HomeMy Public PortalAboutPRR 14-0548t
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Your original request, dated January 17, 2014, is reproduced in the space below:
From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com]
Sent: Friday, January 17, 2014 8:17 AM
To: Bill Thrasher
Subject: PUBLIC RECORDS REQUEST ad hoc audio
PUBLIC RECORDS REQUEST
Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I
wish to make a public records request of your agency for the following records:
Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio
portion of the entire public meeting of the ad hoc committee held in Town Hall on Thursday, January 16,
2014. Record copy to be identical to the original record in format, size, duration, quality and all other
characteristics.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure
please cite the specific exemption as required by $119.07(1)(e) of the Florida Statutes and state in writing and with
particularity the basis for your conclusions as required by ti 119.07(1)(t) of the Florida Statutes.
Please take note of $119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt
of this public records request and (2) make a good faith effort which "includes making reasonable efforts to
determine from other officers or employees within the agency whether such a record exists and, ifso, the location at
which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of
records that may be responsive to this public records request to preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic format please produce the records
in the original electronic format in which they were created or received. See 4119.01(2)(f), Florida Statutes.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their
production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total
number of pages and/or records, as well as to distinguish the cost of labor and materials.
All responses to this public records request should be made in writing to the following email address:
chrisoha regulfstream(d email.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
April 10, 2015
Chris O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #548 (ad hoc audio)
Copies of all compact discs (CDs) magnetic tape or other recording material used to record the
audio portion of the entire public meeting of the ad hoc committee held in Town Hall on Thursday,
January 16, 2014. Record copy to be identical to the original record in format, size, duration,
quality and all other characteristics.
Dear Chris O'Hare [mail to: chrisohareeulfstream (a)Qmail.coml,
The Town of Gulf Stream received your public records requests on January 17, 2014. You should
be able to view your original requests at the following links htto://www2.eulf-
stream. ore/ WebLink8 /0 /doc /18017/Pagel.asox. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced numbers.
You will also find a digital version by going to www.gulf- stream.org click on "I Want To... ",
click on "Find a Town Record ", click on "Public Records Requests ", click on " 2014 ", click on
"Public Records Requests 2014 ", click on "PRR 14- 0548.01 ".
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 1 hours of administrative support at $36.39 per hour, the labor cost of the personnel providing
the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed
your deposit, the Town will provide you with an initial production of responsive records and an
estimate for the production of any additional responsive records. If the costs of production are
less than the deposit, the Town will provide you with the responsive records and a refund. If you
would like to narrow the scope of your request, for example, by identifying a particular
document type or date range, the Town may be able to provide these records at a lower cost.
(1 hours @ 36.39 = 36.39) - (.25 hour @ 36.39= 9.10) = Deposit Due: $27.29 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk