HomeMy Public PortalAboutPRR 14-0674Your original request, dated February 18, 2014, is reproduced in the space below:
From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com]
Sent: Tuesday, February 18, 201411:04 AM
To: Bill Thrasher
Subject: PUBLIC RECORDS REQUEST incident report feb 2.18.14.c
This is a PUBLIC RECORDS REQUEST incident report feb 2.18.14.c
Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a
public records request of your agency for the following records:
All records of police Incident - Reports created during the month of February 2014 up to the time
you receive this request.
If you contend that any of the records 1 am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the
specific exemption as required by § 119.07(I)(e) of the Florida Statutes and state in writing and with particularity the basis for your
conclusions as required by 5119.07(1)(f) of the Florida Statutes.
Please take note of 5119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public
records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other ofcers or
employees within the agency whether such a record exists and, ifso, the location at which the record can be accessed." I am,
therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to
preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic format please produce the records in the original
electronic format in which they were created or received. See 4119.01(2)(8, Florida Statutes.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written
estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as wel I as
to distinguish the cost of labor and materials.
All responses to this public records request should be made in writing to the following email address:
ch riso h areeulfstrea maemaii.co m
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
August 26, 2014
Chis O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #672 (incident report jan 2.18.14.a), #674 (incident report feb 2.18.14.c)
All records ofpolice Incident - Reports created during the month ofJamhary 2014
All records of police Incident- Reports created during the month of February 2014 hip to the time
you receive this request.
Dear Chis O'Hare [mail to: chrisohareeulfstream(a )gmail.com],
The Town of Gulf Stream received your public records request on February 18, 2014. If your
request was received in writing, then the requests can be found at the following links:
htty : / /www2.Mf- stream.org/WebLink8 /0 /doc /18118/Pa eg 1_aspxx and htto://www2.gulf-
stream.or¢/WebLink8 /0 /doc /18120/Pagel.asox. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 8.5 hours of police administrative support at $30.93 per hour, the labor cost of the personnel
providing the service, per Fla. Star. § 119.07(4)(d). If the costs of producing these documents
will exceed your deposit, the Town will provide you with an initial production of responsive
records and an estimate for the production of any additional responsive records. If the costs of
production are less than the deposit, the Town will provide you with the responsive records and a
refund. If you would like to narrow the scope of your request, for example, by identifying a
particular document type or date range, the Town may be able to provide these records at a lower
cost.
(8.5 hours @ 30.93 = 262.91) - (.25 hour @ 30.93= 7.73) = Deposit Due: $255.18 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated:
Requestor:
Public Records Requested:
Employee providing estimate:
2/18/2014
Chris O'Hare
All records of police Incident - Reports created during the month of
January 2014.
Chief Ward
Date: 8/21/2014
Description of activity: (what you did to determine this estimate)
Looked through files to find responsive documents.
Time spent reviewing documents:
15 minutes
Estimated total number of responsive documents:
8 %: x 11 ($0.08):
8 %: x 14 ($0.09):
11 x 17 ($0.11):
(# of pages) (# of pages) (# of pages)
(Note: production rates are per page, regardless of whether they are one -sided or two - sided)
Estimated Time to produce records: 390 minutes
Hourly rate of pay (incl. benefits): $ 30.93 (PD $30.93 /ADMIN $39.23)
Estimated Labor Charge:
$ 201.05
Estimated cost of copies:
Cost of tapes /CD's /flash drives
Total estimate to produce records: 5 201.05
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated:
Requestor:
Public Records Requested:
Employee providing estimate:
2/18/2014
Chris O'Hare
All records of police Incident - Reports created during the month
of February 2014 up to the time you receive this request.
Chief Ward
Date: 8/21/2014
Description of activity: (what you did to determine this estimate)
Looked through files to find responsive documents.
Time spent reviewing documents: 15 minutes
Estimated total number of responsive documents:
8 %x 11 ($0.08):
8 %: x 14 ($0.09):
11 x 17 ($0.11):
(p of pages) I# of pages) (q of pages)
(Note: production rates are per page, regardless of whether they are one -sided or two- sided)
Estimated Time to produce records: 120 minutes
Hourly rate of pay (incl. benefits):
Estimated Labor Charge:
Estimated cost of copies:
Cost of tapes /CD's /flash drives
30.93 (PD $30.93 /ADMIN $39.23)
$ 61.86
Total estimate to produce records:
$ 61.86
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
August 26, 2014
Chis O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #672 (incident report jan 2.18.14.a), #674 (incident report feb 2.18.14.c)
All records ofpolice Incident- Reports created during the month ofdanaary 2014.
All records ofpolice Incident - Reports created during the month ofFebmary 2014 up to the time
you receive this request.
Dear Chis O'Hare [mail to: chrisohareeulfs treamaemail.coml,
The Town of Gulf Stream received your public records request on February 18, 2014. If your
request was received in writing, then the requests can be found at the following links:
hqp: / /www2 .gulf- stream.org/WebLink8 /0 /doc /18118 /Pa eg l.asyx and htto://www2.gulf-
stream.ore/WebLink8 /0 /doc /18120/Pasel.asRxx. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 8.5 hours of police administrative support at $30.93 per hour, the labor cost of the personnel
providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents
will exceed your deposit, the Town will provide you with an initial production of responsive
records and an estimate for the production of any additional responsive records. If the costs of
production are less than the deposit, the Town will provide you with the responsive records and a
refund. If you would like to narrow the scope of your request, for example, by identifying a
particular document type or date range, the Town may be able to provide these records at a lower
cost.
(8.5 hours @ 30.93 = 262.91) - (.25 hour @ 30.93= 7.73) = Deposit Due: $255.18 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk