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MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM, ON AUGUST 12, 2022, AT 9:00 A.M.
IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100
SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Vice Mayor Stanley called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Vice Mayor Stanley led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Thomas W. Stanley Vice Mayor
Joan K. Orthwein Commissioner
Thomas A. Smith Commissioner
Also Present &
Participating:
Absent w/Notice:
IV. Minutes
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Scott W. Morgan
Paul A. Lyons
Town Manager
Asst. Town Attorney
Chief of Police
Town Clerk
Mayor
Commissioner
A. Regular Meeting of July 8,2022
Commissioner Smith made a motion to approve the minutes of
the regular meeting on July 8, 2022. Commissioner Orthwein seconded the
motion with all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
Town Manager Dunham stated he would like to add Compact Parking
as number six under his report and move Budget to number seven.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. September 9, 2022, at 4:00 P.M.
2. September 9, 2022, at 5:01 P.M. (Tentative Budget)
3. September 21, 2022, at 5:01 P.M. (Final Budget)
4. October 14, 2022, at 9:00 A.M.
5. November 11, 2022, at 9:00 A.M.
6. December 9, 2022, at 9:00 A.M.
Vice Mayor Stanley called attention to the upcoming dates.
VII. Communication from the Public (3 min. maximum)
There was none.
VIII. PUBLIC HEARING
A. Declaration of Ex-Parte Communication
There was none.
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
B. Administer Oaths
Town Clerk Taylor swore in Patrick O'Connell, Jay Colestock,
Dan Dorsheimer, Jeff Peterson, Steve Streit, Richard Brummer, and Joe
Pehota.
C. Applications for Development Approval
1. An application submitted by Matt Wolf, as Agent for Steven
Streit, owner of the property located at 590 Wright Way,
Gulf Stream, Florida, legally described as a parcel of
land in Sections 3 and 4, Township 46 South, Range 43
East, Palm Beach County FL.
a. Demolition Permit to remove existing 398 sq. ft. of
a single -story porch.
b. Special Exception to permit a new 500 sq. ft. single -
story porch resulting in increased side and rear
setbacks.
c. Level 3 Architectural/Site Plan Review to permit the
construction of a new 500 sq. ft. single -story porch.
Mr. Patrick O'Connell, Architect, gave a detailed
PowerPoint presentation stating this was a slight revision to the
previously approved plans. Discussion was had and it was determined that
the numbers on the Site Data Table were incorrect. Assistant Town
Attorney explained the Special Exception criteria and the two to one
ratio. Vice Mayor Stanley suggested tabling, letting the architect crunch
the numbers with Assistant Town Attorney Nazzaro and come back before the
board in twenty minutes with the changes. Mr. O'Connell asked for a
conditional approval, and they would either reduce the size of the loggia
or move the interior wall in where the sliders are between the loggia and
living room.
Commissioner Orthwein made a motion to approve a Demolition Permit
to permit the demolition of the existing 398 sq. ft. single -story porch.
Commissioner Smith seconded the motion with all voting AYE at roll call.
Commissioner Orthwein made a motion to approve a Special Exception
to allow up to 300 sq. ft. of covered, unenclosed area that exceeds the
maximum permitted floor area ratio. Commissioner Smith seconded the
motion with all voting AYE at roll call.
Commissioner Orthwein made a motion to approve a Level III
Architectural/Site Plan to permit the construction of a new 500 sq. ft
single -story porch with reduction of other areas of the house to conform
to Code OR a new 460 sq. ft. single -story porch with no reduction of other
areas of the house and subject to final approval by staff. Commissioner
Smith seconded the motion with all voting AYE at roll call.
2. An application submitted by Richard Gould, as Agent for
Dan Dorsheimer, owner of the property located at 945
Indigo Point, Gulf Stream, Florida, legally described as
Lot 72, Place au Soleil (Less Parcel in OR2172P1699).
a. Demolition Permit to remove existing structures.
oil
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
b. Special Exception to permit 300 sq. ft. of covered,
unenclosed area that exceeds the maximum permitted
floor area ratio.
c. Level 3 Architectural/Site Plan Review to permit the
construction of a new 5,290 sq. ft. two-story, West
Indies style single family dwelling with two -car
garage, covered patio, deck and swimming pool.
Jay Colestock, Architect, gave a detailed PowerPoint
presentation. Vice Mayor asked Mr. Colestock to explain the calculations
for under air, as well as the front entry feature and what was breaking
up the front windows on the first and second story. Mr. Colestock did so
to the satisfaction of the Commission. Town Manager Dunham asked Mr.
Colestock to explain the different fagades, which he did to the
satisfaction of the Commission. They did point out that the tin portions
of the entry feature and overhang above the front window needed to be
copper, to which Mr. Colestock agreed it would be. The Commission did
not like the modern glass in lieu of railings and stated it made the
house look contemporary. Mr. Colestock did not want to block the view.
Town Manager Dunham stated it was not prohibited in the Code.
Commissioner Orthwein didn't think the Town had ever had a glass railing.
Vice Mayor asked about the railings on the staircase to which Mr.
Colestock suggested buffering it with vegetation. Much discussion was
had regarding the glass railing, and whether the style fit with the
house. Mr. Colestock had an alternative ready that brought the piers up
with glass guardrail between. The Commission liked it better.
Mr. Jeff Peterson gave a detailed landscape plan. The Commission
wanted to go back to the glass railing. Assistant Town Attorney
suggested to the Commission that if they wanted to look at it as a window
instead of a railing, because of it being glass, it may change the
percentage. Mr. Colestock explicitly stated it could not be considered a
window. Commissioner Orthwein stated they had never had a total glass
balcony in the Town, thus it not being in the Code. Vice Mayor Stanley
stated they could defer it to next month to see it with a different
railing to which Mr. Colestock stated he did have an alternative with a
picket railing, but he thought it was too busy. The Commission did not
like the picket railing. Mr. Dorsheimer asked what the issue was to
which Commissioner Orthwein answered it was the glass feature that
modernized the house and made it more contemporary, and Vice Mayor
Stanley concurred. Assistant Town Attorney Nazzaro stated that if the
Commission didn't think it was true to the architectural style, it was
within their discretion to defer it. Mr. Dorsheimer stated he was very
concerned with the timing on the demolition being in season and had paid
a lot of money for this view. Vice Mayor suggested changing the Code so
future applicants could not pursue this type of railing. It was decided
to bring the piers up with glass guardrail between, a top cap and bottom
mounting boot, as the Commission believed it went better with the style
of the house. They also wanted buffering around the staircase.
3
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
Commissioner Orthwein made a motion to approve a Demolition Permit
to remove existing structure. Commissioner Smith seconded the motion
with all voting AYE at roll call.
Commissioner Orthwein made a motion to approve a Land Clearing
Permit to clear existing vegetation from the building site. Commissioner
Smith seconded the motion with all voting AYE at roll call.
Commissioner Orthwein made a motion to approve a Special Exception
to allow 258 sq. ft. of covered, unenclosed area that exceeds the maximum
permitted floor area ratio subject to reduction in size of west covered
patio overhang. Commissioner Smith seconded the motion with all voting
AYE at roll call.
Commissioner Orthwein made a motion to approve a Level III
Architectural/Site Plan to permit the construction of a 5,255 sq. ft.
two-story, West Indies -style single family dwelling with a two -car
garage, covered patio, deck and swimming pool with the following
condition:
1. Any minor modifications to the approved landscaping shall be
submitted to the Town Manager for review and approval and any major
modifications shall be brought back to the ARPB for review and
approval, prior to commencement of landscaping.
2. Prior to the issuance of a certificate of occupancy or
certificate of completion, the owner of the property shall prepare
and record a deed restriction which, at a minimum, shall provide
that all roof projection areas required to remain unenclosed as per
approval of this special exception shall remain so for as long as
the structure is in existence or exceeds the maximum permissible
FAR.
3. On the rear elevation, bring the six columns up with glass
between, a top cap and bottom mounting boot on the glass railing,
and a 60" hedge to bring around the staircase. Commissioner Smith
seconded the motion with all voting AYE at roll call.
3. An application submitted by Richard Brummer, as Agent for
Joseph and Laura Pehota, owners of the property located at
996 Pelican Lane, Gulf Stream, Florida, legally described
as S/D OF 9-46-43 NLY 109 FT OF WLY 94.52 FT OF E 227.50
FT OF LT 25.
a. Demolition Permit to demolish existing structure.
b. Land Clearing Permit to clear existing vegetation from
the building site.
c. Variance to reduce the minimum rear setback applicable
to the Property from 30' to 211.
d. Variance to increase the minimum Floor Area Ratio
applicable to the Property from 33% to 35.25% (Section
70-71, Code of Ordinances, Floor Area Ratios)
e. Variance to reduce the pool setback applicable to the
Property from 20' to 2' (Section 70-74, Setbacks)
4
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
f. Level 3 Architectural/Site Plan Review to permit the
construction of a new two-story Anglo-Caribbean style
single family dwelling with 2 car garage, four
bedrooms, a bonus room, and a swimming pool.
Mr. Cristofer Bennardo, legal representation for the
Pehota's, gave another detailed presentation on the request for the
variances making reference that the "lost parcel" was neither part of
Delray Beach nor Gulf Stream, but belonged to Palm Beach County. Mr.
Bennardo stated that at the July meeting it was discussed that if Gulf
Stream were to annex the lost parcel, then the variance requests would
go away. He added that he had done extensive work, met with Town
counsel, as well as reached out to the County regarding annexation. Mr.
Bennardo stated that most annexations required a city referendum, but
the County did allow for an expedited annexation that would put the
control all in the hands of the Commission with the owner of the
property petitioning the Town. He added that was what they were
proposing to the Commission. Commissioner Orthwein questioned whether
the annexation should come before the application and Assistant Town
Attorney Nazzaro answered that he had relayed that it would probably be
the preference of the Commission to annex before granting variances, but
the client wanted to get the application approved as soon as possible.
Commissioner Orthwein asked if the variances would go away if they
annexed the property to which Assistant Town Attorney Nazzaro stated
they would still be seeking one variance, but that the Floor Area Ratio
and the Principal Setback would not be needed if the parcels were
joined. Vice Mayor Stanley stated that he had spoke to staff and if
they continued to approve the application, there would not be any
demolition or construction allowed until the annexation was complete.
Mr. Bennardo stated that the pool setback was a matter of
interpretation and referred to other lots on Pelican Lane saying that
the two neighboring lots to the west facilitated a 10' setback to the
pool. Assistant Town Attorney Nazzaro stated that there was nothing to
interpret as it was a table with a number, it was water connected to the
Intracoastal Waterway and was uniformly applied throughout the entire
town. He added there is a 20' setback in the North/South District. Mr.
Nazzaro stated that to the extent other properties have different
setbacks, the Commission needed to look only at this property as other
properties may have been approved under different zoning codes. Mr.
Bennardo argued that the lot was small, and they would propose that,
regardless of the interpretation, to require a 15' setback would render
the lot unfeasible. He added that he would like the Commission to look
at the project as a whole, with the pool being taken into special
consideration, given the size of the lot. Commissioner Orthwein asked
if the pool could be reconfigured without a variance because she didn't
know if it met all the requirements for a variance. Commissioner Smith
agreed with Commissioner Orthwein that the pool could be reconfigured
without having to go for a variance. Mr. Bennardo argued that all the
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
variance requirements were met for the pool setback. There was
discussion as to what the setback is for a pool with Mr. Bennardo
stating the debate was whether it was 10' or 151, not 20'. Assistant
Town Attorney stated that the issue was whether this was an interior lot
and added that if the Town annexed the property, it would be a
waterfront lot and the pool setback would then be 20' and the principal
structure would be 30'. Vice Mayor Stanley stated this was not an
interior lot and wanted to focus on the pool variance. Mr. Bennardo
argued again that it would need to be 15' not 20'. Mr. Pehota argued
that the neighbor's pool was only a 10' setback, but he was answered by
Vice Mayor Stanley and Commissioner Orthwein that it was an older home,
and this would be a new construction and it would go by different rules.
Commissioner Orthwein stated she did not see the need for a variance.
Commissioner Smith agreed and added they could move the pool closer to
the house. There was then discussion regarding the annexation. Town
Clerk Taylor spoke up and stated that the pool setback for a waterfront
lot was 201. Mr. Bennardo stated if that was the case, the client would
not be able to put in a pool. Mr. Pehota asked if it would be possible
to do a pool that was 26'xl3' because he did not want to move the pool
closer to the house.
Commissioner Orthwein stated that everything needed to be cleaned
up and the annexation to happen before going further. Mr. Bennardo
stated time was an issue and they could file for annexation in the next
seven days. Vice Mayor Stanley stated the Commission did not need to
look at the first two variances because they were conditioning the
application on it being annexed and suggested they move on to the
architectural portion of the application.
Commissioner Orthwein stated the house was very contemporary and
modern and asked if they had added shutters and a rail. She also
wondered about the pitch of the roof and added that it made the house
look modern as well. Mrs. Orthwein wondered if the only thing they did
since July was add shutters to which Mr. Brummer stated they had added
an architectural feature to break up the front staircase fagade and put
shutters on some of the windows. Town Manager Dunham suggested that the
windows needed vertical muntins and to possibly add the Chippendale
feature on all three panels of the railing. He also stated that there
was too much blank space above the garage doors, and they needed some
type of architectural feature. Mr. Brummer asked if gooseneck lighting
above the garage doors would be acceptable to which the Commission did
not like that idea. Discussion was had about the pitch of the roof
going to 5x12 instead of 4x12. Mr. Brummer said he could make plans
showing that, but he didn't like changing it from 4x12 as he thought it
would look top-heavy. He also suggested two Chippendale features
instead of three to which the Commission stated that would be fine.
Commissioner Lyons stated he had reviewed the application and
thought that it had come a long way, but he was having a problem with
N.
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
how to proceed. He wanted to see a new set of drawings before approving
anything. The Commission agreed.
Mr. Pehota asked if the Commission would consider a 14' setback
to allow him a 13x26 pool. Commissioner Smith stated they would need to
see that visual on a new set of drawings. Commissioner Orthwein
questioned if it met all the criteria for a variance to which Assistant
Town Attorney stated at this point it looked like they were going to
defer the application and that they would then have to show the criteria
they thought met the variance. At this point, Mr. Bennardo went through
the criteria he believed met the variance. Commissioner Orthwein
disagreed with Mr. Bennardo and didn't feel they met all the criteria.
Commissioner Smith stated that the Commission was not going to commit to
anything until they saw new drawings. Commissioner Lyons stated that he
was hearing from the applicant that his hands were tied because it was a
small property, but in terms of perspective, he knew that it was a small
property when he bought it and that would mean a smaller home. He
stated that if a variance would be considered, he thought 30x15 was too
large and maybe the applicant should consider a lap pool. Mr. Bennardo
answered that they were requesting a 13x26 pool and Mr. Pehota agreed
and asked that the Commission look at the position they were in and
wanted them to approve before he left. Vice Mayor Stanley stated they
were not going to approve the variance at that meeting.
Commissioner Orthwein made a motion to defer the application to
the September 9, 2022, Commission meeting with the understanding that
new drawings would be submitted showing a 5x12 roof pitch, vertical
muntins on the front fagade and on the back fagade second story windows,
detail above the garage doors and the pool reconfigured to what had been
discussed in the meeting. Commissioner Smith seconded the motion with
all voting AYE at roll call.
IX. Reports.
A. Town Manager
1. Utility Undergrounding
Town Manager Dunham stated this was complete except for
two poles in an easement on AlA that couldn't be seen from the road.
2. Update -Rezoning Request for Auto Dealership West of
Place Au Soleil
Assistant Town Attorney Nazzaro stated he had attended the
planning and zoning board meeting and first reading before the City of
Delray Beach Commission meeting. He stated he was hopeful and was going
to try and fill the room with residents of Place au Soleil at the second
reading as the concessions he was working on with the dealership were
not satisfactory to our residents.
3. Discussion -Securing Maintenance Area
Town Manager Dunham stated that staff had become concerned
about securing the maintenance area behind Town Hall and would be
looking at fencing with a gate that would be opened in the morning and
7
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
locked at night. He added he would bring an update when they had more
information.
4. Installation of Tree Farm
Town Manager Dunham stated Mr. Anthony Beltran, Water
Supervisor, had been investigating getting water to the area. He added
there was an old irrigation line they hadn't found yet. Mr. Beltran
stated they would have to do directional boring because of so much rock.
Mr. Dunham stated they would bring an update when they had more
information.
5. Interlocal Agreement between the Town of Highland Beach
and the Town of Gulf Stream for Building Department
Services
Town Manager Dunham stated that there had been a
disgruntled resident at the Highland Beach meeting so they were going to
send the ILA to their Financial Advisory Board to review and then it
will go back to the Highland Beach Commission on August 25, 2022, to
take action. He asked the Town Commission to be prepared for a special
meeting to be called on August 26, 2022, if everything was approved in
Highland Beach. If Highland Beach does not approve the ILA, he added
that we would be ready with a third -party recommendation from the RFP
for the Commission to vote on. Assistant Town Attorney Nazzaro
explained some changes that Highland Beach wanted to make in the
language of the agreement, and we would be in agreement with those
changes. He added that the Town was also meeting with Delray Beach to
discuss the transition process and what that would look like over the
next 60 days.
6. Compact Parking
Assistant Town Attorney stated the Town had been
approached by one of the clubs in town that was redesigning their
parking lot and they wanted to know if the Town would offer the option
to include compact parking spaces. He added that he had spoken with
Marty Minor who stated it wasn't in the Town Code and thought it
inappropriate to allow in Gulf Stream since parking wasn't at a high
premium like it was in other larger cities, such as Atlantic Avenue in
Delray. Mr. Nazzaro stated it would be a decision ultimately made by
the Commission and wanted direction from the Commission how to proceed.
Discussion was had and it was decided to pursue having Marty Minor look
into it creatively and also to get it into the Code Book. Vice Mayor
Stanley wanted the percentage to be smaller than 300.
7. Budget Discussion
Town Manager Dunham gave a review of the discussion had at
the July meeting and gave the numbers from that meeting. He explained
that at the July meeting, everyone had been a little sticker shocked at
the CIP budget costs as they had gone up drastically from the original
cost estimate. He asked Rebecca Travis, from Baxter & Woodman, to
explain the process behind those new numbers. Ms. Travis explained the
findings and assumptions from 2018 to the present. She stated that the
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
inflation rate in 2018 to now had gone from 20 to 9.60, thus the big hit
in the estimation. Ms. Travis stated they had put a 30o contingency,
which could come down, but they put it in because of all the unknowns
regarding product and employment availability. Town Manager Dunham
wanted to know what the Commission thought about the valley gutters
since it was an extra cost that was added to the CIP. Discussion was
had and it was decided that the valley gutters were needed. Vice Mayor
Stanley suggested sending out an update to the residents with pictures
and to also involve the Civic Association in disseminating the updates.
Ms. Travis stated Baxter & Woodman could prepare a flier and also put
something on the Town website to educate the residents on what will be
happening.
Town Manager Dunham continued with the budget stating at the last
meeting a 5% COLA was suggested for the staff. He added that he was
recommending a one-time fuel allowance to offset inflation pressure and
not to be added to the base salary. Mr. Dunham recommended some title
and responsibility changes. He began with Deputy Clerk Basel stating
that she had been steadily ascending in her career as a Town Clerk,
learning the responsibilities of the office and supplementing her
training with coursework to achieve her designation as a Certified
Municipal Clerk. He added she is the Southeast Director for the Florida
Association of City Clerks and the incoming President of the Palm Beach
County Municipal Clerks Association. Mr. Dunham recommended promoting
Mrs. Basel's to the position of Town Clerk, which would then make Rita
Taylor, who has been the Town Clerk for 32 years, the Sr. Town Clerk.
He added that Ms. Taylor would always have a place on the staff
providing support to Mrs. Basel and providing historical perspective,
knowledge and advice to the staff and residents of Gulf Stream. Mr.
Dunham recommended promoting Mr. Anthony Beltran from Water Maintenance
Supervisor to Public Works Director, as he is already performing those
duties and has the knowledge required for that position. Mr. Dunham
recommended promoting Assistant Town Attorney Nazzaro to Assistant Town
Manager/Legal as he has become a valued asset of more than just legal
issues. He added that in this position, Mr. Nazzaro would be able to
represent the Town in a legal and administrative position and it wasn't
unusual for towns to have Assistant Town Managers that were also an
attorney. Town Manager Dunham stated he was also recommending two new
positions with one being a Police Officer and the other an Accounting
Clerk, as he had given more duties to CFO Tew, with respect to building
permits. He asked Mrs. Tew to fill the Commission in on the
responsibilities of an Accounting Clerk. CFO Tew explained that there
would be some restructuring with Mrs. Basel transitioning to Town Clerk,
as Mrs. Basel currently processes payroll and handles the remote
deposits. With those roles changing, Mrs. Tew stated she would need
someone to take on those duties and maintain internal control so that
one person doesn't have too much control over the money. Town Manager
Dunham stated that the Town gets tagged every year in the audit
9
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
regarding internal control and this would help alleviate that issue.
Vice Mayor Stanley asked what the skill set would be for this position
to which Mr. Dunham answered it would be an accountant, rather than
administrative. CFO Tew added that in the union negotiations for the
police department there was a shift differential being added to those
permanently assigned to the night shift with an incentive pay that came
to a total of $11,000. Town Manager Dunham stated that a breakdown of
the salaries was available if the Commission wanted to see it. Vice
Mayor Stanley stated that they were happy with the recommendations
proposed, the staff was doing well and to keep moving forward.
B. Architectural Review & Planning Board
1. Meeting Dates
a. August - No Meeting
b. September 22, 2022, at 8:30 A.M.
c. October 27, 2022, at 8:30 A.M.
d. November 17, 2022, at 8:30 A.M.
e. December 22, 2022, at 8:30 A.M.
Vice Mayor Stanley called attention to the meeting
dates.
C. Finance Director
1. Financial Report for July 2022
2. Water Usage
Town Manager Dunham stated there was nothing unusual about
this report. Vice Mayor Stanley accepted both reports as submitted.
D. Police Chief
1. Activity for July 2022
Chief Allen asked that the report be accepted as
submitted. He added there had been a drowning at 1465 N. Ocean Blvd.
The owner, Catherine West, had been found floating in the pool by her
goddaughter. Town Manager Dunham added that she had medical issues. Mr.
Bob Ganger, Town resident, stated this was the 4th resident that had
lived in the house and endured considerable pain. He added that many
thought the house was haunted. Vice Mayor Stanley accepted the report as
submitted.
X. Items for Commission Action.
A. Construction Management & Inspection Services for Bluewater
Cove Civil Site Improvements
Town Manager Dunham stated that Baxter & Woodman was
providing oversight to the construction process and Rebecca Travis was
present to answer any questions.
Commissioner Smith made a motion to approve the Construction
Management & Inspection Services for Bluewater Cove Civil Site
Improvements in the amount of $64,704.21. Commissioner Orthwein
seconded the motion with all voting AYE at roll call.
10
Minutes of Town Commission
Regular Meeting August 12, 2022 @ 9:00 A.M.
B. Police Communications Agreement
Assistant Town Attorney Nazzaro stated this agreement was a
renewal for five years and was for dispatching and fire services at the
same CPI adjustment as in our current contract. He added the current
cost was $62,762 annually. Vice Mayor Stanley asked if the termination
language was still the same to which Mr. Nazzaro answered in the
affirmative.
Commissioner Orthwein made a motion to approve the Police
Communication Agreement. Commissioner Smith seconded the motion with
all voting AYE at roll call.
C. Ordinance No. 22/6; AN ORDINANCE OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE
TOWN CODE OF ORDINANCES AT CHAPTER 42, BUILDINGS AND BUILDING
REGULATIONS, ARTICLE II, CONSTRUCTION STANDARDS; SECTION 42-26
ADOPTION OF CODES BY REFERENCE; AND SECTION 42-27 ISSUANCE OF
PERMITS, INSPECTIONS, PROVIDING FOR REPEAL OF ORDINANACES IN
CCONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES.
Town Clerk Taylor read the ordinance providing an effective
date of August 12, 2022, upon first reading. Commissioner Orthwein made
a motion to approve Ordinance 22/6 upon first reading. Commissioner
Smith seconded the motion with all voting AYE at roll call.
D. Items by Mayor & Commissioners
There were none.
XI. Adjournment
Vice Mayor Stanley adjourned the meeting at 12:50 PM.
Renee Basel
Deputy Town Clerk
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TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of August 31, 2022
TABLE OF CONTENTS
SECTION
PAGE(S)
Last Fiscal Period Summary and Highlights........................................................................... 1
CashBalance Sheet..................................................................................................................... 2-3
BudgetReport, General Fund............................................................................................................... 4-8
BudgetReport, Water Fund................................................................................................ 9-10
Budget Report, Undergrounding Fund.................................................................................... 11-12
Budget Report, Penny Sales Tax Fund................................................................................... 13
August 31, 2022, Financial Highlights
Backflow Preventer testing was conducted in August, residents will receive their bills in September
• September is the last month of the fiscal year
• Open enrollment for employees begins September 6, 2022
• Budget adjustments per department will be performed by staff, budget amendments to accommodate Delray
Beach Inspection Fee and Permit Fee increases in budget will be in October for Commission approval
-I-
Town of Gulf Stream
Balance Sheet
August 31, 2022
General Fund 001
Water Fund 401
Underground Fund 155
Penny Sales Tax Fund 101
Assets
Cash - Oper Account
$41,232.76
$0.00
$0.00
$0.00
Cash - P/R Account
$11,010.17
$0.00
$0.00
$0.00
Cash - Operating MMA
$8,506,953.74
$0.00
$0.00
$0.00
Cash - Flagler Bank CD
$280,015.96
$0.00
$0.00
$0.00
Cash-ARPA Grant
$195.22
$0.00
$0.00
$0.00
Seacoast National Bank CD
$290,679.02
$0.00
$0.00
$0.00
HRA Bank Account
$195,266.31
$0.00
$0.00
$0.00
Cash-ARPA Federal Grant
$494,120.76
$0.00
$0.00
$0.00
Cash - Petty Cash
$450.00
$0.00
$0.00
$0.00
Accounts Receivable - Garbage
$12,903.46
$0.00
$0.00
$0.00
Miscellaneous Receivable
($3,639.83)
$0.00
$0.00
$0.00
Inventories
$9,538.11
$0.00
$0.00
$0.00
Prepaid Other
$20,283.89
$0.00
$0.00
$0.00
Penny Sales Tax MMA
$0.00
$0.00
$0.00
$265,696.13
Underground Proj Pymt Fund - Checking
$0.00
$0.00
$16,267.16
$0.00
Cash - Suntrust MMA
$0.00
$0.00
$5,144.36
$0.00
Assessment Receivable
$0.00
$0.00
($10,171.77)
$0.00
Delinq. Assessment Recievable
$0.00
$0.00
$0.04
$0.00
Cash-Flagler Bank Water Utility Savings
$0.00
$1,859,116.71
$0.00
$0.00
Accounts Receivable - Water
$0.00
$8,710.38
$0.00
$0.00
Accounts Receivable - Reserves
$0.00
$7,480.22
$0.00
$0.00
Admin/Late Fee Revenue
$0.00
$1,230.83
$0.00
$0.00
Accounts Receivable-Backflow Preventer Test
$0.00
$2,785.00
$0.00
$0.00
Less: Allowance - Water
$0.00
($5,000.00)
$0.00
$0.00
Due From General Fund
$0.00
$7,790.28
$0.00
$0.00
Improvements Other Than Bldg.
$0.00
$3,727,426.95
$0.00
$0.00
Accum. Deprec.-Imp Other T Bld
$0.00
($1,247,915.46)
$0.00
$0.00
Equipment and Furniture
$0.00
$540,989.91
$0.00
$0.00
Accumulated Depr - Equip/ Furn
$0.00
($110,005.38)
$0.00
$0.00
Total Assets
$9,859,009.57
$4,802,609.44
$11,239.79
$265,696.13
-2-
General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101
Liabilities and Fund Balance
Liabilities
Accounts Payable
$7,115.52
$0.00
$0.00
$0.00
Oper Fund due to Other Funds
$30,752.97
$0.00
$0.00
$0.00
Accrued Wages Payable
$23,034.54
$0.00
$0.00
$0.00
Accrued Compensated Absences
$0.48
$0.00
$0.00
$0.00
Accrued Retirement Payable
$4,741.01
$0.00
$0.00
$0.00
FICA Taxes Payable
$1,733.69
$0.00
$0.00
$0.00
Other Insurance Deductions
($348.21)
$0.00
$0.00
$0.00
Deposit:Damage Bond/Plans
$150,000.00
$0.00
$0.00
$0.00
Deferred Revenue - Other
$496,025.80
$0.00
$0.00
$0.00
Deferred Revenue
$0.00
$0.00
($10,171.77)
$0.00
Accounts Payable
$0.00
($527.80)
$0.00
$0.00
Water Accrued Wages Payable
$0.00
$814.21
$0.00
$0.00
Accrued Compensated Absences
$0.00
$1,095.45
$0.00
$0.00
Water Accrued Retirement Payable
$0.00
($10,443.63)
$0.00
$0.00
Water FICA Taxes Payable
$0.00
$62.28
$0.00
$0.00
Deferred Revenue
$0.00
$10,689.38
$0.00
$0.00
Total Liabilities
$713,055.80
$1,689.89
($10,171.77)
$0.00
Fund Balance
Reserve for Dredging
$17,820.00
$0.00
$0.00
$0.00
Fund Balance
$9,128,133.77
$0.00
$0.00
$0.00
Fund Balance
$0.00
$0.00
$0.00
$265,696.13
Fund Balance
$0.00
$0.00
$21,411.56
$0.00
Retained Earnings - Unreserved
$0.00
$4,387,286.41
$0.00
$0.00
Retained Eamings - Reserved
$0.00
($124,282.84)
$0.00
$0.00
R/E Reserved For D/S and R & R
$0.00
$537,915.98
$0.00
$0.00
Total Fund Balance
$9,145,953.77
$4,800,919.55
$21,411.56
$265,696.13
Total Liabilities and Fund Balance
$4,802,609.44
$9,859,009.57
$265,696.13
$11,239.79
-3-
Revenues
Property Taxes
Ad Valorem Taxes - Current
Early Payment Discount -Ad Vale,
Interest on Tax Collection
Total Property Taxes
Fines
Judgements and Fines
Violations of Local Ordinances
Permits
Zoning/Code Review Fees
Inspection Fee
Registrations
County Business Tax
State & County
Local Option Fuel Tax R&S
FL Revenue Sharing
FL Rev Sharing -Alcoholic Bev
Local Government 1/2c Sales Tx
Fuel Tax Refund
Recycle Revenue Sharing
Interest
Interest On Investment
Franchises
Franchise Fees - FPL
Franchise Fees - Gas
Town of Gulf Stream
Income Statement
General Fund as of August 31, 2022
Current Month YTD
Actual Budget Variance Actual Budget Variance 2022 Budget
$0.00 $385,579.00 ($385,579.00) $4,623,456.02 $4,626,948.00 ($3,491.98) $4,626,948.00
$0.00 ($13,916.00) $13,916.00 ($165,881.78) ($167,000.00) $1,118.22 ($167,000.00)
$0.00 $208.00 ($208.00) $2,291.98 $2,500.00 ($208.02) $2,500.00
$0.00 $371,871.00 ($371,871.00) $4,459,866.22 $4,462,448.00 ($2,581.78) $4,462,448.00
$36.77 $417.00 ($380.23) $345.63 $5,000.00 ($4,654.37) $5,000.00
$1,350.00 $208.00 $1,142.00 $4,320.00 $2,500.00 $1,820.00 $2,500.00
$1,386.77 $625.00 $761.77 $4,665.63 $7,500.00 ($2,834.37) $7,500.00
$7,189.92 $7,083.00 $106.92 $131,965.39 $85,000.00 $46,965.39 $85,000.00
$0.00 $25,000.00 ($25,000.00) $550,041.35 $300,000.00 $250,041.35 $300,000.00
$7,189.92 $32,083.00 ($24,893.08) $682,006.74 $385,000.00 $297,006.74 $385,000.00
$1,426.12 $133.00 $1,293.12 $2,942.56 $1,600.00 $1,342.56 $1,600.00
$1,426.12 $133.00 $1,293.12 $2,942.56 $1,600.00 $1,342.56 $1,600.00
$2,910.32 $2,833.00 $77.32 $27,479.82 $34,000.00 ($6,520.18) $34,000.00
$9,834.90 $1,833.00 $8,001.90 $31,244.16 $22,000.00 $9,244.16 $22,000.00
$0.00 $33.00 ($33.00) $419.52 $400.00 $19.52 $400.00
$8,406.85 $6,250.00 $2,156.85 $81,265.30 $75,000.00 $6,265.30 $75,000.00
$469.76 $108.00 $361.76 $1,871.80 $1,300.00 $571.80 $1,300.00
$480.31 $8.00 $472.31 $14,664.73 $100.00 $14,564.73 $100.00
$22,102.14 $11,065.00 $11,037.14 $156,945.33 $132,800.00 $24,145.33 $132,800.00
$4,111.00 $5,833.00 ($1,722.00) $46,578.21 $70,000.00 ($23,421.79) $70,000.00
$4,111.00 $5,833.00 ($1,722.00) $46,578.21 $70,000.00 ($23,421.79) $70,000.00
$16,215.92 $11,750.00 $4,465.92 $137,642.92 $141,000.00 ($3,357.08) $141,000.00
$0.00 $417.00 ($417.00) $0.00 $5,000.00 ($5,000.00) $5,000.00
-4-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
$16,215.92
$12,167.00
$4,048.92
$137,642.92
$146,000.00
($8,357.08)
$146,000.00
Local Communication Svc Tax
Communications Services Tax
$4,152.95
$5,000.00
($847.05)
$39,250.90
$60,000.00
($20,749.10)
$60,000.00
$4,152.95
$5,000.00
($847.05)
$39,250.90
$60,000.00
($20,749.10)
$60,000.00
Garbage Collection Fees
Garbage Collection Fee
$0.00
$13,142.00
($13,142.00)
$137,668.91
$157,700.00
($20,031.09)
$157,700.00
$0.00
$13,142.00
($13,142.00)
$137,668.91
$157,700.00
($20,031.09)
$157,700.00
Utility Service Tax
Utility Service Tax - Electric
$20,070.56
$16,667.00
$3,403.56
$184,080.54
$200,000.00
($15,919.46)
$200,000.00
Utility Service Tax - Gas
$648.04
$1,083.00
($434.96)
$15,766.49
$13,000.00
$2,766.49
$13,000.00
Utility Service Tax - Propane
$882.46
$1,083.00
($200.54)
$20,546.56
$13,000.00
$7,546.56
$13,000.00
$21,601.06
$18,833.00
$2,768.06
$220,393.59
$226,000.00
($5,606.41)
$226,000.00
Contributions and Donations
Contributions - Community
$0.00
$1,000.00
($1,000.00)
$12,372.50
$12,000.00
$372.50
$12,000.00
$0.00
$1,000.00
($1,000.00)
$12,372.50
$12,000.00
$372.50
$12,000.00
Grants
Federal Grants - Other
$0.00
$20,556.00
($20,556.00)
$0.00
$246,671.00
($246,671.00)
$246,671.00
State Grants - Other
$0.00
$0.00
$0.00
$689.80
$0.00
$689.80
$0.00
Total Grants
$0.00
$20,556.00
($20,556.00)
$689.80
$246,671.00
($245,981.20)
$246,671.00
Other
Certification, Copies, Misc Ot
$380.00
$208.00
$172.00
$4,005.00
$2,500.00
$1,505.00
$2,500.00
Clerk's Charges & Fees
$396.38
$83.00
$313.38
$3,108.15
$1,000.00
$2,108.15
$1,000.00
Other Contractual Agreements
$0.00
$1,250.00
($1,250.00)
$0.00
$15,000.00
($15,000.00)
$15,000.00
Other Miscellaneous Revenue
$0.00
$42.00
($42.00)
$0.00
$500.00
($500.00)
$500.00
$776.38
$1,583.00
($806.62)
$7,113.15
$19,000.00
($11,886.85)
$19,000.00
Total Revenues
$78,962.26
$493,891.00
($414,928.74)
$5,908,136.46
$5,926,719.00
($18,582.54)
$5,926,719.00
Expenditures
Admin & General
Executive Salaries
$16,200.00
$11,700.00
($4,500.00)
$129,517.12
$140,400.00
$10,882.88
$140,400.00
Regular Salaries - Admin
$40,268.02
$36,674.00
($3,594.02)
$321,747.85
$440,090.00
$118,342.15
$440,090.00
Contingency -Miscellaneous
$0.00
$30,148.00
$30,148.00
$0.00
$361,780.00
$361,780.00
$361,780.00
Overtime- Admin
$707.17
$416.00
($291.17)
$3,269.44
$5,000.00
$1,730.56
$5,000.00
FICA Taxes
$4,373.90
$3,477.50
($896.40)
$34,013.45
$41,730.00
$7,716.55
$41,730.00
Retirement Contributions
$11,813.10
$8,428.00
($3,385.10)
$94,404.58
$101,140.00
$6,735.42
$101,140.00
Life and Health Insurance
$5,256.54
$9,526.00
$4,269.46
$75,132.57
$114,317.00
$39,184.43
$114,317.00
Misc. Prof Svcs.- Building Inspections
$0.00
$25,000.00
$25,000.00
$550,041.35
$300,000.00
($250,041.35)
$300,000.00
-15-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
Misc Prof Svcs - TH
$5,229.08
$4,167.00
($1,062.08)
$31,175.29
$50,000.00
$18,824.71
$50,000.00
Accounting and Auditing Fees
$10.00
$1,417.00
$1,407.00
$16,687.82
$17,000.00
$312.18
$17,000.00
Property Trash Removal/ Mowing
$0.00
$417.00
$417.00
$1,909.78
$5,000.00
$3,090,22
$5,000.00
Travel and Per Diem - TH
$39.82
$583.00
$543.18
$3,725.07
$7,000.00
$3,274.93
$7,000.00
Communication -TH
$991.31
$1,333.00
$341.69
$10,931.85
$16,000.00
$5,068.15
$16,000.00
Postage
$49.51
$333.00
$283.49
$978.48
$4,000.00
$3,021.52
$4,000.00
Electric - TH
$769.48
$750.00
($19.48)
$9,062.16
$9,000.00
($62.16)
$9,000.00
Water
$77.67
$1,667.00
$1,589.33
$17,669.35
$20,000.00
$2,330.65
$20,000.00
Rental and Lease Expense
$397.62
$583.00
$185.38
$3,995.23
$7,000.00
$3,004.77
$7,000.00
Insurance - Liab/Prop/WC
$0.00
$13,847.00
$13,847.00
$211,230.00
$166,168.00
($45,062.00)
$166,168.00
Flood Insurance
$0.00
$583.00
$583.00
$7,030.00
$7,000.00
($30.00)
$7,000.00
Building Maintenance - TH
$836.39
$1,667.00
$830.61
$16,463.60
$20,000.00
$3,536.40
$20,000.00
Lawn Maintenance
$450.00
$667.00
$217.00
$5,449.00
$8,000.00
$2,551.00
$8,000.00
Bird Sanctuary Maintenance
$0.00
$333.00
$333.00
$2,750.00
$4,000.00
$1,250.00
$4,000.00
Office Eq/Supp/Computer-TH
$14,088.97
$3,333.00
($10,755.97)
$36,860.18
$40,000.00
$3,139.82
$40,000.00
Printing and Binding - TH
$794.39
$417.00
($377.39)
$3,031.23
$5,000.00
$1,968.77
$5,000.00
Provision for Bad Debt
$0.00
$42.00
$42.00
$0.00
$500.00
$500.00
$500.00
Legal Advertisement & Other
$0.00
$542.00
$542.00
$787.80
$6,500.00
$5,712.20
$6,500.00
Office Supplies
$584.90
$333.00
($251.90)
$4,470.83
$4,000.00
($470.83)
$4,000.00
Books, Membership, Training - TH
$280.00
$1,250.00
$970.00
$7,134.54
$15,000.00
$7,865.46
$15,000.00
Capital Outlay -TH
$0.00
$11,041.00
$11,041.00
$14,905.00
$132,500.00
$117,595.00
$132,500.00
$103,217.87
$170,674.50
$671456.63
$1,614,373.57
$2,048,125.00
$433,751.43
$2,048,125.00
Fire
Fire Control Contract Services
$47,960.11
$47,966.00
$5.89
$527,561.21
$575,533.00
$47,971.79
$575,533.00
Misc. Repair and Maintenance
$0.00
$83.00
$83.00
$0.00
$1,000.00
$1,000.00
$1,000.00
$47,960.11
$48,049.00
$88.89
$527,561.21
$576,533.00
$48,971.79
$576,533.00
Police
Executive Salaries
$15,732.66
$11,363.00
($4,369.66)
$125,771.59
$136,350.00
$10,578.41
$136,350.00
Regular Salaries - Police Offi
$92,458.04
$79,626.00
($12,832.04)
$767,204.83
$955,516.00
$188,311.17
$955,516.00
Overtime -Police
$972.82
$1,250.00
$277.18
$14,912.36
$15,000.00
$87.64
$15,000.00
Incentive Pay
$1,198.59
$1,190.00
($8.59)
$10,567.50
$14,280.00
$3,712.50
$14,280.00
FICA Taxes
$8,442.74
$6,699.00
($1,743.74)
$70,262.16
$80,387.00
$10,124.84
$80,387.00
Retirement Contributions
$22,029.92
$16,899.00
($5,130.92)
$163,628.31
$202,793.00
$39,164.69
$202,793.00
Life and Health Insurance
$0.00
$0.00
$0.00
$6,000.00
$0.00
($6,000.00)
$0.00
Life and Health Insurance
$14,036.83
$20,640.50
$6,603.67
$202,226.06
$247,686.00
$45,459.94
$247,686.00
HRA Benefit Payments
$3,770.42
$0.00
($3,770.42)
$9,581.51
$0.00
($9,581.51)
$0.00
Misc Prof Svcs - PD
$1,540.50
$2,375.00
$834.50
$4,734.00
$28,500.00
$23,766.00
$28,500.00
-6-
Dispatch Service Contract
Travel and Per Diem - PD
Communication - PD
Electric - PD
Water-PD
Rental and Lease Expense-PD
Building Maintenance - PD
Vehicle Maintenance
Office Eq/Supp/Computer - PD
Printing and Binding - PD
Uniform Cleaning
Office Supplies
Fuel
Uniforms & Equipment
Books, Memberships, Training - PD
Capital Outlay - PD
Streets
Regular Salaries - Streets
Overtime - Streets
FICA Taxes
Retirement Contributions
Life and Health Insurance
Misc Prof Svcs - Streets
Communication - Streets
Electric - Streets
Rental and Lease Expense
Vehicle Maintenance- Streets
Misc. Repair and Maintenance
Misc. Other - NPDES
Operating Supplies
Uniforms & Equipment
Road Materials and Supplies
Capital Outlay - Streets
Legal
Regular Salaries - Legal
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
$0.00
$5,196.00
$5,196.00
$62,762.45
$62,351.00
($411.45)
$62,351.00
$0.00
$150.00
$150.00
$0.00
$1,800.00
$1,800.00
$1,800.00
$542.73
$833.00
$290.27
$6,268.18
$10,000.00
$3,731.82
$10,000.00
$373.03
$292.00
($81.03)
$2,952.72
$3,500.00
$547.28
$3,500.00
$25.74
$33.00
$7.26
$199.70
$400.00
$200.30
$400.00
$132.61
$167.00
$34.39
$1,326.10
$2,000.00
$673.90
$2,000.00
$499.55
$833.00
$333.45
$8,561.39
$10,000.00
$1,438.61
$10,000.00
$932.24
$1,000.00
$67.76
$6,850.85
$12,000.00
$5,149.15
$12,000.00
$0.00
$1,083.00
$1,083.00
$17,393.18
$13,000.00
($4,393.18)
$13,000.00
$215.41
$125.00
($90.41)
$1,261.40
$1,500.00
$238.60
$1,500.00
$481.50
$417.00
($64.50)
$2,924.06
$5,000.00
$2,075.94
$5,000.00
$66.26
$167.00
$100.74
$1,379.37
$2,000.00
$620.63
$2,000.00
$4,534.25
$2,917.00
($1,617.25)
$39,920.69
$35,000.00
($4,920.69)
$35,000.00
$6,650.73
$1,000.00
($5,650.73)
$15,898.66
$12,000.00
($3,898.66)
$12,000.00
$180.00
$417.00
$237.00
$1,869.97
$5,000.00
$3,130.03
$5,000.00
$12,820.00
$10,269.00
($2,551.00)
$37,328.60
$123,232.00
$85,903.40
$123,232.00
$187,636.57
$164,941.50
($22,695.07)
$1,581,785.64
$1,979,295.00
$397,509.36
$1,979,295.00
$8,760.96
$6,994.00
($1,766.96)
$70,334.77
$83,929.00
$13,594.23
$83,929.00
$95.82
$292.00
$196.18
$780.27
$3,500.00
$2,719.73
$3,500.00
$527.92
$548.00
$20.08
$4,244.72
$6,574.00
$2,329.28
$6,574.00
$1,832.79
$1,323.75
($509.04)
$14,714.01
$15,885.00
$1,170.99
$15,885.00
$714.00
$1,588.00
$874.00
$20,172.23
$19,053.00
($1,119.23)
$19,053.00
$23.24
$833.00
$809.76
$20,281.94
$10,000.00
($10,281.94)
$10,000.00
$40.43
$83.00
$42.57
$661.86
$1,000.00
$338.14
$1,000.00
$2,358.17
$1,667.00
($691.17)
$22,420.55
$20,000.00
($2,420.55)
$20,000.00
$0.00
$417.00
$417.00
$1,235.20
$5,000.00
$3,764.80
$5,000.00
$0.00
$417.00
$417.00
$813.01
$5,000.00
$4,186.99
$5,000.00
$324.12
$1,667.00
$1,342.88
$12,412.45
$20,000.00
$7,587.55
$20,000.00
$0.00
$833.00
$833.00
$8,595.00
$10,000.00
$1,405.00
$10,000.00
$139.17
$583.00
$443.83
$2,225.32
$7,000.00
$4,774.68
$7,000.00
$0.00
$100.00
$100.00
$572.63
$1,200.00
$627.37
$1,200.00
$0.00
$1,083.00
$1,083.00
$0.00
$13,000.00
$13,000.00
$13,000.00
$7,115.93
$16,180.00
$9,064.07
$176,640.81
$194,160.00
$17,519.19
$194,160.00
$21,932.55
$34,608.75
$12,676.20
$356,104.77
$415,301.00
$59,196.23
$415,301.00
$13,729.49
$10,082.00
($3,647.49)
$109,765.63
$120,989.00
$11,223.37
$120,989.00
-7-
FICA Taxes - Legal
Retirement Contributions - Legal
Life and Health Insurance - Legal
Contracted Legal Services
Travel and Per Diem -Legal
Communication - Legal
Postage- Legal
Printing and Binding - Legal
Office Supplies - Legal
Books, Membership, Training - Legal
Total
Sanitation
Garbage Contract Services
Misc. Trash Disposal
Total Sanitation
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
$1,050.30
$771.00
($279.30)
$8,397.03
$9,256.00
$858.97
$9,256.00
$2,872.20
$2,074.00
($798.20)
$22,962.90
$24,893.00
$1,930.10
$24,893.00
$1,333.51
$1,587.75
$254.24
$18,932.33
$19,053.00
$120.67
$19,053.00
$6,438.30
$45,833.00
$39,394.70
$241,189.58
$550,000.00
$308,810.42
$550,000.00
$682.89
$125.00
($557.89)
$720.23
$1,500.00
$779.77
$1,500.00
$0.00
$58.00
$58.00
$403.73
$700.00
$296.27
$700.00
$0.00
$8.00
$8.00
$0.00
$100.00
$100.00
$100.00
$0.00
$8.00
$8.00
$0.00
$100.00
$100.00
$100.00
$0.00
$17.00
$17.00
$125.63
$200.00
$74.37
$200.00
$0.00
$417.00
$417.00
$3,462.54
$5,000.00
$1,537.46
$5,000.00
$26,106.69
$60,980.75
$34,874.06
$405,959.60
$731,791.00
$325,831.40
$731,791.00
$14,272.79
$14,068.00
($204.79)
$140,126.84
$168,814.00
$28,687.16
$168,814,00
$0.00
$583.00
$583.00
$0.00
$7,000.00
$7,000.00
$7,000.00
$14,272.79 $14,651.00
$35,687.16 $175,814.00
$401,126.58 $493,905.50 $92,778.92 $4,625,911.63 $5,926,859.00 $1,300,947.37 $5,926,859.00
($322,164.32) ($14.50) ($322,149.82) $1,282,224.83 ($140.00) $1,282,364.83 (5140.00)
-9-
Town of Gulf Stream
Income Statement
Water Fund as of August 31, 2022
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
Revenues
Water Sales
Water Sales
($2,335.53)
$87,500.00
($89,835.53)
$892,838.19
$1,050,000.00
($157,161.81)
$1,050,000.00
Total Water Sales
($2,335.53)
$87,500.00
($89,835.53)
$892,838.19
$1,050,000.00
($157,161.81)
$1,050,000.00
Reserve Fees
Reserves Fees
$0.00
$11,250.00
($11,250.00)
$113,989.20
$135,000.00
($21,010.80)
$135,000.00
Total Reserve Fees
$0.00
$11,250.00
($11,250.00)
$113,989.20
$135,000.00
($21,010.80)
$135,000.00
Interest
Interest On Investment
$924.23
$833.00
$91.23
$9,984.23
$10,000.00
($15.77)
$10,000.00
$924.23
$833.00
$91.23
$9,984.23
$10,000.00
($15.77)
$10,000.00
Other
Late Fees
$0.00
$0.00
$0.00
$84.95
$0.00
$84.95
$0.00
Impact Fees -Physical Environm
$0.00
$417.00
($417.00)
$7,184.00
$5,000.00
$2,184.00
$5,000.00
$0.00
$417.00
($417.00)
$7,268.95
$5,000.00
$2,268.95
$5,000.00
Backflow Preventer Test - Revenue
Backflow Preventer Test Sale
$0.00
$788.00
($788.00)
$0.00
$9,452.00
($9,452.00)
$9,452.00
Total
$0.00
$788.00
($788.00)
$0.00
$9,452.00
($9,452.00)
$9,452.00
Total Revenues
($1,411.30)
$100,788.00
($102,199.30)
$1,024,080.57
$1,209,452.00
($185,371.43)
$1,209,452.00
Expenditures
Water Purchased
Water Purchased - Commodity
$74,455.39
$56,250.00
($18,205.39)
$706,382.54
$675,000.00
($31,382.54)
$675,000.00
Water -Capacity
$2,022.05
$1,842.00
($180.05)
$21,115.81
$22,100.00
$984.19
$22,100.00
Water Purchased -Meter Charge
$7.36
$8.00
$0.64
$76.85
$100.00
$23.15
$100.00
Backflow Preventer Testing
$0.00
$785.00
$785.00
$0.00
$9,425.00
$9,425.00
$9,425.00
Total Water Purchased
$76,484.80
$58,885.00
($17,599.80)
$727,575.20
$706,625.00
($20,950.20)
$706,625.00
Other Expenses
Regular Salaries - Water
$6,349.44
$4,752.00
($1,597.44)
$50,763.02
$57,029.00
$6,265.98
$57,029.00
Overtime - Water
$69.45
$417.00
$347.55
$327.39
$5,000.00
$4,672.61
$5,000.00
FICA Taxes
$491.05
$396.00
($95.05)
$3,908.41
$4,746.00
$837.59
$4,746.00
-9-
Town of Gulf Stream
Income Statement
Water Fund as of August 31, 2022
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2022 Budget
Retirement Contributions
$0.00
$959.00
$959.00
$0.00
$11,512.00
$11,512.00
$11,512.00
Life and Health Insurance
$1,219.86
$1,588.00
$368.14
$17,568.45
$19,053.00
$1,484.55
$19,053.00
GIS/Mapping
$0.00
$417.00
$417.00
$0.00
$5,000.00
$5,000.00
$5,000.00
Water Sampling & Testing
$0.00
$667.00
$667.00
$5,170.00
$8,000.00
$2,830.00
$8,000.00
Repair Services
$0.00
$1,125.00
$1,125.00
$12,223.26
$13,505.00
$1,281.74
$13,505.00
Software Maintenance Contract
$0.00
$833.00
$833.00
$2,416.28
$10,000.00
$7,583.72
$10,000.00
Communication
$37.82
$125.00
$87.18
$178.01
$1,500.00
$1,321.99
$1,500.00
Postage
$0.00
$125.00
$125.00
$1,044.06
$1,500.00
$455.94
$1,500.00
Electric - Chlorinator
$33.21
$42.00
$8.79
$244.00
$500.00
$256.00
$500.00
Rental and Lease Expense
$0.00
$333.00
$333.00
$5,000.00
$4,000.00
($1,000.00)
$4,000.00
Insurance - Liab/Prop/WC
$0.00
$4,625.00
$4,625.00
$0.00
$55,500.00
$55,500.00
$55,500.00
Vehicle Maintenance- Water
$0.00
$250.00
$250.00
$737.23
$3,000.00
$2,262.77
$3,000.00
Printing and Binding
$0.00
$42.00
$42.00
$147.75
$500.00
$352.25
$500.00
Provision for Bad Debt
$0.00
$323.00
$323.00
($15,000.00)
$3,880.00
$18,880.00
$3,880.00
Misc. Operating Supplies
$331.20
$1,333.00
$1,001.80
$7,557.13
$16,000.00
$8,442.87
$16,000.00
General Office Supplies
$0.00
$83.00
$83.00
$826.81
$1,000.00
$173.19
$1,000.00
Uniforms & Equipment
$0.00
$167.00
$167.00
$713.63
$2,000.00
$1,286.37
$2,000.00
Books, Membership, Training -Water
$0.00
$167.00
$167.00
$532.75
$2,000.00
$1,467.25
$2,000.00
Depreciation Expense
$0.00
$12,083.00
$12,083.00
$0.00
$145,000.00
$145,000.00
$145,000.00
Renewal & Replacement Expense
$0.00
$417.00
$417.00
$0.00
$5,000.00
$5,000.00
$5,000.00
Capital Outlay- Water
$7,115.92
$11,571.00
$4,455.08
$102,389.39
$138,852.00
$36,462.61
$138,852.00
Total Other Expenses
$15,647.95
$42,840.00
$27,192.05
$196,747.57
$514,077.00
$317,329,43
$514,077.00
Total Expenditures
$92,132.75
$101,725.00
$9,592.25
$924,322.77
$1,220,702.00
$296,379.23
$1,220,702.00
Net Revenue (Deficit)
($93,544.05)
($937.00)
($92,607.05)
$99,757.80
($11,250.00)
$111,007.80
($11,250.00)
NET SURPLUS/(DEFICIT)
($93,544.05) ($937.00) ($92,607.05) $99,757.80 ($11,250.00) $111,007.80 ($11,250.00)
-18-
Town of Gulf Stream
Income Statement
Undergrounding Fund as of August 31, 2022
Current Month
YTD
Actual
Actual
Revenues
Non -Ad Velorem Taxes
Ad Valorem Taxes - Current
$0.00
$0.00
Early Payment Discount -Ad Valo
$0.00
$0.00
NAV Taxes - Fees
$0.00
$0.00
Total Non- Ad Velorem Taxes
$0.00
$0.00
Interest
Interest On Investment
$0.18
$52.10
$0.18
$52.10
Other
Assessment Revenues
$0.00
$282,614.78
Interest On Investment
$0.18
$52.10
Interest Revenue on Assessment
$0.00
$144.65
Admin Fee Revenue
$0.00
$0.00
Refund Prior Yr Expenditure
$0.00
$0.00
Miscellaneous Revenue
$0.00
$0.00
$0.18
$282,811.53
Total Revenues
$0.36
$282,863.63
Expenditures
All Expenses
GIS/Mapping
$0.00
$0.00
Engineering Fees
$0.00
$0.00
Prof Svcs - Design Survey Work
$0.00
$0.00
Prof Svcs - Project Management
$0.00
$0.00
Prof Svcs - Const Survey Work
$0.00
$0.00
Prof Svcs - Project Admin
$0.00
$0.00
Prof Svcs - Assessment Consult
$0.00
$0.00
Accounting and Auditing Fees- UG
$0.00
$0.00
Cont Svcs - FPL Fees
$0.00
$0.00
Cont Svcs - Street Light Syste
$0.00
$0.00
Cont Svcs - UG Construction
$0.00
$0.00
Town of Gulf Stream
Income Statement
Undergrounding Fund as of August 31, 2022
Current Month
Actual
Cont Svcs - Pre Const Landscap
Cont Svcs - Post Const Landsca
Cont Svcs - AT&T Fees
Cont Svcs - Comcast Fees
Ugal Advertisement & Other
Discount
County Admin Fee
Misc. Expenses
Debt Service - Principal
Debt Service - Interest
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.36
$0.36
YTD
Actual
$0.00
$0.00
$0.00
$0.00
$0.00
$9,607.70
$2,702.89
$0.00
$263,738.57
$5,512.14
$281,561.30
$281,561.30
$1,302.33
$1,302.33
-12-
Revenues
Discretionary Infrastructure Tax
Interest On Investment
PST Balance Transfer In
Total Revenues
Expenses
PST Fund Contingency - Miscellaneous
Infrastructure Capital Outlay
Total Expenses
Town of Gulf Stream
Income Statement
Penny Sales Tax Fund as of August 31, 2022
YTD
Budget FY 2022 Budget Variance
$76,307.41
$50,000.00
$50,000.00
$26,307.41
$1,041.07
$250.00
$250.00
$791.07
$0.00
$49,750.00
$49,750.00
($49,750.00)
$77,348.48
$100,000.00
$100,000.00
($22,651.52)
$0.00
$0.00
$0.00
$0.00
$0.00
$100,000.00
$100,000.00
$100,000.00
$0.00
$100,000.00
$100,000.00
$100,000.00
BEGINNING FUND BALANCE
$188,347.65
$0.00
$0.00
$188,347.65
NET SURPLUS/(DEFICIT)
$77,348.48
$0.00
$0.00
$77,348.48
ENDING FUND BALANCE
$265,696.13
$0.00
$0.00
$265,696.13
-13-
-, N
5
Gulf Stream Police Department
�►ti. Monthly Activity Report
Edward K. Allen Chief of Police
From 8/1/2022 Through 8/31/2022
Activity
Count
ALARMS
7
ARRESTS (Warrant)
1
ASSIST OTHER DEPARTMENT
13
BATTERY SIMPLE
1
CRIMINAL MISCHIEF
1
DEATH INVESTIGATION
1
EXTRA PATROL
146
FRAUD
1
POLICE SERVICE
14
SUSPICIOUS INCIDENT
2
TOWN ORDINANCE VIOLATION
33
TRAFFIC COMPLAINT
6
TRAFFIC CONTACTS
145
Gulf Stream Police Department
Monthly Activity Report
Edward K. Allen Chief of Police
From 8/1/2021 Through 8/31/2021
Activity
Count
ALARMS
13
ASSIST OTHER DEPARTMENT
21
DIRECTED PATROL
119
DISPATCH ERROR
I
INFORMATION
1
POLICE SERVICE
15
SUSPICIOUS PERSON
I
TOWN ORDINANCE VIOLATION
18
TRAFFIC COMPLAINT
1
TRAFFIC CRASH
2
TRESPASSING
5
TRAFFIC CONTACTS 77
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DRC Emergency Services
500 S. Australian Ave. Ste. 600
West Palm Beach, FL 33401
(561) 820-4877
Re: Mutual Aid Agreement for Hurricane/Disaster Debris Removal, Reduction and
Disposal between Solid Waste Authority of Palm Beach County and DRC
Emergency Services
DRC Emergency Services (hereafter, "Contractor") and the Solid Waste Authority of Palm Beach
County have executed an Agreement for Hurricane/Disaster Debris Removal, Reduction and
Disposal, Agreement No. 22-201 c (hereafter, "SWA Agreement") effective May 8, 2022 through
May 7, 2025.
Article 33 of the SWA Agreement titled "Agreements with other Governmental Entities" states in
part that:
The CONTRACTOR agrees that this Agreement constitutes an offer to all State
and local government agencies of the State of Florida under the same terms and
conditions, for the same prices and for the same effective period as specified in
this Agreement; should the CONTRACTOR deem it in the best interest of their
business to do so.
The Agreement in no way restricts or interferes with any State Agency or local
government agencies of the State of Florida from re -solicitation.
By the signature below, the Contractor has deemed it in the best interest of its business to offer
the Town of Gulf Stream, a municipal corporation, with offices located at 100 Sea Road, Gulf
Stream, FL 33483, to enter into an agreement with Contractor per Article 33 of the SWA
agreement. This offer is made by Contractor under the same terms and conditions, for the same
prices, and for the same effective period as specified in the SWAAgreement.
The Town of Gulf Stream will return one fully executed original letter upon acceptance.
DRC Em
Signature:
Printed Na
Accepted: Town of Gulf Stream
Signature:
Printed Name:
Title:Vice President, Secretary & Treasurer
Title:
U
�J
IDate:
I?C22-
Date:
Town of Gulf Stream * 100 Sea Road * Gulf Stream, FL * 33483
CrowderGulf Joint Venture, Inc.
5629 Commerce Blvd, East
Mobile, AL 6619
(251) 459-7430
Re: Mutual Aid Agreement for Hurricane/Disaster Debris Removal, Reduction and
Disposal between Solid Waste Authority of Palm Beach County and CrowderGulf
CrowderGulf Joint Venture, Inc. (hereafter, "Contractor") and the Solid Waste Authority of Palm
Beach County have executed an Agreement for Hurricane/Disaster Debris Removal, Reduction
and Disposal, Agreement No. 22-201 b (hereafter, "SWA Agreement') effective May 8, 2022
through May 7, 2025.
Article 33 of the SWA Agreement titled "Agreements with other Governmental Entities" states in
part that:
The CONTRACTOR agrees that this Agreement constitutes an offer to all State
and local government agencies of the State of Florida under the same terms and
conditions, for the same prices and for the same effective period as specified in
this Agreement; should the CONTRACTOR deem it in the best interest of their
business to do so.
The Agreement in no way restricts or interferes with any State Agency or local
government agencies of the State of Florida from re -solicitation.
By the signature below, the Contractor has deemed it in the best interest of its business to offer
the Town of Gulf Stream, a municipal corporation, with offices located at 100 Sea Road, Gulf
Stream, FL 33483, to enter into an agreement with Contractor per Article 33 of the SWA
agreement. This offer is made by Contractor under the same terms and conditions, for the same
prices, and for the same effective period as specified in the SWAAgreement.
The Town of Gulf Stream will return one fully executed original letter upon acceptance.
CrowderGulf Joint Venture, Inc
Signature:
Accepted: Town of Gulf Stream
Signature:
Printed Name: Ashley Ramsay-Naile Printed Name:
Title: President Title:
Date: Oq l O t 12022 Date:
Town of Gulf Stream * 100 Sea Road * Gulf Stream, FL * 33483