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HomeMy Public PortalAboutPRR 14-0675Your original request, dated February 18, 2014, is reproduced in the space below: From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com] Sent: Tuesday, February 18, 201411:09 AM To: Bill Thrasher Subject: PUBLIC RECORDS REQUEST photos 2014 - 2.18.14 d This is a PUBLIC RECORDS REQUEST photos 2014 - 2.18.14 d Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: All records of photos taken by any Town employee or Town consultant or any photos provided to the Town by others during the time period from January 1, 2014 through to the date you receive this request. If you contend that any of the records 1 am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by $119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by 5I 19.07(1)(8 of the Florida Statutes. Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, ifso, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See $119.01(2)(8. Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: c hrisoharegulfstream(a)g mail.co m TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail May 4, 2015 Chris O'Hare [mail to: chrisohareeulfstream(&gmail.coml, Re: GS #675 (photos 2014 - 2.18.14 d), #676 (sign com 2.18.14 e), #677 (poster com 2.18.14 f) All records of photos taken by any Town employee or Town consultant or any photos provided to the Town by others during the time period from January 1, 2014 through to the date you receive this request. All records of any communication regarding signs by Martin O'Boyle. All records of any communication regarding illustrated posters displayed at 2520 Avenue Au Soleil. Dear Chris O'Hare [mail to: chrisohareeulfstream 6E4gmail.coml, The Town of Gulf Stream received your public records requests on February 18, 2014. You should be able to view your original requests at the following link htty://www2.gulf- stream. ore /WebLink8 /0 /doc /l8121 /Page Lasnx. httv://www2.gulf- stream.orelWebLink8 /0 /doc /18122 /Paeel.aspxx, and http://www2.aulf- stream.ore/WebLink8 /0 /doc /I 8123/Paeel.asox. In future correspondence, please refer to this public records request by the above referenced numbers. For GS #677, you will find some responsive documents by going to http://www2.gulf- stream. ore /WebLink8/DocView.aspx ?id= 48837 &dbid =0. To find the remaining responsive documents for the records requested, the Town estimates the need for 4.75 hours of administrative support at $36.39 per hour and 2 hours of police administrative support at $34.07, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (4.75 hours @ 36.39 = 172.85) — (.5 hours @36.39 = 9.10) + (2 hours @34.07 = 68.14) = Deposit Due: $231.89 in cash or check. Should you not want all requests, an estimated deposit is attached for each individual request. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 2/18/2014 PRR GS #675 (photos 2014 - 2.18.14 d) Requestor: Chris O'Hare Public Records Requested: All records of photos taken by any Town employee or Town consultant or any photos provided to the Town by others during the time period from January 1, 2014 through to the date you receive this request. Employee providing estimate: Rita Taylor /Kelly Avery/Garrett Ward Date: 5/4/2015 Description of activity: (what you did to determine this estimate) Looked through digital files and hard copies to find responsive documents. Time spent reviewing documents: 10 minutes Estimated Time to produce records: 120 minutes Hourly rate of pay (incl. benefits): $ 36.39 (PD $34.07 /ADMIN $36.39) Estimated Labor Charge: Estimated cost of copies: Cost of tapes /CD's /flash drives (1 CD /1 Tape) Attorney Labor Charge Total estimate to produce records: $ 72.78 $ 140.92 120 $ 34.07 $ 68.14