HomeMy Public PortalAboutPRR 14-0643Your original request, dated February 13, 2014, is reproduced in the space below:
From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com]
Sent: Friday, February 14, 201412:44 PM
To: Bill Thrasher
Subject: This is a PUBLIC RECORDS REQUEST meeting cd 2.14.14.b
This is a PUBLIC RECORDS REQUEST meeting cd 2.14.14.b
Pursuant to Article 1. Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a
public records request of your agency for the following records:
Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the
entire public meeting of the public meeting committee held in Town Hall on Friday, February 14, 2014. Record copy to
be identical to the original record in format, size, duration, quality and all other characteristics.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the
specific exemption as required by & I19.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your
conclusions as required by 0119.07(1)(f) of the Florida Statutes.
Please take note of &119.07(c) Florida Statues and your affirmative obligation to (I) promptly acknowledge receipt of this public
records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or
employees within the agency whether such a record exists and, ijso, the location at which the record can be accessed." I am,
therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to
preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic format please produce the records in the ordinal
electronic format in which they were created or received. See & 119.01(2)(fl. Florida Statutes.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written
estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as
to distinguish the cost of labor and materials.
All responses to this public records request should be made in writing to the following email address:
chrisohareeuIfstreamta urnail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
April 27, 2015
Chris O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #643 (meeting cd 2.14.14.b)
Copies of all compact discs (CDs) magnetic tape or other recording material used to record the
audio portion of the entire public meeting held in Town Hall on Friday, February 14, 2014. Record
copy to be identical to the original record in format, size, duration, quality and all other
characteristics.
Dear Chris O'Hare [mail to: chrisoharegulfstream (a,email.coml,
The Town of Gulf Stream received your public records requests dated February 14, 2014. You
should be able to view your original requests at the following links: http://www2.gulf-
stream. ore/ WebLink8 /0 /doc /18106/Pagel.asi)x. In future correspondence, please refer to this
public records request by the above referenced numbers.
Please note that an electronic version of the audio of that meeting is available online by going to
www.eulf- stream.org click on "I Want To.." , click on "Find a Town Record ", click on "Public
Record Requests ", click on "2014 ", click on "Public Records Requests 2014 ", then find PRR 14-
0643.01.
If you should still desire other versions of the meeting, the Town may incur expenses for the
production of documents. You are responsible for the costs of duplication, as allowed by Chapter
119, Florida Statutes, and you may also incur a special service charge for the labor needed to
respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 1 hour of administrative support at $36.39 per hour, the labor cost of the personnel providing
the service, per Fla. Stat. § 119.07(4)(d). There will also be a cost of $1.81 for 1 cassette and
$0.18 for 1 CD. If the costs of producing these documents will exceed your deposit, the Town
will provide you with an initial production of responsive records and an estimate for the
production of any additional responsive records. If the costs of production are less than the
deposit, the Town will provide you with the responsive records and a refund.
(1 hour @ 36.39 = 36.39) - (.25 hour @ 36.39= 9.10) + ($1.99 flat fee) = Deposit Due: $29.28
in cash or check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk