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Home My Public Portal AboutPRR 14-0581Your original request, dated January 23, 2014, is reproduced in the space below: From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.com] Sent: Thursday, January 23, 2014 8:37 PM To: Bill Thrasher Subject: PUBLIC RECORDS REQUEST adoption of Sec. 70- 268(c) PUBLIC RECORDS REQUEST Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: PUBLIC RECORDS REQUEST Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Any and all records in any way related to the adoption of Town Code Sec. 70- 268(c) including minutes from any public meeting, notes, memos, files or any item defined by Florida Statute to be a public record in any form. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 5119.070)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by 5119.07(1)(8 of the Florida Statutes. Please take note of 4119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See 5119.01(2)(8, Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream taDgmail.com If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 5119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by 5119.07(1)(8 of the Florida Statutes. Please take note of 4119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "Includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See 5119.01(2)(8, Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream (e)gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 28, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #579 (See 70 -268), #580 (Ord. No. 00 -1, § 63, 3- 10 -00), #581 (adoption of Sec. 70- 268(c)), #582 (70- 268(c) enforcement history) Any and all records in any way related to the creation of Town Code Sec. 70- 268(c) including minutes from any public meeting, notes, memos, files or any item defined by Florida Statute to be a public record in any form. Records responsive to this request may be found in the possession of various Town consultants Any and all records in any way related to the creation and adoption of item described in Town Code as Ord. No. 00 -1, § 63, 3 -10 -00 including minutes from any public meeting, notes, memos, files or any item defined by Florida Statute to be a public record in any form. Records responsive to this request may be found in the possession of various Town consultants. Any and all records in any way related to the adoption of Town Code Sec. 70- 268(c) including minutes from any public meeting, notes, memos, files or any item defined by Florida Statute to be a public record in any form. Any and all records in any way related to every enforcement of a violation of Town Code Sec. 70- 268(c) against a property owner in the Town of Gulf Stream. Records may include but not be limited to Notice of Violation letters, minutes of code enforcement hearings, Special Magistrate orders, memos, notes, photos, digital files or records in any form. Dear Chris O'Hare [mail to: chrisoharegulfstream (a),gmail.coml, The Town of Gulf Stream received your public records requests dated January 23, 2014. You should be able to view your original requests at the following links: hgp: / /www2.gulf- stream.org/WebLink8 /0 /doc /18039/Pagel .aspxx, h_ttp://www2.gulf- stream.org/WebLink8 /0 /doc /i 8040/Pa2el.aspx, httv://www2.gulf- stream.org/WebLink8 /0 /doc /18042/Pagel.aspxx, and http: / /www2.gulf- stream.org/WebLink8 /0 /doc /18043/Pagel.aspx. In future correspondence, please refer to this public records request by the above referenced numbers. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 5 hours of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (5 hours @ 36.39 = 181.95) - (.25 hour @ 36.39= 9.10) = Deposit Due: $172.85 in cash or check. Should you not want all records requests, we have attached a deposit estimate for each request individually. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 1/23/2014 PRR GS #581 (adoption of Sec. 70- 268(c)) Requestor: Public Records Requested: Employee providing estimate: Chris O'Hare Any and all records In anyway related to the adoption of Town Code Sec. 70- 2611(c) including minutes from any public meeting, notes, memos, files or any Item dented by Florida Statute to be a public record In any form. Rita Taylor Date: 4/28 /2015 Description of activity: (what you did to determine this estimate) Looked through digital files and hard copies to find responsive documents. Time spent reviewing documents: Estimated Time to produce records: Hourly rate of pay (incl. benefits): Estimated Labor Charge: 5 minutes 60 minutes $ 36.39 (PD $34.07 /ADMIN $36.39) $ 36.39 Estimated cost of copies: $ Cost of tapes /CD's /flash drives (1 CD /1 Tape) Attorney Labor Charge Total estimate to produce records: $ 36.39