HomeMy Public PortalAboutPRR 14-0928I
Your original request, dated May 14, 2014, is reproduced in the space below:
From: file rec [ mailto :file.folder.record @gmail.com]
Sent: Tuesday, May 27, 2014 11:11 AM
To: Bill Thrasher; Rita Taylor
Subject: Fwd: PUBLIC RECORDS REQUEST towing
Dear Custodian of Records:
I am forwarding to you herein my public record request that I previously emailed to you on May 14. May
I receive a response from you soon?
Sincerely,
file.foIder.record @gmail.com
Forwarded message
From: file rec <file.folder.record @gmail.com>
Date: Wed, May 14, 2014 at 10:01 PM
Subject: PUBLIC RECORDS REQUESTtowing
To: rtaylor@ gulf- stream.org.didtheyreadit.com
PUBLIC RECORDS REQUEST towing
Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florda Statutes I wish to make a public records request of your agency for the following
records:
All records of correspondence, applications, forms, requests, minutes, Inquiries, Invoices, contracts, proposals, agreements, lateen phone logs, notes or any other record related to towing
C.nmimhs.
H you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection ar disclosure please cite the specific exemption as required by
§119.07(i)(e) of the Florida Statutes and state In Ming and with particularity the basis for your conclusions as required by §119.07(1)(1) of the Florida Statutes.
Please take note of §119.07(c) Flarlds SlaNes and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort
which 'includes making reasonable efforts to determine from other officers or employees within the agency whether such a reac M exists and. If so, the location at which the
record can be accessed.' I am, therefore, requesting that you nctfy every individual in possession of records that may be responsive to this public records request to preserve
all such records on an Immediate basis.
If any records are readily available, please produce those records first without waiting for all responsive records to be available. Produce the less readily available records as
soon as they are available.
If the public records being sought are maintained by your agency In an electronic format please produce the records In the original electronic format in which they were created
or, received. See §119.01(2)(9, Florida Statutes.
If you anticipate the production of any of these public records to exceed $1.00 please notify me In advance of their production with a written estimate of the total cost. Please be
sure to itemize any estimates so as to Indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. If any records may be
produced for less then $1.00, please produce those records first while waiting to obtain authorization from me to produce more costly records. Do not Incur any costs that you
expect me to pay which are greater than $1.00 until first obtaining my authorization to do so.
All responses to this public records request should be made In writing to the following email address: file.folder.record @gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
May 28, 2014
File rec [mailto: file.folder.record@gmail.com]
Re: PUBLIC RECORDS REQUEST towing
All records of correspondence, applications, forms, requests, minutes, inquiries, invoices,
contracts, proposals, agreements, letters phone logs, notes or any other record related to towing
companies.
Dear File rec [mailto: file.folder.record@gmail.com],
The Town of Gulf Stream has received your public records request dated May 14, 2014, which we
did not receive the first time until you resent them on May 27, 2014. We apologize for this
inconvenience. If your request was received in writing, then the first page of that request is
attached to this cover letter. If your request was verbal, then the description of your public records
request is set forth in the space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated: 5/27/2014
Requestor: file rec
Public Records Requested: All records of correspondence, applications, forms, requests, minutes,
inquiries, invoices, contracts, proposals, agreements, letters phone
logs, notes or any other record related to towing companies.
Employee providing estimate: Rita Taylor/Kelly Avery Date: 8/5/2014
Description of activity: (what you did to determine this estimate)
Looked through digital copies, hard copies and email accounts to find responsive documents.
Time spent reviewing documents: 15 minutes
Estimated total number of responsive documents:
8 Yz x 11($0.08):
(q of pages)
8 h x 14 ($0.09):
(k of pages)
11 x 17 ($0.11):
(Note: production rates are per page, regardless of whether they are one-sided or two-sided)
Estimated Time to produce records: 120 minutes
(q of pages)
Hourly rate of pay (incl. benefits): $ 39.23 (PD $30.93/ADMIN $39.23)
Estimated Labor Charge:
$ 78.46
Estimated cost of copies:
Cost of tapes/CD's/flash drives
Total estimate to produce records:
$ 78.46
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
August 6, 2014
File rec [mail to: file.folder.record@gmail.com]
Re: GS #927, #928, #929, #932
Any records of correspondence, applications, forms, files, requests, notices, minutes,
pages, inquiries, invoices, contracts, proposals, emails, agreements, letters phone logs, notes or
any other record containing the term schlu.net.
All records of correspondence, applications, forms, requests, minutes, inquiries, invoices,
contracts, proposals, agreements, letters phone logs, notes or any other record related to towing
companies.
All records of correspondence, applications, forms, data, updates, contacts, notes, memos,
information, surveys, inquiries, invoices or any other record related to CGFO and CGFM.
Provide all public records created or received since Jail 12013 to the present which contain any
(or all) dates that Mgr. Thrasher is entitled to a vacation and/or has declared any dates as a
vacation. The term vacation as used herein, means any day where Mgr. Thrasher is not
obligated to work at the Town Hall by Town Policy. (Outlook calendars, hard calendars, and a
number of other documents should be responsive).
Dear File rec [mail to: file.folder.record@gmail.com],
The Town of Gulf Stream received your public records request on May 27, 2014. If your request
was received in writing, then the first page of that request is attached to this cover letter. If your
request was verbal, then the description of your public records request is set forth in the italics
above. In future correspondence, please refer to these public records requests by the above
referenced numbers.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 4 hours of administrative support at $39.23 per hour, the labor cost of the personnel providing
the service, per Fla. Stat. § I I9.07(4)(d). If the costs of producing these documents will exceed
your deposit, the Town will provide you with an initial production of responsive records and an
estimate for the production of any additional responsive records. If the costs of production are
less than the deposit, the Town will provide you with the responsive records and a refund. If you
would like to narrow the scope of your request, for example, by identifying a particular
document type or date range, the Town may be able to provide these records at a lower cost.
(4 hours @ 39.23 =156.92) - (.25 hour @ 39.23= 9.81) = Deposit Due: $147.11 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk