROM THIRTY INCHES TO SEVENTY-TWO INCHES, TREE
TRUNKE EXCLUDED. MEASUREMENT SHALL BE MADE FROM TOP OF
ROOT BALL PLANTED AT PROPER ELEVATION.
12. SEE PLANTING DETAILS FOR ADDITIONAL PLANTING INFORMATION.
13. LANDSCAPE CONTRACTOR TO PROVIDE AN AUTOMATIC
UNDERGROUNDIRRIGATTON SYSTEM, AS SHOWN ON PLANS.
SYSTEM SHALL HAVE A RAIN SENSOR DEVICE AS REQUIRED. THERE
SHALL BE NO OVERSPRAY ON SIDEWALKS OR ON ROADWAYS.
SYSTEM TO PROVIDE 100% COVERAGE.
14. ALL CONSTRUCTION MATERIAL AND FOREIGN MATTER SHALL BE
REMOVED FROM THE PLANTING AREAS AND REPLACED WITH 50150
MIX FILL SOIL OR AS PER SPECIFICATIONS.
15. ALL LANDSCAPE MATERIAL. SHALL BE FERTILIZED UPON
INSTALLATION.
I& THE LANDSCAPE CONTRACTOR SHALL CONTACT THE COUNTY,
CITY, AND/ OR UTILITY COMPANIES TO LOCATE ALL
UNDERGROUND UTILITIES OR STRUCTURES PRIOR TO DIGGING. THE
LANDSCAPE CONTRACTOR SHALL REPAIR ALL DAMAGE TO
UNDERGROUND UTILITIES AND/ OR CONSTRUCTION CAUSED AT NO
COST TO THE OWNER
17. ALL PLANT MATERIAL SHALL BE GUARANTEED FOR A PERIOD OF 12
MONTHS AFTER DATE OF SUBSTANTIAL COMPLETION.
18. CO-ORDINATE WITH ALL TRADES, ESPECIALLY THE IRRIGATION
CONTRACTOR
19. ALL TREES PLANTED WITHIN 10' OF AN UNDERGROUND UTILITY
EASEMENT WILL BE PROVIDED WITH APPROVED ROOT BARRIERS.
20. ALL PLANTS SHALL BE TRUE TO SPECIES AND VARIETY AND SHALL
CONFORM TO MEASUREMENTS SPECIFIES.
21. IN AREAS WHERE PAVED SURFACES ABUT SOD OR MULCH, THE
FINAL LEVEL. OF BOTH SURFACES SHOULD BE EVEN.
22. ALL SODDED AREAS TO HAVE A MINIMUM OF 2" OF PLANTING SOIL.
23. ONLY BIODEGRADABLE MATERIAL CAN BE ATTACHED TO TITS
TRUNKS OF TREES.
24. ALL ROAD ROCK OR ANY UNNATURAL MATERIAL SHALL BE
REMOVED FROM ALL LANDSCAPE AREAS AND REPLACED WITH
GOOD PLANTING SOIL.
25. THE SPECIFICATIONS OF PLANT MATERIALS ARE AS FOLLOWS:
SPREAD- INDICATES THE AVERAGE SPREAD TO THE MIDPOINT OF
THE PLANT. HEIGHT- INDICATES THE OVERALL HEIGHT FROM THE
TOP OF THE ROOT BALL TO THE MIDPOINT OF THE GROWTH CLEAR
TRUNK- INDICATES THE. MEASUREMENT FROM THE TOP OF THE
ROOT BALL TO THE FIRST BRANCHING. CLEAR FOOT OF WOOD -
INDICATES THE MEASUREMENT ON PALMS FROM THE TOP OF THE
ROOT BALL TO THE TOP OF SOLID TRUNK BEFORE THE START OF
THE FRONDS.
26. ALL TREES 1 1/4" INCHES IN CALIPER AND GREATER SHALL BE
PROPERLY GUYED AND STAKED AT THE TIME OF PLANTING.
27. THE LOCATIONS OF PLANTS, AS SHOWN ON THESE DOCUMENTS,
ARE APPROXIMATE UNLESS DIMENSIONED SPECIFICALLY. THE
FINAL LOCATIONS MAY BE ADJUSTED TO ACCOMMODATE
UNFORSEEN FIELD LOCATIONS, TO COMPLY WITH SAFETY SETBACK
CRITERIA, TO AVOID CREATING UNSAFE SIGHT CONDITIONS, OR AS
OTHERWISE DIRECTED BY OR APPROVED BY THE LANDSCAPE
ARCHITECT.
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INTER -OFFICE MEMORANDUM
OFFICE OF THE TOWN CLERK
RITA TAYLOR
DATE: August 2, 2022
TO: Commissioners
RE: Amendments to the original submission for 996 Pelican Lane
The attached pages that were received on July 22, 2022 are the
result of remarks that were made at the Commission Meeting that was held
on July 8, 2022,
_v9 . C., 3.
996 Pelican Lane
Walls
SW 7566
Westhighland White
Interior / Exterior
Location Number 255-C3
Roof
OPUS HOMES
d e s i g n + e n g i n e e r i n g
Shutters
SW 6212
Quietude
Interior / Exterior
Location Number. 218-C;
Windows & railings
White
Front door
White
Garage door
White
page 1
JU 'L - 2 `: 2u22
106vl' u Vuil ��itaiil; rL
OPUS HOMES 455 NE 5th Avenue Suite D332, Delray Beach, FI 33483 www.opushomes.net
2 2522
FL
I
117-
2 2022
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Hall-), FL
JUG 2 0,2622
FL
14
I LIGHT FIXTURE
Nw+Sw�r.a+ � p•r- rnw.�.�a.uu
HINKLEY'-
Proposed North Elevation
Scale: 1 /4"=V-0"
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ELEVATION NOTES
A
FLAT CEMENT ROOF TILE. INSTALLED PER MANUFACTURER SPECIFICATIONS
L
DECORATIVE ALUMINUM SHUTTERS
B
SMOOTH STUCCO FINISH.
M
2' OVER 4° SMOOTH STUCCO BAND
C
V SMOOTH STUCCO BAND
N
W-0" HIGH ABOVE GRADE MASONRY GARDEN WALL WITH SMOOTH STUCCO FINISH
STUCCO FINISH TO SIMULATE 0 SIDING PAINTED
P
IMPACT RES15TANT WINDOW AND DOOR (WHITE FINISH) REFER TO SCHEDULE
E
4" STUCCO BAND WITH 1" EXTRUSION
D
INSULATED METAL GARAGE DOOR WITH APPLIED PAINTED CYPRESS VENEER
f
S" SMOOTH STUCCO BAND AROUND WINDOWS
4° SM007H STUCCO WINDOW SILL
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K
DECORATIVE LIGHT FIXTURE5. REFER TO OWNER FOR SELECTION
DECORATIVE BRACKETS
Proposed South Elevation
Scale: '1%4''=1'-0r1
T.O.SLAB
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DECORATIVE LIGHT FIXTURES. REFER TO OWNER FOR SELECTION
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V-TOD
TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of July 31, 2022
-g7, �. I I
TABLE OF CONTENTS
SECTION
PAGE(S)
Last Fiscal Period Summary and Highlights........................................................................... 1
CashBalance Sheet..................................................................................................................... 2-3
Budget Report, General Fund............................................................................................................... 4-8
BudgetReport, Water Fund................................................................................................ 9-10
Budget Report, Undergrounding Fund.................................................................................... 11-12
Budget Report, Penny Sales Tax Fund................................................................................... 13
July 31, 2022, Financial Highlights
• As of July 31, 2022, the Town has collected 98.42% of budgeted revenues for Fiscal Year 2022.
• Due to supply chain issues, police cruisers for FY 2022 may not be received before fiscal year end.
• Miscellaneous Professional Services for the Streets Division is over budget due to significant water main breaks.
• Currently there are enough budgeted funds in the Administration Contingency Expense line to cover the cupola
window replacements and securing the Maintenance Building and back lot.
-I-
1vvv11 v1 vu11 vUV0111
Balance Sheet
July 31, 2022
General Fund 001
Water Fund 401
Underground Fund 155
Penny Sales Tax Fund 101
Assets
Cash - Oper Account
$181,461.69
$0.00
$0.00
$0.00
Cash - P/R Account
$7,370.34
$0.00
$0.00
$0.00
Cash - Operating MMA
$8,702,971.66
$0.00
$0.00
$0.00
Cash - Flagler Bank CD
$280,015.96
$0.00
$0.00
$0.00
Cash-ARPA Grant
$78.65
$0.00
$0.00
$0.00
Seacoast National Bank CD
$290,666.67
$0.00
$0.00
$0.00
HRA Bank Account
$199,036.73
$0.00
$0.00
$0.00
Cash-ARPA Federal Grant
$247,450.76
$0.00
$0.00
$0.00
Cash - Petty Cash
$200.00
$0.00
$0.00
$0.00
Accounts Receivable - Garbage
$35,423.11
$0.00
$0.00
$0.00
Inventories
$14,072.36
$0.00
$0.00
$0.00
Prepaid Other
$20,283.89
$0.00
$0.00
$0.00
Penny Sales Tax MMA
$0.00
$0.00
$0.00
$248,269.33
Underground Proj Pymt Fund - Checking
$0.00
$0.00
$16,267.02
$0.00
Cash - Suntrust MMA
$0.00
$0.00
$5,144.32
$0.00
Assessment Receivable
$0.00
$0.00
($10,171.77)
$0.00
Delinq. Assessment Recievable
$0.00
$0.00
$0.04
$0.00
Cash-Flagler Bank Water Utility Savings
$0.00
$1,858,192.48
$0.00
$0.00
Accounts Receivable - Water
$0.00
$189,603.01
$0.00
$0.00
Accounts Receivable - Reserves
$0.00
$26,613.93
$0.00
$0.00
Admm/Late Fee Revenue
$0.00
$4,190.18
$0.00
$0.00
Accounts Receivable-Backflow Preventer Test
$0.00
$2,785.00
$0.00
$0.00
Less: Allowance - Water
$0.00
($5,000.00)
$0.00
$0.00
Improvements Other Than Bldg.
$0.00
$3,727,426.95
$0.00
$0.00
Accum. Deprec.-Imp Other T Bld
$0.00
($1,247,915.46)
$0.00
$0.00
Equipment and Furniture
$0.00
$540,989.91
$0.00
$0.00
Accumulated Dept - Equip/ Fum
$0.00
($110,005.38)
$0.00
$0.00
Total Assets
$9,979,031.82
$4,996,880.62
$11,239.61
$248,269.33
Liabilities and Fund Balance
-2-
General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101
Liabilities
Accounts Payable
$78,920.70
$0.00
$0.00
$0.00
Oper Fund due to Other Funds
$3,475.72
$0.00
$0.00
$0.00
Accrued Wages Payable
$23,034.54
$0.00
$0.00
$0.00
Accrued Compensated Absences
$0.48
$0.00
$0.00
$0.00
Accrued Retirement Payable
$4,741.01
$0.00
$0.00
$0.00
FICA Taxes Payable
$1,733.69
$0.00
$0.00
$0.00
Other Insurance Deductions
($348.21)
$0.00
$0.00
$0.00
Deposit:Damage Bond/Plans
$150,000.00
$0.00
$0.00
$0.00
Deferred Revenue - Other
$249,355.80
$0.00
$0.00
$0.00
Due to General Fund
$0.00
$0.00
$0.00
($6,837.79)
Deferred Revenue
$0.00
$0.00
($10,171.77)
$0.00
Accounts Payable
$0.00
$72,517.89
$0.00
$0.00
Other Funds Due to General Fund
$0.00
$26,324.76
$0.00
$0.00
Water Accrued Wages Payable
$0.00
$814.21
$0.00
$0.00
Accrued Compensated Absences
$0.00
$1,095.45
$0.00
$0.00
Water Accrued Retirement Payable
$0.00
($9,115.32)
$0.00
$0.00
Water FICA Taxes Payable
$0.00
$62.28
$0.00
$0.00
Deferred Revenue
$0.00
$10,689.38
$0.00
$0.00
Total Liabilities
$510,913.73
$102,388.65
($10,171.77)
($6,837.79)
Fund Balance
Reserve for Dredging
$17,820.00
$0.00
$0.00
$0.00
Fund Balance
$9,450,298.09
$0.00
$0.00
$0.00
Fund Balance
$0.00
$0.00
$0.00
$255,107.12
Fund Balance
$0.00
$0.00
$21,411.38
$0.00
Retained Earnings - Unreserved
$0.00
$4,480,858.83
$0.00
$0.00
Retained Earnings - Reserved
$0.00
($124,282.84)
$0.00
$0.00
R/E Reserved For D/S and R & R
$0.00
$537,915.98
$0.00
$0.00
Total Fund Balance
$9,468,118.09
$4,894,491.97
$21,411.38
$255,107.12
Total Liabilities and Fund Balance
$11,239.61
$9,979,031.82
$4,996,880.62
$248,269.33
_2
Town of Gult Stream
Income Statement
General Fund as of July 31, 2022
Current Month YTD
Actual Budget Variance Actual Budget Variance 2022 Budget
Revenues
Property Taxes
Ad Valorem Taxes - Current
$28,420.70
$385,579.00
($357,158.30)
$4,623,456.02
$4,626,948.00
($3,491.98)
$4,626,948.00
Early Payment Discount -Ad Valo
$0.00
($13,916.00)
$13,916.00
($165,881.78)
($167,000.00)
$1,118.22
($167,000.00)
Interest on Tax Collection
$852.62
$208.00
$644.62
$2,291.98
$2,500.00
($208.02)
$2,500.00
Total Property Taxes
$29,273.32
$371,871.00
($342,597.68)
$4,459,866.22
$4,462,448.00
($2,581.78)
$4,462,448.00
Fines
Judgements and Fines
$16.70
$417.00
($400.30)
$308.86
$5,000.00
($4,691.14)
$5,000.00
Violations of Local Ordinances
$100.00
$208.00
($108.00)
$2,970.00
$2,500.00
$470.00
$2,500.00
$116.70
$625.00
($508.30)
$3,278.86
$7,500.00
($4,221.14)
$7,500.00
Permits
Zoning/Code Review Fees
$9,510.00
$7,083.00
$2,427.00
$128,911.09
$85,000.00
$43,911.09
$85,000.00
Inspection Fee
$197,032.00
$25,000.00
$172,032.00
$550,041.35
$300,000.00
$250,041.35
$300,000.00
$206,542.00
$32,083.00
$174,459.00
$678,952.44
$385,000.00
$293,952.44
$385,000.00
Registrations
County Business Tax
$29.40
$133.00
($103.60)
$1,516.44
$1,600.00
($83.56)
$1,600.00
$29.40
$133.00
($103.60)
$1,516.44
$1,600.00
($83.56)
$1,600.00
State & County
Local Option Fuel Tax R&S
$3,109.93
$2,833.00
$276.93
$24,569.50
$34,000.00
($9,430.50)
$34,000.00
FL Revenue Sharing
$2,271.70
$1,833.00
$438.70
$21,409.26
$22,000.00
($590.74)
$22,000.00
FL Rev Sharing -Alcoholic Bev
$0.00
$33.00
($33.00)
$419.52
$400.00
$19.52
$400.00
Local Government 1/2c Sales Tx
$8,657.73
$6,250.00
$2,407.73
$72,858.45
$75,000.00
($2,141.55)
$75,000.00
Fuel Tax Refund
$0.00
$108.00
($108.00)
$1,402.04
$1,300.00
$102.04
$1,300.00
Recycle Revenue Sharing
$0.00
$8.00
($8.00)
$14,184.42
$100.00
$14,084.42
$100.00
$14,039.36
$11,065.00
$2,974.36
$134,843.19
$132,800.00
$2,043.19
$132,800.00
Interest
Interest On Investment
$3,728.52
$5,833.00
($2,104.48)
$42,467.21
$70,000.00
($27,532.79)
$70,000.00
$3,728.52
$5,833.00
($2,104.48)
$42,467.21
$70,000.00
($27,532.79)
$70,000.00
Franchises
Franchise Fees -FPL
$14,315.63
$11,750.00
$2,565.63
$121,427.00
$141,000.00
($19,573.00)
$141,000.00
Franchise Fees - Gas
$0.00
$417.00
($417.00)
$0.00
$5,000.00
($5,000.00)
$5,000.00
-4-
Current Month YTD
Local Communication Svc Tax
Communications Services Tax
Garbage Collection Fees
Garbage Collection Fee
Utility Service Tax
Utility Service Tax - Electric
Utility Service Tax - Gas
Utility Service Tax - Propane
Contributions and Donations
Contributions - Community
Grants
Federal Grants - Other
State Grants - Other
Total Grants
Other
Certification, Copies, Misc Ot
Clerk's Charges & Fees
Other Contractual Agreements
Other Miscellaneous Revenue
Total Revenues
Expenditures
Admin & General
Executive Salaries
Regular Salaries - Admin
Contingency - Miscellaneous
Overtime- Admin
FICA Taxes
Retirement Contributions
Life and Health Insurance
Misc. Prof Svcs.- Building Inspections
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
$14,315.63
$12,167.00
$2,148.63
$121,427.00
$146,000.00
($24,573.00)
$146,000.00
$4,521.45
$5,000.00
($478.55)
$35,097.95
$60,000.00
($24,902.05)
$60,000.00
$4,521.45
$5,000.00
($478.55)
$35,097.95
$60,000.00
($24,902.05)
$60,000.00
$28,278.52
$13,142.00
$15,136.52
$137,668.91
$157,700.00
($20,031.09)
$157,700.00
$28,278.52
$13,142.00
$15,136.52
$137,668.91
$157,700.00
($20,031.09)
$157,700.00
$18,597.39
$16,667.00
$1,930.39
$164,009.98
$200,000.00
($35,990.02)
$200,000.00
$466.72
$1,083.00
($616.28)
$15,118.45
$13,000.00
$2,118.45
$13,000.00
$669.36
$1,083.00
($413.64)
$19,664.10
$13,000.00
$6,664.10
$13,000.00
$19,733.47
$18,833.00
$900.47
$198,792.53
$226,000.00
($27,207.47)
$226,000.00
$0.00
$1,000.00
($1,000.00)
$12,372.50
$12,000.00
$372.50
$12,000.00
$0.00
$1,000.00
($1,000.00)
$12,372.50
$12,000.00
$372.50
$12,000.00
$0.00
$20,556.00
($20,556.00)
$0.00
$246,671.00
($246,671.00)
$246,671.00
$0.00
$0.00
$0.00
$689.80
$0.00
$689.80
$0.00
$0.00
$20,556.00
($20,556.00)
$689.80
$246,671.00
($245,981.20)
$246,671.00
$375.00
$208.00
$167.00
$3,625.00
$2,500.00
$1,125.00
$2,500.00
$53.08
$83.00
($29.92)
$2,711.77
$1,000.00
$1,711.77
$1,000.00
$0.00
$1,250.00
($1,250.00)
$0.00
$15,000.00
($15,000.00)
$15,000.00
$0.00
$42.00
($42.00)
$0.00
$500.00
($500.00)
$500.00
$428.08
$1,583.00
($1,154.92)
$6,336.77
$19,000.00
($12,663.23)
$19,000.00
$321,006.45
$493,891.00
($172,884.55)
$5,833,309.82
$5,926,719.00
($93,409.18)
$5,926,719.00
$10,800.00
$11,700.00
$900.00
$113,317.12
$140,400.00
$27,082.88
$140,400.00
$26,845.35
$36,674.00
$9,828.65
$281,479.83
$440,090.00
$158,610.17
$440,090.00
$0.00
$30,148.00
$30,148.00
$0.00
$361,780.00
$361,780,00
$361,780.00
$1,101.78
$416.00
($685.78)
$2,562.27
$5,000.00
$2,437.73
$5,000.00
$2,964.16
$3,477.50
$513.34
$29,639.55
$41,730.00
$12,090.45
$41,730.00
$7,875.40
$8,428.00
$552.60
$82,591.48
$101,140.00
$18,548.52
$101,140.00
$5,290.75
$9,526.00
$4,235.25
$69,876.03
$114,317.00
$44,440.97
$114,317.00
$197,032.00
$25,000.00
($172,032.00)
$550,041.35
$300,000.00
($250,041.35)
$300,000.00
-5-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
Misc Prof Svcs - TH
$5,652.00
$4,167.00
($1,485.00)
$26,029.71
$50,000.00
$23,970.29
$50,000.00
Accounting and Auditing Fees
$4,800.00
$1,417.00
($3,383.00)
$16,677.82
$17,000.00
$322.18
$17,000.00
Property Trash Removal/ Mowing
$0.00
$417.00
$417.00
$1,909.78
$5,000.00
$3,090.22
$5,000.00
Travel and Per Diem - TH
$2,371.18
$583.00
($1,788.18)
$3,685.25
$7,000.00
$3,314.75
$7,000.00
Communication -TH
$1,097.11
$1,333.00
$235.89
$10,130.44
$16,000.00
$5,869.56
$16,000.00
Postage
$13.88
$333.00
$319.12
$928.97
$4,000.00
$3,071.03
$4,000.00
Electric - TH
$954.00
$750.00
($204.00)
$8,292.68
$9,000.00
$707.32
$9,000.00
Water
$3,421.73
$1,667.00
($1,754.73)
$17,591.68
$20,000.00
$2,408.32
$20,000.00
Rental and Lease Expense
$411.61
$583.00
$171.39
$3,597.61
$7,000.00
$3,402.39
$7,000.00
Insurance - Liab/Prop/WC
$0.00
$13,847.00
$13,847.00
$211,230.00
$166,168.00
($45,062.00)
$166,168.00
Flood Insurance
$0.00
$583.00
$583.00
$7,030.00
$7,000.00
($30.00)
$7,000.00
Building Maintenance -TH
$5,354.11
$1,667.00
($3,687.11)
$16,179.45
$20,000.00
$3,820.55
$20,000.00
Lawn Maintenance
$287.00
$667.00
$380.00
$5,449.00
$8,000.00
$2,551.00
$8,000.00
Bird Sanctuary Maintenance
$0.00
$333.00
$333.00
$2,750.00
$4,000.00
$1,250.00
$4,000.00
Office Eq/Supp/Computer - TH
$3,576.55
$3,333.00
($243.55)
$22,771.21
$40,000.00
$17,228.79
$40,000.00
Printing and Binding - TH
$90.67
$417.00
$326.33
$2,236.84
$5,000.00
$2,763.16
$5,000.00
Provision for Bad Debt
$0.00
$42.00
$42.00
$0.00
$500.00
$500.00
$500.00
Legal Advertisement & Other
$0.00
$542.00
$542.00
$787.80
$6,500.00
$5,712.20
$6,500.00
Office Supplies
$253.25
$333.00
$79.75
$3,906.92
$4,000.00
$93.08
$4,000.00
Books, Membership, Training - TH
$125.00
$1,250.00
$1,125.00
$6,854.54
$15,000.00
$8,145.46
$15,000.00
Capital Outlay -TH
$0.00
$11,041.00
$11,041.00
$14,905.00
$132,500.00
$117,595.00
$132,500.00
$280,317.53
$170,674.50
($109,643.03)
$1,512,45233
$2,048,125.00
$535,672.67
$2,048,125.00
Fire
Fire Control Contract Services
$47,960.11
$47,966.00
$5.89
$479,601.10
$575,533.00
$95,931.90
$575,533.00
Misc. Repair and Maintenance
$0.00
$83.00
$83.00
$0.00
$1,000.00
$1,000.00
$1,000.00
$47,960.11
$48,049.00
$88.89
$479,601.10
$576,533.00
$96,931.90
$576,533.00
Police
Executive Salaries
$10,488.44
$11,363.00
$874.56
$110,038.93
$136,350.00
$26,311.07
$136,350.00
Regular Salaries - Police Off
$64,049.40
$79,626.00
$15,576.60
$674,746.79
$955,516.00
$280,769.21
$955,516.00
Overtime - Police
$453.55
$1,250.00
$796.45
$13,939.54
$15,000.00
$1,060.46
$15,000.00
Incentive Pay
$799.06
$1,190.00
$390.94
$9,368.91
$14,280.00
$4,911.09
$14,280.00
FICA Taxes
$5,798.00
$6,699.00
$901.00
$61,819.42
$80,387.00
$18,567.58
$80,387.00
Retirement Contributions
$13,941.85
$16,899.00
$2,957.15
$141,598.39
$202,793.00
$61,194.61
$202,793.00
Life and Health Insurance
$0.00
$0.00
$0.00
$6,000.00
$0.00
($6,000.00)
$0.00
Life and Health Insurance
$14,217.66
$20,640.50
$6,422.84
$188,189.23
$247,686.00
$59,496.77
$247,686.00
HRA Benefit Payments
$3,295.45
$0.00
($3,295.45)
$5,811.09
$0.00
($5,811.09)
$0.00
Misc Prof Svcs - PD
$434.00
$2,375.00
$1,941.00
$3,277.00
$28,500.00
$25,223.00
$28,500.00
-6-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
Dispatch Service Contract
$0.00
$5,196.00
$5,196.00
$62,762.45
$62,351.00
($411.45)
$62,351.00
Travel and Per Diem - PD
$0.00
$150.00
$150.00
$0.00
$1,800.00
$1,800.00
$1,800.00
Communication -PD
$602.38
$833.00
$230.62
$5,804.78
$10,000.00
$4,195.22
$10,000.00
Electric - PD
$365.29
$292.00
($73.29)
$2,579.69
$3,500.00
$920.31
$3,500.00
Water-PD
$25.74
$33.00
$7.26
$173.96
$400.00
$226.04
$400.00
Rental and Lease Expense-PD
$132.61
$167.00
$34.39
$1,193.49
$2,000,00
$806.51
$2,000.00
Building Maintenance - PD
$572.90
$833.00
$260.10
$8,136.84
$10,000.00
$1,863.16
$10,000.00
Vehicle Maintenance
$229.82
$1,000.00
$770.18
$5,918.61
$12,000.00
$6,081.39
$12,000.00
OfficeEq/Supp/Computer -PD
$4,443.25
$1,083.00
($3,360.25)
$17,393.18
$13,000.00
($4,393.18)
$13,000.00
Printing and Binding - PD
$85.52
$125.00
$39.48
$1,045.99
$1,500.00
$454.01
$1,500.00
Uniform Cleaning
$527.50
$417.00
($110.50)
$2,442.56
$5,000.00
$2,557.44
$5,000.00
Office Supplies
$35.48
$167.00
$131.52
$1,313.11
$2,000.00
$686.89
$2,000.00
Fuel
$1,778.45
$2,917.00
$1,138.55
$35,386.44
$35,000.00
($386.44)
$35,000.00
Uniforms & Equipment
$230.98
$1,000.00
$769.02
$9,247.93
$12,000.00
$2,752.07
$12,000.00
Books, Memberships, Training - PD
$0.00
$417.00
$417.00
$1,689.97
$5,000.00
$3,310.03
$5,000.00
Capital Outlay -PD
$0.00
$10,269.00
$10,269.00
$24,508.60
$123,232.00
$98,723.40
$123,232.00
$122,507.33
$164,941.50
$42,434.17
$1,394,386.90
$1,979,295.00
$584,908.10
$1,979,295.00
Streets
Regular Salaries - Streets
$5,913.64
$6,994.00
$1,080.36
$61,573.81
$83,929.00
$22,355.19
$83,929.00
Overtime - Streets
$0.00
$292.00
$292.00
$684.45
$3,500.00
$2,815.55
$3,500.00
FICA Taxes
$352.64
$548.00
$195.36
$3,716.80
$6,574.00
$2,857.20
$6,574.00
Retirement Contributions
$1,237.13
$1,323.75
$86.62
$12,881.22
$15,885.00
$3,003.78
$15,885.00
Life and Health Insurance
$1,442.16
$1,588.00
$145.84
$19,458.23
$19,053.00
($405.23)
$19,053.00
Misc Prof Svcs - Streets
$54.78
$833.00
$778.22
$20,258.70
$10,000.00
($10,258.70)
$10,000.00
Communication - Streets
$40.43
$83.00
$42.57
$621.43
$1,000.00
$378.57
$1,000.00
Electric - Streets
$2,349.82
$1,667.00
($682.82)
$20,062.38
$20,000.00
($62.38)
$20,000.00
Rental and Lease Expense
$0.00
$417.00
$417.00
$1,235.20
$5,000.00
$3,764.80
$5,000.00
Vehicle Maintenance- Streets
$0.00
$417.00
$417.00
$813.01
$5,000.00
$4,186.99
$5,000.00
Misc. Repair and Maintenance
$0.00
$1,667.00
$1,667.00
$12,088.33
$20,000.00
$7,911.67
$20,000.00
Misc.Other -NPDES
$0.00
$833.00
$833.00
$8,595.00
$10,000.00
$1,405.00
$10,000.00
Operating Supplies
$188.90
$583.00
$394.10
$2,086.15
$7,000.00
$4,913.85
$7,000.00
Uniforms & Equipment
$0.00
$100.00
$100.00
$572.63
$1,200.00
$627.37
$1,200.00
Road Materials and Supplies
$0.00
$1,083.00
$1,083.00
$0.00
$13,000.00
$13,000.00
$13,000.00
CapitalOutlay- Streets
$41,474.53
$16,180.00
($25,294.53)
$169,524.88
$194,160.00
$24,635.12
$194,160.00
$53,054.03
$34,608.75
($18,445.28)
$334,172.22
$415,301.00
$81,128.78
$415,301.00
Legal
Regular Salaries - Legal
$9,152.98
$10,082.00
$929.02
$96,036,14
$120,989.00
$24,952.86
$120,989.00
-7-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
FICA Taxes - Legal
$700.20
$771.00
$70.80
$7,346.73
$9,256.00
$1,909.27
$9,256.00
Retirement Contributions - Legal
$1,914.80
$2,074.00
$159.20
$20,090.70
$24,893.00
$4,802.30
$24,893.00
Life and Health Insurance - Legal
$1,333.51
$1,587.75
$254.24
$17,598.82
$19,053.00
$1,454.18
$19,053.00
Contracted Legal Services
$52,763.41
$45,833.00
($6,930.41)
$234,751.28
$550,000.00
$315,248.72
$550,000.00
Travel and Per Diem -Legal
$0.00
$125.00
$125.00
$37.34
$1,500.00
$1,462.66
$1,500.00
Communication - Legal
$40.43
$58.00
$17.57
$403.73
$700.00
$296.27
$700.00
Postage -Legal
$0.00
$8.00
$8.00
$0.00
$100.00
$100.00
$100.00
Printing and Binding - Legal
$0.00
$8.00
$8.00
$0.00
$100.00
$100.00
$100.00
Office Supplies - Legal
$0.00
$17.00
$17.00
$125.63
$200.00
$74.37
$200.00
Books, Membership, Training - Legal
$245.01
$417.00
$171.99
$3,462.54
$5,000.00
$1,537.46
$5,000.00
Total
$66,150.34
$60,980.75
($5,169.59)
$379,852.91
$731,791.00
$351,938.09
$731,791.00
Sanitation
Garbage Contract Services
$14,458.78
$14,068.00
($390.78)
$125,854.05
$168,814.00
$42,959.95
$168,814.00
Misc. Trash Disposal
$0.00
$583.00
$583.00
$0.00
$7,000.00
$7,000.00
$7,000.00
Total Sanitation
$14,458.78
$14,651.00
$192.22
$125,854.05
$175,814.00
$49,959.95
$175,814.00
Total Expenditures
$584,448.12
$493,905.50
($90,542.62)
$4,226,319.51
$5,926,859.00
$1,700,539.49
$5,926,859.00
Net Revenue (Deficit)
($263,441.67)
($14.50)
($263,427.17)
$1,606,990.31
($140.00)
$1,607,130.31
($140.00)
NET SURPLUS/(DEFICIT)
($263,441.67)
($14.50)
($263,427.17)
$1,606,990.31
($140.00)
$1,607,130.31
($140.00)
-11-
Town of Gult Stream
Income Statement
Water Fund as
of July 31, 2022
Current Month
YTO
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
Revenues
Water Sales
Water Sales
$199,342.39
$87,500.00
$111,842.39
$895,173.72
$1,050,000.00
($154,826.28)
$1,050,000.00
Total Water Sales
$199,342.39
$87,500.00
$111,842.39
$895,173.72
$1,050,000.00
($154,826.28)
$1,050,000.00
Reserve Fees
Reserves Fees
$22,740.00
$11,250.00
$11,490.00
$113,989.20
$135,000.00
($21,010.80)
$135,000.00
Total Reserve Fees
$22,740.00
$11,250.00
$11,490.00
$113,989.20
$135,000.00
($21,010.80)
$135,000.00
Interest
Interest On Investment
$811.82
$833.00
($21.18)
$9,060.00
$10,000.00
($940.00)
$10,000.00
$811.82
$833.00
($21.18)
$9,060.00
$10,000.00
($940.00)
$10,000.00
Other
Late Fees
$0.00
$0.00
$0.00
$84.95
$0.00
$84.95
$0.00
Impact Fees -Physical Environm
$0.00
$417.00
($417.00)
$7,184.00
$5,000.00
$2,184.00
$5,000.00
$0.00
$417.00
($417.00)
$7,268.95
$5,000.00
$2,268.95
$5,000.00
Backflow Preventer Test - Revenue
Backflow Preventer Test Sale
$0.00
$788.00
($788.00)
$0.00
$9,452.00
($9,452.00)
$9,452.00
Total
$0.00
$788.00
($788.00)
$0.00
$9,452.00
($9,452.00)
$9,452.00
Total Revenues
$222,894.21
$100,788.00
$122,106.21
$1,025,491.87
$1,209,452.00
($183,960.13)
$1,209,452.00
Expenditures
Water Purchased
Water Purchased - Commodity
$69,762.87
$56,250.00
($13,512.87)
$631,927.15
$675,000.00
$43,072.85
$675,000.00
Water -Capacity
$2,022.05
$1,842.00
($180.05)
$19,093.76
$22,100.00
$3,006.24
$22,100.00
Water Purchased -Meter Charge
$7.36
$8.00
$0.64
$69.49
$100.00
$30.51
$100.00
Backflow Preventer Testing
$0.00
$785.00
$785.00
$0.00
$9,425.00
$9,425.00
$9,425.00
Total Water Purchased
$71,792.28
$58,885.00
($12,907.28)
$651,090.40
$706,625.00
$55,534.60
$706,625.00
Other Expenses
Regular Salaries - Water
$4,232.96
$4,752.00
$519.04
$44,413.58
$57,029.00
$12,615.42
$57,029.00
Overtime - Water
$0.00
$417.00
$417.00
$257.94
$5,000.00
$4,742.06
$5,000.00
FICA Taxes
$323.82
$396.00
$72.18
$3,417.36
$4,746.00
$1,328.64
$4,746.00
-9-
i own oT UUIT stream
Income Statement
Water Fund as
of July 31, 2022
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
Retirement Contributions
$0.00
$959.00
$959.00
$0.00
$11,512.00
$11,512.00
$11,512.00
Life and Health Insurance
$1,219.86
$1,588.00
$368.14
$16,348.59
$19,053.00
$2,704.41
$19,053.00
GIS/Mapping
$0.00
$417.00
$417.00
$0.00
$5,000.00
$5,000.00
$5,000.00
Water Sampling & Testing
$180.00
$667.00
$487.00
$5,170.00
$8,000.00
$2,830.00
$8,000.00
Repair Services
$0.00
$1,125.00
$1,125.00
$12,223.26
$13,505.00
$1,281.74
$13,505.00
Software Maintenance Contract
$240.00
$833.00
$593.00
$2,416.28
$10,000.00
$7,583.72
$10,000.00
Communication
$38.50
$125.00
$86.50
$140.19
$1,500.00
$1,359.81
$1,500.00
Postage
$0.00
$125.00
$125.00
$1,044.06
$1,500.00
$455.94
$1,500.00
Electric - Chlorinator
$33.29
$42.00
$8.71
$210.79
$500.00
$289.21
$500.00
Rental and Lease Expense
$0.00
$333.00
$333.00
$5,000.00
$4,000.00
($1,000.00)
$4,000.00
Insurance -Liab/Prop/WC
$0.00
$4,625.00
$4,625.00
$0.00
$55,500.00
$55,500.00
$55,500.00
Vehicle Maintenance- Water
$0.00
$250.00
$250.00
$737.23
$3,000.00
$2,262.77
$3,000.00
Printing and Binding
$0.00
$42.00
$42.00
$147.75
$500.00
$352.25
$500.00
Provision for Bad Debt
$0.00
$323.00
$323.00
($15,000.00)
$3,880.00
$18,880.00
$3,880.00
Misc. Operating Supplies
$100.28
$1,333.00
$1,232.72
$7,225.93
$16,000.00
$8,774.07
$16,000.00
General Office Supplies
$0.00
$83.00
$83.00
$826.81
$1,000.00
$173.19
$1,000.00
Uniforms & Equipment
$0.00
$167.00
$167.00
$713.63
$2,000.00
$1,286.37
$2,000.00
Books, Membership, Training -Water
$0.00
$167.00
$167.00
$532.75
$2,000.00
$1,467.25
$2,000.00
Depreciation Expense
$0.00
$12,083.00
$12,083.00
$0.00
$145,000.00
$145,000.00
$145,000.00
Renewal & Replacement Expense
$0.00
$417.00
$417.00
$0.00
$5,000.00
$5,000.00
$5,000.00
Capital Outlay- Water
$41,474.52
$11,571.00
($29,903.52)
$95,273.47
$138,852.00
$43,578.53
$138,852.00
Total Other Expenses
$47,843.23
$42,840.00
($5,003.23)
$181,099.62
$514,077.00
$332,977.38
$514,077.00
Total Expenditures
$119,635.51
$101,725.00
($17,910.51)
$832,190.02
$1,220,702.00
$388,511.98
$1,220,702.00
Net Revenue (Deficit)
$103,258.70
($937.00)
$104,195.70
$193,301.85
($11,250.00)
$204,551.85
($11,250.00)
NET SURPLUS/(DEFICIT)
$103,258.70
($937.00)
$104,195.70
$193,301.85
($11,250.00)
$204,551.85
($11,250.00)
i own or uuir zaream
Income Statement
Undergrounding Fund as of July 31, 2022
Current Month
YTD
Actual
Actual
Revenues
Non -Ad Velorem Taxes
Ad Valorem Taxes - Current
$0.00
$0.00
Early Payment Discount -Ad Valo
$0.00
$0.00
NAV Taxes - Fees
$0.00
$0.00
Total Non- Ad Velorem Taxes
$0.00
$0.00
Interest
Interest On Investment
$0.16
$51.92
$0.16
$51.92
Other
Assessment Revenues
$2,804.44
$282,614.78
Interest On Investment
$0.16
$51.92
Interest Revenue on Assessment
$84.12
$144.65
Admin. Fee Revenue
$0.00
$0.00
Refund Prior Yr Expenditure
$0.00
$0.00
Miscellaneous Revenue
$0.00
$0.00
$2,888.72
$282,811.35
Total Revenues
$2,888.88
$282,863.27
Expenditures
All Expenses
GIS/Mapping
$0.00
$0.00
Engineering Fees
$0.00
$0.00
Prof Svcs - Design Survey Work
$0.00
$0.00
Prof Svcs - Project Management
$0.00
$0.00
Prof Svcs - Const Survey Work
$0.00
$0.00
Prof Svcs - Project Admin
$0.00
$0.00
Prof Svcs - Assessment Consult
$0.00
$0.00
Accounting and Auditing Fees- UG
$0.00
$0.00
Cont Svcs - FPL Fees
$0.00
$0.00
Cont Svcs - Street Light Syste
$0.00
$0.00
Cont Svcs - UG Construction
$0.00
$0.00
-I]-
Town of Gult Stream
Income Statement
Undergrounding Fund as of July 31, 2022
Current Month
YTD
Actual
Actual
Cont Svcs - Pre Const Landscap
$0.00
$0.00
Cont Svcs - Post Const Landsca
$0.00
$0.00
Cont Svcs - AT&T Fees
$0.00
$0.00
Cont Svcs - Comcast Fees
$0.00
$0.00
Legal Advertisement & Other
$0.00
$0.00
Discount
$0.00
$9,607.70
County Admin Fee
$0.00
$2,702.89
Misc. Expenses
$0.00
$0.00
Debt Service - Principal
$0.00
$263,738.57
Debt Service - Interest
$0.00
$5,512.14
Total Other Expenses
$0.00
$281,561.30
Total Expenditures
$0.00
$281,561.30
Net Revenue (Deficit)
$2,888.88
$1,301.97
NET SURPLUS/(DEFICIT)
$2,888.88 $1,301.97
-12-
I own of Vult Stream
Income Statement
Penny Sales Tax Fund as of July 31, 2022
YTD
Actual
Budget FY 2022 Budget Variance
Revenues
Discretionary Infrastructure Tax
$65,832.32
$50,000.00 $50,000.00
$15,832.32
Interest On Investment
$927.15
$250.00 $250.00
$677.15
PST Balance Transfer In
$0.00
$49,750.00 $49,750.00
($49,750.00)
Total Revenues
$66,759.47
$100,000.00 $100,000.00
($33,240.53)
Expenses
PST Fund Contingency - Miscellaneous
$0.00
$0.00 $0.00
$0.00
Infrastructure Capital Outlay
$0.00
$100,000.00 $100,000.00
$100,000.00
Total Expenses
$0.00
$1005000.00 $100,000.00
$100,000.00
BEGINNING FUND BALANCE
$188,347.65
$0.00 $0.00
$188,347.65
NET SURPLUS/(DEFICIT)
$66,759.47
$0.00 $0.00
$66,759.47
ENDING FUND BALANCE
$255,107.12
$0.00 $0.00
$255,107.12
-13-
TOWN OF GULF STREAM
WATER USAGE REPORT
Unaudited
As of July 31, 2022
-2:Z7 C-- 2--
TABLE OF CONTENTS
SECTION
PAGE(S)
Comparative Water Use By Consumer By Year .......................................
Water Usage Chart Analysis...................................................................... 2
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GULF STREAM WATER USAGE CHART ANALYSIS
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2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
2021-2022
BILLING PERIODS FOR EACH FISCAL YEAR BETWEEN FY 13 TO FY 22
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TOWN OF GULF STREAM
Construction Management & Inspection Services for
Bluewater Cove Civil Site Improvements
DATE: July 6, 2022 (Revised August 3, 2022)
BACKGROUND
The Town of Gulf Stream (Town) has requested Baxter & Woodman, Inc. (Consultant) to provide
construction services for the Bluewater Cove Civil Site Improvements. The Civil Site
Improvements include Water, Wastewater, Drainage and Paving work. The Design of the Project
was by others.
SCOPE OF WORK
The services provided under this service authorization are assumed to include the following
construction management and inspection services:
® Task No. 1 — Services During Construction
• Task No. 2 — Resident Project Representative Services
Subtask 1.1 Periodic Progress Meetings (Omitted)
Subtask 1.2 Construction Clarifications/Daily Communication
Respond in writing to Contractor's Request for Information (RFI) regarding design documents
during the estimated nine (9) month construction period. Consultant shall issue interpretations
and clarifications of the Contract Documents, along with associated support materials, as
requested by the Contractor. Those interpretations will be rendered, discussed with Town staff
for concurrence and a response prepared and submitted to the Contractor within a targeted time
frame of five (5) working days. This subtask also includes the necessary Day to Day
Communication with Contractor and Town for coordination of the construction activities for the
nine (9) month construction time -frame.
Subtask 1.3 Construction Changes
Review of Change Orders (CO) and Field Change Directives (FCD) as prepared by the Owner, or
his representative. The review will be on behalf of the Town, as they relate to the Town's
systems. For the purpose of this task order, it is assumed that up to three (3) CO's and ten (10)
FCD's will be prepared during the nine (9) month construction period. This task does not include
cost and timeframe negotiations of the terms of the contractor's contract.
Subtask 1.4 Substantial and Final Inspection
In conjunction with Town staff, Consultant shall make preliminary and final inspections and
assist in the preparation of a Contractor "punch list" at Substantial Completion to achieve Final
Completion. Consultant shall also review completion of identified punch list items to assist in the
determination that Final Completion has been achieved by the Contractor. Advise the Town and
08/03/22
Z.A.
other Stakeholders that Final Acceptance of the project has been reached in accordance with the
Contract Documents.
Subtask 1.5 Project Closeout, Certification of Completion to Town
Consultant shall be provided all associated permit closeout documents by the design Engineer -Of -
Record, for inclusion in the certification of completion package to the Town. The design
Engineer -Of -Record shall be responsible for certifying the work to the permit agencies and
closing out all permits.
The design Engineer -Of -Record shall provide to the Consultant two (2) sets of Final signed and
sealed Record Drawings for the project.
Task 2 - Resident Project Representative Services
The Resident Project Representative Phase services to be provided by the Consultant to include
the following:
Subtask 2.1 Inspections
Provide a part-time (on average 10 hours/week) Resident Project Representative (RPR) during the
construction of the work for a total of three hundred sixty four (364) hours for the construction
duration. This assumes a total construction duration of 9-months. Activities performed under
this task consist of furnishing an RPR during the construction of the project, to observe the
quality of the construction work, and to determine, in general, if the construction is proceeding in
accordance with the contract documents so that final certification of completion can be made
regarding the construction of the proposed improvements. The RPR shall:
■ Serve as Consultant's liaison with Contractor, working principally through the
Contractor's superintendent and the design FOR and assisting him in understanding the
intent of the Contract Documents.
Conduct on -site observations of the work in progress to assist in determining if the work
is proceeding in accordance with the Contract Documents and that completed work
conforms to the Contract Documents. Consultant's Project Manager shall report, in
writing to the Town, whenever Consultant believes that work is unsatisfactory, faulty or
defective, or does not conform to the Contract Documents, or does not meet the
requirements of inspections, tests or approval required to be made, or has been damaged
prior to final payment.
Accompany visiting inspectors representing public or regulatory agencies having
jurisdiction over the project. Record, in writing, the outcome of these inspections and
report same to Town.
■ Consider and evaluate Contractor's and design EOR's suggestions for modifications in
drawings or specifications and report them to the Town, in writing. Consultant shall
make recommendation for action to the Town and coordinate providing direction to the
Contractor via the Owner and the design EOR.
Observe all flushing and pressure testing of the piping. Attend and observe the lift station
startup.
08/03/22
■ The Contractor shall coordinate all required density testing, etc. as required by the
Construction Documents. A copy of all test reports shall be provided to Consultant.
• RPR shall record observations while on site and prepare a report.
LIMITATIONS OF AUTHORITY
Except upon written instructions of Consultant, Resident Project Representative:
1. Shall not exceed limitations on Consultant's authority as set forth in the Contract
Documents.
2. Shall not undertake any of the responsibilities of Contractor, Subcontractors or
Construction Manager, or expedite the Work.
3. Shall not issue directions relative to any aspect of the means, methods, techniques,
sequences or procedures of construction unless such is specifically called for in the
Contract Documents.
4. Shall not participate in specialized field or laboratory tests.
ASSUMPTIONS
In addition to the work items discussed above, the following assumptions were made in
establishing the scope of this Task Order and associated fee. Changes and/ or modifications in the
above work items or these assumptions are considered an Additional Services Item under the
terms of the contract. Assumptions include:
• The construction man-hours are based on the following:
• Nine -month construction duration for Engineering Construction Management &
Inspection Services.
• It is assumed, that the Consultant's Inspector is only needed on average 2 hours per day
for the duration of the 9-Month construction duration.
• It is our understanding that the shop drawing submittal period has already been
conducted. Consultant will not be responsible for approval, distribution, or review of any
Shop Dwg submittals reviewed or distributed by others prior to Consultant's involvement
in this project, or after this Contract has been approved, since this is not included as part
of the scope.
• This scope does not include As -Built Record Drawing Review or Preparation by
Consultant.
• Review of contractor pay applications and shop drawings are not included in this scope of
work.
• Monitoring and review of contractor schedules are not included in this scope of work.
• Final certification of completion of the project to permitting agencies and permit closeout
is not included.
• This scope does not include administering or attending a Pre -Construction Meeting.
• This scope does not include any Public Outreach or Property Owner Concerns
management.
• Contractor will be required to secure any and all associated permits.
08/03/22 3
• Owner/Contractor shall provide copies of all test reports to Consultant.
• Design FOR shall coordinate and schedule the lift station start-up.
ADDITIONAL SERVICES
The following are examples of some specific Additional Services Items that may be required but
are not included within this Proposal. Generally, a condition contrary to the work description in
or assumptions in the previous sections (upon which the construction management fee is based)
are considered an Additional Services Item. Examples include:
1. Additional supervision or construction observation in excess of that specified in this Proposal.
2. Assisting the Town in the settlement of construction contract claims outside of the above
mentioned construction period will be an additional service.
These and other services can be provided, if desired by the Town, under separate Proposal(s) or
by an amendment to this Proposal. Services performed will be on an as- directed basis in
accordance with a written Notice to Proceed from the Town.
SUMMARY OF PROPOSED FEES:
Compensation by the Town to Consultant for the services described in this Work Order will be in
accordance with the method of payment indicated below and detailed in Exhibit B.
Tasks
Task 1 — Construction Management
Task 2 — Resident Project Representative
Reimbursable Expenses
08/03/22
Cost
$ 25,746.65 (Not -to -Exceed)
$ 33,957.56 (Not -to -Exceed)
$ 5,000.00 (Not -to -Exceed)
Total $ 64,704.21
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective
dates under each signature. TOWN OF GULF STREAM, through an authorized official of the Town
and Baxter & Woodman, Inc. signing by and through Rebecca Travis (Executive Vice President) duly
authorized to execute same.
TOWN OF GULF STREAM: BAXTER & WOODMAN, INC.:
By: By:
Rebecca Travis, Executive Vice President
Date: Date: 8/3/2022
08/03/22
EXHIBIT B
Town of Gulf Stream
Construction Management Services - Bluewater Cove Site Improvements
Batter & Woodman, Inc
Budget Summary (7/6122, Revised 8/3/221
Labor Classification and Hourly Rates
Senior
Principal
Senior
Field
Senior
Cadd
Admin.
Sub -
Engineer
Engineer
Engineer
Repres.
Inspector
Eng. Tech
Designer
Support
Total
Consultant
Task No.
Task Description
$171
$155
$116
$114
$93
$114
$98
$70
Labor
Services
mm 1
..........................................................................................................................................................................................................................................................................................................................................
Construction Mangement Services
1.1
$0.00
1.2
Construction Clarifications/Daily Communication
10
12
55
$9,847.16
1.3
Construction Changes
10
10
46
$8,510.02
1.4
Substantial/Final Inspections - Prepare "punch list"
22
4
8
$3,445.44
1.5
Proj Closeout, Cert of Completion to Town
5
24
5
$3,944.03
Subtotal
25
22
0
147
4
0
0
13
$25,746.65
2
.......................................................................................................................................................................................................................................................................
Resident Project Representative Services
2.1
Inspections
364
................ ....
....... ............ I .....
$33,957.56
......................
Subtota
0
0
0
0
364
0
0
0
$33,957.56
$0.00
Labor Subtotal Hours
25
22
0
147
368
0
0
13
Labor Subtotal Costs
$4,275.75
$3,420.56
$0.00
$16,760.94
$34,330.72
$0.00
$0.00
$916.24
$59,704.21
$0.00
.................................................................................................................
Labor Total Costs
$59,704.21
.....................................................................................................................................................
...................................................................
Subconsultent Costs Total
$0.00
Subconsultant Multiplier
$1,10
Subconsultant Total
$0.00
Reimbursable Expenses
$5,000.00
Project Total
$64,704.21
Exhibit 6
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