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Home My Public Portal AboutPRR 14-0696I Your original request, dated February 28, 2014, is reproduced in the space below: From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.coml Sent: Friday, February 28, 201411:24 AM To: Bill Thrasher Subject: This is a PUBLIC RECORDS REQUEST arpb meeting cd of Feb 27 - 2.28.14.a This is a PUBLIC RECORDS REQUEST arpb meeting cd of Feb 27 - 2.28.14.a Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the entire public meeting of the ARPB held in Town Hall on Thursday, February 27, 2014. Record copy to be identical to the original record in format, size, duration, quality and all other characteristics. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by § 119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by § 119.07(1)(f) of the Florida Statutes. Please take note of §I19.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See § 119.01(2)(0, Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstreamna gmail.com a TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA DELIVERED VIA E -MAIL March 5, 2014 Chris O'Hare [ chrisoharegulfstream @gmail.com] Re: PUBLIC RECORDS REQUEST arpb meeting cd of Feb 27 - 2.28.14.a Dear Mr. O'Hare [ chrisoharegulfstream @gmail.com], The Town of Gulf Stream ( "the Town ") has received, since January 23, 2014, your public records requests as listed on the attached Exhibit "A ". You or others acting or purporting to act on your behalf have now made hundreds of public records requests to the Town during the past six months. The breadth of your requests necessitates significant manpower and use of information technology by the Town. The Town has requested that you provide a deposit to cover the staff expenses associated with identifying, gathering and producing the documents in accordance with Fla. Stat. § 119.07(4)(d). You have not arranged for payment of the advance deposit on any such requests. The chart attached as Exhibit `B" is a representative, but not inclusive, list of those requests for which a cost estimate has been provided to you and/or an advance deposit has been requested. The chart does not include, for example, another 146 public records requests for which the Town requires an advance deposit of $792.54 as explained in the Town's correspondence to you dated January 23, 2013. The Town will not process this new public records request, or any future public records requests filed by you, until the aforementioned costs have been paid or otherwise resolved. See Lozman v. City of Riviera Beach, 995 So.2d 1027 (Fla. 4th DCA 2008) (denying petition for writ of mandamus to compel city to respond to second public records request when citizen refused to pay for copies gathered in response to first request). Once the Town has received your payments and deposits, the Town staff will proceed with processing your requests. Please note that should you elect to withdraw your public records requests, the Town will still be entitled to bill you for any work completed to date in order to respond to said request. We are making every effort to provide additional public records on our website, www.gulf - stream.org. We will be including the recordings of public meetings as soon as we are able. Sincerely, Town Clerk Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 23, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #696 (arpb meeting ced of Feb 27 - 2.28.14.a), #697 (ad hoc meeting cd of Feb 28 - 2.28.14.b) Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the entire public meeting of the ARPB held in Town Hall on Thursday, February 27, 1014. Record copy to be identical to the original record in format, size, duration, quality and all other characteristics. Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the entire public meeting of the AD HOC committee held in Town Hall on Friday, February 28, 2014. Record copy to be identical to the original record in format, size, duration, quality and all other characteristics. Dear Chris O'Hare [mail to: chrisohareeulfstream (7a,amail.coml, The Town of Gulf Stream received your public records requests dated February 28, 2014. You should be able to view your original requests at the following links: htto://www2.eulf- stream. ore /WebLink8 /0 /doc /l 8126/Paeel.aM and httv://www2.eulf- stream.ore/WebLink8 /0 /doc /I 8128/Paeel.aspxx. In future correspondence, please refer to this public records request by the above referenced numbers. You will find an audio recording of each meeting by going to www.eulf- stream.org click on "I Want To... ", click on "Find a Town Record ", click on "Public Records Requests ", click on "2014 ", click on "Public Records Requests 2014 ", there you will find PRR 14- 0696.01 and PRR 14- 0697.01. If you should still desire other versions of the meeting, the Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 172 minutes of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). There will also be a charge of $3.98 for 2 CD's and 2 cassette tapes. If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (172 minutes @ 36.39/hr = 104.32) - (.25 hour @ 36.39= 9.10) + ($3.98 flat fee) = Deposit Due: $99.20 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 2/28/2014 PRR GS #696 (arpb meeting ced of Feb 27 - 2.28.14.a) Requestor: Chris O'Hare Public Records Requested: Copies of all compact discs (CDs) magnetic tape or other recording material used to record the audio portion of the entire public meeting of the ARPH held in Town Hall on Thursday, February 27, 2014. Record copy to be Identical to the original record In format, site, duration, quality and all other characteristics. Employee providing estimate: Kelly Avery/Rita Taylor Date: 4/23/2015 Description of activity: (what you did to determine this estimate) Identified how long audio recording was. Time spent reviewing documents: 5 minutes Estimated Time to produce records: 77 minutes Hourly rate of pay (incl. benefits): $ 36.39 (PD $34.07 /ADMIN $36.39) Estimated Labor Charge: $ 46.70 Estimated cost of copies: $ Cost of tapes /CD's /flash drives (1 CD /1 Tape) $ 1.99. Attorney Labor Charge Total estimate to produce records: $ 48.69