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HomeMy Public PortalAboutPRR 14-1011Your original request. dated June 19. 2014, is reproduced in the space below: 119 1 From: hagenp.waterstop [ mailto :hagenp.waterstop @gmail.com) Sent: Thursday, June 19, 2014 9:12 AM To: Bill Thrasher Subject: underwater video records Attention Custodian of Records, Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Any records related to underwater videos in the Town record. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If any records are readily available, please produce those records first without waiting for all responsive records to be available. Produce the less readily available records as soon as they are available. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. If you anticipate the production of any of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. If any records may be produced for less than $1.00, please produce those records first while waiting to obtain authorization from me to produce more costly records. Do not incur any costs that you expect me to pay which are greater than $1.00 until first obtaining my authorization to do so. All responses to this public records request should be made in writing to the following email address: hagenp.waterstop(@qmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail November 19, 2014 hagenp.waterstop [mail to: hagenp.waterstop @gmail.com] Re: GS #1010 (donlon record request - r & a), #1011 (underwater video records) All records related to any review and analysis by Lara Donlon in 2013 Any records related to underwater videos in the Town record Dear hagenp.waterstop [mail to: hagenp.waterstoj)(Z ,gmail.coml, The Town of Gulf Stream received your public records requests on June 19, 2014. You should be able to view this request at the following link http://www2.gulf- stream.org/WebLink8 /0 /doc /l 8173/Paeel.aspxx and http://wWW2.gulf- stream.org/WebLink8/0/doc/18174/Pagel.asRx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced number. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. In respect to GS #1011, in order to convert our VHS videos to DVD, the charge will be $34.98 for 12 videos for a total of $419.75. To produce the documents for that you have requested, the Town of Gulf Stream estimates the need for 1.75 hours of administrative support at $39.23 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (1.75 hours @ 39.23 = 68.65) - (.25 hour @ 39.23= 9.81) + (12 tapes @ 34.98 = 419.75) _ Deposit Due: $478.59 in cash or check. Should you choose not to get both requests, you will find the attached documents are estimates of each request. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 6/19/2014 Requestor: hagenp.waterstop Public Records Requested: records related to underwater videos in the Town record Employee providing estimate: Kelly Avery Date: 11/19/2014 Description of activity: (what you did to determine this estimate) Looked through paper and digital files to find responsive documents. Time spent reviewing documents: Conversion of VHS to DVD Estimated Time to produce records: Hourly rate of pay (incl. benefits): Estimated Labor Charge: Estimated cost of copies: 15 minutes 12 Videos @34.98 each 45 minutes 39.23 (PD $30.93 /ADMIN $39.23) 29.42 Cost of tapes /CD's /flash drives $ 419.75 Total estimate to produce records: $ 449.17 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail June 23, 2014 hagenp.waterstop [mailto: hagenp.waterstop@gmail.com] Re: underwater video records Any records related to underwater videos in the Town record Dear hagenp.waterstop [mailto: hagenp.waterstop@gmail.com], The Town of Gulf Stream has received your public records request dated June 19, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records