HomeMy Public PortalAboutPRR 14-1007Your original request, dated June 19, 2014, is reproduced in the space below: .100
From: hagenp.waterstop [mailto :hagenp.waterstop @gmail.com]
Sent: Thursday, June 19, 2014 8:59 AM
To: Bill Thrasher
Subject: employee birth date record
Attention Custodian of Records,
Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida
Statutes I wish to make a public records request of your agency for the following records:
Any record indicating the month and year of birth for any Town employee created or
received in 2013.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from
inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the
Florida Statutes and state in writing and with particularity the basis for your conclusions as
required by §119.07(1)(f) of the Florida Statutes.
Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which
"includes making reasonable efforts to determine from other officers or employees within the
agency whether such a record exists and, if so, the location at which the record can be
accessed." I am, therefore, requesting that you notify every individual in possession of records
that may be responsive to this public records request to preserve all such records on an
immediate basis.
If any records are readily available, please produce those records first without waiting for all
responsive records to be available. Produce the less readily available records as soon as they
are available.
If the public records being sought are maintained by your agency in an electronic format please
produce the records in the original electronic format in which they were created or received. See
§119.01(2)(0, Florida Statutes.
If you anticipate the production of any of these public records to exceed $1.00 please notify me
in advance of their production with a written estimate of the total cost. Please be sure to itemize
any estimates so as to indicate the total number of pages and /or records, as well as to
distinguish the cost of labor and materials. If any records may be produced for less than $1.00,
please produce those records first while waiting to obtain authorization from me to produce
more costly records. Do not incur any costs that you expect me to pay which are greater than
$1.00 until first obtaining my authorization to do so.
All responses to this public records request should be made in writing to the following email 1
address: hagenp.waterstop(aDomail.com t7 p
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via a -mail
October 27, 2014
hagenp.waterstop [mail to: hagenp.waterstop @gmail.com]
Re: GS #1007 (employee birth date record)
Any record indicating the month and year of birth for any Town employee created or received in
2013.
Dear hagenp.waterstop [mail to: haeeno.waterstop(a)g nail.coml,
The Town of Gulf Stream received your public records requests on June 19, 2014. You should be
able to view this request at the following link: htto://www2.gulf-
stream. org/ WebLink8 /0 /doc /18170/Pagel.asox. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
The Town understands your request to be referring to the town employees that were hired in
2013, 2 of which were police officers. Accordingly, the Town of Gulf Stream estimates the need
for 1 hour of administrative support at $39.23 per hour, the labor cost of the personnel providing
the service to gather and review for redactions, per Fla. Stat. § I I9.07(4)(d). However, if the
records you seek are regarding other town employees that were made or created during 2013,
then the Town estimates an additional 1 hour. If the costs of producing these documents will
exceed your deposit, the Town will provide you with an initial production of responsive records
and an estimate for the production of any additional responsive records. If the costs of production
are less than the deposit, the Town will provide you with the responsive records and a refund. If
you would like to narrow the scope of your request, for example, by identifying a particular
document type or date range, the Town may be able to provide these records at a lower cost.
(1 hour @ 39.23 = 39.23) - (Z5 hour @ 39.23= 9.81) = Deposit Due: $29.42 in cash or check.
Or
(2 hours @ 39.23 = 78.46) — (.25 hour @ 39.23 = 9.81) = Deposit Due: $68.65 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
June 20, 2014
hagenp.waterstop [mailto: hagenp.waterstop@gmail.com]
Re: employee birth date record
Any record indicating the month and year of birth for any Town employee created or received in
2013.
Dear hagenp.waterstop [mailto: hagenp.waterstop@gmail.com],
The Town of Gulf Stream has received your public records request dated June 19, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records