HomeMy Public PortalAboutPRR 14-0872I ,
Your original request, dated May 02, 2014, is reoroduced in the space below
From: rec file [mailto:buffyhowell @gmail.com]
Sent: Friday, May 02, 2014 8:46 PM
To: Freda Defosse
Subject: Public Record Request ward emails 3 -13
PUBLIC RECORDS REQUEST
To whom it may concern,
Please forward this public record request to the Custodian of Records for your agency. I make a public
records request of the Town of Gulf Stream for public records. I do this pursuant to Florida Constitution
Article 1, Section 24 and Florida Statutes Chapter 119.07. Please provide following records:
All emails sent to or received by Chief Ward during the first week of March, 2013
Please include records from all email accounts in the control of all town officials, appointees, agents and
employees and include all records that are responsive to this request. If you contend that any of the
records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the
specific exemption as required by Florida Statute §119.07(1)(e) and state in writing and with
particularity the basis foryour conclusions as required by Florida Statute §119.07(1)(f). Please provide
the portion of any exempt record that is not exempt from disclosure. Please take note of Florida Statute
§119.07(c) and your affirmative obligation to (1) promptly acknowledge receipt of this public records
request and (2) make a good faith effort which "includes making reasonable efforts to determine from
other officers or employees within the agency whether such a record exists and, if so, the location at
which the record can be accessed." I am, therefore, requesting that you notify every individual in
possession of records that may be responsive to this public records request to preserve all such records
on an immediate basis.
If some records that are responsive to my request are obtainable sooner than other responsive records,
I want to receive those records first as soon as they are available and I want to receive the other records
as soon as they become available. No delay in producing responsive records should occur while waiting
for other responsive records to be found.
If the records are not available as digital records then please email me with instructions for me to pick
the records up from you. I would prefer the records in electronic or digital form. If the public records
being sought are maintained by your agency in an electronic format please produce the records in the
original electronic format in which they were created or received. See Florida Statute §119.01(2)(f).
If you anticipate the production of some of these public records will require a search of sufficient
duration as to require any deposit payment from me, please notify me of any such required payment
prior to conducting any portion of that search which would require such payment. Please first produce
any responsive records that are readily available and do not require any deposit payment prior to
producing.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of
their production with a written estimate of the total cost. Please be sure to itemize any estimates so as
to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and
materials prior to you expending any resources that would require payment from me.
All responses to this public records request should be made in writing to the following email address:
b uffv h o w e l l@ a m a i I. co m