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HomeMy Public PortalAboutPRR 14-1006Your orieinal request, dated June 18, 2014, is reproduced in the space below: 1-00 6 From: beau joreau [mailto:beau.joreau @gmail.com] Sent: Wednesday, June 18, 2014 8:34 PM To: Bill Thrasher Subject: fees and costs - level 3 - public record request Dear Custodian of Records for the Town of Gulf Stream, This email is a request for a public record. If there is more than one public record that is responsive to this request, please respond as soon as possible by providing any responsive public record that is easily and quickly located and obtainable. Please do not withhold any responsive public records while waiting to locate and obtain all other responsive public records. If you are not the Custodian of Records for the Town of Gulf Stream, please forward this public record request to the Town's Custodian of Records. This request is made pursuant toFlorida Statutes Chapter 119.07 and Florida Constitution Article 1, Section 24. All fees collected from applicants for Level 3 architectural /site plan review during the period from Jul. 4, 2013 through to Nov. 30, 2013. All records of costs to the Town for Level 3 architectural /site plan review commensurate with the collection of those fees. Please state in writing and with particularity the basis for your conclusions as required by Florida Statute 6119.07(1)(f) for any record or any portion of any record that you contend is exempt from inspection or disclosure. Please cite the specific exemption as required by Florida Statute 5119.07(1)(e) Please take note of Florida Statue 6119.07(c) includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See Florida Statute §119.01(2)(f). If you anticipate the production of some of these public records will require that would cause you to require any deposit payment from me, please notify me of any such required payment prior to conducting any portion of that search which would require such payment. Please first produce any responsive records that are readily available and do not require any deposit payment prior to producing. 1.006 If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials prior to you expending any resources that would require payment from me. All responses to this public records request should be made in writing to the following email address: beau.ioreau a(�gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail November 21, 2014 beau joreau [mail to: beau.ioreauAgmail.coml Re: GS #1005 (fees and costs), #1006 (fees and costs - level 3) (1) All records of fees paid by architectural /site plan review applicants and collected by the Town, or collected by the Town on the behalf of others, for reports, analysis, recomendations or reviews during the period from Jul. 4, 2013 through to Nov. 30, 2013. (1) All records of costs to the Town for reports, analysis, recomendations or reviews during the period from Ad. 4, 2013 through to Nov. 30, 2013 which were commensurate with the collection of those fees from architectural /site plan review applicants. (1) All fees collected from applicants for Level 3 architectural /site plan review during the period from Jul. 4, 2013 through to Nov. 30, 2013. (2) All records of costs to the Town for Level 3 architectural /site plan review commensurate with the collection of those fees. Dear beau joreau [mail to: beau.ioreauna,email.coml, The Town of Gulf Stream received your public records requests on June 18, 2014. You should be able to view this request at the following link http://www2.eulf- stream. ore /WebLink8 /0 /doc /18168/Pagel.asRxx and htti)://www2.eulf- stream.ore/WebLink8 /0 /doc /18169/Pagel.aspxx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced number. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents for that you have requested, the Town of Gulf Stream estimates the need for 1.25 hours of administrative support at $39.23 per hour, the labor cost of the personnel providing the service, per Fla. Star. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (1.25 hours @ 39.23 = 49.04) - (.25 hour @ 39.23= 9.81) = Deposit Due: $39.23 in cash or check. Should you not want both requests, we are attaching the estimate for each request for your convenience. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 6/18/2014 Requestor: beau.joreau Public Records Requested: (1) All fees collected from applicants for Level 3 architectural /site plan review during the period from Jul. 4, 2013 through to Nov. 30, 2013. (2) All records of costs to the Town for Level 3 architectural /site plan review commensurate with the collection of those fees. Employee providing estimate: Kelly Avery & Rita Taylor Date: 11/21/2014 Description of activity: (what you did to determine this estimate) Looked through paper and digital files to find responsive documents. Time spent reviewing documents: Estimated Time to produce records: Hourly rate of pay (incl. benefits): Estimated Labor Charge: Estimated cost of copies: Cost of tapes /CD's /flash drives Total estimate to produce records: 15 minutes 30 minutes 39.23 (PD $30.93 /ADMIN $39.23) $ 19.62 19.62 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail June 20, 2014 Beau joreau [mailto: beau joreau@gmail.com] Re: fees and costs - level 3 - public record request (I) All fees collected from applicants for Level 3 architectural/site plan review during the period from Jul. 4, 2013 through to Nov. 30, 2013. (2) All records of costs to the Town for Level 3 architectural/site plan review commensurate with the collection of those fees Dear Beau joreau [mailto: beau.joreau@gmail.com], The Town of Gulf Stream has received your public records request dated June 18, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records