HomeMy Public PortalAboutTBM 2011-11-02FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, November 2, 2011
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Fran Cook; Mayor Pro-Tem Steve Sumrall; Trustees: Peggy Smith,
Vesta Shapiro, Scotty Brent, Philip Naill and Eric Hoyhtya
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter, Police Chief, Glen Trainor
Others: See attached list
Mayor Cook called the meeting to order at 6:05 p.m.
1. Workshop: 2012 Budget
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Agenda is amended to add 8c, Chamber key card program.
Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve the
Agenda as amended. Motion carried: 7-0.
4. Consent Agenda:
a) Minutes October 19, 2011
b) Ordinance 388 Amending Ordinance #380 by extending the temporary
moratorium on Electronic Message Center signs
c) Ordinance 390 Medical Marijuana Centers moratorium extension
Trustee Smith moved, and Trustee Shapiro seconded the motion to approve the
consent agenda. Motion carried: 7-0.
5. Public Hearing
a) Subdivision Regulations
Trustee Hoyhtya moved, and Trustee Brent seconded the motion to open the public
hearing on the Subdivision Regulations. Motion carried: 7-0
Proof of publication was entered into the record.
Staff has proposed certain amendments to the subdivision regulations which are located
in Chapter 17 of the Fraser Municipal Code. The Code states that "the Planning
Commission (PC) may propose amendments to the subdivision regulations, as needed.
The PC shall recommend approval or approval with conditions or denial of the proposed
amendments at a public hearing following public notice. The amendments must be
approved by the Town Board (TB) at a public hearing following public notice.
TP Trotter outlined the changes recommended to the subdivision regulations.
Clark Lipscomb addressed the Board /Commissioners on his concerns with the proposed
changes.
TP Trotter will make changes to the subdivision regulations and bring it back to the
Board Commissioners.
Trustee Shapiro moved, and Trustee Brent seconded the motion to close the public
hearing on the Subdivision Regulations. Motion carried: 7 -0
b) Standards
Trustee Naill moved, and Trustee Hoyhtya seconded the motion to open the public
hearing on the Standards. Motion carried: 7-0
Proof of publication was entered into the record.
TP Trotter outlined the proposed changes to the Fraser Municipal Code.
This public hearing will be continued until January 18, 2012_
Trustee Brent moved, and Trustee Shapiro seconded the motion to continue the public
hearing on the Standards until January 18, 2012. Motion carried: 7 -0
6. Open Forum:
8. Discussion and Possible Action Regarding
c) Chamber Key Card Program
Trustee Neill disclosed to the Board his company's involvement with the Key Card
Program. He recused himself from the discussion.
Trustee Sumrall moved, and Trustee Hoyhtya seconded the motion to approve an
expenditure of $30,000.00 for the year 2011 Chamber Key Card Program. Motion
carried: 6-0
7. Updates:
a) Grand Beginnings
Sheryl Shushan addressed the Board on current proje
Page 2 of 4
b) Headwater Trails Alliance
Maura McKnight updated the Board on current HTA projects.
8. Discussion and Possible Action Rewar ding:
a) Resolution 2011-11-01 Approval of the Joint Facilities Capital Replacement
Reserve Study and 2012 Budget
TM Durbin outlined the budget for the Board. Grand County #1 and Winter Park Ranch
Water Sanitation have approved the CRRS and the 2012 budget.
Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve Resolution
2011 -11 -01 Approval of the Joint Facilities Capital Replacement Reserve Study and
2012 Budget. Motion carried: 7 -0.
b) Resolution 2011 -11 -02 Approving a contract for drainage work with Conroy
Excavating
PW Director Nordin described the drainage work, encompassed in the contract.
Trustee Naill moved, and Trustee Hoyhtya seconded the motion to approve Resolution
2011 -11 -02 approving a contract for drainage work with Conroy Excavating. Motion
carried: 7-0.
9. Community Reports:
10. Executive Session: Trustee Hoyhtya moved, and Trustee Sumrall seconded the
motion to open the Executive Session for a conference with the Town's Special Counsel
for a conference with the Town's Special Counsel for the purpose of receiving legal
advice on specific legal questions under C.R.S. Section 24- 6- 402(4)(b) and for the
purpose of determining positions relative to matters that may be subject to negotiations,
developing strategy for negotiations, and /or instructing negotiators, under C.R.S. Section
24- 6- 402(4)(e) regarding an annexation agreement and to include SC Ferguson, TP
Trotter, PW Nordin, TC Berger and TM Durbin. Motion carried: 7-0.
In: 8 :40 p.m.
Out: 9:22 p.m.
Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to close the
Executive Session. Motion carried: 7 -0.
Attorney's Opinion Required by C.R.S. 24- 6- 402(21(d.5)(II)(B).
As the attorney representing the Town of Fraser, 1 am of the opinion that the entire
cutive ion, which not recorded, constituted a privileged attomey- client
cation.
Boots Fergus
Page 3 of 4
11. Staff Reports
Lu Berger, Town Cle
Page 4 of 4
12. Other Business
Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to adjourn. Motion
carried: 7 -0. Meeting adjourned at 9:24 p.m.
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