HomeMy Public PortalAboutP&RAC Minutes 1994 04/07y l 4
PARKS AND RECREATION TASK FORCE ON SUMMER RECREATION
MINUTES
APRIL 7,1994
L ROLL CALL AND CALL TO ORDER
Chair Ware called the meeting to order at 7: l5pm. Task Force members Hawes. Bowker,
Thackery, and Elliot answered the roll call. Chair declared a quorum present. Also attending was
Director Baker.
IL MINUTES MARCH 24,1994
Task Force member all agreed the minutes can stand as written
III. PARKS AND RECREATION MASTER PLAN
Task Force members felt that the Master Plan needs to be spread around through out the town,
possible made available at convenient stores and news stands. In addition, members felt that their names
and phone numbers should be made available to the public.
After discussion Task Force members felt that there needs to be a write up on what has been
happening with the Recreation Task Force for the local papers and the radio station. Members also felt
their names and phone numbers should be listed at the end of the article, making them available to the
public for comment. Director agreed with Task Force members and will begin drafting a newspaper
article.
After discussion, Task Force members agreed since only two out of the five of them had
thoroughly read the Master Plan, they would like to put it on the next agenda.
IV. NEW BUSINESS
1. Fundraising
Bowker started off the discussion with a example of a P.T.A. fundraiser which is being discussed
at this time, a Country Western Family Dance Lesson at the Vigilantes. Bowker stated that the P.T.A.
was thinking of charging $3.00/family, but at this time the P.T.A. was not sure that it wanted to take it all
on.
Elliot felt fundraising parts are good, but they need to have objectives and target goals rather than
just trying to raise money randomly. There needs to be something set in concrete like new fields and
maintaining them. Elliot felt, and members agreed, that with no clear objective, no accountability.
Bowker felt that before any fundraising efforts are put forth for the Riverfront site there needs to
be some realistic leg work done to discover if it can even be used. Question need to be answered like, will
it perk? will it compact? can buildings be built over the dump site?
Chair asked members, what do you see as needing funding now? Elliot felt it should be the Parks
and Recreation Advisory Committee that tells the sub committee, we need this thing and it costs this
much and then the sub committee gets the money together. Bowker felt his priority would be to get the
Director additional staffing, a Facilities Director as discussed before. Elliot felt that the sub committee
and the proposed "Recreation Club" will be able to relieve a tremendous amount of pressure from the
director and having someone else do the park maintenance will free up some of the Director's time. Ware
also felt this was true for the short term until a Facilities Director's position can be created.
Committee had a short discussion of the history of the old golf course clubhouse sale and Elliot
wanted to know when the city was going to take over control of the Little Ski Hill.
"
1 . 1
s
V . O T H E R B U S I N E S S .
1 . F l y e r s
T a s k F o r c e m e m b e r s a l l f e l t t h a t t h e R e c r e a t i o n P r o g r a m n e e d s t o c r e a t e a f l y e r t h a t i s f o r
i n f o r m a t i o n p u r p o s e s o n l y a n d h a v e s e p a r a t e s i g n u p s h e e t s f o r v a r i o u s p r o g r a m s . D i r e c t o r a g r e e d a n d
w i l l b e g i n w o r k o n a R e c r e a t i o n P r o g r a m F l y e r . E l l i o t i n f o r m e d D i r e c t o r t h a t t h e h i g h s c h o o l d o e s l o t s o f
f l y e r s t y l e w o r k a n d i f t h e y a r e p r o v i d e d w i t h t h e i n f o r m a t i o n m o s t l i k e l y t h e y w i l l b e w i l l i n g t o d e v e l o p
t h e f l y e r f o r f r e e .
2 . P h o n e S y s t e m
B o w k e r f e l t t h a t i f t h e R e c r e a t i o n P r o g r a m h a d a p h o n e s y s t e m s i m i l a r t o m a n y b u s i n e s s e s , t h a t
w o u l d s a y , i f y o u w a n t i n f o r m a t i o n o n s o c c e r p r e s s o n e , i f y o u w a n t i n f o r m a t i o n o n b a s e b a l l p r e s s t w o ,
a n d s o o n , c o u l d b e v e r y u s e f u l . M e m b e r s a l l a g r e e d t h i s i s a n e w i d e a a n d c o u l d b e u s e f u l i f i t i s n o t c o s t
p r o h i b i t i v e . D i r e c t o r a g r e e d t o r e s e a r c h t h e c o s t . E l l i o t f e l t t h a t t h e r e m a y b e s o m e u s e d e q u i p m e n t o u t
t h e r e t h a t c o u l d b e c h e a p e r t o p u r c h a s e t h a n n e w e q u i p m e n t .
3 . O l d e r A g e d S o c c e r
E l l i o t s t a t e d t h a t s h e w o u l d r e a l l y l i k e t o s e e a t e e n a g e d s o c c e r p r o g r a m d e v e l o p e d . A f t e r
d i s c u s s i o n o f f i e l d s i z e s a n d a v a i l a b i l i t y m e m b e r s f e l t t h a t w h e n t h e n e w M i d d l e S c h o o l g o e s i n , i t w i l l b e
t h e t i m e t o i m p l e m e n t a t e e n a g e d s o c c e r p r o g r a m .
V I . N E X T M E E T I N G
N e x t r e g u l a r m e e t i n g o f t h e R e c r e a t i o n T a s k F o r c e s e t f o r A p r i l 2 1 , 1 9 9 4 7 : O O p m i n t h e C i t y
H a l l C o n f e r e n c e R o o m .
S i n c e r e l y ,
W r "
J i m W a r e ,
C h a i r .
RfVEMORIEIP0SDITUO0 REPORT
Date: 04122194
Pile: 2:34pe
City of WcCa11 Page: 1
for the Period: 04101194 to 04122194 Original Budget Amended Budget ITD Actual Cur Kth Eacuubered TTD heat, Balance I Bud
fund: 206 Recreation Yuud
gxpeaditares
Dept Group: ROC Culture and Recreation
Dept: 139.090 Recreation
Personal Services
411.000 Salaries - Regular 20,745.40 20,745.00 11,126.11 017,12 .00 9,518.09 53.6
(11.010 Sick Pay 100,00 100.00 ,00 .00 .00 100.00 .0
411.020 Vacation Pay 200.00 200.00 .00 .00 .00 100.00 .0
411.030 Coapensatary Pay .00 .00 .00 .00 .00 .00 .0
411.040 Boliday Pay 200.00 200,00 .00 .00 .00 200.00 ,0
415.000 Salaries - Part Tise!Teep. 8,700.00 8.700.00 1,391.88 505,00 .00 7,303.12 16.1
119.000 Salaries - Overtiee .00 .00 .00 .00 .00 .00 .0
421.000 Y. I. C. A. Taxes 1,855.00 1,055.00 780.45 81.87 .00 1,014.55 42.1
421.100 Medicare Taxes 435.00 435.00 182.54 18.91 .00 252.46 42.0
422,000 geployer's Retireeeet 2,260.00 2,210.00 1,216.04 86.86 .00 1,043.96 53.8
423.000 Worker's Caapeasatiou 1,500.00 1,500.00 1,143.51 .00 .00 156.49 09.6
425.000 Group Health Inseranee 2,600.00 2,600.00 1,020.60 .00 .01 1.571,40 39.3
425.100 Group Dental Issuance 210.00 210.00 98.40 .00 .00 111.90 46.9
426.000 Life Insurance .00 .00 .00 .00 .00 .00 .0
428.000 Oneeployaent lssurauce .00 .00 .00 .00 ,00 .00 .0
Personal Services
38.005.00 38,805.00 17,165.33 1,508.76 .00 21,619.67 41.2
Supplies
432.000 Departeent Supplies .00 .00 .00 .00 .00 .00 .0
432.010 Supplies-Eordic Skiing 1,000.00 1,000.00 656.42 299.90 .00 341.58 65.6
432.015 Suppliea-Toutk Basketball . 200.00 200.00 217.09 .00 .00 -17.09 108.5
432,010 Supplies -Spring Soccer 300.00 300.00 .00 .00 .00 300.00 .0
132.015 Supplies-BasebaillSofthall 750.00 750.00 87.93 36.50 .00 662.07 11,7
432.030 Supplies -Widget Baseball .00 .00 .00 ,00 .00 .00 .0
432.040 Supplies -Girl's Softball .00 .00 .00 .00 .00 .00 .0
432.015 Supplies -Sumer Soccer 600.00 600.00 .00 .00 ,00 600.00 .0
432.055 Supplies -Adult Volleyball 200.00 200.00 125.36 .00 .00 74.64 62.7
432.060 Supplies -Other Progress 350.00 350.00 93.50 .0i .00 256.50 26.7
432.100 Photographic Supplies 400.00 400.00 .00 .00 .00 400.00 .0
432.600 Toaraaaent Sanction Fees 250.00 250.00 200.00 200.01 .00 50.00 80.0
432.610 Tournament Game Balls 700.00 700.00 .00 .00 .00 700.00 .0
432.620 Taaraaaent Trophies 850.00 850.00 .00 .00 .00 850.00 .0
432.630 Tournament T-Shirts Cheap. Tea 900.00 900.00 .00 .00 .00 900.00 .0
435.000 Motor Peels and Lubricants 300.00 300.00 78.87 .00 .00 221.13 26.3
Supplies
6.800.00 1,800.00 1,459.17 536.40 .00 5.340.83 11.5
Other Services sad CharOes
442.700 Coaches/Officials-Venires 3,600.00 3,600.00 .00 .00 .00 3,600.00 .0
142.800 CoacheslOfficials-Skykawk Caap .00 .00 .00 .00 .00 .00 .0
444.000 Advertising 4 Legal Pub. 300.00 300.00 .00 .00 .00 300.00 .0
445.000 Printing and Biading 400.00 400.00 257.29 29.28 .00 142.71 14.3
446.100 Insurance Freaiues 400.00 400.00 .00 .00 .00 400,00 .0
447.000 Travel and Meeting 750.00 750.00 .00 .00 .00 750.00 .0
148.000 Dues-Subscriptions-Meeberships 250.00 250.00 198.00 .00 .00 52.00 79.2.
(49.000 ?Hanalei Training 350.00 350.00 40.00 .00 .00 310.00 11.4
151.000 Telephone and Comaaticatioss 600.00 600.00 344.43 15.95 .00 255.57 57.4
;452.000 Beat. Lighta, and Utilities 1,000.00 1,000.00 114.02 1.50 .00 835.98 11.4
455-000 Rental Property and Rgaipeent 75.00 75.00 .00 .00 .00 75.00 .0
4537040 Repairs - Onildy Grounds 2,550.00 2,550.00 516,86 AO .00 1,973.14 22.6
0 l !
r
REYEE081E2P8EDITORE REPORT
City of McCall
for the Period; 04/01114 to 04/2414 Original Rudget Amended Budget ETD Actual Curt Nth Encumbered TED ➢sent. Balance 6 Bud
Date: 04112/14
Time: 2:34pa
Page: 2
fund: 208 Recreation fund
Expenditures
Dept Group: REC Culture and Recreation
Dent: 111.010 Recreation
Other Services and Charges
460.000 Repairs - Astomotive fgsipment 500.00 506.00 10735 72.95 .00 112.05 211
467.000 Bad Debts ,00 .00 .00 .00 .00 .00 _--_0
Other Services and Charges 10,775,00 10,775.00 1,638.55 125.60 .00 9,136.45 15,2
Capital Outlay
411.110 Automatic Sprinkling System .00 .00 .00 .50 .00 .00 .0
474.600 Office Furniture 5 Equipment .00 .00 .AO .00 .00 .00 .0
(7E210 Pitching Machine .00 .00 .00 .00 .00 .00 .0
Capital Outlay .00 .00 .00 .00 .00 .00 .0
Recreation 56,380.00 56,380.00 20,263.05 2,170,04 .00 36,116.95 35.9
Culture and Recreation 56,380.00 56,380.00 20,263.05 2,170.84 .00 36,116.15 35.9
Ixpenditnrea 56,380.00 56,360.00 20,263.05 2,170.84 .00 36,116.95 35,9
Recreation Fund 56,380.06 56.380.00 20,263.05 2,170.84 .00 36,116.95 35.9
Grand Total: 51,380.00 56,380.00 26,263.05 1,170.84 .00 36,116.95 35.9
REVEROEIRRPERDITUR REPORT
Date: 04121(94
Tine: 2:34pn
City of McCall Page: 1
for the Period: 04101194 to 01122114 Original Budget Amended Budget ITD Actual Cur Nth Encumbered !TO Onenc. Balance R Bud
Fund: 101 General fund
Evenditures
Dept Group: RIC Culture and laureation
Dept: 151.000 Parks
Supplies
432.000 ➢epartnent Supplies 1,800.00 1,800.00 509.22 46.36 .00 1,290.78 28.3
434.000 Minor Equipment .00 .00 .00 .00 .00 AO .0
435.000 Rotor fuels and Lubricants .00 .00 .00 .00 .00 .00 .0
Supplies 1,800.00 1.800.00 509.22 4136 .00 1.290.78 28.3
Other Services aad Charges
442.180 Appraisal of Clubbouse Site .00 .00 .00 .00 .00 .00 .0
442.191 Park Naintenaace Contract 13,000.00 13,000.00 7.25 .00 .00 12,991.75 .1
444.000 Advertising I Legal Pub. 500.00 500.00 .00 .00 .00 500.10 .0
451.000 Beat, Lights, and Utilities 1,700.00 1,700.00 1,137.51 82.91 .00 562.35 69.1
455.000 Rental Property and Equipment 500.00 500.00 151.25 .00 .00 343.75 31.3
451400 Repairs - Buildings i Grounds 2,600.00 2400.00 2,186,71 .00 .00 413.29 84.1
459.060 Repairs -Retaining Wall -Rotary .00 .00 .00 .00 .00 .00 .0
459.070 Playground Sand -Rotary Park .00 .00 AO .00 .00 .00 .0
460.000 Repairs - Automotive Equipment 100.00 100.00 .00 .00 .00 100.00 .0
463.090 Signs- Cones - Posts 500.00 500,00 .00 .00 .00 500.00 .0
Other Services and Charges
Capital Outlay
473.020 Bikepatbs - fed. Grant
Capital Outlay
18,500.00 18,900.00 3,487.82 82.92 .00 15,412.1B 18.5
403.550.00 403,550.00 .00 .00 .00 403,550.00 .0
403.550.00 403,550.00 .00 .00 .00 (03,550.00 .0
Debt SetViCe
480.000 Debt Service .00 .00 .00 .00 .00 .00 .0
480.080 NB Scbl Dist RR ROW Principal 2,100.00 2,100.00 .00 .00 .00 2,100.00 .0
480.081 ND Schi Dist MOW Interest 900.00 100.00 .00 .00 .00 900.00 .0
Debt Service 3,000.00 3.000.00
.00 .00 .00 3,000.00 ,0
Parks 427,150.00 427,250.00 3,097.04 119.28 .00 123,252.16 .9
=are and Recreation 421,250.00 427,250.00 3,997.04 129.28 .00 423,252.9i .9
Expenditures 4I7,150.00 127,250.00 1,197.04 129.28 AO 423,252.06 .9
General Find
Grand Total:
427,250.00 427,250.00 3,997.04 129.28 .00 423,252.16 ,9
127,250.00 427,250.00 3,997.01 129.28 .00 423,251.96 .9
SEYE80EIEIFEBO170R8 REPORT
City of McCall
for the Period: 04(01/94 to 04122194 Original Budget Amended Budget YTD Actual Curr Nth Incubated YTO ham Balance 1 Bud
Date: 04122194
lime: 2:38pm
Page: 1
Pend: 208 Recreation Fund
/64enUea
Dept Group: RIC Cultere and Recreation
Dept: 139.090 Recreation
lazes
311.100 Property lazes .00 .00 ,00 .00 .00 .00 .0
311.085 Property lazes - 19a5 AD ,00 .00 .00 .00 ,00 .0
311.086 Property tares - 1966 ,00 ,00 .00 .00 .00 .00 ,0
311.067 Property lases - 1987 ,00 ,00 .00 .00 .00 .00 .0
311.0811 Property lazes - 1188 .00 .00 .00 40 .00 ,00 ,0
311.089 Property lazes - 1989 .00 .00 .00 .00 AO .00 .0
311.090 Property fazes - 1990 30,00 30,00 .00 ,00 .00 30.00 .0
311.011 Property lazes - 1991 150.01 150.00 .00 .00 .00 150.00 .0
311.012 Property fazes - 1992 800.00 800.00 .00 .00 .00 800.00 .0
311.193 Property lazes - 1993 24.781.00 24,780.00 23,540.00 .00 .00 1,260.00 95,0
119.000 Penalties 1 Interest 150.00 150.00 336.55 200.47 .00-186.65 224.4
fazes 25,910.00 25,910.00 23,815.65 200.47 .00 I,033.35 92.2
Charges for Services
350.010 fees - 8ordic Skiing 1,100.01 1,100.00 316.00 .00 .00 704.00 36,0
350.021 Pees - Youth Basketball 1,400.00 1,400.00 1,764.00 10.00 .00-364,00 126.0
350.030 Pees - Bed Cross Classes 200.00 201.00 .00 .00 .00 200.00 .0
350.040 Pees - Skyhask Soccer Camp ,00 .00 .00 .00 .00 .00 .0
350.050 fees - Spring Soccer 3,000.00 3,000.00 1,809.00 1,773,00 .00 1,191.00 60.3
350.060 Pees - Summer Youth Activities 5,100.00 5,100.00 380.00 380,00 .00 4,720.00 7.5
350.070 fees - Pali Soccer 1,200.00 1,200.00 .00 .00 .00 1,200.00 .0
330.080 Softball team Entry 9,000.00 9,000.00 225.00 .00 .00 8,775.00 2.5
350.090 Softball Sponsership 1,125.00 1,125.00 225.00 .00 .00 100.10 20.0
350.100 Sponsor Fees -Youth Activities .00 .00 .00 ,00 .00 .00 .0
350.110 fees - Adult Volleyball 200.00 200.00 .00 .00 .00 200.00 .0
350.120 Pees - Other Programs 500.00 500.00 540,00 .00 .01 -40.00 108.0
350.130 Recreation Camp 4,400.60 1,800,00 .00 .00 .00 4,800.00 .0
350.140 Youth BaseballlSoftball 3,500,00 3,500.00 .00 .00 .00 3,500.00 _Y.0
Charges for Services 31.125.00 31,125.00 5,331.00 2,163.00 .00 25,786.00 17.2
Miscellaneous Revenues
371.000 Interest Revenue 25.00 15.00 3,70 .55 .00 21.30 14.8
374,000 Sale of Surplus Property .00 .00 .00 .00 .00 .00 .0
376.000 Private ContribstionslDonation .00 .00 .00 .00 .00 .00 .0
380,000 Cash Over (Short) .00 .00 .00 .00 .00 .00 .0
Miecellaneons Revaaoes 25.00 25.00
3.70 .55 .00 21.30 14.8
Recreation 57,060.01 57,060.00 29,219.35 1,354.12 .00 27,040.65 51.2
Cultere and Recreation
Revenues
57.060.00 57,060.00 29,119.35 1,354.02 .00 27,840.65 51.2
57,060.00 57,060.00 29,219.35 2,364.02 .00 27,810.65 51.2
RRYBRUB/BIPRBDIYURB MUT
City of McCall
Date: 04/22114
Tine: 2:341
Page: 2
For the Period: 04/01114 to 04/22/14 Original Budget headed Budget !TB Actual
Carr Mth gn i:dared TM hem Balance 1 Bud
fund: 208 Recreation fund
Recreation fund
57,0E0.00 57,060.90 I1,211.35 2.364.02 .00 27,840.65 51.2
Grand Total: 57,060.00 57,060.00 21,211.35 2,364.02 .00 27,840.65 51.2
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