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HomeMy Public PortalAboutP&RAC Minutes 1994 03/21" PARKS AND RECREATION ADVISORY COMMITTEE MINUTES MARCH 21,1994 L ROLL CALL AND CALL TO ORDER Chair Grote called the meeting to order at 7:10pm. Committee members Killen, Ware, and VanKomen answered the roll call. Chair declared a quorum present. Also attending was Attorney Burton, and Jim Fronk - Toothman-Orton Engineering. II. MINUTES - FEBRUARY 28,1994 Killen moved to accept the February 28, 1994 meeting minutes as written, seconded by Ware and the motion carried. III IMPACT FEES - ATTORNEY BURTON Attorney Burton informed committee that in addition to the information he had provided committee for this meeting, he had received a new bill which has passed the House and is now in the Senate(attachment). Burton felt that at this time impact fees could be imposed for subdivisions and may possibly be implemented for rezoning. Burton informed committee that he feels the constitutional parameters effecting impact fees are the city can not make developers pay for existing demands and the city must have a mechanism in place that insures the money collected is used for the purpose it is collected for. Burton feels that when the original bill was passed by the legislature it was designed to incorporate school into the package, but when it was finalized the language didn't make it exclusively for schools. Burton informed committee that he received the current legislation this morning, has only read it one time and feels before he can fully understand it, he will need to read it three or four more times. Amer reading it once though, Burton feels that parks land acquisition and improvement could be a capital improvement program which needs to be in place to implement impact fees. It is determining the difference between existing needs and new needs that is open to debate. Original legislation required impact fees to be monitored and created by local professional developers but through the new legislation the local planning and zoning commission can do it. Burton informed committee that having in house staff act as a professionals when interpreting the "ors" is not a bullet proof plan and decisions could be easily challenged. Killen asked if the city had a engineer would they qualify. Burton felt that a city engineer would qualify, but it would be no different than having a engineer contracted by the city. Burton felt that with the new bill engineering costs could be funded out of the impact fees, so if the city could find the liquidity now to do it, it could be replaced with impact fees later. Grote felt that having a capitol improvements plan which describes existing needs from future needs seems to be a key ingredient. Burton agreed. Burton informed committee that with the new legislation impact fees could be collected at the issuance of building permits, therefore allowing the city to collect impact fees from already established areas in the city. Committee discussed how long the legislature will stay in session and decided that it would most likely be over in about three weeks. Committee felt that if the new legislation is passed, implementing impact fees will be much easier. Chair with consent of committee asked Director to place impact fees on the April agenda and be ready to report on the bill. NOTE: Chair suggested that committee members contact Senator Hann to show support for impact fees and ask anyone they know who would be in favor of impact fees to do the same. 1V. RIVERFRONT PARK CONCEPTUAL PLAN - JIM FRONK Mr. Fronk distributed a copy of a conceptual plan(attached) that he, Scott Acker, Lauretta Nighton, and Dave Peugh have developed and showed committee a large color drawing of the same plan. Committee immediately like the layout and was very impressed with the amount of work that was done, feeling it was much more complete that expected. Fronk informed committee that ownership of the triangular shaped piece of property on the North end of the plan is unknown and that the plan also infringes onto Riverside Subdivision slightly. Committee all agreed that acquisition of both pieces of property would be critical to the development of this park. Fronk informed committee that the steep banks on the South side of the park would need to be brought down to a 4 to 1 slope therefore decreasing clanger and opening up the view to the river valley. In addition, Fronk informed committee that there is approximately 20,000 yards of useable material left in the mine. Chair asked how this plan should be phased in. Fronk felt that the walk ways and access road down toward the river should be graded as material is removed and then the multi -use field at the south end of the park should be developed. Chair informed committee she will meet with ice skating rink supporters and chamber of commerce to- discuss the plan prior to the next meeting. In addition, Chair with consent of committee asked Ware to show and discuss the plan with the Recreation Task Force at its next meeting, and asked staff to look into the ownership of the land that needs to be acquired. After discussion concerning size of Ice Rink, multi -use field area, irrigation areas verses natural areas, a skateboard area, wetlands, theater seating, parking, snowmobiles, and the bridge across the river, VanKomen moved to recommend council place a presentation of Riverfront Park's conceptual plan by Killen, Ware, and Fronk on their next agenda, seconded by Ware and the motion carried. V. STAFF REPORTS 1. Director a. Congelton Lease - Director informed committee that the lease has been signed and is on the books, b. R.F.P. Park concessions(attachment) - after discussing the R.F.P. written by Director, Killen moved to recommend council direct staff to add "or detailed sketch" to the last page of the RF.P. and begin advertisement for bids so the preproposal meeting/conference can be held at the April 25,1994 - 7:30pm Parks and Recreation Advisory Committee meeting, seconded by VanKomen and the motion carried. VI. NEW BUSINESS 1. Volunteer park clean up day Chair informed committee that Mayor Martens had requested a volunteer park clean up day be organized and drafted a proposal where one Council member and one park board member are assigned to oversee a specific park during clean up day. In addition, Chair informed committee that V.A.L.U.E.D. wants to include the city parks in their McCa11 Beautification Day which will provide the volunteers. Finally, Chair and Mayor feel that rather than doing a park tour where, every member goes to every park, the parks should be divided up between committee members, then the tours could be completed prior to McCall Beautification Day and the evaluations could be used to conduct the clean up of individual parks. Chair with consent of committee asked staff to place the volunteer clean up day on the April agenda and she will hand out park tour assignments at that meeting. VII. OLD BUSINESS 1. Garnett Beach Contract(attachment) Committee acknowledged letter to Idaho Department of Lands with out action. ***** ***** 2. Master Plan Chair distributed a copy of the finalized Parks and Recreation Master Plan including the prioritized list of park projects(attached). After discussion Killen moved to recommend council adopt the Parks and Recreation Master Plan, seconded by Ware and the motion carried. 3. Park Maintenance Contract. Committee discussed history of the Park Maintenance Contract as well as the meeting with Kevin Grove and Bi1I Keating. Committee strongly felt that the parks were kept in better shape last year than any previous year and that the city should go with another contract rather than turning the parks over to public works. In addition, committee felt that with a contract they can be sure that the time and money is going into the parks. Committee felt that if they took Kevin Groves suggestion and added them to the last years revised contract they will have exactly what they want. Chair with consent of committee agreed to add Groves ideas to the revised contract and get it to staff. VIIL SPECIAL REPORTS I. Payette Lakes Trails Joint Engineering - Killen Killen informed committee that the first meeting with P.L.T. was very good and they have agreed to create a joint board comprised of a County Engineer, City Manager, and a third party who is knowledgeable in bikes and transportation. The joint board will take care of day to day business while the park board and P.L.T. will be involved with public hearings. Killen informed committe that she and Mayor Martens are very comfortable with this arrangement. 2. Downtown Task Force Report - VanKomen VanKomen informed committee that nine people are on the task force, all members have a vote, and at the next meeting they will be breaking into sub committees to discuss separate issues. VanKomen felt that the task force is taking on such a large range of topics they are having a difficult time focusing and that the meeting time 11:30am to 1:OOpm over lunch, does not provide a good atmosphere for a serious meeting. 3. Recreation Task Force Meeting Minutes(attached) Committee thanked Ware for all the time he and the task force have been spending going over the Recreation Program, Chair asked how many more meetings were going to be needed to complete the work. Ware informed committee that one or two more meeting should complete the assignment due to the fact that task force members are very focused and are good at accomplishing assignments with a minimum of discussion. Ware informed committee that at last weeks meeting the task force worked on the Club McCa11 Card and feels it can be incorporated January 1, 1995. Director informed committee that the only difference between the park board proposal and the task force proposal is the fact that the task force feels the revenues from the increased nonresident fees should go into a fund earmarked for facilities. Committee briefly discussed the need for a more fee based recreation program, verses facility development with out action. IX. OTHER BUSINESS Director informed committee of the following council actions; *Council directed public works to stop piling snow in Legacy Park's parking lot. *Council did not act on posting and enforcing no Snowboarding/Skateboarding in Legacy Park and will again discuss it at their next meeting. *Council acknowledged the request to amend the committee member appointment policy and is waiting to hear from other committees before acting. X. NEXT MEETING Next regular meeting of the Farts and Recreation Advisory Committee set for April 25, 1994 - 7:3 he Council Chamber. LEGISLATURE OF THE STATE OF IDAHO Fifty-second Legislature Second Regular Session --1994 4, IN THE HOUSE OF REPRESENTATIVES HOUSE BILL NO. 882 BY REVENUE AND TAXATION COMMITTEE 1 AN ACT 2 RELATING TO RURAL DEVELOPMENT IMPACT FEES; AMENDING TITLE 67, IDAHO CODE, BY 3 THE ADDITION OF A NEW CHAPTER 83, TITLE 67, IDAHO CODE, TO PROVIDE A SHORT 4 TITLE, TO PROVIDE LEGISLATIVE PURPOSE, TO DEFINE TERMS, TO PROVIDE MINIMUM 5 STANDARDS AND REQUIREMENTS FOR DEVELOPMENT IMPACT FEE ORDINANCES AND RESO- 6 LUTIONS, TO PROVIDE PROCEDURES FOR THE IMPOSITION OF DEVELOPMENT IMPACT 7 FEES, TO PROVIDE FOR A PROPORTIONATE SHARE DETERMINATION, TO PROVIDE FOR A 8 CAPITAL IMPROVEMENTS PLAN, TO PROVIDE FOR EARMARKING AND EXPENDITURE OF 9 COLLECTED DEVELOPMENT IMPACT FEES, TO ALLOW CREATION OF A DEVELOPMENT 10 IMPACT FEE ADVISORY COMMITTEE, TO PROVIDE A MAXIMUM SCHOOL DISTRICT IMPACT 11 FEE, TO PROVIDE REFUNDS, TO PROVIDE APPEALS, TO PROVIDE COLLECTION PROCE- 1 2 DURES, TO PROVIDE THAT OTHER POWERS AND RIGHTS ARE NOT AFFECTED, TO PRO- 1 3 VIDE TRANSITION APPLICATION AND TO PROVIDE SEVERABILITY. 14 Be It Enacted by the Legislature of the State of Idaho: 15 SECTION 1. That Title 67, Idaho Code, be, and the same is hereby amended 16 by the addition thereto of a New Chapter, to be known and designated as Chap- 17 ter 83, Title 67, Idaho Code, and to read as follows: 18 CHAPTER 83 19 RURAL DEVELOPMENT IMPACT FEES 20 67-8301. SHORT TITLE. This chapter shall be known and may be cited as the 21 "Idaho Rural Development Impact Fee Act." 22 67-8302. PURPOSE. The legislature finds that an equitable program for 23 planning and financing public facilities needed to serve new growth and devel- 2 4 opment is necessary in order to promote and accommodate orderly growth and 25 development and to protect the public health, safety and general welfare of 26 the ci izens of the state of Idaho. It is the intent by enactment of this 27 chapter co: 28 (1) Ensure that adequate public facilities are available to serve new 29 growth and development; 30 (2) Promote orderly growth and development by establishing uniform stan- 3 1 dards by which local governments may require that those who benefit from new 32 growth and development pay a proportionate share of the cost of new public 33 facilities needed to serve new growth and development; 34 (3) Establish minimum standards for the adoption of development impact 35 fee ordinances or resolutions by governmental entities; 36 (4) Ensure that those who benefit from new growth and development are 37 required to pay no more than their proportionate share of the cost of public 38 facilities needed to serve new growth and development and to prevent duplicate 39 and ad hoc development requirements; and 40 (5) Promote a uniform procedure among cities, counties, school districts, 41 highway districts and water or sewer districts known as governmental entities r 1 improvements plan. 2 (12) "Fee payer" means that person who pays or is required to pay a devel- 3 opment impact fee. 4 (13) "Governmental entity" means any city, county highway district, sewer 5 district, or water district located within a county of less than two hundred 6 thousand (200,000) population, and any school district anywhere in the state 7 of Idaho. 8 (14) "Impact fee." See "Development impact fee." 9 (15) "Ordinance" means ordinance for cities and counties and resolution 10 for highway districts, sewer districts, water districts and school districts. 11 (16) "Project" means a particular development of an identified parcel of 12 land. 13 (17) "Project improvements" means site improvements and facilities that 14 are planned and designed to provide service for a particular development proj- 1 5 ect and that are necessary for the use and convenience of the occupants or 16 uses of the project. 17 (18) "Proportionate share" means that portion of the cost of system 18 improvements determined pursuant to section 67-8306, Idaho Code, which reason- 1 9 ably relates to the service demands and needs of the project. 20 (19) "Public facilities" means: 21 (a) Water supply production, treatment, storage and distribution facili- 22 ties; 23 (b) Wastewater collection, treatment, storage and disposal facilities; 24 (c) Roads, streets and bridges, including rights -of -way, traffic signals, 25 landscaping and also including any local components of state or federal 26 highways; 27 (d) Storm water collection, retention, detention, treatment and disposal 28 facilities, flood control facilities, and bank and shore protection and 29 enhancement improvements; 30 (e) Parks, open space and recreation areas, and related capital improve- 3 1 ments; and 32 (f) Public safety facilities, including law enforcement, fire, emergency 33 medical and rescue, and street lighting facilities; 34 (g) Public education facilities, including elementary and secondary edu- 3 5 cation facilities; 36 (h) Any other capital facilities adopted by the local jurisdictions such 37 as, but not limited to, library, administration and hospital facilities; 38 (20) "Service area" means any defined geographic area identified by a gov- 3 9 ernmental entity or by intergovernmental agreement in which specific public 40 facilities provide service to development within the area defined, on the 41 basis of sound planning or engineering principals or both. 42 (21) "Service unit" means a standardized measure of consumption, use, gen- 4 3 eration or discharge attributable to an individual unit of development calcu- 4 4 lated in accordance with generally accepted engineering or planning standards 45 for a particular category of capital improvements. 46 (22) "System Improvements," in contrast to "project improvements," means 47 capital improvements to public facilities which are designed to provide ser- 4 8 vice to a service area. 49 (23) "System improvement costs" means costs incurred to construct or 50 reconstruct system improvements, including design, acquisition, engineering 51 and other costs attributable thereto, and also including, without limitation, 52 the type of costs described in section 50-1702(h), Idaho Code, to provide or 53 replace public facilities needed to serve a development. System improvement 54 costs may include the costs of replacing or rehabilitating service capacity of 55 existing public utilities impacted by a development. For clarification, system 5 i 1 sonable description of the methodology by which costs per service unit are 2 determined. 3 (10) No system for the calculation of development impact fees shall be 4 adopted which subjects any development to double payment of impact fees. 5 (11) A development impact fee ordinance or resolution shall provide for 6 the calculation of a development impact fee in accordance with generally 7 accepted accounting principles. A development impact fee shall not be deemed 8 invalid because payment of the fee may result in an incidental benefit to 9 owners or developers within the service area other than the person paying the 10 fee. 11 (12) A development impact fee ordinance or resolution shall include a 12 description of acceptable levels of service for system improvements. 13 (13) A development impact fee ordinance or resolution shall include a pro- 14 cedure for collecting a combined fee where more than one (1) entity chooses to 15 impose impact fees according to section 67-8304, Idaho Code. 16 67-8305. PROCEDURE FOR THE IMPOSITION OF DEVELOPMENT IMPACT FEES. (1) A 17 development impact fee shall be imposed by a governmental entity in compliance 18 with the provisions set forth in this section. 19 (2) A capital improvements plan shall be developed in accordance with the 20 annual budgeting requirements most recently adopted by the board authorized to 21 set budgets as outlined in the Idaho Code. 22 (3) At least one (1) public hearing shall be held to consider adoption, 23 amendment or repeal of a capital improvements plan. Two (2) notices at least 24 one (1) week apart, of the time, place and purpose of the hearing shall be 25 published not less than fifteen (15) nor more than thirty (30) days before the 26 scheduled date of the hearing, in a newspaper of general circulation within 27 the jurisdiction of the governmental entity. Such notices shall also include a 28 statement that the governmental entity shall make available to the public, 29 upon request the following: proposed land use assumption, a copy of the pro- 30 posed capital improvements plan or amendments thereto, and a statement that 31 any member of the public affected by the capital improvements plan or amend- 3 2 ments shall have the right to appear at the public hearing and present evi- 33 dence regarding the proposed capital improvements plan or amendments. 34 (4) If the governmental entity makes a material change in the capital 35 improvements plan or amendment, further notice and hearing may be provided 36 before the governmental entity adopts the revision if the governmental entity 37 makes a finding that further notice and hearing are required in the public 38 interest. 39 (5) Following adoption of the initial capital improvements plan, a gov- 40 ernmental entity shall conduct a public hearing to consider adoption of an 41 ordinance or resolution authorizing the imposition of development impact fees 42 or any amendment thereof. Notice of the hearing shall be provided in the same 43 manner as set forth in subsection (3) of this section for adoption of a capi- 44 tal improvement plan. 45 (6) Nothing contained in this section shall be construed to alter the 46 procedures for adoption of an ordinance by the governmental entity. Provided 47 however, a development impact fee ordinance or resolution shall not take 48 effect earlier than thirty (30) days subsequent to being published. 49 (7) An interim impact fee ordinance or resolution may be approved as an 50 emergency measure if the governmental entity demonstrates severe impacts are 51 being placed on its public facilities due to new development. An interim 52 impact fee ordinance or resolution must have provisions for reimbursement in 53 the event that the interim fee is higher than the actual fee, and provisions 54 for stopping the governmental entity from collecting additional fees from a 7 1 shall be prepared by the governmental entity's staff or a qualified pro- 2 fessional planner or by an architect or a qualified engineer licensed to 3 perform engineering services in this state; 4 (c) A description of the land use assumptions by the governmental entity; 5 (d) A description of all system improvements and their costs necessitated 6 by and attributable to new development in the service area based on the 7 approved land use assumptions, to provide a level of service not to exceed 8 the level of service adopted in the development impact fee ordinance or 9 resolution; 10 (e) The projected demand for system improvements required by new service 11 units projected over a reasonable period of time not to exceed twenty (20) 12 years; 13 (f) Identification of all existing sources and potential levels of fund- 1 4 ing available to the governmental entity for the financing of the system 15 improvements; 16 (g) A schedule setting forth estimated dates for commencing and complet- 17 ing construction of all improvements identified in the capital improve- 1 8 ments plan. 19 (4) If the proposed system improvements include the improvement of public 20 facilities under the jurisdiction of the state of Idaho or another , governmen- 2 1 tal entity, then an agreement between governmental entities shall specify the 22 proportionate share of funding by each unit, provided the agreement shall not 23 permit expenditure of development impact fees by a governmental entity which 24 is not authorized to impose development impact fees nor shall the governmental 25 entity authorized to impose development impact fees assume more than its pro- 2 6 portionate share of funding joint improvements. 27 (5) The governmental entity .imposing a development impact fee shall 28 update the capital improvements plan at least once every five (5) years. The 29 five (5) year period shall commence from the date of the original adoption of 30 the capital improvements plan. The updating of the capital improvements plan 31 shall be made in accordance with procedures set forth in the provisions of 32 this section. 33 (6) The governmental entity must annually adopt a capital improvement 34 budget. 35 67-8308. EARMARKING AND EXPENDITURE OF COLLECTED DEVELOPMENT IMPACT FEES. 36 (1) Development impact fees shall provide that all development impact fee 37 funds shall be maintained in one (1) or more interest -bearing accounts within 38 the capital projects fund. Interest earned on development impact fees shall be 39 considered funds of the account on which it is earned, and not funds subject 4 0 to section 57-127, Idaho Code, and shall be subject to all restrictions placed 41 on the use of development impact fees under the provisions of this chapter. 42 (2) Expenditures of development impact fees shall be made only for the 43 capital facility improvements and within or for the benefit of the service 44 area for which the development impact fee was imposed as shown by the capital 45 improvements plan and as authorized in this chapter. Development impact fees 46 shall not be used for any purpose other than system improvement costs to cre- 47 ate additional improvements to serve new growth. 48 (3) As part of its annual audit process, a governmental entity shall pre- 49 pare an annual report describing the amount of all development impact fees 50 collected, appropriated, or spent during the preceding year by category of 51 public facility and service area. 52 (4) Collected development impact fees must be expended based upon the 53 dates established in the capital improvements plan, on first -in, first -out 54 (FIFO) basis, except that the development impact fees collected for wastewater 9 1 a refund payment under the provisions of this chapter if the governmental 2 entity fails to make timely payment of a refund pursuant to subsection (2) of 3 this section. Such action shall be commenced within one hundred eighty (180) 4 days after the date such refund was requested, but in no event later than 5 three (3) years after the fee was required to be expended under section 6 67-8308, Idaho Code. 7 67-8312. APPEALS. (1) A governmental entity which adopts a development 8 impact fee shall provide for administrative appeals by the developer or fee 9 payer from any discretionary action or inaction by or on behalf of the govern- 1 0 mental entity. 11 (2) A fee payer may pay a development impact fee under protest in order 12 to obtain a development approval or building permit. A fee payer making such 13 payment shall not be estopped from exercising the right of appeal provided in 14 this chapter, nor shall such fee payer be estopped from receiving a refund of 15 any amount deemed to have been illegally collected. 16 67-8313. COLLECTION. A governmental entity may provide in a development 17 impact fee the means for collection of development impact fees, including, but 18 not limited to: 19 (1) Additions to the fee for reasonable interest and penalties for non- 20 payment or late payment; 21 (2) Withholding of the building permit or other governmental approval 22 until the development impact fee is paid; 23 (3) Withholding of utility services until the development impact fee is 24 paid; and 25 (4) Imposing liens for failure to timely pay a development impact fee 26 following procedures contained in chapter 5, title 45, Idaho Code. 27 67-8314. OTHER POWERS AND RIGHTS NOT AFFECTED. (1) Nothing in this chap- 28 ter shall prevent a governmental entity from requiring a developer to con- 29 struct reasonable project improvements in conjunction with a development proj- 30 ect. 31 (2) Nothing in this chapter shall apply to voluntary agreements between 32 property owners or developers and governmental entities in regard to the con- 3 3 struction or installation of system improvements or providing for credits or 34 reimbursements for system improvements incurred by a developer including 35 interproject transfers of credits or providing for reimbursement for project 36 improvements which are used or shared by more than one (1) development proj- 37 ect . 38 (3) Nothing in this chapter shall obligate a governmental entity to 39 approve development which results in an extraordinary impact. 40 (4) Nothing in this chapter shall obligate a governmental entity to 41 approve any development request which may reasonably be expected to reduce 42 levels of service below minimum acceptable levels established in the develop- 43 went impact fee budget. 44 (5) Nothing in this chapter shall be construed to create any additional 45 right to develop real property or diminish the power of counties or cities in 46 regulating the orderly development of real property within their boundaries. 47 (6) Nothing in this chapter shall work to limit the use of governmental 48 entities of the power of eminent domain or supersede or conflict with require- 49 ments or procedures authorized in the Idaho Code for local improvement dis- 5 0 tricts or general obligation bond issues. 51 (7) Nothing herein shall restrict or diminish the power of a governmental 52 entity to annex or disannex property into its territorial boundaries upon REQUEST FOR PROPOSALS The City of McCall is accepting proposals for: McCALL CITY PARK CONCESSIONAIRE The concessionaire will provide service to McCall City Parks, including Legacy Park and Fairway Park, May 30, 1994 through August 31, 1994. Proposals shall be submitted on forms provided by the City. Proposals submitted in any other format shall be regarded as nonresponsive and will not be considered. Interested persons may obtain proposal forms at McCall City Hall or by calling 208-634-7142 during normal business hours. Proposals shall be clearly marked and addressed as follows: McCALL CITY PARK CONCESSIONAIRE PROPOSAL City of McCall Attn: City Clerk 216 E. Park Street P.O. Box 1065 McCall, Id. 83638 Original proposals must be forwarded so as to arrive at McCall City Hall at the above address, no later than 5:00pm. May 2, 1994. Arthur J. Schmidt City Clerk INFORMATION AND INSTRUCTIONS FOR PROPONENTS The City of McCall has five(5)public parks, Fairway Park, Legacy Park, Rotary Park, Davis Beach, and Art Roberts Park. The City of McCall is considered a destination resort area and has been estimated to have a summer population of 10,000 to 20,000. Legacy Park is a newly built, popular, beach on Payette Lake with a volleyball court and a restroom facility. The McCall Recreation Program's youth baseball program has fourteen youth baseball/softball teams and competes with teams from Cascade, New Meadows, Council, and Riggins. McCall hosts approximately 40 youth baseball/softball games at Fairway Park on weekday evenings during the month of June. In addition, Fairway park hosts approximately eight(8) adult softball tournaments during the months of July and August, in which 8-23 teams compete each weekend. Proposals are being sought from persons with concessionaire experience and equipment to service the City of McCall park system. The successful proponent will be required to enter into a contract with the City. Such a contract will include a fixed fee to be paid to the city prior to the start of business. A "Pre -proposal Conference" will be held with the Parks and Recreation Advisory Committee on April 25, 1994 - 7:30pm in the McCall Council Chamber. Attendance at this conference is mandatory for all proponents. No proposal will be accepted from persons who do not attend this conference. SPECIFICATIONS Successful proponent will have exclusive use of Legacy Park, Fairway Park, and Davis Beach to sell concessions. Concessionaire will provide service at the five(5) adult softball tournaments starting July 9-10 ending August 6-7, during other times, contractor will be free to choose which park they service. Contractor will: Insure that the facility and the area around it, is kept clean, attractive, and free of litter. Provide at least two(2) on site trash cans when in operation and be responsible for emptying and cleaning them when necessary. Provide certificate of acceptability from the Idaho Health Department and proof of liability insurance. Sign a contract which provides among other terms that it is terminable by the City for cause. Attend all Parks and Recreation Advisory Committee meeting during the time of operation. • PROPOSAL FORM City of McCall Park Concessionaire Name: Taxpayer ID# 1 propose to provide concessions for the City of McCall Park System for(enter fixed amount here) $ Attach to this form a One Page resume outlining your experience in operating concession facilities and other experience deemed pertinent. Attach a separate page listing three references with names, addresses and telephone numbers. Include a color photograph of your concessionaire equipment or detailed sketch. All submissions must be typewritten on white 8 1/2" x 11" paper. Two copies are required. Signature Address City St. Zip Telephone Number (W) (H) r City of McCall OFFICE OF THE CLERK BOX 1065 MCCALL, IDAHO 83638 March 14, 1994 W.R. Pitman Idaho Department of Lands 1910 NW Blvd., Suite 201 Coeur d'Alene, ID 83814-2615 Dear Sir: This letter is to respond to the request for comment on the Garnet Beach dock application (Your file no: L-65-S-585). The City had requested a delay in issuance of this application and has now completed processing the material. The City Council, on March 10, at their regular meeting took up the Park and Recreation Advisory Committee's recommendation contained in the Committee minutes of February 28, 1994. The Council approved that recommendation as presented. The Committee minutes of February 28 are attached. I have also included earlier discussions contained in the Committee's minutes of May 3, 1993 in which the applicants argued for a fee based on the moorage of four boats. The concern of the Committee and the City Council is that with the proposed length of the dock in the application submitted to you, more than 4 boats could be moored at the dock. If a dock length is approved which permits moorage of greater than 4 boats, the effect is that the City's lease/upland access permit is revoked and the dock will be removed. We ask that you include this information on the dock permit and limit moorage at the dock to 4 boats. Thank you allowing us additional time to evaluate this matter. If you need further information, please call. Sincerely, Arthur. Schmidt Interim City Manager encl/Dock Site Agreement cc Park and Recreation Advisory Committee Mayor and City Council he City of McCall will provide park and recreation amenities that contribute to the health and well being of its citizens by inviting them to adopt an active lifestyle and which also attract visitors to the city. Mission Statement, McCall Parks and Recreation Department ra McCall Dept. of Parks and Recreation Tomi Grote, chair • Members: Dennis Chyle, Kathy Killen, Jiro Wore, Gary Von Konen 1994-MASTER PLAN-1999 Objectives ,�ti 3h .T. SUMMARY OF MAJOR RECOMMENDED ACTIONS Tomi Grote, chair 634-8542 Dennis Coyle, vice chair 634-2164 Kathy Killen 634-7348 Jim Ware 634-2209 Gary Van Komen 634-7446 Address correspondence to: Parks and Recreation Dept. P.O. Box 1065, McCall, Idaho April, 1994 Page 2 The following are actions that are new to this version of the McCall Parks and Recreation Master Plan which the committee considers to be the most visible recommendations. They are extracted here for the reader's convenience, but they shouldn't replace a thorough reading of the entire document. > Require an annual inspection of the city's parks by the parks and recreation advisory committee to determine the following: • deficiencies in current sites (Objective I, strategy 5) • deficiencies of safety features (Objective IV, strategy 3) • deficiencies in general park maintenance to be noted in a staff drafted annual evaluations of park maintenace programs (Objective IV, strategy 1) > Require an annual, written evaluation of park maintenance programs from the city staff to be due to the committee in April of each year (Objective IV, strategy 1) > Develop an Adopt -a -Park and Adopt a -Garden program to encourage more organizations and individuals to donate their carpentry or gardening skills under the city's supervi- sion. (Objective IV, strategy 2) > Appoint a subcommittee of citizen users of the recreation programs to evaluate the recreational program package annually and comment to the commute in June of each year. (Objective VII, strategy 2) > Appoint a subcommittee to recommend alternative and expanded funding sources for park and recreation devel- opment and maintenance (Objective X, strategy 1) > Establish a fee structure throughout the parks and recre- ation system that offers discounts to city residents and other significant contributors (Objective X, strategy 2) Design and production of this document donated by The Whisdepunk Graphic Design, McCall, Idaho • McCall Dept. of Parks and Recreation Tomi Grole, chair • Members: Dennis Coyle, Kathy Killen, Jim Wore, Gary Von Romeo 1994-MASTER PLAN-1999 CONCERNING PARK DEVELOPMENT AND MAINTENANCE April, 1994 Page 3 OBJECTIVE I: Develop a variety of community park and recreation sites that guarantee a high quality of life consistent with the wishes of the citizens of the City of McCall. Strategies 1. Provide high quality public tennis courts, playfields and trail networks. 2. Expand offerings and facilities in existing park and recre- ation sites. Areas that need attention include expanded park- ing, equipment storage, signing, access, playground struc- tures, indoor recreation opportunities and restrooms. 3. Prioritize the future development of public park sites. Parks should serve the broadest cross-section of citizen interests possible and serve the needs of significant segments of the population. 4. Commit to future construction that is of commercial stan- dard. Wherever aesthetic considerations are not an overriding factor, park designs should favor low maintenance features and vandal resistant equipment. 5. Annually assess all current sites and determine the follow- ing: a, project costs and personnel required to upgrade these sites to a more functional level. Priority should be given to improving existing sites before develop ing new ones. b. existing park/recreation services, facilities and operational procedures. Adjustments should be made based on changing needs of the community. 6. Encourage the adoption of ordinances that ensure adequate parks, open spaces and bikeways be provided in newly developed areas in the city of McCall to meet the recreational needs of increased populations. 7. Recognize that recreational services or sites often stimulate the local economy enough to help offset operating/adminis- tration costs. 8. Support the preservation of natural drainages, wildlife habitat and unique areas within the city when prudent and encourage developers to preserve natural areas rather than relandscaping them, especially in the case of side hills, prop- erty borders and irregular land parcels, which are easy to leave natural. Tbis section continued next page 7 April, 1994 Page 4 McCall Dept. of Parks and Recreation rood Grote, chair • Members: Dennis Coyle, Kathy Killen, Jim Wore, Gory Van Komen OBJECTIVE IQ. Develop, maintain, improve and expand accesses and views to guarantee public access to Pay ette Lake, Payette River's North Fork and natural assets within the City of McCall. Strategies 1. Improve existing facilities on Payette Lake to include: a. Better access from both land and water b. Adequate parking c. Safety for users d. Site amenities including restrooms, tables, benches, informational signs, landscaping. 2. Encourage the establishment of common rules with other governing agencies to foster a unified approach to waterway development. 3. Provide Payette Lake facilities with designated areas for boaters and swimmers to better balance use and safety. a. Ski docks b. Signing c. Fishing access areas d. Moorage/short term storage e. Public boat launch sites f. Buoyed swimming areas 4. Develop facilities for better use of Payette River's North Fork a. Pathways b. View Points c. Fishing access areas 5. Encourage float boating access to Payette River with a put - in near the outlet and take-out down river. Include informa- tional signing with safety recommendations. 6. Evaluate the impacts of managing N.F. Payette River flows to allow recreational floaters to use the river for an extended season and when prudent, encourage such management. 7. Improve and protect existing park lands along N. F. Pay ette Lake and N.F. Payette River and acquire additional public lands on all McCall's waterways by donation, trade, purchase, property or access rights. Tbis section continued next page McCall Dept. of Parks and Recreation rood Grace, elude • Members: Deuuis Coyle, Kathy Killen, fin: Ware, Gerry Tim Koine,' OBJECTIVE III. Encourage use of park and recreation facilities by providing a trail network which links McCall's park and recreation facilities. Strategies 1. A trail system should serve in getting from point-to-point, park -to -park, for transportation within the city, and for ingress to and egress from the city. The system should be a useful link between facilities: private, public and academic. It should link neighborhoods with the commercial core of the city. 2. The design of the trail system should incorporate the use conflict strategies in Objective IX. 3. Waterfront shoreline and views should be incorporated, wherever available, into the trail system. 4. Vest pocket parks and natural areas should be incorporated along the trail system. 5. Develop minimum standard (Class 3) bikeways to link areas wherever construction of a 10 foot wide trail is not practical. OBJECTIVE IV: Provide safe, accessible, well maintained and efficiently administered park and recreation facilities. Strategies 1. Improve the monitoring of park maintenance by annually requiring the city staff to prepare a written evaluation of park maintenance programs. The plan should include a detail of tasks, standards, schedules and responsibilities to address deficiencies. The report will be submitted to the committee in April of each year so that the committee can consider the information in it's budget requests relative to park mainte- nance. 2. Develop an Adopt a -Park and Adopt -a -Garden program to encourage more organizations and individuals to donate their carpentry or gardening skills under the city's supervision. 3. Annually analyze the safety and access features of current park designs and make recommendations to city council on prudent improvements. Encourage prompt corrections to those deficiencies. 4. Comply with the provisions of the Americans with Disabili- ties Act and require that the provisions of the act be incorpo- rated into any new park design. 5. Be reasonably assured that adequate future funding for April, 1994 maintenance will exist prior to expanding park and recreation Page 5 sites. Tbis section continued next page April, 1994 Page 6 McCall Dept. of Parks and Recreation Tomes Grote, chair • Members: Dennis Coyle, Kathy Killerr,Jim iVacre, Gary Van Konreu 6. Require that new facilities be visually appealing, but con- structed for low -maintenance and of vandal resistant materials. 7. Require private and civic organizations to seek city govern- ment input and assistance prior to petitioning the parks & recreation advisory committee to donate or build public recre- ation facilities. 8. Require that projects slated for donation: a. Be feasible and desirable to the city. b. Be completed in accordance with a pre -agreed time table. c. Be constructed of commercial/industrial grade mate- rials. d. Be completely operable before acceptance by the city. 9. Establish a system to encourage and evaluate maintenance suggestions by city employees and citizens. OBJECTIVE V: Minimize use conflicts in the city's parks. Strategies 1. Design parks that a. segregate incompatible recreational uses. b. are sensitive to the existing uses of adjacent land. c. minimize conflicts in modes of transportation, such as bicycles and pedestrians 2. Where conflicting uses must occur together, minimize the impact of the conflict through education, signing, scheduling of time and site management. 3. Establish and enforce city ordinances that control conflict ing uses of recreational sites and facilities. 4. Establish and manage some sites that serve a sole purpose or use, when no other solution will work as well. OBJECTIVE VI: Develop a partnership with private, local, state & federal recreation providers in order to avoid duplication of services. Strategies 1. When invited, designate representatives of the park and recreation advisory committee to serve in organizations dedi- cated to recreational development in the greater McCall recre- ation area and report the activities of these organiza tions regularly to the committee. 2. Encourage any organizations involved in recreational devel- opment in the greater McCall area to seek the input of the parks and recreation advisory committee and vice -versa. el) McCall Dept. of Parks and Recreation land Grate, chair •Members: Dennis Coyle., Kathy Kiliex, Jirrr blare, Gary Van Kamen 1994-MASTER PLAN-1999 ectives CONCERNING RECREATION PROGRAM DEVELOPMENT AND MAINTENANCE April, 1994 Page 7 OBJECTIVE VII: Promote, develop and implement year round community recreation programs. Strategies 1. Develop a package of recreational programs that appeals to all age groups and levels of ability. 2. Continually stimulate interest in lifetime sports and recre- ational activities by appointing a subcommittee of citizen users of the recreation programs to evaluate the recreational program package annually and comment to the committee in June of each year on the following: a. Elimination of or improvements to existing programs based on their popularity. b. Evaluate the volunteer coaching program and rec- ommend improvements. c. Evaluate the appeal of the recreation program pack- age relative to various age groups and levels of ability. d. Keep the recreation program package dynamic by analyzing changing recreational trends. Recommend new programs that the department can afford to spon- sor (by eliminating the expense of a less popular program, by attracting new fees, etc.). OBJECTIVE VIII: Sponsor and administer recreation programs that use role models to encourage respon Able behavior by youths. Strategies 1. Encourage funding to attract educated and experienced leaders. 2. Comply with the Drug -Free Workplace Act. 3. Support facilities and programs that offer youth controlled opportunities to gather and participate in programs that are healthful and encourage social, mental and skill development. McCall Dept. of Parks and Recreation Tomi Grote, choir • Members: Dennis Coyle:, Kathy Killen, Jim Wore, Gory Von Koren 1994-MASTER PLAN-1999 013 ectives fategies CONCERNING FEES AND FUNDING April, 1994 Page 8 OBJECTIVE IX: Recognize that parks and recreation programs, facilities and services are valuable to the citzens of McCall and that profitability is only one consideration in evaluating those programs, facilities and services. Strategies 1. Fees charged for special services, supervision, set-up or privileges should be determined in consideration of the fol- lowing: a. market value of service or privilege b. restrictions such requests place on the public's use of park facilities c. nature of the use: profit, non-profit, personal, etc. d. value of the use to the quality of life of the citizens of McCall 2. Fees for youth programs or educational sessions should be kept to a reasonable minimum. OBJECTIVE X: Recognize that there is a serious disparity in who pays for parks and recreation services in McCall and who uses parks and recreation services in McCall. Attempt to find a way to balance the burden. Strategies: 1. Create a subcommittee chaired by a member of the park board to recommend alternative funding sources: concessions, grants, gifts, special elections, fund raising efforts, etc. This committee would also explore special taxing districts, annex- ation of properties to city limits, etc. to spread the funding burden of basic park infrastructure expenses over more of the population of the park system's users. 2. Establish a fee structure throughout the park and recre ation system that eases this imbalance by offering discounts to city residents and to other significant contributors, etc. as approved by the advisory committee. 3. Examine land dedication ordinances or other techniques for site acquisition and development. " McCall Dept. of Parks and Recreation Tomi Grote, chair " Members: Demds Coyle, Kalb), Killeu,Jirrr Ware, Gary Van Kamen 7 994-MASTER PLAN- 7 999 Actions Specifi" c Parma Sites ACTIONS TARGETED FOR COMPLETION DURING THE TERM OF THIS MASTER PLAN Riverfront srte Rlwr Fairway Park 1. Develop the park as a community park and playfield to serve the growth on the east side of McCall. The playfields will serve the city's youth recreation programs and take any spillover from the playfields to be built at the riverfront park site. 2. Build restrooms 3. Install more pleasing landscaping that includes shade trees, a natural barrier between the park and Ameri Gas, and incor- porates the addition of the bike path to the site. Golf Course Clubhouse 1. Sell site, use funds to match bike path grant and use any remaining balance to cure current priority maintenance short- comings. Riverfront Site 1. Commission a park design to look at the following uses: a. playfields design for multi -use: baseball, softball, soccer b. "Noise" recreation area c. RV park d. open amphetheater e. Iarge events such as crafts fairs, outdoor expositions, concerts, etc. f. soft winter recreation such as sledding, etc. g, sport access to river: fishing, rafting, etc. 2. Design to comply with Americans with Disabilities Act. 3. Insist on competent, professional planning. A develop- ment of this type along the river will bring down heavy environmental concerns, not the least of which is the heavy use of fertilizer on the softball fields and the presence of wetlands on and near the site. 4. Comply with mitigation requirements on Phase I of Legacy Park by placing required fencing of wetlands. Bike Paths 1. Complete aquisition of railroad right of way behind City Hall (Kalman) " Tbis section continued next page 1111 April, 1994 Page 9 McCall Dept. of Parks and Recreation Toad Carole, chair • Members: Derrrris Coyle, Kathy Killerr,Jim Ware, Gm 3' Van Kaaren 2. Develop or have in progress all four sections currently planned: a. Miles Standish to Legacy Park b. Legacy via downtown to Park Street down Forest Street to Shore Lodge c. City to Deinhard to Riverfront Park d. Down Highway 55 to Warren Wagon Road 3. Bike path design to emphasize: a. Minimizing use conflicts (see Objective IX under goals and strategies) b. Incorporating views of waterfront and natural amenities c. Vest pocket parks and natural areas d. At least minimum standard (Class 3) bikeways. e. Safety and interpretive signage 4. Emphasize extention of bike path into neighborhood areas and into other areas of interest expressed by the community. Art Roberts Park 1. Redesign park and replace sprinkling system to accommo- date the following uses: a. Street level sitting area landscaped with hardy pe- rennials & shrubs, benches, picnic tables and low maintenance walkways to give shoppers, downtown area employees, senior citizens and the handicapped a lakeview place in the middle of town to take a break or eat a snack. The design must accommodate the winter use of this area as a stage for Winter Carnival. b. Grassy areas for relaxation and play c. Larger beach d. Restrooms 2. Make short term improvements and repairs a. Replace 2 sections of dock, west of park, install dock bumpers b. Remove existing restroom facility c. Repair drinking fountain d. Clean lake bottom e. Assess and if necessary, make improvements neces- sary to comply with the Americans with Disabilities Act. Tbis section continued next page • 4P April, 1994 Page 1 0 McCall Dept. of Parks and Recreation Tomi Grote, choir • Members: Dennis Coyle, Kathy Killetr, Jim Mire, Gary Vail I:omen Coo mmunity Olt April, 1994 Page 1 1 Davis Beach 1. Construct restroom facility. 2. Install swimming buoys. 3. Build retaining walls around the exposed roots of trees for improved safety and aesthetics. 4. Relocate some mismatched picnic tables from Legacy Park to Davis Beach 5. Assess and if necessary, make improvements necessary to comply with the Americans with Disabilities Act. 6. Relocate docks to one side to better protect swim area 7. Define parking area, pave and mark. Mill Park 1. Replace sprinkler system (from '87 master plan) 2. Install children's playground equipment beside restroom. 3. Re -plant high -maintenance garden areas that have fallen into disrepair with less demanding ground covers and vegeta- tion. 4. Assess and if necessary, make improvements necessary to comply with Americans with Disabilities Act. 5. Expand parking. 6. Improve access at Hemlock Street 7. Relocate restrooms to park entrance and combine with an information kiosk. Community Park 1. Eliminate the need for mowing this tiny little site by replac- ing grass with low growing perennial ground cover. 2. Coordinate maintenance with the volunteer efforts of Payette Lakes Progressive Club Tennis Courts. Neighborhood Parks 1. Assess sites and evaluate value to park system. Attach recommendations as addendums to master plan. Tbis section continued react page McCall Dept. of Parks and Recreation Tomi Grote, chair • Members: Dennis Coyle, Kathy Killen, Jim Rare, Gary Van Konen Rotary Park 1. Relocate some of the mismatched picnic tables from Legacy Park to grassy area. 2. Remove large rocks from water's edge. 3. Build retaining walls around the exposed roots of trees for improved safety and aesthetics. 4. Enclose back of garbage area 5. Improve steepness of steps 6. Clean lake bottom 7. Assess and if necessary, make improvements necessary to comply with Americans with Disabilities Act. 8. Safer surface for playground 9. Coordinate maintenance and improvements with the volun teer efforts of the McCall Rotary Club Legacy Park 1. Manage use of volleyball court to minimize impacts on neighboring businesses. 2. Install swim buoys. 3. Construct an observation deck over the concrete pylons on the southeast shore. 4. Construct pole fence along rim walkway to discourage traffic on bank. 5. Purchase 6 matching picnic tables and relocate mismatched existing tables to Rotary Park and Davis Beach. 7. Install drinking fountain 8. Clean lake bottom 9. Improve appearance of pumphouse with shade awnings and benches. 10. Assess and if necessary, make improvements necessary to comply with Americans with Disabilities Act. 11. Complete Phase I with sidewalk around eastern perimeter April, 1994 Page 12 McCall Dept. of Parks and Recreation li�►►ri Grote, chair •Members: Dennis Coyle, Kathy Killer, ji►►► Ware, Gary Yin► Ko►uen 1994-MASTER PLAN-1999 Actions Specific A 40 PRIORITIES April, 1994 Page 13 In preparation for the writing of this master plan, the Parks and Recreation Advisory Committee toured the city's existing parks and made a checklist of desired improvements and repairs. That list is the basis for the site specifics section of the plan. The master plan lists the committee's entire "wish list". This section lists what our priorities are and what we believe are those of the community. On April 26, 1993, the parks and recreation committee con- ducted a public hearing on this master plan draft. The hearing was well attended and the committee heard the opinions of several concerned citizens. Keeping that public comment in mind, each committee mem- ber was asked to weight the actions recommended in this master plan according to their order of preference. The scores were totaled to produce this priority list. Our goal is to see that most of this list is accomplished in the five year term of the plan. 1. Finish aquiring land for bike path 2. Design and construct bike path 3. Relocate docks, install swim buoys at Davis Beach 4. Construct a restroom at Davis Beach 5. Make all listed improvements to Fairway Park, including constructing a restroom, and make all recommended small improvements to existing parks 6. Install a pole fence around the rim of Legacy Park, redesign and remodel Art Roberts Park and define/pave parking area at Davis Beach 7. Design and construct core facilities at Riverfront Park 8. Replace dock at Art Roberts Park 9. Construct east perimeter sidewalk at Legacy and improve pumphouse exterior appearance 10. Fill in old restroom at Art Roberts and construct new one 11. Construct an observation deck on top of old pilings at Legacy Park, replace sprinklers at Mill Park, expand parking at Mill Park 12. Identify and develop undeveloped neighborhood parks 13. Make recommended improvements to Community Park 14. Relocate restroom in Mill Park to entrance (to serve both park and bike path traffic) and construct an information kiosk Park & Rec Priories Tally 3/21/94 Project Tomi Dennis Kathy Kamen Ware Baker Total 1. Bike Path Land Aquisition 1 1 1 1 1 1 6 2. Bike Path Design & Construction 1 1 1 1 1 2 7 13. Swim buoys/dock relocation -Davis Beach 1 1 1 3 3 1 10 Restroom at Davis Beach 2 1 2 3 4 1 13 Fairway Park Improvement package 3 1 2 4 3 1 14 (build restrooms, add shade trees, etc.) Little stuff -all parks 1 2 1 5 3 2 1 4 (picnic tables, minor landscaping improvements) Restroom at Fairway Park 1 1 2 4 5 1 14 6. Pole fence, Legacy Park 1 4 1 5 3 2 1 6 Art Roberts Park redesign 1 2 3 5 3 2 1 6 Define/pave parking area -Davis Beach 2 2 3 3 3 3 1 6 7. Riverfront Park Construction 4 3 4 2 2 2 17 8. Dock replacement -Art Roberts 2 5 2 3 3 3 1 8 9. East perimeter sidewalk - Legacy 5 2 2 5 4 1 19 Pumphouse exterior improvements -Legacy 1 4 2 5 4 3 1 9 10. Restroom at Art Roberts 5 5 1 5 4 2 22 11. Observation deck, Legacy Park 3 5 2 5 4 4 23 Sprinkler system replacement -Mill Park 5 3 • 4 5 4 2 23 Parking expansion, Mill Park 2 4 4 5 4 4 23 11. Neighborhood Park development 5 4 5 5 2 3 24 12. Community Park Improvement package 5 4 5 5 2 5 26 13. Restroom relocation/info kiosk, Mill Park 5 5 4 5 4 5 28