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Home My Public Portal AboutResolution #2008-37, A Resolution Revising The Administrative And Maintenance Expenses PolicyRESOLUTION # 2008 -37 A RESOLUTION REVISING THE ADMINISTRATIVE AND MAINTENANCE EXPENSES POLICY WHEREAS, the City of Riverdale ( "Riverdale ") recognizes that Riverdale must incur certain office, administrative, and regular maintenance expenses on a daily basis to facilitate the efficient running of Riverdale; and WHEREAS, such daily operating expenses are included in Riverdale's annual budget and are not connected to or dependent upon any matter of city policy; and WHEREAS, the Riverdale City Council passed Resolution 2008 -12, a resolution authorizing the City Clerk and /or Assistant City Clerk to incur city administrative, maintenance, and emergency expenses, and upon review and further consideration, the City Council wishes to revoke Resolution 2008 -12 and replace it with this Resolution 2008 -20; and WHEREAS, upon further review and consideration, the City Council wishes to extend the administrative and maintenance spending authority to the Fire Chief to facilitate the procurement of office, administrative, and regular maintenance goods and services for the Riverdale Fire Department; and WHEREAS, Riverdale finds that it is in the best interests of the community and the most efficient use of City time and resources to authorize the City Clerk and /or Assistant City Clerk, upon review and approval by the Mayor and two members of the City Council, or upon the review and approval of the Mayor Pro Tern acting in the Mayor's absence and one member of the City Council, to authorize the incurrence of such budgeted daily operating expenditures; and WHEREAS, Riverdale finds that it is in the best interests of the community and the most efficient use of City time and resources to authorize Fire Chief to incur such budgeted daily operating expenditures for the Riverdale Fire Department. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the City Clerk and /or Assistant City Clerk, upon review and approval by the Mayor and two members of the City Council, or upon the review and approval by the Mayor Pro Tern acting in the Mayor's absence and one member of the City Council, may incur expenditures for the following items that are included in Riverdale's annual budget, up to Five Thousand Dollars ($5,000) per expenditure: (1) office, administrative, property upkeep at City Hall and the grounds surrounding City Hall; and (2) regular maintenance expenses at City Hall and the grounds surrounding City Hall, except that anytime there is a vacancy in the Council or any other circumstance that action by the Mayor or Mayor Pro Tern would require participation by a majority of the Council Members such action may not be taken without a duly called regular or special meeting of the City Council or by the Mayor or Mayor Pro Tern acting alone; and RESOLVED FURTHER, that the Fire Chief may incur expenditures for the following items that are included in Riverdale's annual budget, up to Two Thousand Five Hundred Dollars ($2,500) per expenditure: (1) office, administrative, and property upkeep at the Riverdale Fire Station and the surrounding grounds; and (2) regular maintenance expenses at the Riverdale Fire Station and the surrounding grounds. RESOLVED FURTHER, that the City Clerk, Assistant City Clerk, and Fire Chief shall properly account for all such authorized expenditures and include the items on the City Warrants issued to the City Council at its next regular meeting detailing the purpose and amount thereof; and RESOLVED FURTHER, that all such authorized expenditures will only be payable upon approval of a City Warrant for payment by the City Council; and RESOLVED FURTHER, that nothing in this Resolution shall be construed to give the Mayor, any member of City Council, the City Clerk, the Assistant City Clerk, or the Fire Chief any authority to summarily approve any City expenditure or to approve any expenditure that is not included in the City's annual budget without prior approval of the City Council. This Resolution shall take immediate effect. PASSED, APPROVED AND ADOPTED THIS 2nd day of December, 2008. Ayes: Franklin Channon Hupp Littrel Halsey i J f r' ndl ayo ATTEST: d -7 a- C& 0.7e!/"W Mary F • nces Blevins, Asst. City Clerk Nays: