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Home My Public Portal About2021.06.14 LBT MInutes McCall Public Library Board of Trustees Meeting June 14, 2021 Locations: Teams (virtual) or Legion Hall, 216 E. Park Street Called to order: 10:09 AM Attendance: Bob Giles,Jacki Rubin, Patrick Coyle, Meg Lojek, David Gallipoli,Amy Rush Via Teams: Linda Stokes, Dawn Matus, Delta James Amendments to Agenda: None Approval of Minutes: David moved to approve the minutes of 5/10/21;Jacki seconded. All in favor. Public Comment: No public comment was received. Director's Report: Payment Approvals:Jacki moved to approve payments of 5/13, 5/27, and 6/10/21. David seconded, and the motion carried. Budget and Stats: May financial statements will be online: https://www.mccall.id.us/financiai- statements Grants updates: • Book Bike: MDEF and Progressive Club grant reports are complete. The library is looking for winter storage for the bike. Check out for usage will be through the public library. First public appearance was at BRMS Elementary school! What a successful project. • Story Path: The Idaho Humanities Council awarded a grant which would enable an outdoor literary opportunity. This is a reading experience with pedestal signs placed along the bike trail behind the library--a reading/walk experience. Grant received an extension due to COVID-19 and the project will be completed in September. We are so fortunate! • ARPA: Meg reported that she and Delta applied for approximately$60,000 in federal grant money, provided through the Library Commission in Idaho for new technology. If awarded, it will be used for conference room tech and new laptops that could also be transferred to the new library. • MDEF: Library Foundation did not apply this year; recording studio project will fit into the timeline better next year. • Idaho STEM Action Center: The Library Foundation will transfer$150,000 to the City for the purpose of funding the Library Maker Space project. • ICFL Kinder Workshops: Meg/ Bre will meet with Delta about this application, due 8/30. Internship: The selection process narrowed the field to two exceptional candidates. Both are very qualified. Recommendation for the selected candidate will be upcoming; start date 6/23. Page 1 of 3 Summer Reading Program: nearly full for all 3 sessions. Should be a fun summer of reading. After School Activities program: funded through June and functioned at full capacity.The decision was made to discontinue the program. It was work intensive and it placed a heavy load on the staff,who did not have a formal curriculum to follow. Congratulations from the Board for implementing a program during COVID which the community so needed and was so successful. AIC Awards: Congratulations for receiving a City Achievement Award given by the Association of Idaho Communities. Mayor Bob will accept the award in Boise at a special meeting for the recognition of our success with the Tutor Mobile. This was a collaboration with the Shepherd's Home, Recreation department, and the Public Library. Website update:The website has been updated and several changes made. The colorful organization, links, icons, catalog search were all areas addressed. It is a work in progress! The calendar continues to be the most visited site! Good Work!! Thank you Notes: Even though many thank you's have been written, hugged, and stated,we feel it is important to send out handwritten heart felt notes of appreciation for a few key players with the bond election. The notes will be in the library for Board members to drop by and sign. FY22 CIP Plan, Public Art Committee Application: Delta James gave an informative program explaining the role of the Public Art Committee. She presented the information using a slide show-which is online and can be viewed by all the trustees. If funds are awarded, public art will be integrated into the new library design using funding from the National Endowment for the Arts and a $62,000 CIP budget set aside for the expansion. Decisions will be made using community input, City Council, and Board of Trustee recommendations. The Public integrated art project will be guided and directed using the Mission Statement of the McCall Public Library. Board members are in support of both applications. Fines free library proposal - Discussion Only was led by Meg. A healthy discussion of the pros and cons of a fine free library was had. The Board members encouraged a fine free policy; no vote was taken but gave direction to revisit the policy focusing on honor system, revoking privileges, high priced items, and collections.The final thought was that we have had a fine free year and it worked; let's continue. Meg will prepare a draft policy for a future meeting. Preview FY22 Budget proposal: Linda Stokes explained the difference between last year's budget and the current proposal. There was a $250,000 differential due to grants not being in the budget. It was felt the FY22 Budget would be passed as nothing appeared out of the ordinary. Thank you, Linda. Update: 6/8 CMGC team meeting, Board's role with design team, Expansion Committee: Jacki gave a summary of the team meeting. She was able to give a revised, delayed timeline for the expansion project. The Annex demolition, Parks Dept's new building, and the lack of building materials with the current housing frenzy were all major discussion points.Trustees will not all be asked to attend team meetings as we proceed to construction, but Jacki and Meg will keep us informed if major decisions need to be made. Zion will sell the bonds and have the$4.2 million in the bank in the Fall. New Library in Page 2 of 3 the future!!! Board members asked Erin to stress the importance of an Informational Campaign to increase transparency with the project and thus minimizing potential negativity! Open communication and dialog about the timeline of the project is critical. Fundraising and Foundation report: Amy and the Foundation continue to be beacons of optimism and are already working to fill the gap of higher construction and labor costs for the new library. The collection of pledges is going very smoothly. She will continue working with the Ambassador group and encourages more members to join. Fundraising is ongoing! Friends Liaison report: Pump House is open for business-Tuesday through Saturday, but they cannot take new donations at this time. The FOL will have a book sale at the Airport during the Open House June 26thI They will also have a book sale July 3rd. Encourage all your friends and neighbors to come buy books! City Council Liaison report: Mayor Bob continues to spread words of encouragement and congratulations for the Expansion Project. He reminds everyone to look at the future and not be discouraged by the lack of building supplies, etc.just continue looking to the future with a wonderful new library. Look how far we have come, and the new building will serve 50+years into the future. Thank you! Happy Birthday Jacki! Adjournment: 11:30 Minutes prepared by Lola Elliot, sub for Dawn Matus, Secretary Respectfully submitted by Jacki Rubin, Chair Z9Z- Next Meetings: July 12th, August 9th, September 13th Page 3 of 3