HomeMy Public PortalAboutPRR 14-0943Your oriainal request, dated June 4, 2014, is reproduced in the space below:
From: file rec [mailto:file.folder.record @gmail.com]
Sent: Wednesday, June 04, 2014 11:09 AM
To: Bill Thrasher; Rita Taylor
Subject: PUBLIC RECORDS REQUEST morgan emails since mayor
PUBLIC RECORDS REQUEST morgan emails since mayor
To whom it may concern,
Please forward this public record request to the Custodian of Records for your agency. I wish to make a
public records request of the Town of Gulf Stream for public records. I do this pursuant to Florida
Constitution Article 1, Section 24 and Florida Statutes Chapter 119.07.
Please provide all public records that are emails sent by Mayor Scott Morgan since the time Mr.
Morgan became mayor.
Please include records from all email accounts in the control of all town officials, appointees and
employees and include all records that are responsive to this request. If you contend that any of the
records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the
specific exemption as required by Florida Statute §119.07(1)(e) and state in writing and with
particularity the basis for your conclusions as required by Florida Statute §119.07(1)(f).
Please take note of Florida Statue §119.07(c) and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which "includes
making reasonable efforts to determine from other officers or employees within the agency whether
such o record exists and, if so, the location at which the record can be accessed." I am, therefore,
requesting that you notify every individual in possession of records that may be responsive to this public
records request to preserve all such records on an immediate basis.
If some records that are responsive to my request are obtainable sooner than other responsive records,
I wish to receive those records as soon as they are available and I wish to receive the other records as
soon as they become available. I request that no responsive records be withheld from me while waiting
for other responsive records to be found.
If the records are not available as digital records then please email me with instructions for me to pick
the records up from you. I would prefer the records in electronic or digital form. If the public records
being sought are maintained by your agency in an electronic format please produce the records in the
original electronic format in which they were created or received. See Florida Statute §119.01(2)(f).
If you anticipate the production of some of these public records will require a search of sufficient
duration as to require any deposit payment from me, please notify me of any such required payment
prior to conducting any portion of that search which would require such payment. Please first produce
any responsive records that are readily available and do not require any deposit payment prior to
producing.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of
their production with a written estimate of the total cost. Please be sure to itemize any estimates so as
to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and
materials prior to you expending any resources that would require payment from me.
All responses to this public records request should be made in writing to the following email address:
filefolderrecord@gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
June 5, 2014
File rec [mailto: filefolderrecord@gmail.com]
Re: PUBLIC RECORDS REQUEST morgan emails since mayor
Please provide all public records that are emails sent by Mayor Scott Morgan since the time Mr.
Morgan became mayor
Dear File rec [mailto: filefolderrecord@gmail.com],
The Town of Gulf Stream has received your public records request dated June 4, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 1, 2014
File rec [Mailto: file.folder.record@gmail.com]
Re: PUBLIC RECORDS REQUEST morgan emails since mayor & PUBLIC RECORDS
REQUEST emails to morgan since mayor
Please provide all public records that are entails sent by Mayor Scott Morgan since the time Mr
Morgan became mayor
Please provide all public records that are emails received by Mayor Scott Morgan since the
time Mr. Morgan became mayor.
Dear File rec [Mailto: file.folder.record@gmail.com],
This letter provides the estimated costs for the production of public records you have requested in
your emails dated June 4, 2014.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 3 hours of administrative support at $235.00 per hour, the lowest attorney rate billed to the
Town by Jones, Foster, Johnston, & Stubbs (the "Firm"), which represents the cost of the personnel
providing the service, per Fla. Stat. § 119.07(4)(d), for a total estimate of $705.00. Due to the fact
that the Town is currently in litigation and the Firm and the Sweetapple, Broeker & Varkas firm
correspond with Mayor Scott Morgan regarding this litigation, the Town has been advised that
attorney review is necessary to protect confidential work product exempt from Florida Public
Records Laws, and to determine whether any other exemptions are applicable.
Be advised that this is only an estimate and the actual cost of production may be higher or lower.
Please let us know in writing whether to proceed with the production of these documents and the
Town of Gulf Stream will act promptly to produce your requested documents.
Sincerely,
Town Clerk
Custodian of the Records