HomeMy Public PortalAboutTBM 2011-11-16PRESENT
Board:
Staff:
Others: See attached list
FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, November 16, 2011
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
Mayor Fran Cook; Mayor Pro -Tem Steve Sumrall; Trustees: Peggy Smith,
Vesta Shapiro, Scotty Brent, Philip Naill and Eric Hoyhtya
Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Police Chief, Glen Trainor
Mayor Cook called the meeting to order at 7:07 p.m.
1. Workshop: 2012 Budget
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Brent moved, and Trustee Hoyhtya seconded the motion to approve the
Agenda. Motion carried: 7 -0.
4. Consent Agenda:
a) Minutes November 2, 2011
b) Resolution 2011 -11 -04 Wapiti Drainage Swale project- Final Acceptance
Trustee Shapiro moved, and Trustee Brent seconded the motion to approve the
consent agenda. Motion carried: 7 -0.
5. Open Forum:
6. Updates:
7. Public Hearings:
a) Zoning Code Amendments
Trustee Naill moved, and Trustee Hoyhtya seconded the motion to open the public
hearing on the Zoning Code Amendments. Motion carried: 7 -0
Proof of publication was entered into the record.
The sign code is a complete revision.
Page 2of3
The Planning Commission held a public hearing on the proposed amendments to the
Fraser Zoning Code on September 28, 2011 and recommended approval with a few final
edits.
The proposed amendments to the Business Zone regulations attempt to delete the
flexible nature of the zoning regulations by eliminating any reference to the absolute and
relative policies and the point analysis for a proposed project. It is also our intent to
have the exterior lighting and landscaping design standards in the Business Zone
Regulations mirror the design standards in the Subdivision Regulations. Per the
discussion at the last Town Board meeting, these standards will be incorporated into the
new Chapter 14 of the Fraser Municipal Code, entitled Minimum Design Criteria and
Construction Standards and the reader will be referred to Chapter 14 in both the
Business Zone Regulations and the Subdivision Regulations.
Fred Moore addressed the Board regarding the proposed building height increase. Mr.
Moore also voiced his opinion on temporary/permanent banners, and electronic
message signs.
Trustee Smith voiced her objection to electronic message signs and the proposed sign
to building ratio.
Trustee moved, and Trustee seconded the motion to continue the public hearing on the
Zoning Code Amendments until January 18, 2012. Motion carried: 7 -0
b) 2012 Budget Hearing
Proof of publication was entered into the record.
Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to open the public
hearing on the 2012 Budget Hearing. Motion carried: 7 -0
FM Havens outlined the budget for the Board.
Trustee Hoyhtya moved, and Trustee Naill seconded the motion to continue the public
hearing on the 2012 Budget Hearing. Motion carried: 7 -0
8. Discussion and Possible Action Regarding:
a) Resolution 2011 -11 -03 Fourth amendment to SIA Cozens Pointe surety
reduction.
The final paving improvements at Cozens Pointe have been completed. Staff requested
approval of a 4 Subdivision Improvement Agreement (SIA) and reduction in surety to
cover the one -year warranty for the final paving improvements at the November 16,
2011 TB meeting. The current letter of credit will be reduced from $194,139.26 to
$11,410.25.
Trustee Sumrall moved, and Trustee Shapiro seconded the motion to approve
Resolution 2011 -11 -03 Fourth amendment to SIA Cozens Pointe surety reduction.
Motion carried: 7 -0.
b) Personnel handbook updates
TM Durbin briefed the Board on the changes made to the handbook. This will be brought
back on December 7 for adoption.
9. Community Reports:
10. Other Business:
Trustee Naill moved, and Trustee Brent seconded the motion to adjourn. Motion
carried: 7 -0. Meeting adjourned at 9:55 p.m
A-
Lu Berger, To tIerk
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