HomeMy Public PortalAboutP&RAC Minutes 1994 04/2512,
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PARKS AND RECREATION ADVISORY COMMITTEE
1VIINUTES
APRIL 25,1994
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I. ROLL CALL AND CALL TO ORDER
Chair Grote called the meeting to order at 7:40p.m. Committee members Ware, Coyle, and
Killen answered the roll call. Chair declared a quorum present. Also attending was Kathy Rake, Laurie
Braun, & Ray McKeiler - Mill Park Playground Equipment, David McBride - Park Concessions, and
Director Baker.
IL MINUTES - MARCH 21,1994
Martens moved to accept the March 21, 1994 minutes as written, seconded by Ware and the
motion carried.
HL PLAYGROUND EQUIPMENT IN MILL PARK - KATHY RAKE, LAURIE BRAUN, & RAY
McKELLER
Rake informed committee that they have raised a little over $20,000.00 to purchase playground
equipment and some benches for Mill Park. Rake handed out a drawing of the playground
design(attached) which included swings, slides, balance beam, chain nets, tic tac toe game, and a
handicapped swing. In addition, Rake showed committee some color pictures of similar playground
equipment. Rake stated that they are ready to go, but have two concerns.
First, the site is not as large as the fundraisers thought and the playground equipment cannot be
installed until after a sewer pipe installation on the East boundary has been completed. Further, one tree,
a. plaque, and several power boxes would have to be relocated before the playground equipment could be
installed. Due to these concerns, Rake feels the site is unfeasible for the completion of the project this
spring. Rake informed committee that if she orders the equipment now, it will show up the second week
of June so a site needs to be established and a time schedule developed for the installation now. Rake
informed committee the playground equipment needs 50' x 35' for the main section, 28' x 34' for the four
swings, 19' x 22' for the tire & wheel chair swing, and 516" x 12' for the climbing wall. Rake distributed a
map with property boundaries on *attached) and informed committee that she, Braun, and McKelier
have walked the property and feel there may be enough room just North of the walk way and West of the
restrooms for some of the equipment and just South of the walk way and West of the restrooms for the rest
of the equipment. Rake informed committee that she would be walking the area with Joel Droulard
Tuesday evening at about 5:OOpm and would stake out the proposed area, contact city council members
and ask them to walk the area prior to Thursdays Council meeting. In addition, Rake agreed to show the
proposed playground equipment location on a map and bring it to the council meeting with her.
Committee discussed visibility of the equipment as one enters the park, vandalism, lighting, turning the
fire pit into a sandbox for kids, and impact on summer concerts.
Second, Rake informed the committee that the company which they are purchasing equipment
from has been to court twice in the last seventeen years and both times the fault of the injury was placed
on the owners ground cover, not because of faulty equipment. Rake informed committee that she has
raised $20,000.00 to purchase the equipment, has organized volunteer labor for the installation of it and
is now asking the city for help in purchasing proper ground cover. Rake informed committee that
Director had acquired some information on Softfall and Fibar products(fiberized wood chips) which the
city of Boise highly recommends because it meets all playground safety codes and the Americans with
Disabilities Act(wheel chairs can be used on it), but this product is quite expensive costing $1.55 to $1.75
per square foot plus the cost of 34" of drain rock under it, bringing the total to $3,000.00 to $4,000.00.
Rake informed committee that Wild Wood would provide the drain fabric for cheap, and if the city could
get the drain rock and bark donated, or at cost, the expense could be cut in half.
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Chair noted that without public works and administrative present at this meeting, there was no
way to verify the sewer construction schedule and the property boundaries of the oripj'nal site. She also
raised concern about the site being requested because the ground slopes all the way to the walkway which
would require significant excavation. Other board members voiced discomfort at making a
recommendation without seeing the staked boundaries at the site. Board members also wondered why a
sewer project is holding up a project that had been approved in advance of the sewer line construction.
Chair with consent of committee, decided to draft a letter requesting the council review the
site change and the ground cover request in a joint meeting with the Parks and Recreation Advisory
Committee at the council's Thursday meeting.
NOTE: Killen asked Director what was happening with the possible swapping of a piece of land
recently acquired through the Hoyle deal, with the school district's rail road right of way the City is
purchasing at $3000.00/year. Director inform Killen he did not know, but could research it Killen felt
that if the land was swapped, it would free up the $3,000.00 yearly payment, which could possibly be used
to help purchase the ground cover.
After a discussion of Rake and Braun's effort, Coyle moved to recommend council recognize
that the Parks and Recreation Advisory Committee and the City appreciate Kathy Rake's and
Laurie Braun's hard work and effort through a letter of thanks from the City to both of them.
Seconded by Killen, and the motion carried.
IV. STAFF REPORTS
1. Director
a. Impact fees legislation - Director informed committee the been killed in committee.
b. Current youth sports - Director informed conunittee that Pony League Baseball,
Junior Olympic Softball, Spring Indoor Soccer and Track and Field are all
currently running.
c. R.F.P. Park Concessions
David McBride introduced himself to the committee and informed them he has been going over
the information packet and would like to ask some questions.
1. Since there are five parks in the city, why would he only have exclusive use of Legacy, Fairway, and
Davis Beach? Committee informed McBride that Legacy, Fairway and Davis Beach are the three busiest
parks in the city and are remote from private business selling concession stand type items. In addition,
Mill Park had been left off because of an access easement. McBride informed committee that he was
planning on building portable modules that would blend in with each park and could be left all season or
be moved around on a trailer if necessary, so all he would have to do is gain access to Mill Park from the
North side and leave the small module in the park for the season. Committee informed McBride that the
only time Mill Park is heavily used is during special events like concerts and the contract would not give
him exclusive concession rights during those events. McBride agreed with the committee. Committee
informed McBride that he could propose anything .
2. Are there restrooms at all the parks? Committee informed McBride there are restrooms at Rotary,
Legacy, and Mill Park, none at Art Roberts, and portables at Fairway, and Davis Beach.
3. What parks have water? Fairway, Legacy, Mill and Rotary Park have water, Davis Beach and Art
Roberts have none and there are no plans for installation.
4. Are their drains at any of the parks? No.
5. Is there electricity at any of the parks? Fairway, Legacy, Mi11, and Rotary Park have electricity, while
Davis Beach and Art Roberts do not.
6. How long will the exclusive rights be for? McBride informed committee that it is his estimate he will
be spending approximately $20,000.00 to get started and would like to know if the contract will be for one
year or could it be renewable. Chair informed McBride that it would be the committee's proposal to have
it renewable each year for five years.
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