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PRR 14-1015
to Itir Your original request, dated June 19. 2014, is reproduced in the space below: From: Jordon Menter [ mailto :jordonmenter1033 @gmaii.com] Sent: Thursday, June 19, 201410:13 PM To: Bill Thrasher Subject: fdefosse emails in may 2014 record request This is my request for a public record from your agency. I do this pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes. I wish to make a public records request of your agency for the following records: All emails sent to the Town email address known as fdefosse@gulf- stream.org during the month of may 2014. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(0 of the Florida Statutes. Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If any records are readily available, please produce those records first without waiting for all responsive records to be available. Produce the less readily available records as soon as they are available. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. If you anticipate the production of any of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. If any records may be produced for less than $1.00, please produce those records first while waiting to obtain authorization from me to produce more costly records. Do not incur any costs that you expect me to pay which are greater than $1.00 until first obtaining my authorization to do so. All responses to this public records request should be made in writing to the following email address: Iordonmenter1033CcDgmai1.com Kelly Avery From: Lou Roeder <lou.roeder @gmail.com> Sent: Thursday, May 01, 2014 10:35 AM To: Freda Defosse Subject: Re: Hart Photos Thanks, Freda. I got it. I'll check with my client and get back to you as soon as I have any word, okay? Louis Roeder ATTORNEYATLAW 7414 Sparkling Lake Road Orlando, FL 31819 cell: 407- 758 -4194 CONFIDENTIALITYNOTE: This email message and any attachments may contain confidential, privileged and non- disclosable information. The information is intended only for the use ofthe individual or entity named on this email. Ifyou are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or the taking ofany action in reliance on the contents of this email information, is strictly prohibited and that the documents should be returned to the sender immediately. Ifyou have received this email in error or by accidental transmission, please notes the sender by return email immediately, delete all electronic copies of this email and all attachments and destroy all hard copies. Thankyou. On Thu, May 1, 2014 at 10:14 AM, Freda Defosse <fdefosse( ,gulf- stream.ore> wrote: As discussed with you this morning, I have copied the photo in question via our scanner. I did it in three different formats to see if any of them would work for your client. However, due to the size of the files I could not send them via regular e-mail. So I have sent them to you via wetransfer.com. You should be receiving an e -mail in the next few minutes indicating that the files are available for you to retrieve. After your client reviews the files please let me know whether or not I need to obtain a quote from an outside vendor to replicate the photo for him/her. Thank you. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding 55 Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 56 Kelly Avery From: lou.roeder @gmail.com on behalf of Lou Roeder <lou @louroeder.com> Sent: Thursday, May 01, 2014 2:22 PM To: Freda Defosse Subject: PRR re Main Street Car Wash Attachments: PRR_ re_MainStreetCarWash_041714.pdf Freda, I noticed that when we met this morning to retrieve PRR records, I thought I had picked up the attached. However, I had no documents and no receipt. Can you please compile and let me know when it would be ready to come pick up? Thank you. Louis Roeder ATTORNEYAT LAW 7414 Sparkling Lake Road Orlando, FL 32819 cell. 407 -758 -4194 CONFIDENTIALITYNOTE. This email message and any attachments may contain confidential, privileged and non- disclosable information. The information is intended only for the use ofthe individual or entity named on this email. Ifyou are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or the taking ofany action in reliance on the contents of this email information, is strictlyprohibited and that the documents should be returned to the sender immediately. Ifyou have received this email in error or by accidental transmission, please notify the sender by return email immediately, delete all electronic copies of this email and all attachments and destroy all hard copies. Thank you. 54 Grrail - bthrasher(a)gulf- stream.org has sent you a file via WeTransfer Page I of 1 G1w-i 1 frank smith < frank .smith.iconoclast @gmail.com> 2" bthrasher @gulf - stream.org has sent you a file via WeTransfer Bill Thrasher < bthrasher @gulf - stream.org> Thu, Apr 17, 2014 at 12:14 PM To: frank smith < frank. smith. iconoclast @gmail.com> Attached to this e-mail is the fully responsive production letter regarding your public records request for Jones Foster billing. In addition, after further reviewing the documents your requested for invoices fr Main street car Wash, the Town was able to r o e these documents on 29 two -sided pages, the re, the total charge for this request is on 52.32 ($.08 /ea. As per Fla. stat. 4 119.07(4)(a)3). From: frank smith [mailto: frank .smith.iconoclast @gmail.com] Sent: Thursday, April 17, 2014 6:55 AM (Quoted text hidden) [quoted text hidden] Public Records Request— Jones Foster 3 most recent billings.pdf 321K httDS:IIM ll. google. e0mlmaiV ?ui= 2 &ik= 86a98d0234 &view=pt &search = sent &msg = 14570... 4/30/2014 Kelly Avery From: WeTransfer <noreply @wetransfer.com> Sent: Thursday, May 01, 2014 10:19 AM To: Freda Defosse Subject: Thanks for using WeTransfer - file sent to lou.roeder @gmail.com u Files successfully sent to lou.roeder @gmail.com John Hart Photos' C, Recipients lou.roeder @gmail.com Files (277 MB total) 00000001.jpg 00000001.ai 00000001.tif Available until 8 May, 2014 Download link http: / /we. t l/u gwiT35TKC As soon as a recipient has downloaded your file, you will receive a confirmation email. 0 o Get more out of WeTransfer, get Plus o ❑ ❑ 53 Kelly Avery From: OConnor, Joanne M. <JOConnor @jonesfoster.com> Sent: Thursday, May 01, 2014 3:55 PM To: Freda Defosse Subject: RE: pls send Please send me the estimate worksheet. JONESFOSTER pea knv+ m Joanne M. O'Connor Attorney Direct Dial: 561.650.0498 1 Fax: 561.650.5300 1 ioconnor(aionesfoster.com Jones, (roster, Johnston & Stubbs, P.A. Flagler Center Tower, 505 South Hagler Drive, Suite 1100, West Palm Beach, Florida 33401 561 -659 -3000 1 www.jonesfoster.com U.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid penalties that may be unposed by the Internal Revenue Service. Incoming emails are filtered which may delay receipt. This email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. From: Freda Defosse [mailto:fdefosse @gulf - stream.org] Sent: Wednesday, April 30, 2014 12:59 PM To: OConnor, Joanne M. Subject: RE: pis send From: OConnor, Joanne M. [ mailto :JOConnorCalionesfoster.coml Sent: Wednesday, April 30, 201412:21 PM To: Freda Defosse Subject: pls send The responses you sent to records requests re JFJS invoice records. Thanks. JONESFOSTER Joanne M. O'Connor Attorncc Direct Dial: 561.650.0498 1 Pax: 561.650.5300 1 ioconnor@ionesfosteccom Jones, Foster, Johnston & Stubbs, P.A. Flagler Center Tower, 505 South Flagler Drive, Suite 1100, NVest Palm Beach, Florida 33401 561 -659 -3000 1 www.jonesfoster.com 51 U.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid penalties that may be imposed by the Internal Revenue Service. Incoming emails are Filtered which may delay receipt. 'This email is personal to the named recipient(s) and may be privileged and confidential. If con are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. 52 Kelly Avery From: Mark Marsh < mmm @bridgesmarsharchitects.com> Sent: Friday, May 02, 2014 7:24 AM To: Freda Defosse Subject: Re: Town of Gulf Stream Freda, Thanks, will pick up next week. Regards, Mark M From: Freda Defosse Sent: Thursday, May 01, 2014 1:11 PM To: Mark Marsh Subject: Town of Gulf Stream Good afternoon Mark. I have three portable jump drives on my desk that belong you from various presentations you made before the ARPB board. The documentation has been downloaded to our files on our network and these drives are no longer needed. Do you want to stop by and pick them up so you can reuse them? Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e -mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 50 Kelly Avery From: Garrett Ward Sent: Friday, May 02, 2014 7:51 AM To: Freda Defosse Subject: FW: City Towing Agreement - - - -- Original Message---- - From: Edward KAllen Sent: Tuesday, April 29, 2014 10:37 AM To: Garrett Ward Subject: FW: City Towing Agreement From: TOWGIRL561 @aol.com [mailto:TOWGIRL561 @aol.com] Sent: Tuesday, April 29, 2014 9:44 AM To: Edward K Allen Subject: City Towing Agreement LT. Allen Here is the agreement for the City attorney to look over. If he has any changes please let us know I'm sure it won't be a problem. I have also included a fax authorization that the county has us use , however because this is a police agency a ID that is authorizing the tow will suffice. If you have any more question or concerns please feel free to contact me at any time. Respectfully, Brandi Cook Brandi Cook, V.P of Operations City Towing LLC /Big City Towing Office # 561 -547 -4092 Fax# 561- 375 -9197 Website: Citytowingfl.com 49 Kelly Avery From: OConnor, Joanne M. <JOConnor @jonesfoster.com> Sent: Friday, May 02, 2014 12:11 PM To: Freda Defosse Subject: Automatic reply: Town of Gulf Stream I will be out of the office on Friday, May 2, returning to the office on Monday, May 5. If you require immediate attention during this time, please contact my assistant, Mary Macfarlane at 561- 650 -0496. 48 Kelly Avery From: trey nazzaro <jfjstrey @gmail.com> Sent: Friday, May 02, 2014 12:14 PM To: Freda Defosse Subject: Re: Freda, Do you have the PDF file in word format? I can't find the word doc within the email. Best, Trey On Fri, May 2, 2014 at 12:06 PM, Freda Defosse <fdefossena,Qulf- stream.ore> wrote: j The PDF is what was already sent out to them, which is what Joanne had given me originally. The e-mail has a word doc attached which is the revised letter that I sent to her for review and revision. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e -mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 47 Kelly Avery From: trey nazzaro <jfjstrey @gmail.com> Sent: Friday, May 02, 2014 12:16 PM To: Freda Defosse Subject: Re: Never mind -- I'll just make the changes to the body of the doc and send it to you per Joanne, then I'll give you a call. Thanks, Trey On Fri, May 2, 2014 at 12:14 PM, trey nazzaro <ifistreyna,gmail.com> wrote: Freda, Do you have the PDF file in word format? I can't find the word doc within the email. Best, Trey, On Fri, May 2, 2014 at 12:06 PM, Freda Defosse <fdefosseabgulf- stream.ore> wrote: The PDF is what was already sent out to them, which is what Joanne had given me originally. The e-mail has a word doc attached which is the revised letter that I sent to her for review and revision. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e -mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 45 Kelly Avery From: trey naaaro <jfjstrey @gmail.com> Sent: Friday, May 02, 2014 12:32 PM To: Freda Defosse Subject: Re: Attachments: Public Records Requests (17 requests dated April 22, 2014)_estimate3.docx On Fri, May 2, 2014 at 12:06 PM, Freda Defosse <fdefosse( ,gulf- stream.ore> wrote: The PDF is what was already sent out to them, which is what Joanne had given me originally. The e-mail has a word doc attached which is the revised letter that I sent to her for review and revision. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Dear Citizens Awareness Foundation Inc. (CAF), Please allow this correspondence to modify and replace our correspondence dated April 28, 2014, regarding the above public records requests. This letter provides the estimated costs for the production of public records you have requested in your facsimile dated April 22, 2014, which are attached to this e-mail. To identify, gather and produce readily available and sufficiently identifiable documents in response to your request, the Town of Gulf Stream estimates the need for 6 hours of administrative support at $40.69 per hour and 2 hours of supervisory review of the voluminous records requested for potential statutory exemptions by the Town attorney at $235 per hour. The rates provided per hour represent the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). In addition, the actual cost of duplication is estimated to be $33.00 [600 pages doublesided = 300 x fee for 11/17 paper]. The total estimate is $747.14. See attached estimate worksheet for details. Please send a deposit of $747.14 for these costs and special service charges. Be advised that this is only an estimate and the actual cost of production may be higher. Moreover, we anticipate that there will be a number of documents that have not been sufficiently identified by you and which will require further clarification. If that is the case, we will provide you with the opportunity to clarify your request; however, additional requests will require an additional deposit based on another estimate of costs. Please let us know in writing whether to proceed with the production of these documents and the Town of Gulf Stream will act promptly to produce your requested documents. Sincerely, Town Clerk Custodian of the Records Kelly Avery From: David Rotar <DavidR @jupiter.fl.us> Sent: Friday, May 02, 2014 1:39 PM To: amyer @pbcgov.org; macka @bbfl.us; bbucklew @TownofPalmBeach.com; Bboyer @pbcgov.org; crsmaxinc @bellsouth.net; dhawkins @city - ftpierce.com; djohnson @oceanridgeflorida.com; dhays @ircgov.com; dthatcher @lantana.org; dmanzo @lantana.org; townofcloudlake @msn.com; dwise @pbcgov.org; fsnyder @villageofpalmsprings.org; Freda Defosse; grissomp @bbfl.us; jperronlcs @bellsouth.net; jnentwick @village - npb.org; jkuntzman @lakeworth.org; jgoudreau @atlantisfl.gov; kcarney @myboca.us; kbledsoe @pbcgov.org; KristieKirstein @city- ftpierce.com; (burns @oceanridgeflarida.com; Ipetersen @manalapan.org; johnsonl @bbfl.us; mthornton @atlantisfl.gov; mmeyers @city- ftpierce.com; mpinkermanlcs @bellsouth.net; mmills @wellingtonfl.gov; mfox @pbcgov.org; ndritz @lantana.org; ofeliz @wellingtonfl.gov; rwall @wpb.org; rtaylor @southpalmbeach.com; Rodney Carroll; shill @wpb.org; Struesda @pbcgov.org; tobias @mydelraybeach.com; wilsong @bbfl.us; Andrea Dobbins Subject: Presentation from ISO Rep of Illinois Attachments: The Top 22 Things 2013 Manual_140501.doc; Top 22 Things You Need To Know About The New CRS_140501.ppt All, This is a presentation given by Scott Cofoid with ISO in Illinois. You can get some information that may be useful. Have a good weekend. David Rotar, CFM Utility Services Manager 561- 748 -2705 PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the Town of Jupiter officials and employees regarding public business are public records available to the public and media upon request. Your e-mail communications may be subject to public disclosure. Under Florida law, e- mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing This message has been scanned for malware by Websense. www.websense.com 43 Top 4-0 22 Things You Need To Know About The New CRS 1. Why all these changes? Verification concerns from FEMA / Congress. 1.) Need to make sure credits are earned. Need to make sure your Class is correct. There is now $300 million in CRS discounts. Let's make sure they are earned appropriately and nothing is being given away. 2.) We discovered new or better ways of doing things and re- evaluated what's most effective in good floodplain management. We want to make sure the proper credits were given to the right Activities and we want to incent certain Activities that we know work and will lead to better floodplain management. 2. Review your ECs very carefully, they are scored on correctness now. Plus the points have decreased. 3. Start keeping a permit list, by year, of all floodplain permits issued clearly identifying which permits required an EC. This list along with the "Finished Construction" ECs must be submitted to Specialist 1 month ahead of the visit. 4. Activity 540 CDR now requires an inventory of all components in your open channel drainage system along with a corresponding map. This list and map must be submitted 1 month ahead of the visit. 540 also requires a CC -EHP form now saying you maintain your drainage system in accordance with all federal, state and local permits /laws. 5. Calculate your Open Space as completely as possible now. No more 5 acres = 5% of the credit. Also, this Activity is now worth up to 1,450 pts. 6. "Default" credits are now "Optional Minimums ". Pretty much 10% for those Activities affected. 7. You will likely lose points in the 300 Series. Everything except for 360 has reduced points. 8. You may lose points for 630 SIDS. Was 57 pts., will now be 30 or 0. You now must be affected by a high hazard dam and be able to produce an inundation map showing this or correspondence from the State's Dam Safety office saying your community is affected. 9. Outreach needs to be thought about differently now. Think messages, audiences and how often the outreach is done along with keeping the information basic. Other credits for Stakeholders and Flood Response Preparation now available. 10. Website criteria is much different. Publicize CRS services, website format, more detail then regular outreach. 11. Activity 510 is different. 12. Basic buyout credit (Activity 520) has been reduced by 41 %. But you do get a bonus now for buying out more than 30% of your SFHA buildings ( 5pts. for every 1 % you are over 30 %, up to 350 pts.). Critical Facilities now counted 2x for credit. 13. 320 Publicity and logs will be different. You will need to update your publicity language and documentation records to fit exactly what you're getting credit for. 14. That PPI thing. 40% multiplier. Credits can extend to 340DFH /REB, 350 WEB, 360 PPA/PPV, 420 NFOS5, & 540 SDR. Committee needed, half must be outside local government. 15. More emphasis on permit records for verification. 16. Field Verification is more for 420, 450, 520, 530 & 540. 17. Rep Loss requirements are the same. 18. There is a new Activity (370). It rewards you for promoting flood insurance in your community. Insurance detail is needed — FEMA is coming up with some guidance to their Regions on how to best handle requests from communities. 19. Most communities in Illinois will lose points in Activity 410 (Mapping). Credits were reduced. 20. Recertifications. Before you get verified under the new Manual, your recertification requirements stay the same. After you are verified under the new Manual, you will then have to submit the PDT, all ECs and a permit list, in addition to all the normal things you had to submit. 21. Class 4 Prerequisites have increased. See pages 210 -4 through 210 -6 of the Coordinator's Manual. 22. 610 FWR Plans now have to include a map with 3 flood action levels. Make sure you are doing annual reviews and exercises. 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O r N N a� M UWD oz N U U U O V) rzd N N C) 0 r� O cn rd 0 U U N U ct 0 U t . r, O O ct U N i r 11 0 �-I ril 0 O N O O 0 N t- a Q 0 d" U W 0 LO O 0 N LO 0 .0 O O 0 C'7 LO N 0 0 d' LO co U 00 ol Mimi �0 �I a �I 0 �I U) rl Q) b a� U CC Ln U b O U) w ct W a C O U N C � U ct U ct H ct 4--r cn bA fs, U N ct � cn • cn N U M--i U) rl Q) b a� U CC Ln U b O U) w c 0 ° NO Oct ►--1 O c 0 ri . d- ct 4--j 5 U r-c� O cn Q ct O N � N > O N r- 'O o CO LO N LO N o O LO ti M N o eh 0 LO N (n m = 0 N o Q a 0 L oQ �cc 3 Lu LL o -a CD -E cm CO) 0EE 3: , CL CL a) a) a) a) 0 cn O cl i U 4) P4 a 0 V) H Q+ Q bA ct o o M o Uw W a� +� cz v) CC ct cd � c� co co O N p U N 4-J N U � U U ct r U It U V) H Q+ Q bA ct o o M o Uw W a� +� cz v) CC cn N OR c�S A u r-I N I O r ct O U 0 O N rzibA O d' O N bA N N ,o U w .r M 0 ct N O 'S N bA c� U WD N W 0 N O 0 +� J cz C) C) w w a cz Q ct N � C O _O w N N co CC$ N CCU � O O +� j O ct� c� 4-J +-+ O O � cct II � U Kelly Avery From: trey nazzaro <jfjstrey @gmail.com> Sent: Friday, May 02, 2014 4:39 PM To: Freda Defosse Subject: Re: Attachments: (1) Policies and procedures - KWR to review.docx; (2) Chain of Command - KWR to review.docx; (3) Staff Education and Training - KWR to review.docx; (4) Monitoring of incoming Requests - KWR to review.docx; (5) Reporting Compliance to the Town Commission.docx; (6) Enforcement of Policies.docx; (7) Annual Review.docx; (Supplement) Forms.docx per legal see attached On Mon, Apr 28, 2014 at 4:19 PM, Freda Defosse <fdefosseCa.gulf- stream.org> wrote: Please help me with verbiage to respond to the following request: Provide all policies and procedures in effect as of 2/1/14 in regard to receiving and responding to public records requests. I know we did not, at the date specified, have a written policy, however, the attorney's have mentioned your draft policy in some of their responses to Mr. O'Boyle's and Mr. O'Hare's lawsuits. Thanks for your help. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 41 GGl p S l r � w TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (1� POLICIES AND PROCEDURES current as of 1/2014 LI1 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Public Records Requests 1. Introduction The records that the Town of Gulf Stream ("Town") keeps in the course of carrying out its duties and responsibilities are public records. Public records are different from records of businesses and private organizations because Florida Law requires public records to be readily accessible and available to the public upon request. Employees and agencies do not have the authority to withhold records deemed "sensitive." The only records that can be withheld from public disclosure are those specifically designated by the Florida Statutes as confidential or exempt. This policy will provide employees with the information necessary to understand and carry out their public records responsibilities. This policy will affirm the public's right to access Town records and the commitment of the Town to respond to each request in a time that is reasonable under the circumstances of each request. This policy will also set forth procedures that will facilitate access to the information requested and establish fees to be paid to the Town to cover the cost of responding to public records requests in accordance with Florida law. 2. Policy It is the Town's Policy to ensure that public records in the Town's custody are maintained and managed as required by Florida's Public Records Laws. These laws provide that all materials made or received by Florida's local governments in connection with their official business are public records. The Town of Gulf Stream responds to all public records requests in a timely manner. A Town employee is designated as the Public Records Coordinator by the Town Manager and Town Clerk to assist with the production of public records requests, and reports directly to the Town Manager. It is the policy of the Town that all public records, with the exception of records or portions of records exempted by Florida Statutes, shall be open for personal inspection by any person. Requested records cannot be withheld for any reason unless the record or a portion of the record is specifically designated as confidential or exempt from public disclosure under Florida Law. 3. Purpose The purpose of this policy is to provide Town employees with the information and procedures necessary to understand and carry out their responsibilities under the Florida Public Records Law, including the requirements for managing public records, and the manner in which public records requests are to be processed to ensure that responses to each request are organized, inclusive, and in compliance with applicable statutes and rules. 4. Scope This policy applies to all Town employees, who are responsible for forwarding any public records requests to the Records Custodian or Public Records Coordinator. This policy applies to all public records of the Town, regardless of the medium in which they exist (e.g. paper, electronic, or other). 5. Definitions a. "Public records" are all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Florida Statutes § 119.011(12). b. "Confidential" means public records that have been identified in the Florida Statutes as confidential. The information in these records is not subject to inspection by the public and may be released only to the persons and entities designated in the statute. c. "Exempt" means public records that have been identified in Florida Statutes Chapter 119 or other applicable Florida Statutes as exempt from public disclosure. d. "Inactive records" means records which have lost some of their value or have been ,perseded by new records, but have not reached their specified retention. Records that are referenced less than once per month are usually considered inactive. e. "GS1 -SL" means the General Records Schedule GS1 -SL for State and Local Government Agencies, which is available at hn: / /dlis .dos.state.fl.us /recordsmgmt/gen records schedules.cfin 6. Procedures a. Records Management: Records management entails retention, storage, disposition, and all other record - keeping requirements and practices that support Department programs, activities, operations, and accomplishments in order to best serve the public. Organization and Maintenance: Public Records shall be organized, arranged, and maintained using a filing or record keeping system that: 1. Is appropriate to the nature, purpose, and use of the records. 2. Can be easily understood by all users. 3. Facilitates the location of and access to those records by all users, when and where it is needed. ii. Records Retention Schedules: The Town follows the General Records Schedule GSl -SL for• State and Local Government Agencies, and other General Records Schedules that may apply to specific records maintained by the Town, e.g. ones pertaining to Law Enforcement. iii. Disposition: The Town should systematically dispose of public records that have met their retention requirements and are no longer needed. The Records Custodian or designee must properly document disposition of public records. A records disposition document form is available from the Division of Library and Information Services website at htta: / /dlis. dos. state. fl. us /bann /fonns /dispositiondoe.i)df The Records Custodian must permanently retain the completed disposition forms. b. Public Records Requests The Town shall respond to all public records requests in a reasonable time, taking into account the extent, scope, and nature of the request. i. Receipt of a Public Records Request: 1. A public records request is a request to either inspect or copy, or both, public records pursuant to Florida Statutes Chapter 119. 2. There is no requirement that the request be made in person or in writing, or be in any particular form. 4 3. The person making the request is not required to identify himself or herself, or to provide information about the reason for the request, or how the records will be used 4. The request must be clear enough to enable the Town to conduct a meaningful search. The agency may ask questions about the request in order to respond to the request fully and in a timely manner. a. If the records requested are in the possession of a third party, such as a consultant or Commission member, the Town shall forward the request and a description of what is needed to the third party 5. All requests should be directed to the Records Custodian or Public Records Coordinator ii. Responding to the Request: The Town of Gulf Stream has developed the following internal procedure to respond to a public records request and assist the public in obtaining public records: 1. Mark Public Records Request as received. If the request is received by someone other than the Records Custodian or Public Records Coordinator, the employee will forward the request to the Public Records Coordinator or Town Manager, who will then add the request to the Public Records Log for monitoring purposes 2. Acknowledge receipt of Public Records Request a. As soon as reasonably possible after the valid receipt of a Public Records Request, the Town of Gulf Stream will acknowledge the request in writing. 3. Additional Correspondence Prior to fulfilling a request and based on each request individually, the Town of Gulf Stream may need to send one of the following: a. ReguestforClarification • As a courtesy to the requestor to ensure the proper documents are produced or an accurate estimate is provided, if the request requires clarification the Town will send correspondence asking the requester to clarify the request before proceeding with production or an estimate. Requests for clarification will be sent out when a request is: a. Very broad in scope; or b. Ambiguous; or c. At the discretion of the Town Clerk or Designee if he or she needs further clarification to fulfill the request b. Estimate letter • If it is determined to be necessary by the Town Clerk or Designee, he or she will provide the requester with an estimate of the cost to produce the documents and ask for the estimate to be paid prior to the requestor receiving the documents. • All estimates are based on Florida Statutes § 119.07(4) for both physical production and the labor cost, which is based on the cost incurred by the Town for extensive use of information technology resources or the labor cost of the personnel providing clerical and supervisory assistance, or both. " I n t h e e v e n t t h a t t h e a c t u a l c o s t o f d u p l i c a t i o n n e e d s t o b e c h a r g e d w h e n l a b o r c o s t s a r e a s s e s s e d u n d e r t h e r e l e v a n t F l o r i d a S t a t u t e s , t h e P u b l i c R e c o r d s C o o r d i n a t o r c a n r e f e r e n c e t h e " A C T U A L C O S T O F D U P L I C A T I O N " d o c u m e n t w i t h i n t h e ( S U P P L E M E N T A L ) F O R M S s e c t i o n o f t h i s f i l e . c . L e t t e r a s s e r t i n g e x e m p t i o n s t o P u b l i c R e c o r d s L a w T h e P u b l i c R e c o r d s C o o r d i n a t o r w i l l i d e n t i f y p o t e n t i a l l y e x e m p t d o c u m e n t s a n d , i f n e c e s s a r y , c o n s u l t w i t h l e g a l t o d e t e r m i n e w h e t h e r t h e s e d o c u m e n t ( s ) a r e e x e m p t . I f o n l y p a r t o f a r e c o r d i s c o n f i d e n t i a l o r e x e m p t , t h e T o w n m u s t r e d a c t t h a t i n f o r m a t i o n a n d p r o v i d e t h e r e m a i n i n g r e c o r d t o t h e r e q u e s t o r . T h e T o w n ' s p r e f e r r e d m e t h o d o f r e d a c t i n g r e c o r d s i s t h r o u g h t h e T o w n ' s e l e c t r o n i c r e c o r d s m a n a g e m e n t s o f t w a r e , h o w e v e r , t h e T o w n m a y a l s o b l a c k o u t t h e e x e m p t i n f o r m a t i o n o n a c o p y o f t h e o r i g i n a l , p h o t o c o p y t h e m a r k e d c o p y , a n d p r o v i d e t h e f i n a l c o p y t o t h e r e q u e s t o r . T h e m a r k e d c o p y m a y b e d e s t r o y e d . O t h e r m e t h o d s a r e a c c e p t a b l e a n d m a y b e u s e d a s l o n g a s t h e c o n f i d e n t i a l o r e x e m p t i n f o r m a t i o n i s n o t r e l e a s e d t o t h e r e q u e s t o r . E v e r y t i m e a d o c u m e n t h a s b e e n i d e n t i f i e d a s e x e m p t o r c o n f i d e n t i a l , t h e P u b l i c R e c o r d s C o o r d i n a t o r m u s t c o m m u n i c a t e a n y e x e m p t i o n s t o t h e r e q u e s t o r , r e d a c t a n d p r o d u c e t h e d o c u m e n t i f n e c e s s a r y , a n d c i t e t h e s p e c i f i c s e c t i o n o f t h e F l o r i d a S t a t u t e s t h a t c o v e r s t h e e x e m p t i n f o r m a t i o n . 4 . D e p o s i t o f e s t i m a t e d f e e s a . P r i o r t o t h e p r o d u c t i o n o f p u b l i c r e c o r d s , t h e T o w n s h a l l n o t i f y t h e r e q u e s t o r o f t h e e s t i m a t e d c o s t i f t h e c o s t w i l l e x c e e d $ 1 a n d a s k f o r a d e p o s i t t o c o v e r t h e e s t i m a t e d c o s t . P r o d u c t i o n o f d o c u m e n t s t h a t a r e $ I o r l e s s w i l l b e p r o v i d e d f r e e o f c h a r g e . b. When the request does not require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel, the estimate shall be calculated by Fla. Stat. § 119.07 (4). • Up to 15 cents may be charged per one -sided copy of not more than 14 by 8 % inches • No more than an additional five cents may be charged for each two -sided copy • For all other copies, the actual cost of duplication may be charged (see "Actual cost of Duplication" within (SUPPLEMENT) FORMS) c. When a request does require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel, the estimate shall be the sum of the actual cost of duplication and a special service charge in the amount of the labor cost of the personnel providing the service. • The estimate shall include a breakdown of the estimated cost, which shall include the hourly employee rate and estimated time that will be required, and /or the number of responsive documents identified that will fulfill the request. • The wage expense portion of the public records special service charges shall be calculated by including the hourly value of benefits in addition to the hourly base rate of pay. • The requestor shall not be charged for the first 15 minutes to fulfil the request; the extensive use charge shall be calculated after the first 15 minutes. d. The Town Clerk or designee shall be responsible for collecting the deposit and the Town will commence production of documents only after receiving a deposit. e. Deposit fees maybe paid by cash, check, or money order made payable to the Town of Gulf Stream. f. The cost of mailing or shipping the requested material may also be added if the requestor asks that the material be delivered instead of the requestor picking up the material in person. g. When records can be sent electronically, the Town will make an effort to do so in the interest of efficiency and to minimize costs. In these cases, the Town will charge only for extensive time, if applicable. If the records must be placed on an electronic storage device or because the requestor does not want them sent by email, the cost of the storage device will be charged in addition to any other charges. The requestor can provide their own electronic storage device if they so choose. 5. Production and close request a. The Town shall make every effort to fully respond to all Public Records Requests within a reasonable time. When warranted and at the discretion of the Town Clerk or designee, the Town may produce documents that are partially responsive. For example, when both electronic and physical records are responsive to a request, the Town may produce those documents electronically, and produce copies of the physical records to be picked up at the Town Hall. The Town will note as follows: • If the production of public records is responsive to the request in full, indicate that the request is considered fulfilled and closed. • If the production of public records is responsive to the request in part, communicate the reason for the partial production (i.e. some records sent electronically, some awaiting pickup) and, if possible, the anticipated response time in fulfilling what remains of the request.. The Town may not delay production of records. Records must be produced within the time reasonably required to identify, collect, and copy them for the requestor. The Town must make a good faith effort to satisfy the request promptly, consistent with available resources and other priorities. The Public Records Law does not require the Town to generate or create new records not already in the Town's custody in response to a public records request. When a request is made, all documents in the Town's possession at that time that may be responsive must be produced. If other documents that are responsive to the request are created subsequently to the request being received, they are not included in any response. 10 rl:(I ilk .'tT TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (2) CHAIN OF COMMAND current as of 1/2014 1.1 ' 1 ''! I TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Chain of Command 1. Town Manager The Town Manger is the senior level officer responsible for delegating responsibility for responding to all public records requests and naming those employees who will serve in the position of Public Records Coordinator. The Town Manager shall be responsible for monitoring the timely performance of responses to public records requests and reporting compliance with the public records laws to the Town Commission. 2. Town Clerk The Town Clerk is responsible for managing and tracking all public records requests, and assists the Public Records Coordinator by providing all physical records responsive to a public records request to the Public Records Coordinator for production. The Town Clerk is responsible for adhering to the policies and procedures of how to respond to these requests as outlined in (1) POLICIES AND PROCEDURES within this manual. The Town Clerk and Public Records Coordinator shall meet to discuss the requests that are handled by the Town Clerk prior to each meeting between the PRC and the Town Manager. 3. Public Records Coordinator The Public Records Coordinator ( "PRC") is designated by the Town Manager and is responsible for monitoring all incoming public records requests and adhering to the policies and procedures of how to respond to these requests as outlined in (1) POLICIES AND PROCEDURES within this manual. The PRC is responsible for keeping a log of all public records requests through the implemented monitoring system outlined in (4) MONITORING of INCOMING REQUESTS and reporting every other week to the Town Manager on compliance and any issues with production. Issues should be resolved within a reasonable time after the meeting with the Town Manager. The PRC has access to the Government -in -the- Sunshine manual, training, and other resources to assist him or her in the timely production of public records, including the Florida Division of Library & Information Services, and the Florida Attorney General's Offices. If PRC is unsure how to proceed after conferring with the resources listed above, and has communicated this to Town Manager, Town Manager can authorize PRC to contact Town Attorney or designee to provide guidance on how best to comply with the law. cm d T c > r 1. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (3) STAFF EDUCATION AND TRAINING current as of 1/2014 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA 1. Staff Education a. Town Employees who handle public records requests will attend at least two training sessions relating to Florida's public records laws and compliance per year. If the employee is a new hire and has not handled public records requests before within the State of Florida, the employee must attend an additional training as soon as is reasonable after his or her hire date. b. These training events can be in- person seminars, pending approval of travel and conference expenses; on -site training on the Town's records management software; or any of the various webinars offered by the State of Florida, MCCI, the Florida Institute of Government, and other Florida- specific public records trainings. c. Other public records trainings maybe attended and applied to this requirement pending approval by the Town Manager. E(ila TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (4) MONITORING OF INCOMING REQUESTS current as of 1/2014 FQ. tT TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Monitoring of Incoming Requests The Public Records Coordinator is responsible for logging all incoming requests through the date of production and close out. An Excel Spreadsheet or other similar program (including what is available through the Town's electronic records management software) should be used to, at minimum, track the following: 1. Date Received a. The date the Public Records Request was received 2. Received by a. The Town employee who received the record 3. Requestor a. Name, email address, or other identifier of the entity or person making the request 4. Respond to a. The preferred method of response. E.g. an email or mailing address 5. Public Records Requested a. In two columns: i. the name of the request (e.g. the subject line of the email) for tracking purposes ii. the actual records requested 6. Date of intake a. The date the intake letter was sent out by the Town 7. Date of Estimate a. The date the estimate letter was sent out by the Town (if applicable) 8. Date of Production a. The date responsive documents were sent out by the Town that document when the request was closed 9. Follow -up a. The date of any follow up with brief description, e.g. 9/5 request for clarification b. Documents any additional correspondence that is not in the ordinary course of business but that the Town provides for within (1) POLICIES AND PROCEDURES 10. Notes a. Any additional information that would be helpful to anyone reviewing the document or to describe what was produced. This will facilitate productive meetings between the Public Records Coordinator and the Town Manager b. E.g. email attachment; NSR (no such record exists) l;Gtp 3' 9� T 1, S TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (5) REPORTING COMPLIANCE TO THE TOWN COMMISSION current as of 1/2014 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Reporting compliance with the Public Records Laws to the Town Commission is essential. The Town's elected officials must be informed of the Town's ability to respond to public records requests so they can make decisions about staff training and additional policies and procedures that may be needed to further the town's goal of providing access to public records. A form will be used by the Town Manager (see "Public Records Report" within (SUPPLEMENT) FORMS) that shall be filled out with the assistance of the Town Clerk or designee, to report the following information: 1. A list of all public records training activity that has been undertaken by staff since the last Public Records Report. 2. A list of upcoming public records trainings available to staff that can be applied to satisfy the Staff training requirement as outlined in part (3) STAFF EDUCATION AND TRAINING. 3. An explanation of the current procedures Staff is undertaking to fulfill all incoming requests. This should align with part (1) POLICIES AND PROCEDURES, subject to any changes in the Public Records Laws and advice from counsel. 4. An estimate of the time spent responding to public records by Town Staff, and if any special service charges have been received to offset the cost of staff time by the parties requesting these records pursuant to Fla. Stat. § 119.07 (4)(d), a list of those charges received by the Town. 5. If any special service charges have been allocated to paying vendors to provide public records pursuant to their duties under the Public Records Laws, a list of those vendors, the amount paid by the Town, and the amount received from the Requestor to offset the amount paid by the Town. 6. The number of (a) incoming requests received, (b) estimates provided, (c) responses given, and (d) still open requests received since the last Public Records Report. A list of these requests shall be attached, made up of the corresponding section of the tracking sheet which is maintained by the Town pursuant to part (4) MONITORING OF INCOMING REQUESTS. This information will be reported to the Town Commission on a quarterly basis, or more frequently at the discretion of the Town Manager depending on the activity to report. . T'A 3' �n s 1 3 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (6) ENFORCEMENT OF POLICIES current as of 1/2014 of i� i e TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Enforcement of Policies The policies in the PUBLIC RECORDS COMPLIANCE manual shall be followed at all times. In the event they are not followed, or if a lawsuit is filed, the Town Manager or Town Attorney will inform the Town Council at the next scheduled Commission meeting. At the meeting, the Town Commission, Town Manager, and Town Attorney shall discuss how to implement appropriate responsive measures to improve and enforce compliance if the Town's policies and procedures were not followed. Violation of polices by Town Staff A violation of the above policy outlined in the PUBLIC REcoRDs COMPLIANCE manual by the Town Clerk, Public Records Coordinator, or any employee of the Town of Gulf Stream may result in disciplinary action, up to and including termination of employment. Violations shall be reported to the Town Council at the next Commission meeting by the Town Manager by filling out the form "Employee Discipline for Public Records Violation" included in the section (SUPPLEMENT) FoRMs of this manual. If an employee is unsure how to respond to a public records request, he or she communicate that to the Public Records Coordinator prior to production of any responsive documents. lla ,'tT 1.. S TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (7) ANNUAL REVIEW current as of 1/2014 0 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Annual Review At the end of each fiscal year, the Town Attorney or designee shall review the Town's public records compliance process and PUBLIC RECORDS COMPLIANCE manual in an annual Public Records Policy Review meeting with the Town Manager and, if appropriate, other staff handling public records. This goal of this meeting is to determine whether changes should be made to this PUBLIC RECORDS COMPLIANCE manual to reflect any updates to the Public Records Law and to further the goals of the Town of Gulf Stream in providing the public with access to public records. Any changes proposed at the Public Records Policy Review meeting and agreed upon by Town Attorney or designee shall be incorporated into a revised PUBLIC RECORDS COMPLIANCE manual, which shall be presented at a Town Commission meeting to discuss the revisions and adopt the revised PUBLIC RECORDS COMPLIANCE manual. If there are any additional changes proposed at the meeting and approved by the commission, the manual shall be further revised to reflect those changes, and resubmitted for approval at the next commission meeting. to I Ot' FT 1, S TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (SUPPLEMENT) FORMS current as of 1/2014 rs� TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Table of Contents X........................................................................................ I X........................................................................................ 2 X........................................................................................ 3 X........................................................................................ 4 X........................................................................................ 5 X........................................................................................ 6 X........................................................................................ 7 X........................................................................................ 8 X........................................................................................ 9 X........................................................................................ 10 X........................................................................................ 11 E ;off. c: .�.1', 3 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA ACTUAL COST OF I r� ) Include actual cost of duplication fonn /table TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS REPORT USE THE BELOW fNFORMAITON TO MAKE UP THE REPORT A form will be used by the Town Manager (see "Public Records Report" within (SUPPLEMENT) FORMS) that shall be filled out with the assistance of the Town Clerk or designee, to report the following information: 1. A list of any public records training activity that has been undertaken by staff since the last Public Records Report. 2. A list of upcoming trainings available to staff that can be applied to satisfy the Staff training requirement as outlined in part (3) STAFF EDUCATION AND TRAINING of the Public Records Compliance Program. 3. An explanation of the current procedures Staff is undertaking to fulfill all incoming requests. This should align with part (1) POLICIES AND PROCEDURES of the Public Records Compliance Program, subject to change to best conform to any changes in the Public Records Laws and advice from counsel. 4. An estimation of the time spent responding to public records by Town Staff, and if any special service or other charges have been received for staff time by the parties requesting these records, a list of the dollar amounts that have been received to offset the production of public records pursuant to Fla. Stat. § 119.07 (4)(d). 5. If any special service charges have been allocated to paying vendors to provide public records pursuant to their duties under the Public Records Laws, a list of those vendors, the amount charged to the Town, and the amount received from the Requestor. 6. The number of incoming requests received, estimates provided, responses given, and still open requests. A list of the public records requests received since the last public records report shall be attached, made up of the corresponding section of the tracking sheet which is maintained by the Town pursuant to the Public Records Compliance Program in part (4) MONITORING OF INCOMING REQUESTS. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA EMPLOYEE DISCIPLINE FOR PUBLIC RECORDS VIOLATION (ant TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Kellv Ave From: Freda Defosse Sent: Friday, May 02, 2014 4:43 PM To: Freda Defosse Subject: FW: Re: Attachments: (1) Policies and procedures - KWR to review.docx; (2) Chain of Command - KWR to review.docx; (3) Staff Education and Training - KWR to review.docx; (4) Monitoring of incoming Requests - KWR to review.docx; (5) Reporting Compliance to the Town Commission.docx; (6) Enforcement of Policies.docx; (7) Annual Review.docx; (Supplement) Forms.docx These draft dots reflect the general policies that the town was following on February 1, 2014. From: trey nazzaro [mailto:jfjstrey @gmail.com] Sent: Friday, May 02, 2014 4:39 PM To: Freda Defosse Subject: Re: per legal see attached On Mon, Apr 28, 2014 at 4:19 PM, Freda Defosse <f lefosseagulf- stream.org> wrote: Please help me with verbiage to respond to the following request: Provide all policies and procedures in effect as of 2 /1/14 in regard to receiving and responding to public records requests. I know we did not, at the date specified, have a written policy, however, the attorney's have mentioned your draft policy in some of their responses to Mr. O'Boyle's and Mr. O'Hare's lawsuits. Thanks for your help. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e -mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e -mail 39 communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 40 0 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (1) POLICIES AND PROCEDURES current as of 1/2014 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Public Records Requests 1. Introduction The records that the Town of Gulf Stream ( "Town ") keeps in the course of carrying out its duties and responsibilities are public records. Public records are different from records of businesses and private organizations because Florida Law requires public records to be readily accessible and available to the public upon request. Employees and agencies do not have the authority to withhold records deemed "sensitive." The only records that can be withheld from public disclosure are those specifically designated by the Florida Statutes as confidential or exempt. This policy will provide employees with the information necessary to understand and carry out their public records responsibilities. This policy will affirm the public's right to access Town records and the commitment of the Town to respond to each request in a time that is reasonable under the circumstances of each request. This policy will also set forth procedures that will facilitate access to the information requested and establish fees to be paid to the Town to cover the cost of responding to public records requests in accordance with Florida law. 2. Policy It is the Town's Policy to ensure that public records in the Town's custody are maintained and managed as required by Florida's Public Records Laws. These laws provide that all materials made or received by Florida's local governments in connection with their official business are public records. The Town of Gulf Stream responds to all public records requests in a timely manner. A Town employee is designated as the Public Records Coordinator by the Town Manager and Town Clerk to assist with the production of public records requests, and reports directly to the Town Manager. It is the policy of the Town that all public records, with the exception of records or portions of records exempted by Florida Statutes, shall be open for personal inspection by any person. Requested records cannot be withheld for any reason unless the record or a portion of the record is specifically designated as confidential or exempt from public disclosure under Florida Law. 3. Purpose The purpose of this policy is to provide Town employees with the information and procedures necessary to understand and carry out their responsibilities under the Florida Public Records Law, including the requirements for managing public records, and the manner in which public records requests are to be processed to ensure that responses to each request are organized, inclusive, and in compliance with applicable statutes and rules. 4. Scope This policy applies to all Town employees, who are responsible for forwarding any public records requests to the Records Custodian or Public Records Coordinator. This policy applies to all public records of the Town, regardless of the medium in which they exist (e.g. paper, electronic, or other). 5. Definitions a. "Public records" are all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Florida Statutes § 119.011(12). b. "Confidential' means public records that have been identified in the Florida Statutes as confidential. The information in these records is not subject to inspection by the public and may be released only to the persons and entities designated in the statute. c. "Exempt" means public records that have been identified in Florida Statutes Chapter 119 or other applicable Floa•ida Statutes as exempt from public disclosure. d. "Inactive records" means records which have lost some of their value or have been superseded by new records, but have not reached their specified retention. Records that are referenced less than once per month are usually considered inactive. e. "GS 1 -SL" means the General Records Schedule GS 1 -SL for State and Local Govemment Agencies, which is available at http://dlis.dos.state.fl.us/recordsmgmt/gen /gen records schedules.cfm 6. Procedures a. Records Management: Records management entails retention, storage, disposition, and all other record - keeping requirements and practices that support Department programs, activities, operations, and accomplishments in order to best serve the public. i. Organization and Maintenance: Public Records shall be organized, arranged, and maintained using a filing or record keeping system that: 1. Is appropriate to the nature, purpose, and use of the records. 2. Can be easily understood by all users. 3. Facilitates the location of and access to those records by all users, when and where it is needed. ii. Records Retention Schedules: The Town follows the General Records Schedule GS1 -SL for State and Local Government Agencies, and other General Records Schedules that may apply to specific records maintained by the Town, e.g. ones pertaining to Law Enforcement. iii. Disposition: The Town should systematically dispose of public records that have met their retention requirements and are no longer needed. The Records Custodian or designee must properly document disposition of public records. A records disposition document form is available from the Division of Library and Information Services website at http: / /dlis. dos. state. fl. us /bann/forms /disnositiondoc.ndf The Records Custodian must permanently retain the completed disposition forms. b. Public Records Requests The Town shall respond to all public records requests in a reasonable time, taking into account the extent, scope, and nature of the request. i. Receipt of a Public Records Request: 1. A public records request is a request to either inspect or copy, or both, public records pursuant to Florida Statutes Chapter 119. 2. There is no requirement that the request be made in person or in writing, or be in any particular form. 11 3. The person making the request is not required to identify himself or herself, or to provide information about the reason for the request, or how the records will be used 4. The request must be clear enough to enable the Town to conduct a meaningful search. The agency may ask questions about the request in order to respond to the request fully and in a timely manner. a. If the records requested are in the possession of a third party, such as a consultant or Commission member, the Town shall forward the request and a description of what is needed to the third party 5. All requests should be directed to the Records Custodian or Public Records Coordinator ii. Responding to the Request: The Town of Gulf Stream has developed the following internal procedure to respond to a public records request and assist the public in obtaining public records: 1. Mark Public Records Request as received. If the request is received by someone other than the Records Custodian or Public Records Coordinator, the employee will forward the request to the Public Records Coordinator or Town Manager, who will then add the request to the Public Records Log for monitoring purposes 2. Acknowledge receipt of Public Records Request a. As soon as reasonably possible after the valid receipt of a Public Records Request, the Town of Gulf Stream will acknowledge the request in writing. 3. Additional Correspondence Prior to fulfilling a request and based on each request individually, the Town of Gulf Stream may need to send one of the following: a. Request for Clarification As a courtesy to the requester to ensure the proper documents are produced or an accurate estimate is provided, if the request requires clarification the Town will send correspondence asking the requestor to clarify the request before proceeding with production or an estimate. Requests for clarification will be sent out when a request is: a. Very broad in scope; or b. Ambiguous; or c. At the discretion of the Town Clerk or Designee if he or she needs further clarification to fulfill the request b. Estimate letter • If it is determined to be necessary by the Town Clerk or Designee, he or she will provide the requestor with an estimate of the cost to produce the documents and ask for the estimate to be paid prior to the requester receiving the documents. • All estimates are based on Florida Statutes § 119.07(4) for both physical production and the labor cost, which is based on the cost incurred by the Town for extensive use of information technology resources or the labor cost of the personnel providing clerical and supervisory assistance, or both. M " I n t h e e v e n t t h a t t h e a c t u a l c o s t o f d u p l i c a t i o n n e e d s t o b e c h a r g e d w h e n l a b o r c o s t s a r e a s s e s s e d u n d e r t h e r e l e v a n t F l o r i d a S t a t u t e s , t h e P u b l i c R e c o r d s C o o r d i n a t o r c a n r e f e r e n c e t h e " A C T U A L C O S T O F D U P L I C A T I O N " d o c u m e n t w i t h i n t h e ( S U P P L E M E N T A L ) F O R M S s e c t i o n o f t h i s f i l e . c . L e t t e r a s s e r t i n g e x e m p t i o n s t o P u b l i c R e c o r d s L a w " T h e P u b l i c R e c o r d s C o o r d i n a t o r w i l l i d e n t i f y p o t e n t i a l l y e x e m p t d o c u m e n t s a n d , i f n e c e s s a r y , c o n s u l t w i t h l e g a l t o d e t e r m i n e w h e t h e r t h e s e d o c u m e n t ( s ) a r e e x e m p t . " I f o n l y p a r t o f a r e c o r d i s c o n f i d e n t i a l o r e x e m p t , t h e T o w n m u s t r e d a c t t h a t i n f o r m a t i o n a n d p r o v i d e t h e r e m a i n i n g r e c o r d t o t h e r e q u e s t o r . T h e T o w n ' s p r e f e r r e d m e t h o d o f r e d a c t i n g r e c o r d s i s t h r o u g h t h e T o w n ' s e l e c t r o n i c r e c o r d s m a n a g e m e n t s o f t w a r e , h o w e v e r , t h e T o w n m a y a l s o b l a c k o u t t h e e x e m p t i n f o r m a t i o n o n a c o p y o f t h e o r i g i n a l , p h o t o c o p y t h e m a r k e d c o p y , a n d p r o v i d e t h e f i n a l c o p y t o t h e r e q u e s t o r . T h e m a r k e d c o p y m a y b e d e s t r o y e d . O t h e r m e t h o d s a r e a c c e p t a b l e a n d m a y b e u s e d a s l o n g a s t h e c o n f i d e n t i a l o r e x e m p t i n f o r m a t i o n i s n o t r e l e a s e d t o t h e r e q u e s t o r . " E v e r y t i m e a d o c u m e n t h a s b e e n i d e n t i f i e d a s e x e m p t o r c o n f i d e n t i a l , t h e P u b l i c R e c o r d s C o o r d i n a t o r m u s t c o m m u n i c a t e a n y e x e m p t i o n s t o t h e r e q u e s t o r , r e d a c t a n d p r o d u c e t h e d o c u m e n t i f n e c e s s a r y , a n d c i t e t h e s p e c i f i c s e c t i o n o f t h e F l o r i d a S t a t u t e s t h a t c o v e r s t h e e x e m p t i n f o r m a t i o n . 4 . D e p o s i t o f e s t i m a t e d f e e s a . P r i o r t o t h e p r o d u c t i o n o f p u b l i c r e c o r d s , t h e T o w n s h a l l n o t i f y t h e r e q u e s t o r o f t h e e s t i m a t e d c o s t i f t h e c o s t w i l l e x c e e d $ 1 a n d a s k f o r a d e p o s i t t o c o v e r t h e e s t i m a t e d c o s t . P r o d u c t i o n o f d o c u m e n t s t h a t a r e $ 1 o r l e s s w i l l b e p r o v i d e d f r e e o f c h a r g e . b. When the request does not require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel, the estimate shall be calculated by Fla. Stat. § 119.07 (4). • Up to 15 cents may be charged per one -sided copy of not more than 14 by 8 % inches • No more than an additional five cents may be charged for each two -sided copy • For all other copies, the actual cost of duplication may be charged (see "Actual cost of Duplication" within (SUPPLEMENT) FORMS) c. When a request does require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel, the estimate shall be the sum of the actual cost of duplication and a special service charge in the amount of the labor cost of the personnel providing the service. • The estimate shall include a breakdown of the estimated cost, which shall include the hourly employee rate and estimated time that will be required, and/or the number of responsive documents identified that will fulfill the request. • The wage expense portion of the public records special service charges shall be calculated by including the hourly value of benefits in addition to the hourly base rate of pay. • The requestor shall not be charged for the first 15 minutes to fulfil the request; the extensive use charge shall be calculated after the first 15 minutes. d. The Town Clerk or designee shall be responsible for collecting the deposit and the Town will commence production of documents only after receiving a deposit. e. Deposit fees may be paid by cash, check, or money order made payable to the Town of Gulf Stream. f. The cost of mailing or shipping the requested material may also be added if the requestor asks that the material be delivered instead of the requestor picking up the material in person. g. When records can be sent electronically, the Town will make an effort to do so in the interest of efficiency and to minimize costs. In these cases, the Town will charge only for extensive time, if applicable. If the records must be placed on an electronic storage device or because the requestor does not want them sent by email, the cost of the storage device will be charged in addition to any other charges. The requestor can provide their own electronic storage device if they so choose. 5. Production and close request a. The Town shall make every effort to fully respond to all Public Records Requests within a reasonable time. When warranted and at the discretion of the Town Clerk or designee, the Town may produce documents that are partially responsive. For example, when both electronic and physical records are responsive to a request, the Town may produce those documents electronically, and produce copies of the physical records to be picked up at the Town Hall. The Town will note as follows: • If the production of public records is responsive to the request in full, indicate that the request is considered fulfilled and closed. • If the production of public records is responsive to the request in nart, communicate the reason for the partial production (i.e. some records sent electronically, some awaiting pickup) and, if possible, the anticipated response time in fulfilling what remains of the request.. The Town may not delay production of records. Records must be produced within the time reasonably required to identify, collect, and copy them for the requestor. The Town must make a good faith effort to satisfy the request promptly, consistent with available resources and other priorities. The Public Records Law does not require the Town to generate or create new records not already in the Town's custody in response to a public records request. When a request is made, all documents in the Town's possession at that time that may be responsive must be produced. If other documents that are responsive to the request are created subsequently to the request being received, they are not included in any response. 10 aaa. 4GLp Y rP 3~ G, _ •ti 6� TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (2) CHAIN OF COMMAND current as of 1/2014 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Chain of Command 1. Town Manager The Town Manger is the senior level officer responsible for delegating responsibility for responding to all public records requests and naming those employees who will serve in the position of Public Records Coordinator. The Town Manager shall be responsible for monitoring the timely performance of responses to public records requests and reporting compliance with the public records laws to the Town Commission. 2. Town Clerk The Town Clerk is responsible for managing and tracking all public records requests, and assists the Public Records Coordinator by providing all physical records responsive to a public records request to the Public Records Coordinator for production. The Town Clerk is responsible for adhering to the policies and procedures of how to respond to these requests as outlined in (1) POLICIES AND PROCEDURES within this manual. The Town Clerk and Public Records Coordinator shall meet to discuss the requests that are handled by the Town Clerk prior to each meeting between the PRC and the Town Manager. 3. Public Records Coordinator The Public Records Coordinator ( "PRC ") is designated by the Town Manager and is responsible for monitoring all incoming public records requests and adhering to the policies and procedures of how to respond to these requests as outlined in (1) POLICIES AND PROCEDURES within this manual. The PRC is responsible for keeping a log of all public records requests through the implemented monitoring system outlined in (4) MONITORING OF INCOMING REQUESTS and reporting every other week to the Town Manager on compliance and any issues with production. Issues should be resolved within a reasonable time after the meeting with the Town Manager. The PRC has access to the Government -in -the- Sunshine manual, training, and other resources to assist him or her in the timely production of public records, including the Florida Division of Library & Information Services, and the Florida Attorney General's Offices. If PRC is unsure how to proceed after conferring with the resources listed above, and has communicated this to Town Manager, Town Manager can authorize PRC to contact Town Attorney or designee to provide guidance on how best to comply with the law. GI'( p O� �T 4 S TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (3) STAFF EDUCATION AND TRAINING current as of 1/2014 aet� U� S! TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA 1. Staff Education a. Town Employees who handle public records requests will attend at least two training sessions relating to Florida's public records laws and compliance per year. If the employee is a new hire and has not handled public records requests before within the State of Florida, the employee must attend an additional training as soon as is reasonable after his or her hire date. b. These training events can be in- person seminars, pending approval of travel and conference expenses; on -site training on the Town's records management software; or any of the various webinars offered by the State of Florida, MCCI, the Florida Institute of Government, and other Florida- specific public records trainings. c. Other public records trainings maybe attended and applied to this requirement pending approval by the Town Manager. 1.. S TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (4� MONITORING OF INCOMING REQUESTS current as of 1/2014 nl f kill TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Monitorinaof Incoming Requests Incoming Requests The Public Records Coordinator is responsible for logging all incoming requests through the date of production and close out. An Excel Spreadsheet or other similar program (including what is available through the Town's electronic records management software) should be used to, at minimum, track the following: 1. Date Received a. The date the Public Records Request was received 2. Received by a. The Town employee who received the record 3. Requestor a. Name, email address, or other identifier of the entity or person making the request 4. Respond to a. The preferred method of response. E.g. an email or mailing address 5. Public Records Requested a. In two columns: i. the name of the request (e.g. the subject line of the email) for tracking purposes ii. the actual records requested 6. Date of intake a. The date the intake letter was sent out by the Town 7. Date of Estimate a. The date the estimate letter was sent out by the Town (if applicable) 8. Date of Production a. The date responsive documents were sent out by the Town that document when the request was closed 9. Follow -up a. The date of any follow up with brief description, e.g. 9/5 request for clarification b. Documents any additional correspondence that is not in the ordinary course of business but that the Town provides for within (1) POLICIES AND PROCEDURES 10. Notes a. Any additional information that would be helpful to anyone reviewing the document or to describe what was produced. This will facilitate productive meetings between the Public Records Coordinator and the Town Manager b. E.g. email attachment; NSR (no such record exists) c4tp. I,. S TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (5) REPORTING COMPLIANCE TO THE TOWN COMMISSION current as of 1/2014 td ➢ / O� S 1 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Reporting compliance with the Public Records Laws to the Town Commission is essential. The Town's elected officials must be informed of the Town's ability to respond to public records requests so they can make decisions about staff training and additional policies and procedures that may be needed to further the town's goal of providing access to public records. A form will be used by the Town Manager (see "Public Records Report" within (SUPPLEMENT) FORMS) that shall be filled out with the assistance of the Town Clerk or designee, to report the following information: 1. A list of all public records training activity that has been undertaken by staff since the last Public Records Report. 2. A list of upcoming public records trainings available to staff that can be applied to satisfy the Staff training requirement as outlined in part (3) STAFF EDUCATION AND TRAINING. 3. An explanation of the current procedures Staff is undertaking to fulfill all incoming requests. This should align with part (1) POLICIES AND PROCEDURES, subject to any changes in the Public Records Laws and advice from counsel. 4. An estimate of the time spent responding to public records by Town Staff, and if any special service charges have been received to offset the cost of staff time by the parties requesting these records pursuant to Fla. Stat. § 119.07 (4)(d), a list of those charges received by the Town. 5. If any special service charges have been allocated to paying vendors to provide public records pursuant to their duties under the Public Records Laws, a list of those vendors, the amount paid by the Town, and the amount received from the Requestor to offset the amount paid by the Town. 6. The number of (a) incoming requests received, (b) estimates provided, (c) responses given, and (d) still open requests received since the last Public Records Report. A list of these requests shall be attached, made up of the corresponding section of the tracking sheet which is maintained by the Town pursuant to part (4) MONITORING OF INCOMING REQUESTS. This information will be reported to the Town Commission on a quarterly basis, or more frequently at the discretion of the Town Manager depending on the activity to report. O� Y� y 1. S TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (6) ENFORCEMENT OF POLICIES current as of 1/2014 1l f� TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Enforcement of Policies The policies in the PUBLIC RECORDS COMPLIANCE manual shall be followed at all times. In the event they are not followed, or if a lawsuit is filed, the Town Manager or Town Attorney will inform the Town Council at the next scheduled Commission meeting. At the meeting, the Town Commission, Town Manager, and Town Attorney shall discuss how to implement appropriate responsive measures to improve and enforce compliance if the Town's policies and procedures were not followed. Violation of polices by Town Staff A violation of the above policy outlined in the PUBLIC RECORDS COMPLIANCE manual by the Town Clerk, Public Records Coordinator, or any employee of the Town of Gulf Stream may result in disciplinary action, up to and including termination of employment. Violations shall be reported to the Town Council at the next Commission meeting by the Town Manager by filling out the form "Employee Discipline for Public Records Violation" included in the section (SUPPLEMENT) FORMs of this manual. If an employee is unsure how to respond to a public records request, he or she communicate that to the Public Records Coordinator prior to production of any responsive documents. T� S TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (7) ANNUAL REVIEW current as of 1/2014 (:1:f �. ST 4S TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Annual Review At the end of each fiscal year, the Town Attorney or designee shall review the Town's public records compliance process and PUBLIC RECORDS COMPLIANCE manual in an annual Public Records Policy Review meeting with the Town Manager and, if appropriate, other staff handling public records. This goal of this meeting is to determine whether changes should be made to this PUBLIC RECORDS COMPLIANCE manual to reflect any updates to the Public Records Law and to further the goals of the Town of Gulf Stream in providing the public with access to public records. Any changes proposed at the Public Records Policy Review meeting and agreed upon by Town Attorney or designee shall be incorporated into a revised PUBLIC RECORDS COMPLIANCE manual, which shall be presented at a Town Commission meeting to discuss the revisions and adopt the revised PUBLIC RECORDS COMPLIANCE manual. If there are any additional changes proposed at the meeting and approved by the commission, the manual shall be further revised to reflect those changes, and resubmitted for approval at the next commission meeting. ilk S•T 1, S t� TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS COMPLIANCE (SUPPLEMENT) FORMS current as of 1/2014 fG[ S T� F � S [spa C TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Table of Contents X......................................................... ............................... 1 X......................................................... ............................... 2 X......................................................... ............................... 3 X......................................................... ............................... 4 X......................................................... ............................... 5 X......................................................... ............................... 6 X......................................................... ............................... 7 X......................................................... ............................... 8 X......................................................... ............................... 9 X......................................................... ............................... 10 X......................................................... ............................... I I TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA ACTUAL COST OF DUPLICATION Include actual cost of duplication form /table 1.1 f 1,� t TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA PUBLIC RECORDS REPORT USE THE BELOW INFORMAITON TO MAKE UP THE REPORT A form will be used by the Town Manager (see "Public Records Report" within (SUPPLEMENT) FORMS) that shall be filled out with the assistance of the Town Clerk or designee, to report the following information: 1. A list of any public records training activity that has been undertaken by staff since the last Public Records Report. 2. A list of upcoming trainings available to staff that can be applied to satisfy the Staff training requirement as outlined in part (3) STAFF EDUCATION AND TRAINING of the Public Records Compliance Program. 3. An explanation of the current procedures Staff is undertaking to fulfill all incoming requests. This should align with part (1) POLICIES AND PROCEDURES of the Public Records Compliance Program, subject to change to best conform to any changes in the Public Records Laws and advice from counsel. 4. An estimation of the time spent responding to public records by Town Staff, and if any special service or other charges have been received for staff time by the parties requesting these records, a list of the dollar amounts that have been received to offset the production of public records pursuant to Fla. Stat. § 119.07 (4)(d). 5. If any special service charges have been allocated to paying vendors to provide public records pursuant to their duties under the Public Records Laws, a list of those vendors, the amount charged to the Town, and the amount received from the Requestor. 6. The number of incoming requests received, estimates provided, responses given, and still open requests. A list of the public records requests received since the last public records report shall be attached, made up of the corresponding section of the tracking sheet which is maintained by the Town pursuant to the Public Records Compliance Program in part (4) MONITORING OF INCOMING REQUESTS. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA S VIOLA TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Kellv Ave From: Logan Di Liello < marketing @mccinnovations.ccsend.com> on behalf of Logan Di Liello Electronic Forms: Automating Your Form < webinar @mccinnovations.com> Sent: Friday, May 02, 2014 11:47 AM To: Freda Defosse Subject: Electronic Forms: Automating Your Form Submission & Approvals ❑ -- _ (800) 342 -2633 www.mccinnovations.com info(a)mccinnovations.com In this webinar, we will discuss • ❑ Electronic Forms: Automating Your Form Submissions and Approvals When people submit paper forms, there is no way to ensure that Free Webinar all fields are completed, the information is correct or the • handwriting is legible. It is also impossible to be completely sure Electronic Forms: Automating that confidential information is kept 100% secure. Your Form Submissions and The use of Laserfiche Forms can remedy all of these issues and Approvals allow you to automate the approvals and filing that comes along Date: Tuesday, May 13, 2014 with the forms process. Time: 2 p.m. EST We invite you to learn more at an upcoming webinar, on Where: Your Computer Tuesday, May 13, at 2 p.m. Register Now In this webinar, we will discuss • Examples of forms Presented By Benefits of online submissions • Options for collecting accurate data • Methods for automating, routing and approval of forms x Who should attend: • Administration & Managers • Human Resource Managers • Records Managers • Accounting & Finance Departments Logan Di Liello, CDIA+ • Purchasing Departments Senior Account Executive Technology Departments MCC Innovations (MCCi) contact me 37 Forward this email ❑x 0 This email was sent to fdefosse @gulf- stream.org by webinarcd)mccinnovations.com Update Profile /Email Address 1 Instant removal with SafeUnsubscribe m Privacy Policy. MCC Innovations (MCCi) 1700 Capital Circle SW 1 Tallahassee I FL i 32310 38 Kelly Avery From: PublicMeets (CMG- WestPalm) <publicmeets @pbpost.com> Sent: Monday, May 05, 2014 7:58 AM To: desplin @townofhaverhill- fl.gov; NCostanzo @jupiterinletdistrict.org; srosales @LakeWorth.org; yalvarez @southpalmbeach.com; mpinkerman @lakeclarke.org; Freda Defosse; mlarson @ci.greenacres.fl.us; Carol Pfefferkorn; Christa Simmons; Cynthia McCreary; Lori McWilliams; Robin Cronk; Tammy Rotmen; Vivian Mendez; jdavis @belleglade - fl.com; bbrown @ci.highland - beach.fl.us; jicolony @bellsouth.net; ballard @lgwcd.org; debra @loxahatcheeriver.org; cityclerk @cityofpahokee.com; PLopez @LakeWorth.org; prainitoj @ci.boynton - beach.fl.us; brinytownclerk @yahoo.com; townofcloudlake @msn.com; mdejesus @villageofpalmsprings.org; dmayo @tequesta.org; walkerv@southbaycity.com; cityclerk @ci.boynton - beach.fl.us; jrutan @townofhaverhill - fl.gov; jcochran @atlantisfl.gov.; cgibson @lantana.org.; Jessica Figueroa; salbury@townofmangoniapark.com; Ipetersen @manalapan.org; khancsak @oceanridgeflorida.com; harakas @portofpalmbeach.com; dmcgrew @ci.greenacres.fl.us; JShulze @wpb.org; theld @village - npb.org; Ada Oliver; Gail C. Abbale; bsearls @hypoluxo.org; seichhorn @loxahatcheegrovesfl.gov; wcrabtree @pbstownhall.org; Patrice McKay; laurafin @bellsouth.net Cc: jgoudreau @atlantisfl.gov; cgibson @lantana.org; rcallovi @wellingtonfl.gov Subject: Meetings for May 12 -16 Good morning! Happy Cinco de Mayo! Please send me your list of public meetings - main governing bodies and planning /zoning only - by 5 p.m. Thursday. Have a great week, enjoy the beautiful May weather - and thank you! Sy 36 Kelly Avery From: OConnor, Joanne M. <JOConnor @jonesfoster.com> Sent: Monday, May 05, 2014 10:25 AM To: Freda Defosse Subject: 13147.60 Please forward your file — intake /outgoing etc. — on this request. JONES FOSTER 1 11 Joanne M. O'Connor Attorney Direct Dial: 561.650.0498 1 Fax: 561.650.5300 1 ioeonnorgionesfoster.com Jones, Foster, Johnston & Stubbs, P.A. Flagler Center Tower, 505 South Hagler Drive, Suite 1100, Vest Palm Beach, Florida 33401 561 -659 -3000 1 wwwJ ones foster.com U.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid penalties that may be imposed by the Internal Revenue Service. Incoming emails are filtered which may delay receipt. This email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. 35 Kelly Avery From: OConnor, Joanne M. <JOConnor @jonesfoster.com> Sent: Monday, May 05, 2014 11:33 AM To: Freda Defosse Subject: RE: 13147.60 Request 457 JONESFOEM yxnlnw Yfll' /LL RA Joanne M. O'Connor Attorney Direct Dial: 561.650.0498 1 Fax: 561.650.5300 ioconnor(n�jonesfoster.com Jones, Foster, Johnston & Stubbs, P.A. Flagler Center Tower, 505 South Flagler Drier, Suite 1100, West Palm Beach, Florida 33401 561- 659 -3000 1 www.jonesfoster.com U.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid Penalties that may be imposed by the Internal Revenue Service. Incoming emails are filtered which may delay receipt. This email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any rc-6ew, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. From: Freda Defosse [mailto:fdefosse @gulf - stream.org] Sent: Monday, May 05, 2014 11:30 AM To: OConnor, Joanne M. Subject: RE: 13147.60 What is 13147.60? From: OConnor, Joanne M. [ mailto :JOConnor(@ionesfoster.coml Sent: Monday, May 05, 2014 10:25 AM To: Freda Defosse Subject: 13147.60 Please forward your file — intake /outgoing etc. — on this request. JONESFOSTER yvu.u;ua: nm.! i Joanne M. O'Connor Attornev Direct Dial: 561.650.0498 1 Fax: 561.650.5300 ioconnor(a, jonesfoster.com Jones, Foster, Johnston & Stubbs, P.1. Flagler Center Tower, 505 South Flagler Drive, Suite 1100, West Palm Beach, Florida 33401 561 - 659 -31100 I www.ionesfoster.com 33 U.S. 'Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid penalties that may be imposed by the Internal Revenue Scniee. Incoming emails are Filtered which may delay receipt. This email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. 34 Kelly Avery From: OConnor, Joanne M. <JOConnor @jonesfoster.com> Sent: Monday, May 05, 2014 12:11 PM To: Freda Defosse Subject: RE: 13147.60 Did he pick up and pay the fee? JONESFOSTER pnc. [., � aIIYLA Joanne M. O'Connor Attorney Direct Dial: 561.650.0498 1 Fns: 561.650.5300 joconnor tt jonesfoster.com Jones, Foster, Johnston & Stubbs, P.A. Flagler Center, 1'owcr, 505 South Hagler Drive, Suite 1100, West Palm Beach, Florida 33401 561- 659 -3000 1 www.jonesfoster.com U.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid penalties that may be imposed by the Internal Revenue Service. Incoming emails are filtered which may delay receipt. 'this email is personal to the named recipient(s) and may be privileged and confidential. If cou are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. From: Freda Defosse [mailto:fdefosse @gulf - stream.org] Sent: Monday, May 05, 2014 11:58 AM To: OConnor, Joanne M. Subject: RE: 13147.60 From: OConnor, Joanne M. ( mailto :JOConnor(cDionesfoster.coml Sent: Monday, May 05, 2014 11:33 AM To: Freda Defosse Subject: RE: 13147.60 Request 457 JONESFOSTER UIWIIK�11111LLlA Joanne M. O'Connor Attorney Direct Dial: 561.650.0498 1 Fax: 561.650.5300 1 joconnor@ionesfostencom Jones, Foster, Johnston & Stubbs, P.A. Hagler Center Tower, 505 South Hagler Drive, Suite 1100, \\ est Palm Beach, Florida 33401 561 -659- 3000 1 www.jonesfoster.com 31 O.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid penalties that may be imposed by the Internal Revenue Service. Incoming emails are filtered which may delay receipt. 1-his email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. From: Freda Defosse [ mailto :fdefosseCdaulf- stream.oral Sent: Monday, May 05, 2014 11:30 AM To: OConnor, Joanne M. Subject: RE: 13147.60 What is 13147.60? From: OConnor, Joanne M. [ mailto :JOConnorCdionesfoster.coml Sent: Monday, May 05, 2014 10:25 AM To: Freda Defosse Subject: 13147.60 Please forward your file — intake /outgoing etc. — on this request. JONESFOSTER prwnrxr�xnv�r♦ Joanne M. O'Connor Attorney Direct Dial: 561.650.0498 1 Fax: 561.650.5300 1 ioconnor(a%jonesfoster.com Jones, Foster, Johnston & Stubbs, P.A. Flagler Ccnter, lower, 505 South I1agler Drive, Suite 1100, West Palm Beach, Florida 33+01 561 - 659 -3000 1 www.ionesfoster.com O.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us arc not intended to be and cannot be relied upon to avoid penalties that may be imposed by the Internal Revenue Service. Incoming emails are filtered which may delay receipt. This email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. 32 Kelly Avery From: OConnor, Joanne M. <JOConnor @jonesfoster.com> Sent: Monday, May 05, 2014 2:11 PM To: Freda Defosse Subject: Our file 13147.49/Your Request #318 Can you please send me your file re response to request #318 re Orthwein computers? Thanks. JONESFOSTER Joanne M. O'Connor Attorney Direct Dial: 561.650.0498 1 Fax: 561.650.5300 1 ioconnor(@,jonesfoster.com Jones, foster, Johnston & Stubbs, P.A. Flagler Center Tower, 505 South Flagler Drive, Suite 1100, West Palm Beach, Florida 33401 561 -659 -3000 1 www.jonesfoster.com U.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid penalties that may be imposed by the Internal Revenue Service. Incoming emails are filtered which may delay receipt. This email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. 30 Kelly Avery From: Edward K Allen Sent: Tuesday, May 06, 2014 1:41 PM To: Freda Defosse Subject: FW: City Towing Agreement Attachments: FaxAuthorization Form 10.pdf; CITY TOWING AGREEMENT.doc From: TOWGIRL561 @aol.com [mailto:TOWGIRL561 @aol.com] Sent: Tuesday, April 29, 2014 9:44 AM To: Edward KAllen Subject: City Towing Agreement LT. Allen Here is the agreement for the City attorney to look over. If he has any changes please let us know I'm sure it won't be a problem. 1 have also included a fax authorization that the county has us use, however because this is a police agency a ID that is authorizing the tow will suffice. If you have any more question or concerns please feel free to contact me at any time. Respectfully, &-alywl, coal Brandi Cook, V.P of Operations City Towing LLC /Big City Towing Office # 561 - 547 -4092 Fax #561 - 375 -9197 Website: Citytowingtl.com 29 Palm Beach County, Florida Fax Authorization to Remove /Tow Vehicle/Vessel without the approval or knowledge of the owner Palm Beach County Chapter 19 — Article VIII requires the real property owner or a duly authorized agent of the property owner to provide "express authorization" to the contracted towing company before a vehicle /vessel can be removed from private property without the approval or knowledge of the vehicle /vessel owner. Normally, the approval to remove a vehicle /vessel must be done in the presence of the towtruck company /driver. The only exception to this approval requirement is when the property owner or authorized agent sends a fax to the towtruck company using this form. The date and time must be electronically stamped on the fax sent to the towing company. The towing company is required to retain the original fax received from the property owner /designee. Please Print To (Name of Towing Company): Fax number for Towing Company: ( ) Today's Date: Time: From (Your Name): Owner /Agent for (Name of Business /Facility): Your call back phone number: ( ) This is my authorization for the above named towing company to remove the vehicle/ vessel described below: Located at Street Add City: Zip: Specific location of vehicle /vessel on property:_ Make: Mode Tag No.: State: Color(s): Vehicle Identification No.: Other details /description: Vehicle owner information (ifknown): Reason for removal: Signature of owner /agent: Year: For more information about towing authorization requirements or the Palm Beach County Towing Ordinance, contact the Consumer Affairs Division through our website at: www.pbcgov.com /consumer or call 561 - 712 -6600 (Boca /Delray /Glades call toll free at 888 - 852 - 7362). City Towing 506 NE 3" Street Boynton Beach, Florida 33435 Office (561) 5474092 Fax(561)375 -9197 Aarecment Private Propertv Parkin, This contract made and entered into this Day of 1014 By and between in the city of Palm beach County, Florida.Hereinafter referred to as "Property Owner" City Towing. Both parties agree as follows: City Towing will remove unauthorized or illegally parked vehicles from the property to Florida Statutes 715.07, 713.78, and the Palm Beach County Tow Track Ordinance 94 -1. Specifically vehicles with expired tags, vehicles that have been not been movedfor at least 14 hours, vehicles parked in fire lanes, vehicles parked on lawns, vehicles parked in such a way as to display the vehicle for sale to passers by, vehicles parked in parking spaces specifically signed to someone else, vehicles parked in such a way as to inhibit the flow of traffic, or any vehicle expressly authorized by the Property Owner or the Property Owner's authorized representative. "When a person improperly causes a vehicle or vessel to be removed, such person shall be liable to the owner or lessee ofthe vehicle or verse /for the cost ofremoval, transportation, and storage; any damages resuultingfrom the removal, transportation, or storage ofthe vehicle or vessel; attorney's fees; and court costs. " No such contract shall state that the non - consent tow truck company assumes Vehicles may be towed at any time of any day. Vehicles will only be removed from the property when the Property Owner, agent or authorized representative is present and gives signed authorization to remove vehicle or vehicles. This agreement will remain in force for one year from the date ojsigning. The contract will automatically renew, unless written notification ofcancellation is received by certified mail prior to date of expiration. The contract shall remain enforced for one yearfrom the date ojsigning, if the contract is canceled prior to the one year, the property a wrier shall be responsiblefor reimbursement ofthe signs and hardware necessary, also ithe property owner signs a contract with another company prior to the thirty day cancellation, City Towing will consider that a breach of contract and take legal action if necessary. ATTENTION: PROPERTY MANAGERS & HOA , If your property management changes or if you add or delete board members or you change management companies you must note CITY TOWING immediately, City Towing must be notified in order to update contracts and to also provide service without interruption. If City Towing is not notified of the changes we will consider it a breach of contract and pursue legal action if necessary. Property owner authorizes the followingpeople to sign for the removal ofvehicles from the property. Property Owner signature or Agent Property Owner /Agent Brandi CooklCharles Cook City Towing Representative Authorized Agents: Including but not limited to: 1 2 3. 4.. Kelly Avery From: Baird, Thomas J. <TBaird @jonesfoster.com> Sent: Tuesday, May 06, 2014 3:43 PM To: Freda Defosse Subject: RE: Town of Gulf Stream Freda, thank you for forwarding the emails for my review. There is no exempt material contained in the emails you attached. You are free to distribute them as is. JONESFOSTER Thomas J. Baird Florida Bar Board Certified Cite, County and Local Government Attorney Direct Dial.• 561.650.8232 1 Fax: 561.746.6933 1 tbaird(@jonesfoster.com Jones, Foster, Johnston & Stubbs, P.A. 801 Maplewood Drive, Suite 22 -A, Jupiter, Florida 33458 561 -659 -3000 1 www.jonesfoster.com U.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not intended to be and cannot be relied upon to avoid Penalties that may be imposed bi the Internal Revenue Service. Incoming emails are filtered which may delay receipt. This email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. From: Freda Defosse [mailto:fdefosse @gulf - stream.org] Sent: Monday, May 05, 2014 3:49 PM To: Baird, Thomas 3. Subject: Town of Gulf Stream Attached are e-mails regarding the denial of Mr. O'Hare's request for a Solar Sandwich Roofing System. He has filed an appeal of that decision which will be heard by our Board of Adjustment on 5/9 and he has requested all records relating to this denial. I just wanted to be sure whether any of these items require any redaction. Thanks for your help. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 27 Kelly Avery From: Buzen, Kris <buzen @mydelraybeach.com> Sent: Tuesday, May 06, 2014 4:57 PM To: Freda Defosse Subject: RE: Town of Gulf Stream Attachments: Gulfstream.pdf Here's a start. My answers are in red below. I will continue to get these together tomorrow. Tharkyou, Knr (Buzen rEXecutive ,4ssistan t, Community Improvement (561 ) 243 -7211 "How wonderful it is that nobody need wait a single moment before starting to improve the world." Anne Frank From: Freda Defosse [mailto:fdefosse @gulf- stream.org] Sent: Tuesday, May 06, 2014 2:46 PM To: Buzen, Kris Cc: Quinlan, Donna; Tobias, Steve Subject: Town of Gulf Stream The following is just a reiteration of the a -mails I sent to you 4/28 thru 5/2. My last day with Gulf Stream is this Friday, 5/9 and I am trying to clean up any outstanding issues so my replacement will have an easier time. Her name is Rebecca Tew (pronounced too) and her e-mail address is rtew@gulf- stream.org which will be active as of next Monday. If there's any possibility of getting me these documents before Friday it would be greatly appreciated. Thanks so much for all your help this past year and I wish you all the best in the future. Have you issued the Building CO for 4110 N. County Road? No, I spoke with the contractor today (5/6) about needing the final close -out paperwork. Were landscaping permits issued for the Westside Villas for 4001 N. Ocean Blvd. (actual addresses: South Bldg. -4002 — 4006 N. Ocean Blvd. and North Bldg. - 4008 —4010 N. Ocean Blvd.). If so, please send me a copy of the receipt. We have a note that the landscape application was received. However, I cannot locate it and the landscape permit was not issued on either of these permits. We also have not received an irrigation or tree removal applications for these permits. Was there a permit issued for a burglar and pool alarm for 1222 N. Ocean Blvd. (The Alarm Co.)? If so, please send me a copy of the receipt. Attached. Was there a permit issued for Gas for the new SFR at 1224 N. Ocean Blvd. (LM Wilson)? If so, please send me a copy of the receipt. Attached. Was there a permit issued for a hot water heater issued to Lee Wilder Plumbing for 543 Palm Way? If so, please send me a copy of the receipt. Attached Was there a permit ever issued to Contact Electric back in January/February for a temporary pole at 450 Banyan Road? If so, please send me a copy of the receipt. Attached. 25 Was there a permit ever issued to R & R Elect back in February for a temporary pole at 3250 Polo Drive? If so, please send me a copy of the receipt. Attached. Was there a permit ever issued to Mellon Security back in January/February for an alarm and central vacuum system at 450 Banyan Road? If so, please send me a copy of the receipt. Please send me a copy of the receipt for the alarm permit issued to Total Control Design for 2538 Avenue Au Soleil. Please send me a copy of the receipt for electrical work issued to Venture Electrical for 4001 N. Ocean Blvd. (irrigation /landscape lighting). Please send me a copy of the receipt for a/c replacement for Service American for 4333 N. Ocean Blvd. #DS2. Please send me a copy of the receipt for the above permit which was issued for an a/c changeout at 3851 N. Ocean Blvd. #3100. Please send me a copy of the receipt for the replacement of the Hot Water Heater for 2525 Pelican Lane issued to Lee Wilder Plumbing. Please send me a copy of the receipt for the replacement of the Hot Water Heater for 3300 Polo Drive issued to Lee Wilder Plumbing. Please send me a copy of the receipt for the electrical permit for 14150305 (4333 NOB #DN1) issued to Arlington Electric. Please send a receipt for the site drainage revision approved on 4/23/2014 on the 2960 Polo Dr. property? Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 26 CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 IN– „ECTIONS — CALL (561) 243 -7218 Contractor, Owner, Agent PertnRTSpe: Fl. .E;I. t :1:s! -'0... PE'.RO']T 2 /1� Perak Phone Access #: 't 644•..5. 1 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" W�,r Date Appllad: Preparedby: KIRFbf0141 M Date Issued: 10/02' '3 Permit No: ec 4� Fs City Range TWnshp. Section Sub Dvsn. I Block Lot Plat /Bps Property Address Zoning ”' RFrOlewed by Subdivision Name Improvements SINGt..E FAt9TLY RECT.D.."NC!E' - CONTP.IM"TOR ._ RTETt Owner's Name /Address /Telephone Contractor's Name /Address /License /Telephone 4APbPOR VTFtd FS TATES :_1 -C 1.05 Nr- FOURTH AVE STE 1.04 Fl -PAY 9EACH F'!... ".'S49 3 :61 - -,? gy5i? ALARM CONPAIIIY, L.LC THE: 561 <t 6 •3Ca.91 652..9 EASTVIEN Dn L3E;E' U10R'TEI F'L :73frl:2. Additional Comments PUP?GL.(?P (tL.API`3 Construction EPI /EER FFE FLZ Occupancy Sq. Ft. Valuation V. -P O0 lle uv F'751 6Q ^c0 ?C 9D ScnaWlle of Fees anci Atldltlonal Information P!S:RhCE'f h'EFi UTHEP FFT: ;: PL.OG 9i:RCHARGE'^ OCA PAX )G 91JF,C HARQdE - -DPPR (-aRApm T0TA1- AMT CFIRG AMT PR1:D 1'76.00 „On 502. 33 IIP1,.66 SPECIAL. NOYES & RESTRTCT'_OHG': r1E14 SINGLE FAMIL.Y'RES1,1ENCE, FOUNDA'D.IN TYPE. STEZMWAI_.L. W 10— £:'. - -1 c'rFaE ALARM C0 L.LC "BURGLAR ALARM" 5 .00.19 5100. 1.9 :1000 , 33 AMT DUET. ACCOUNT 176. Of) 001•-•0D00 ... 22'r..2Q.,..00 :x.64 041 -090`) - -2041 „Gt5 ...fa;0 64 00 41 18i.ES Any charge in building plans or epedficalions must be recorded with this office. Any work not covered above, must nave a valid permit prior to starting. In consideralion of the panting of this permit, the owner and builder agree to erect this stricture In bull compliance with the Code of ordinances of the City of Delray Beech, Florida CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 INSPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: GAS PERMIT 8/12 Permit Phone Access#: 1719558 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" -Date Applied: 12/03/13 Prepared by: KIRKWOOD Date Issued: 12/18 /13 Permit No.; 13- 00148423 000 000 GAS3 00 City Ran a Twnsh . Section Subdtision Block Lot Plat/Book/Page 20 43 46 .09 92 D00 DO50 Property Address Zonin Reviewed B 1224 N OCEAN BLVD UK PAL Subdivision Name Improvements SINGLE FAMILY RESIDENCE - CONTRACTOR - STEM Owner's Nsme/Addresw Tele hone Contractor's Name/AddressfLicenserrelephane HARBOR VIEW ESTATES LLC 185 NE FOURTH AVE STE 104 DELRAY BEACH FL 33483 SOUTHCOAST PLUMBING CONTRACTOR 561 -509 -7292 1599 SW 30TH AVE STE 5 BOYNTON BEACH FL 33426 Additional Comments Construction EPI /EER FFE FLZ Occupencv So. Fl. Valuation UK .00 .00 UK R -SF 1 2400 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 134.00 .00 134.00 001- 0000- 329.18 -00 GRAND TOTAL 134.00 .00 134. D0 SPECIAL NOTES & RESTRICTIO`NS: NEW SINGLE FAMILY RESIDENCE. FOUNDATON TYPE: STEMWALL . " 1 THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY (188) DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (188) DAYS FROM TIME WORK IS COMPLETED. ny change in buildingg plans or specificaliihns must be recorded with this office. Any work not covered above, must have a valid permit prior to rti lang. In consider, on of the 2rantlng of this permit, the owner and builder agree to erect this structure in full compliance with the Code of CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 INSPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: PLUMBING PERMIT 8/12 Permit Phone Access#: 1728955 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 1/24/14 Prepared by: KIRKWOOD Date Issued: 1/27/14 Permit No.: 14- 00149084 000 000 P3 00 City Range Twnsh . Section Subdivision at,,* Lot Plat/Book/Page 20 43 46 .00 03 02 000 0190 Property Address BLDG SURCHARGE -DCA Zonin Reviewed B 543 PALM WAY 001 - 0000- 208.05 -00 BLDG SURCHARGE -DBPR UK ETG Subdivision Name 001 -0000- 208.06 -00 Improvements 96.00 .00 WATER HEATER REPLACEMENT Owner's NarnetAddressfralaphone Contractor's Name/Address8.icense/Tele hone ORTHWEIN PERCY J & ORTHWEIN JOAN K 543 PALM WAY GULF STREAM FL 334837330 LEE WILDER PLUMBING INC 561- 265 -1772 510 ELDORADO IN DELRAY BEACH FL 33444 Additional Comments Construction EPI /EER FFE FLZ 0eeu it e S . FL Valuation .00 .00 1125 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 92.00 .00 92.00 001- 0000 - 322.30 -00 OTHER FEES: BLDG SURCHARGE -DCA 2.00 .00 2.00 001 - 0000- 208.05 -00 BLDG SURCHARGE -DBPR 2.00 .00 2.00 001 -0000- 208.06 -00 GRAND TOTAL 96.00 .00 96.00 SPECIAL NOTES & RESTRICTIONS: WATER HEATER REPLACEMENT (50 GALLON) * REQUIRED INSPECTION: . (250) THE CITY OF DELRAY BEACH ENCOURAGES THE USE OF ENERGY STAR PRODUCTS. THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND. EIGHTY 180 DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIG (188) DAYS FROM TIME WORK IS COMPLETED. Any change In building plans or speci8capans must be recorded with this office. Any work not covered above, must have a valid permit Odor tc starling. In consideration of ihs granting of this.pennit, the owner and builder agree to erect this structure In full compliance with the Code rit' Ordinances of the City of Dekay Beach, . . CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 NSPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: ELECTRICAL PERMIT 8/12 Permit Phone Access#: 172 894 8 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 4/26/13 Prepared by: KIRKWOOD Date Issued: 1/27/14 Permit No.: 13- 00144631 000 000 E3 01 city Rancie Twnsh . Section Subdivision Block Lot PlatGook/Parie 20 43 46 03 03 001 0040 Property Address Zoning Revlewed B 450 BANYAN RD GULF Sqq1F.AM UK I PAL Subdivision Name Improvements GRAND TOTAL ADDITION - SINGLE FAMILY Owner's Name/Address/Telephone, Contractor's NamelAddress/1-leenseffelephone ROSS & KATHERINE C JONES 450 BANYAN RD GULF STREAM FL 334837402 CONTACT ELECTRIC 561 -969 -7731 7663 2ND TERRACE LAKE WORTH FL 33463 Additional Comments 'c,Qn * TEMP POWER POLE Construction EPI/EER FFE FLZ Occupancy S . FL Valuation V -B .00 .00 A R -SF 324 100 Schedule of Fees and Additional Information �2 AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 80.00 .00 80.00 001 - 0000- 322.20 -00 OTHER FEES: BLDG SURCHARGE -DCA 280.10 278.90 - 4-r&8• 001 -0000- 208.05 -00 BLDG SURCHARGE -DBPR 280.10 278.90 .7...3$- 001 - 0000- 208.06 -00 GRAND TOTAL 640.20 557.80 52.48 - SPECIAL NOTES & RESTRICTIONS: 'c,Qn CONSTRUCT ADDITION TO SINGLE FAMILY �V WITH INTERIOR RENOVATIONS. * 1- 22- 14:CONTACT ELECTRIC "TEMP POWER POLE" 4f' 'tit �2 3q THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED ANU EIGHTY 180 DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIG (180) DAYS FROM TIME WORK IS COMPLETED. ny change in building plans or specifications must bp nkurded with this office. Any work not covered above, must have a valid permit poor to tarting. In consideration of the granting of this pem3, the owner and builder agree to erect this structure In full compliance with the Code of CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 ASPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: ELECTRICAL PERMIT 8/12 Permit Phone Access#: 1733641 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 10/29/13 Prepared by: BARKER ^Vv ,ttih Date Issued: 2/11/14 G �` Permit No.: 13- 00147965 000 000 E3 03 City Range Twnsh . Section Subdivision Block AMT CHRG Lot Plat/Book]Paqa ACCOUNT 20 43 46 03 02 000 0130 Property Address 295.53 294.33 1.20 Zcnin BLDG SURCHARGE -DBPR Reviewed B 3250 POLO DR 1.20 001 -0000- 208.06 -00 GRAND TOTAL UK 588.66 PE Subdivision Name Improvements SINGLE FAMILY RESIDENCE - CONTRACTOR - PILE Ownar's Name/Addresalfela hone Contractor's Name/Address/Llcense/Tele hone CLARK KEVIN & 3250 POLO DR DELRAY BEACH 203- 972 -0484 MICHELLE FL 33483 R & R ELECTRIC P.O. BOX 451567 SUNRISE CO, INC FL 954- 741 -4739 33345 Additional Comments TEMP POLE Construction EP1 1EER FFE FLZ Occupancy . Ft. Valuation V -B .00 .00 A5 R -3 6068 500 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 80.00 .00 80.00 001- 0000 - 322.20 -00 OTHER FEES: BLDG SURCHARGE -DCA 295.53 294.33 1.20 001- 0000 - 208.05 -00 BLDG SURCHARGE -DBPR 295.53 294.33 1.20 001 -0000- 208.06 -00 GRAND TOTAL 671.06 588.66 82.40 SPECIAL NOTES & RESTRICTIONS: NEW SINGLE FAMILY RESIDENCE FOUNDATION TYPE: PILE @g x., gy �f3�'..s'§` . q. THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY (180) DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED Any change in building plans or speciricallons must be recorded with this once. Any work not covered above, must have a valid permit prior to starting. In consideration of the granting of this permit, the owner and builder agree to erect this structure in full compliance with the Code of Ordinances of the City of Delray Beach. Kelly Avery From: MCCi < marketing @mccinnovations.ccsend.com> on behalf of MCCi <m arketing @mccinnovations.com> Sent: Monday, May 05, 2014 11:20 AM To: Freda Defosse Subject: Apply Now For MCCi's Annual Excellence Awards D (800) 342 -2633 www.mccinnovations.com infona mccinnovations.com application. If you have any questions or need additional information, please contact our account management team Forward this email 0.= ❑x This email was sent to fdefosse @gulf- stream.org by marketing0mccinnovations.mm Update Profile /Email Address ; Instant removal with SafeUnsubscribeTM Privacy Policy. MCC Innovations (MCCi) ! 1700 Capital Circle SW Tallahassee FL 1 32310 24 _ Apply Now: MM Excellence Awards We are fanatical about client success. We want to hear how our clients are reaching their goals and achieving success success Apply Now through our solutions. So, we invite you to apply for this year's Excellence Awards. To apply, simply complete the awards MCCi's Excellence Awards is application online. your chance to celebrate and share your success with If you have applied int eh past, we encourage you to submit an othersi entry again with new information on additional successes you have seen this year. In the past, our annual Excellence awards Application: Apply Online Now was held later in the year. This year, we are hosting out awards Deadline: June 13, 2014 earlier to allow you to submit and use the same information for the Laserfiche Run Smarter awards. You may see Laserfiche Past Winners market the Run Smarter awards soon, so you will be ahead of the curve on getting your information together. Get started on Florida League of Cities (2013) your application now, because they are due by June 13. Georgia Department of The winner will be honored with bragging g hts g in rights and an Community Health Texas Higher Education Excellence Awards plaque, in addition to their choice of: Coordinating Board (2012) City of College Station TX (2012) • A Laserfiche Conference registration scholarship Florida Board of Professional • Up to three Laserfiche CPP courses scholarships Engineers (2012) • One free half -day of remote training with one of our City of Bryan TX (2011) expert training with one of our expert trainers Collin County TX (2011) Justice Administrative We will also assist you with the Laserfiche Run Smarter Awards Commission (2011) application. If you have any questions or need additional information, please contact our account management team Forward this email 0.= ❑x This email was sent to fdefosse @gulf- stream.org by marketing0mccinnovations.mm Update Profile /Email Address ; Instant removal with SafeUnsubscribeTM Privacy Policy. MCC Innovations (MCCi) ! 1700 Capital Circle SW Tallahassee FL 1 32310 24 Kelly Ave From: Logan Di Liello < marketing @mccinnovations.ccsend.com> on behalf of Logan Di Liello <webi nar @m ccin novations.com> Sent: Wednesday, May 07, 2014 9:18 AM To: Freda Defosse Subject: Electronic Forms: Automating Your Form Submission & Approvals rqllCCI ExperienceExcellence (800) 342 -2633 www.mccinnovations.com infot7a mccinnovations.com Electronic Forms: Automating Your Form Submissions and Approvals When people submit paper forms, there is no way to ensure that all fields are completed, the information is correct or the handwriting is legible. It is also impossible to be completely sure that confidential information is kept 100% secure. The use of Laserfiche Forms can remedy all of these issues and allow you to automate the approvals and filing that comes along with the forms process. We invite you to learn more at an upcoming webinar, on Tuesday. May 13. at 2 o.m. In this webinar, we will discuss: • Examples of forms • Benefits of online submissions • Options for collecting accurate data • Methods for automating, routing and approval of forms Who should attend: • Administration & Managers • Human Resource Managers • Records Managers • Accounting & Finance Departments • Purchasing Departments 22 Free Webinar Electronic Forms: Automating Your Form Submissions and Approvals Date: Tuesday, May 13, 2014 Time: 2 p.m. EST Where: Your Computer Register Now Presented By I r� Logan Di Liello, CDIA+ Senior Account Executive MCC Innovations (MCCi) " T e c h n o l o g y D e p a r t m e n t s F o r w a r d t h i s e m a i l t W S a f a t l n s u b s c r i b e c o n t a c t m e ��; ���� L u s t e d E m a i l ( ��n m C O B t O t t C o m w t ' ; , y I t F R E E m d a y T h i s e m a i l w a s s e n t t o f d e f o s s e @ g u l f - s t r e a m . o r g b y w e b i n a r c a ) m c c i n n o v a t i o n s . c o m U p d a t e P r o f i l e / E m a i l A d d r e s s I I n s t a n t r e m o v a l w i t h S a f e U n s u b s c r i b e T 1 4 P r i v a c y P o l i c y . M C C I n n o v a t i o n s ( M C C i ) 1 7 0 0 C a p i t a l C i r c l e S W I T a l l a h a s s e e F L 3 2 3 1 0 2 3 Kelly Avery From: Chelsey Grattan < finance @seasidebuildersfla.com> Sent: Wednesday, May 07, 2014 9:24 AM To: Freda Defosse Subject: RE: 1224 N. Ocean Blvd. Good morning Freda, Yes, I apologize for not sending in a change of contractor. Southcoast was awarded the job after permitting. Do we need to get the Town all the paperwork? From: Freda Defosse [mailto:fdefosse @gulf- stream.org] Sent: Wednesday, May 07, 2014 9:20 AM To: Chelsey Grattan Subject: 1224 N. Ocean Blvd. Good morning Chelsey. Did Seaside use Southcoast Plumbing instead of L.M. Wilson for the gas work on this house? Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. No virus found in this message. Checked by AVG - www.avg.com Version: 2014.0.4570 / Virus Database: 3931/7453 - Release Date: 05/07/14 21 Kelly Avery From: Chelsey Grattan <flnance @seasidebuildersfla.com> Sent: Wednesday, May 07, 2014 9:40 AM To: Freda Defosse Subject: RE: 1224 N. Ocean Blvd. Freda Thank you so much, Seaside wishes you the best and will be sincerely sad to see you leave. Chelsey Grattan Seaside Builders, LLC 185 NE 4'h Ave STE 104 Delray Beach, FL 33483 Ph: 561.272.9958 ext.312 Fax: 561.272.8941 From: Freda Defosse [mailto:fdefosse @gulf - stream.org] Sent: Wednesday, May 07, 2014 9:34 AM To: Chelsey Grattan Subject: RE: 1224 N. Ocean Blvd. Since apparently LM Wilson never filed with Delray there's no need for a change of contractor. I'll just make a note in the file. No problem. By the way, the lady who is replacing me in the building department is Rebecca Tew (prounounced too). Her e-mail address will be rtew @gulf - stream.org and will be active as of Monday. It has been a great pleasure working with all of Seaside staff and you have made my job here incredibly rewarding. Thanks for always being on top of things and working with me when we had to get through obstacles. Your team is the best! From: Chelsey Grattan [ mailto: finance@seasidebuildersfla.coml Sent: Wednesday, May 07, 2014 9:24 AM To: Freda Defosse Subject: RE: 1224 N. Ocean Blvd. Good morning Freda, Yes, I apologize for not sending in a change of contractor. Southcoast was awarded the job after permitting. Do we need to get the Town all the paperwork? From: Freda Defosse [ mailto :fdefosseColgulf- stream.orgl Sent: Wednesday, May 07, 2014 9:20 AM To: Chelsey Grattan Subject: 1224 N. Ocean Blvd. 19 Good morning Chelsey. Did Seaside use Southcoast Plumbing instead of L.M. Wilson for the gas work on this house? Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. No virus found in this message. Checked by AVG - www.avg.com Version: 2014.0.4570 / Virus Database: 3931/7453 - Release Date: 05/07/14 No virus found in this message. Checked by AVG - www.avg.com Version: 2014.0.4570 / Virus Database: 3931/7453 - Release Date: 05/07/14 20 Kelly Avery From: Sent: To: Subject: Attachments: Kelly Avery Accountant /Assistant to the Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561 -276 -5116 561- 737 -0188 fax k-0 Veil ©?414- sb•enm.orb Kelly Avery Wednesday, May 07, 2014 10:15 AM Freda Defosse FW: request for government contract DMS- 1011- 008C %20VERIZON %20Contract %20 F I NAL.pdf Finance Director /Deputy Clerk Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e -mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Hylton, Rosemarie [mailto: Rosemarie .Hylton @VerizonWireless.comj Sent: Wednesday, May 07, 2014 9:16 AM To: Kelly Avery Subject: RE: request for government contract Please see attached. You may also obtain at the DMS website Regards, Rgsemaric glylton Government ,account EEXecutive (Phone: 561- 214 -2026 Fax,- 813 - 290 -6552 From: Kelly Avery [ mailto:kaveyCabaulf- stream.orol Sent: Tuesday, May 06, 2014 2:31 PM To: Hylton, Rosemarie Subject: request for government contract Hello! I was wondering if you could send me or lead me to a copy of the government contract? Thank you so much! 17 Kelly Avery Accountant /Assistant to the Finance Director /Deputy Clerk Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561- 276 -5116 55/61- 737 -/01�188 fax (o vent ?I - sfrean7.M Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 18 fee\ �ME1�• DEFAM[Wrr OFFWWdGEMFM Rica Sco•rr SERVICES �� ICES JOHN P. MILES Governor Secretary 4050 Esplanade Way I Tallahassee, Florida 32399 -0950 1 Tel: 850.488.2786 1 I=: 850.922.6149 MOBILE COMMUNICATION SERVICES VERIZON CONTRACT CONTRACT NO.: DMS- 10 /11 -008C Contract No.: DMS 10 /11 -008C Pagel of25 Contract 1.0 MOBILE COMMUNICATIONSERVICESAGREEMENT Contents CONTRACT 1.0 MOBILE COMMUNICATION SERVICES AGREEMENT .......................................................... I............... 2 CONTRACT 1.0 - DEFINITIONS ................................................................................................... ............................... 5 1.01 BUSINESS DAY ............................................................................................................................. ............................... 5 1.02 BUSINESS HOURS .......................................................................................................................... ..............................5 ............................... 8 1.03 DEPARTMENT ............................................................................................................................... ..............................5 ............................... 8 1.04 END USER( S) ............................................................................................................................... ............................... S 1.05 EVENTS OF DEFAULT .................................................................................................................... ............................... 5 1.06 INTERNATIONAL DIALING ............................................................................................................... ............................... 5 1.07 ITN ............................................................................................................................................ ..............................6 5.01 1.08 SERVICE( S) ................................................................................................................................... ..............................6 5.02 1.09 SERVICE ACC OUNT ........................................................................................................................ ..............................6 5.03 1.10 SERVICE PROVIDER ........................................................................................................................ ..............................6 5.04 1.11 STATE ......................................................................................................................................... ..............................6 1.12 SUNCOM CLIENT(S) ................................................................................................................... ............................... 6 CONTRACT 2.0 - TERM OF AGREEMENT ................................................................................... ............................... 6 2.01 INITIALTERM .............................................................................................................................. ............................... 6 2.02 RENEWALTERM ............................................................................................................................ ..............................6 2.03 TERMINATION BY THE DEPARTMENT FOR CONVENIENC E ....................................................................... ..............................6 2.04 TERMINATION BY SERVICE PROVIDER FOR UNFORESEEN CIRC UMSTANC ES ................................................ ..............................6 2.05 TERMINATION FOR CAUSE .............................................................................................................. ............................... 7 2.06 TERMINATION FOR NON - APPROPRIATION ......................................................................................... ............................... 7 2.07 TRANSITION AND TRANSITION SERVIC ES ............................................................................................ ............................... 7 2.08 CONTRACT DOC UMENTS ................................................................................................................. ..............................7 CONTRACF 3.0 - PROVISION OF SERVICE .................................................................................. ............................... 7 3.01 GENERALLY .................................................................................................................................. ..............................7 3.02 REPORTS .................................................................................................................................... ............................... 8 3.03 CUSTOMER CARE SERVICES ............................................................................................................ ............................... 8 3.04 NO PRIVITY WITH END USERS OR SUNCOM CLIENTS ........................................................................ ............................... 8 3.05 RIGHT TO DEACTIVATION OF UNUSED ACC OUNTS ............................................................................... ............................... 8 3.06 DISCOUNTS .................................................................................................................................. ..............................8 CONTRACT4.0 - PRIC ING ........................................................................................................... ..............................8 4.01 RATES ......................................................................................................................................... ..............................8 4.02 RATE INCREASES .......................................................................................................................... ............................... 8 4.03 INTERNATIONAL DIALING CHARGES .................................................................................................. ............................... 9 4.04 METERING OF CALLS ...................................................................................................................... ..............................9 4.05 METERING OF DATA USAGE ............................................................................................................ ..............................9 4.06 MINIMUM MONTHLY FEE( MMF) ................................................................................................... ..............................9 CONTRACT5.0 - EQUIPMENT .................................................................................................... ..............................9 5.01 RESPONSIBILITY FOR OBTAINING EQUIPMENT ..................................................................................... ..............................9 5.02 NETWORK COMPATIBILITY .............................................................................................................. ..............................9 5.03 EQUIPMENT LISTS AND CATALOGS ................................................................................................... ............................. 10 5.04 REPORTS OF END USER EQUIPMENT ................................................................................................ ............................. 10 Contract No.: DMS 10/1 1-008C Page 2of25 CONTRACT 6.0 - BUSINESS PROCESS AND OPERATIONS ........................................................... ............................... 10 6.01 GENERALLY ............................................................................................................................... ............................... 10 6.02 WEEKLY CONFERENCE CALLS ........................................................................................................ ............................... 10 6.03 HELPOESK ................................................................................................................................... .............................10 6.04 ESCALATION REQUIREMENTS ........................................................................................................ ............................... 10 6.05 AUTHORIZED REPRESENTATIVES ...................................................................................................... ............................. 11 CONTRACT 7.0 -TERMS OF PAYMENT ....................................................................................... .............................12 7.01 INVOICING OF CHARGES ............................................................................................................... ............................... 12 7.02 PAYMENT OF CHARGES .................................................................................................................. ............................. 12 7.03 TRANSACTION FEE ...................................................................................................................... ............................... 12 7.04 TAKES ........................................................................................................................................ .............................12 7.05 DISPUTED CHARGES .................................................................................................................... ............................... 12 7.06 PRORATION OF CHARGES ............................................................................................................. ............................... 12 7.07 CHARGES RESULTING FROM LOST OR STOLEN DEVICES ...................................................................... ............................... 13 7.08 RIGHT OF OFFSET ....................................................................................................................... ............................... 13 CONTRACT 8.0 -THE DEPARTMENT'S OBLIGATIONS .................................................................. .............................13 8.01 TRAINEDSTAFF .......................................................................................................................... ............................... 13 8.02 RESPONSIBILITY FOR ACTIONS OR OMISSIONS .................................................................................... ............................. 13 8.03 RESPONSIBILITY FOR AGENTS .......................................................................................................... ............................. 13 8.04 NO RIGHTS TO SERVICE PROVIDER'S FACILITIES OR INTELLECTUAL PROPERTY ......................................... ............................... 13 8.05 NOTICE TO END USERS AND SUNCOM CUENTS ............................................................................... ............................. 13 8.06 PROTECTION OF SERVICE PROVIDER MARKS ...................................................................................... ............................. 14 8.07 CUSTOMER CHOICE .................................................................................................................... ............................... 14 8.08 MONITORING OF DISCRETIONARY USER UTILIZATION ........................................................................ ............................... 14 CONTRACT 9.0 - SERVICEPROVIDER' SOBLIGATIONS ................................................................. .............................14 9.01 NOTICE OF MATERIAL CHANGES IN SERVIC E ...................................................................................... ............................. 14 9.02 PLANNED OUTAGES .................................................................................................................... ............................... 14 9.03 UNFORESEEN OUTAGES ............................................................................................................... ............................... 15 9.04 DEPARTMENT TEST ACC OUNTS ....................................................................................................... ............................. 15 9.05 SUNCOM CUENTTESTING AND EVALUATION ................................................................................... ............................. 15 9.06 SECURITY AND CONFIDENTIALITY ..................................................................................................... ............................. 15 9.07 PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISES, INC. ( PRIDE) ................................ ............................... 15 9.08 PRODUCTS AVAILABLE FROM THE BLIND OR OTHER HANDICAPPED. SECTION 413.036(3), FLORIDA STATUTES .......................... 15 9.09 &VERIFY EMPLOYMENT ELIGIBILITY VERIFICATION ........................................................................... ............................... 16 CONTRACT 10.0 -ABUSIVE OR FRAUDULENT USE OF THE SERVICES ............................................. .............................16 10.01 FRAUD ................................................................................................................................... .............................16 10.02 MINIMIZEABUSE ..................................................................................................................... .............................16 10.03 SUSPECTED ABUSE OR FRAUDULENT .......................................................................................... ............................... 16 10.04 FRAUDULENT USE OF SERVICES ................................................................................................. ............................... 16 10.05 DAMAGES RESULTING FROM ANY UNAUTHORIZED USE ................................................................ ............................... 16 10.06 INTERRUPT OR TERMINATE SERVIC E ........................................................................................... ............................... 16 CONTRACT11.0 - NO WARRANTIES ............................................................................................. .............................17 CONTRACT 12.0 -LIMITATIONS OF LIABILITY ............................................................................... .............................17 CONTRACT13.0 - INDEMNIFICATION .......................................................................................... .............................18 13.01 INDEMNIFICATION .................................................................................................................. ............................... 18 13.02 CONDITIONS TO INDEMNIFIC ATION .............................................................................................. ............................. 18 Contract No.: DMS 10 /11 -008C Page 3 of 25 CONTRACT14.0 - DISPUTES ......................................................................................................... .............................18 CONTRACTIS.O — MISCELLANEOUS ............................................................................. .. °------......-- °...... °-- °-- °------ -19 15.01 SCRUTINIZED COMPANIES LIM .................................................................................................. ............................. 19 15.02 ANNUAL APPROPRIATIONS ........................................................................................................ ............................. 19 15.03 WAIVER ................................................................................................................................. .............................19 15.04 PusuC RECORDS ..................................................................................................................... .............................19 15.05 CONTRACTUAL OBLIGATIONS ................................................................................................... ............................... 19 15.06 NO SUBCONTRACTING .............................................................................................................. ............................. 19 15.07 NOTICES .............................................................................................................................. ............................... 19 15.08 FORCE MAIEURE ................................................................................................................... ............................... 20 15.09 ETHICAL RESPONSIBILITIES ......................................................................................................... ............................. 20 15.10 COMPLIANCE WITH LAWS ....................................................................................................... ............................... 20 15.11 E- RATE .................................................................................................................................. .............................21 15.12 ADVERTISING ........................................................................................................................ ............................... 23 15.13 ASSIGNMENT ........................................................................................................................ ............................... 23 15.14 EMPLOYEES, SUBCONTRACTORS, AND AGENTS ............................................................................ ............................... 23 15.15 GOVERNMENTAL RESTRIC TIONS .................................................................................................. ............................. 23 15.16 LOBBYING AND INTEGRITY ....................................................................................................... ............................... 23 15.17 WARRANTY OF ABILITY TO PERFORM ........................................................................................... ............................. 24 15.18 MODIFICATION OF TERMS ......................................................................................................... ............................. 24 15.19 • FHP AND ASSOCIATED OR SIMILAR NUMBER .............................................................................. ............................. 24 15.20 SUCCESSORS AND ASSIGNS ...................................................................................................... ............................... 25 15.21 EXECUTION IN COUNTERPARTS ................................................................................................... ............................. 25 15.22 SEVERABIUTY ........................................................................................................................ ............................... 25 Attachments: Exhibit 1 - Technical Requirements Exhibit 2 - Business Process & Operation Exhibit 3 - Pricing Exhibit 4 - Enhanced Services and Solutions Exhibit 5 - SLA Matrix Exhibit 6 - Contract No.: 03 -STO -ITN -001 (MA4974) and Contract No: 725- 330 -05 -1 Exhibit 7 - Discounts Exhibit 8- Award Memorandum, Supplemental Memorandum, and attachments demonstrating ranking of service providers Contract No.: DMS 10 /11 -008C Page 4 of 25 MOBILE COMMUNICATION SERVICES AGREEMENT THIS MOBILE COMMUNICATION SERVICES AGREEMENT ( "Agreement"), effective as of the last date signed below (the "Effective Date "), is between the Florida Department of Management Services, a State agency with its principal place of business at 4050 Esplanade Way, Suite 200, Tallahassee, FL 32399 -0950 (the "Department "), and Verizon Wireless Personal Communications LP d/b /a Verizon Wireless and Verizon Wireless of the East LP d/b /a Verizon Wireless by Cellco Partnership, its General Partner with its principal place of business at One Verizon Way, Basking Ridge, NJ 07920 - 1097( "Service Provider "). WHEREAS, Service Provider provides wireless voice and data services in certain areas of Florida; and WHEREAS, the Department issued Invitation to Negotiate #10/11 -008 ( "ITN "), on September 2, 2010, in order to select a company to provide such services; and WHEREAS, the ITN process resulted in Verizon Wireless receiving a pricing score of 46, a technical score of 45.6, and a total score of 91.6, AT &T Mobility receiving a pricing score of 23, a technical score of 40.2 and a total score of 63.2, and Sprint receiving a pricing score of 21, a technical score of 39, and a total score of 60; and WHEREAS, although Verizon Wireless received the highest score of the responsive vendors, was the highest ranked service provider, the Department believes it is in the best interest of the State to include AT &T Mobility and Sprint as authorized service providers to ensure perpetual competition, and to permit agencies to choose the service provider that provides the best value to the State. NOW THEREFORE, in consideration of the mutual covenants and the promises contained herein, the parties agree as follows: Contract L 0 - DEFINITIONS 1.01 Business Day: Means Monday through Friday, excluding State- observed holidays. 1.02 Business Hours: Means 9:00 A.M. to 5:00 P.M. EST on any Business Day at the office responsible for handling the pertinent interaction between Service Provider and the Department. 1.03 Department: Means the Florida Department of Management Services, acting through its Division of Telecommunications ( "DivTel "). The Department is the customer of record under this Agreement. 1.04 End User(s): Means the individuals using the wireless telecommunications services set forth in Exhibit 1— Technical Requirements. 1.05 Events of Default: Means: (i) the failure of either party to pay any sum owed to the other hereunder at the time such amount comes due, (ii) the failure of either party to perform or observe any term, condition, or covenant to be performed by it under this Agreement, or (iii) an unauthorized assignment of this Agreement. 1.06 Internaional Dialina: Means a call to or from an End User's handset that originates or terminates outside the United States and Canada. Contract No.: DMS 10 /11 -008C Page 5 of 25 1.07 ITN: Means the Department's Invitation to Negotiate identified in the recitals above. 1.08 Service(s): Means the services provided by Service Provider to the Department under this Agreement, including: (i) the wireless telecommunications services specified in Exhibit 1 (Technical Requirements), (ii) the operational services specified in Exhibit 2 (Business Process and Operations), and (iii) such other services not specifically described in this Agreement but which are inherent in the provisioning of such services. 1.09 Service Account: Means the unique account through which services are offered and charges can be incurred (without regard to who pays). Service Accounts are often associated with a single user and have one -to -one relationships with Mobile Telephone Numbers, Electronic Serial Numbers, Subscriber Identity Modules, Mobile Identification Numbers and/or device serial number. 1.10 Service Provider: Means the wireless telecommunications company identified in the first paragraph of this Agreement. 1.11 State: Means the State of Florida. 1.12 SUNCOM Client(s): Means the entity or entities acquiring the wireless telecommunications services set forth in Exhibit 1 from the Department. SUNCOM Clients may include State agencies, the legislative and judicial branches, political subdivisions, counties, cities, municipalities, local school boards, community colleges, universities, educational institutions, certain private non - profit K -12 schools, libraries, qualified commissions and boards, water management districts, certain qualifying non -profit corporations, and other qualifying public agencies or authorities. Contract 2.O - TERM OFAGREEMENT 2.01 Initial Term The initial term of this Agreement shall commence on the Effective Date. As such this contract will expire five (5) years after the effective date , unless sooner terminated in accordance with the provisions herein. 2.02 Renewal Term Upon mutual agreement, the parties may renew the Agreement, in whole or in part, for renewal terms up to five (5) years. Each renewal shall specify the renewal price as set forth in the ITN response as reflected in Section 4.02 below. Each renewal must be in writing and signed by both parties, and is contingent upon satisfactory performance evaluations and subject to availability of funds. 2.03 Termination By the Department for Convenience The Department may terminate this Agreement for convenience upon one hundred eighty (180) days' advance written notice to Service Provider when the Department determines in its sole discretion that it is in the State's interest to do so. In the event of a termination for convenience, Service Provider shall not be entitled to recover any cancellation charges or lost profits. 2.04 Termination By Service Provider for Unforeseen Circumstances The Service Provider may deem it necessary from time to time to change or update certain procedures set forth in this Agreement in order to account for unforeseen circumstances or to more efficiently conduct its business. If the Department unreasonably rejects such change or update, then Service Provider may terminate this Agreement upon one hundred eighty (180) days' prior written notice. In the Contract No.: DMS 10/11 -008C Page 6 of 25 event of a termination for unforeseen circumstances, Service Provider shall not be entitled to recover any cancellation charges or lost profits. 2.05 Termination for Cause This Agreement may be terminated upon an Event of Default by either party if such Event of Default is not cured by the defaulting party within thirty (30) days of receipt of written notice of the Event of Default. The non - defaulting party shall have the immediate right, without further notice or proceedings, to pursue such remedies and other actions as that party may deem appropriate under Florida law. 2.06 Termination for Non - Appropriation The state of Florida's performance and obligation to pay under this Contract is contingent upon annual appropriation by the Legislature. Either party may terminate this Agreement in the event the Legislature does not appropriate sufficient funds to cover the Department's obligations hereunder. 2.07 Transition and Transition Services Service Provider will have a period of eight (8) months from the date of execution of this Contract, in accordance with Section 5.02 of the ITN, to complete all transition activities as described in Exhibit 2, Business Process & Operations, and to commence providing the services as specified herein (the "Transition Period "). The Transition Period contract processes and requirements are different from those processes and requirements that will govern after the Transition Period ends. As such, it is the desire of the parties that, for only the Transition Period, the operational terms and conditions contained in the earlier agreements between the parties for Wireless Data Services, Contract No.: 03 -STO -ITN -001 (MA4974) and Wireless Voice Services, Contract No.: 725- 330 -05 -1, will apply to this Contract. Those operations terms and conditions are hereby incorporated into this agreement as Exhibit 6. Upon any termination of this Agreement, Service Provider shall cooperate and use reasonable efforts to (i) assist the Department and SUNCOM Clients to minimize any impacts resulting from the termination and any transition to a new vendor; and (ii) offer the Services directly to any SUNCOM Client or End User who meets Service Provider's credit requirements and who enters into a contract for service with Service Provider. 2.08 Contract Documents This Contract, together with the following documents, set forth the entire understanding of the parties with respect to the subject matter. In case of conflict, the terms of the Contract shall control. If a conflict exists among any of these documents, the documents shall have priority in the order listed: A. Any Amendments to the Contract. B. Contract and Exhibits 1 - 8. C. ITN No.: DMS- 10/11 -008, as amended. Contract 3.0 - PROVISION OF SERVICE 3.01 Generally Service Provider agrees to provide the Services in accordance with the specifications and requirements set forth in this Agreement. Contract No.: DMS 10 /11 -008C Page 7 of 25 3.02 Reports The Service Provider shall provide monitoring tools with reporting functionality, if available, to the Department which monitors the defined SLA service parameters in accordance with Exhibit 5. The reports referenced in Exhibit 1, Exhibit 2, and Exhibit 5 (SLA Matrix) shall be provided by the Service Provider. The Service Provider shall submit reports in electronic format to the Department. The reports shall be due within a timeframe mutually agreed upon between the parties or no later than 30 days following the request from the Department. Any additional ad hoc reports requested by the Department shall be provided by the Service Provider upon mutual agreement of the format and within a timeframe mutually agreed upon between the parties. 3.03 Customer Care Services Service Provider's technical support resources (call centers, website, etc.) shall be available to End Users and SUNCOM Clients for resolution of most Service- related issues. In addition, the Department and SUNCOM Clients will have access to a technical support desk as set forth in Section 6.03 below. 3.04 No Privity With End Users or SUNCOM Clients Unless otherwise provided in this Agreement, Service Provider has no obligations to the End Users or SUNCOM Clients for the resolution of billing and account issues relating to the Service and shall not be authorized to send any bills for the Service to such End Users or SUNCOM Clients. 3.05 Right to Deactivation of Unused Accounts The parties will cooperate to ensure that End User accounts do not lie dormant for extended periods of time (six months or more). Service Provider shall not deactivate such accounts until the Department has been given at least sixty (60) days to investigate and notify the SUNCOM Client. If circumstances warrant, the Department may require Service Provider to postpone the planned deactivation for some identified period of time. 3.06 Discounts See Exhibit 7 for details regarding discounts available to SUNCOM Clients, employees and retirees. Other terms and conditions of this Agreement do not apply to Exhibit 7. Contract 4.0- PRICING 4.01 Rates The full and complete prices for the Services are set forth on Exhibit 3, attached hereto. 4.02 Rate Increases The rates set forth on Exhibit 3 may not increase prior to January 1, 2014. Beginning January 1, 2014, Service Provider may increase the pricing subject to the following limitations: (i) the Department must be given at least one hundred eighty (180) days advance written notice of the exact amount of the price increase; (ii) no more than one price increase may be made in any twelve (12) month period; and (iii) the price increase may not exceed the most recent annual percentage increase in Consumer Price Index (CPI -W) for Urban Waee Earners and Clerical Workers, All Items. South Region (using the most recent twelve months of Labor Department statistics available at the time the notice was given). No retroactive price increases are allowed. Contract No.: DMS 10 /11 -008C Page 8 of 25 4.03 International Dialine Charges Unless otherwise instructed by the Department, Service Provider shall not enable International Dialing ( "IDIAL ") on End Users handsets. If international calling is enabled, Service Provider may reasonably restrict availability and may charge the Department at Service Provider's standard international long distance rates, including toll charges. See definition for "International Dialing." 4.04 Meterine of Calls The length of calls is generally measured from the time the End User presses the "SEND" key and ends when the phone device disconnects from Service Provider's facilities or within one second after the End User presses the "END" key if sooner. When airtime is charged for feature use without radio airtime being used (such as Call Forwarding features), measurement is based on switch access time. 4.05 Meterine of Data Usage Service Provider monitors all data sent to and from the device which can include, Header, Payload, ICMP and retransmitted packets. Billable data is determined by data mediation which accounts for the specifics of the End Users rate plan. Data can be billed in kbps, mbps and Gbps depending on the End User specific rate plan. Billing will round up to the next kbps, mbps or Gbps specific to the End User rate plan. Branded/Package/Premium services may include unlimited usage for specific data use in which byte counts for the allowed unlimited data would be removed from the total byte count during data mediation. 4.06 Minimum Monthly Fee (MMF) Every SUNCOM Client's Service Account will incur a minimum monthly charge (as set in Exhibit 3 - Price) unless the Service Account's utilization cost exceeds the Minimum Monthly Fee's amount. Contract 5.0 - EQUIPMENT 5.01 Responsibility for Obtaining Equipment SUNCOM Clients and End Users shall be responsible for obtaining the equipment necessary to use the Services from Service Provider or third parties. The Department may impose reasonable policies respecting such equipment. 5.02 Network Compatibility Pursuant to this Agreement, Service Provider SUNCOM Clients on the following basis: agrees to offer equipment (including accessories) to (i) Comnamble Terms and Prices: The equipment models, standard prices and standard terms of sale shall be comparable to those offered to Service Provider's largest customers in Florida. (ii) Minimum Discounts: Pricing shall reflect, at a minimum, the discounts set forth on Exhibit 3 - Pricing (Pricing for Equipment). (iii) Promotions: Service Provider may offer equipment sales promotions to SUNCOM Clients with the Department's consent. If requested, the Department may (but is not required to) assist in publishing these promotions. (iv) Ordering Process: Service Provider may require SUNCOM Clients to follow reasonable procedures for ordering, receiving and paying for the equipment (e.g., a requirement that all Contract No.: DMS 10 /11 -008C Page 9 of 25 orders be placed through a designated account executive or toll -free number). (v) Cancellation Fees: Any applicable term commitments or early cancellation fees relating to service /equipment will be the responsibility of the Department. (vi) Warranties: Service Provider agrees to pass through to SUNCOM Clients any and all equipment vendor warranties (including battery) to the fullest extent allowed under applicable law. (vii) Americans with Disabilities Act: Service Provider shall identify any products that may be used or adapted for use by visually, hearing, or other physically impaired individuals. 5.03 Equipment Lists and Cataloes The parties will cooperate in updating the equipment lists and catalogs set forth in Service Provider's response to the ITN. These updated lists and catalogs (with applicable pricing) shall be made available for viewing and ordering by SUNCOM Clients in accordance with Exhibit 2 — Business Process and Operation. Service Provider shall provide the Department with reasonable advanced notice (i.e., prior to the effective date) of any equipment included in the lists and catalogs which will be discontinued. 5.04 Reports of End User Equipment To Be Provided To The Department. Service Provider will provide the Department with monthly reports as described in Exhibit 2 — Business Process and Operation. Contract 6.0 - BUSINESS PROCESS AND OPERATIONS 6.01 Generally The initial business processes and operational requirements applicable to this Agreement are set forth on Exhibit 2 — Business Process and Operation. The parties shall cooperate to make reasonable clarifications, modifications, additions or deletions to these requirements from time to time based on changing circumstances and/or the desire for better efficiencies. By the end of the Development and Preparation Phase contemplated in Exhibit 2 — Business Process and Operation, the parties will organize and set forth the requirements in a comprehensive Operational Guide which each party will follow in good faith. Changes in the Operational Guide may be accomplished and implemented by mutual agreement without a formal amendment to the Agreement. 6.02 Weekly Conference Calls Service Provider shall participate in a weekly conference call with the Department to discuss and provide status on all open or unresolved issues related to the Services (including trouble tickets). It shall be the responsibility of Service Provider to coordinate and initiate the call at a time acceptable to the Department's staff. At the Department's discretion, the call frequency may be modified. 6.03 Helpdesk To address issues relating to the Service or this Agreement that are beyond the expertise of Service Provider's standard customer care resources, Service Provider shall provide a centralized trouble reporting and maintenance system ( "HelpDesk) for use by the Department and SUNCOM Clients. 6.04 Escalation Requirements Service Provider's escalation procedure and contact list to be used for unresolved SUNCOM Client problems, unresolved network problems, or problems not being resolved in a timely manner shall include names, titles, and phone numbers of contacts in Service Provider's escalation chain. Contract No.: DMS 10/1 1-008C Page 10 of 25 6.05 Authorized Representatives Immediately upon execution of this Agreement, Service Provider shall notify the Department of its authorized representatives for purposes of giving and receiving the notices provided for under this Section 6.0 and any other Service orders, including those which involve the activation, change, or discontinuance of Service. The Department's authorized representatives are as follows: A. Contract Administrator The employee primarily responsible for administrative duties relating to the Agreement, such as maintaining the Contract file and financial information on this Contract, and will serve as the liaison with the Contractor's Contract Manager and Department. Christina Espinosa, FCCN, FCCM Purchasing Analyst Departmental Purchasing Florida Department of Management Services 4050 Esplanade Way, Suite 380.9z Telephone: (850) 410 -2404 The Department may appoint a different Contract Administrator, Contract Manager and/or SUNCOM Product Manager without an amendment to the Agreement, by sending written notice to Service Provider. B. Contract Manager The employee primarily responsible for overseeing each party's performance under to the terms of this Agreement. Any communication from the Contractor to the Department relating to the Agreement shall be copied to the Contract Manager. Jonathan Rakestraw Division of Telecommunications Department of Management Services 4030 Esplanade Way, Suite 115 Tallahassee, Florida 32399 -0950 Telephone: (850) 921- 0857 / Fax: (850) 921- 5162 E -mail: ionathan.mkestraw @dms.mvflorida.com C. SUNCOM Product Manager The employee primarily responsible for overseeing the technical requirements for this Agreement. Raghib Qureshi Division of Telecommunications Department of Management Services 4030 Esplanade Way, Suite 125J Tallahassee, Florida 32399 -0950 Telephone: (850) 413-0319 E -mail: raehib .qureshiadms.mvflorida.com Contract No.: DMS 10111 -008C Page II of 25 Contract 7.0 - TERMS oFPAYMENT 7.01 Invoicing of Charges Invoicing shall comply with the terms and conditions set forth in Exhibit 2 (Business Operations) attached to this Agreement. 7.02 Payment of Charges Payment shall be made in accordance with State law, including Sections 215.422 and 287.0585, Florida Statutes, which govern time limits for payment of invoices. Invoices that must be returned to Service Provider due to preparation errors will result in a delay in payment. The Department is solely responsible for all charges billed under this Agreement, whether or not a SUNCOM Client has paid the Department for such charges. 7.03 Transaction Fee The State has instituted MyFloridaMarketPlace, a statewide eProcurement System ( "System "). Pursuant to Section 287.057(23), Florida Statutes, all payments shall be assessed a Transaction Fee of one percent (1.0 %), which Service Provider shall pay to the State, unless exempt pursuant to Rule 60A- 1.032, F.A.C. For payments within the State accounting system (FLAIR or its successor), the Transaction Fee shall, when possible, be automatically deducted from payments to Service Provider. If automatic deduction is not possible, Service Provider shall pay the Transaction Fee pursuant to Rule 60A- 1.031(2), F.A.C. By submission of these reports and corresponding payments, Service Provider certifies their correctness. All such reports and payments shall be subject to audit by the State or its designee. Service Provider shall receive a credit for any Transaction Fee paid by Service Provider for the purchase of any item(s) if such item(s) are returned to Service Provider through no fault, act, or omission of Service Provider. Notwithstanding the foregoing, a Transaction Fee is non - refundable when an item is rejected or returned, or declined, due to Service Provider's failure to perform or comply with specifications or requirements of the Agreement. Failure to comply with these requirements shall constitute grounds for declaring Service Provider in default and recovering re- procurement costs from Service Provider in addition to all outstanding fees. SERVICE PROVIDERS DELINQUENT IN PAYING TRANSACTION FEES MAY BE SUBJECT TO BEING REMOVED FROM THE DEPARTMENT'S VENDOR LIST AS PROVIDED IN RULE 60A- 1.006, F.A.C. 7.04 Taxes The State does not pay Federal excise or sales taxes on direct purchases of tangible personal property. The State will not pay for any personal property taxes levied on Service Provider or for any taxes levied on employees' wages. 7.05 Disputed Charges Disputed charges shall be handled in the manner set forth in Exhibit 2 — Business Process and Operation, Section 5.07.7, attached to this Agreement and to pursuant to Section 215.422, Florida Statutes and Rule 60FF -2 Florida Administrative code. 7.06 Proration of Charees Monthly fees for billing periods of less than one month will be prorated based on the actual number of days in such periods. Contract No.: DMS 10 /11 -008C Page 12 of 25 7.07 Ch_ arges Resultina from Lost or Stolen Devices In the event an End User's or SUNCOM Client's voice or data transmitting device ( "Device ") is lost, stolen, or otherwise absent from the End User's or SUNCOM Client's possession or control, the Department shall nevertheless be liable for all charges attributable to the Device until it or the End User or SUNCOM Client notifies Service Provider during Business Hours of such loss, theft, or unauthorized absence, in which case the Department's liability therefore shall terminate at the earlier of (i) deactivation of the Device by Service Provider, or (ii) the end of four (4) Business Hours after such notification is received by Service Provider. Service Provider shall use reasonable efforts, taking into account all circumstances which shall include other operational demands placed upon its employees, to deactivate Service to the Device affected as soon as practicable. 7.08 Rieht of Offset The Department may, in addition to other remedies available at law or equity and upon notice to Service Provider, retain from amounts due Service Provider such monies as may be necessary to satisfy any claim arising under (i) this Agreement, or (ii) any other liability or obligation of Service Provider or its affiliates to the State of Florida. Contract 8.0 - THE DEPARTMENT'S OBLIGATIONS 8.01 Trained Staff The Department shall provide an adequate and properly trained staff to receive and investigate any complaints from its End Users or SUNCOM Clients relating to Service, and will report any trouble to Service Provider with respect to Service only upon reasonable verification that such trouble is due to reasons other than the misuse or malfunctioning of the End User's or SUNCOM Client's equipment or the failure of such equipment to meet the technical standards for compatibility with Service. 8.02 Responsibility for Actions or Omissions The Department shall be solely responsible for all costs and expenses incurred in connection with its actions or omissions in the sale of Service or otherwise relating to this Agreement. The Department shall act in all respects on its own account, and shall be solely responsible for such things as billing, collection and, except as provided in Section 11 and Exhibit 1 — Technical Requirements, abuse or fraudulent use of any element of the Service, whether by the Department's employees or agents of the Department, an End User or a SUNCOM Client, or any third party (excepting only actions by Service Provider, Service Provider's agent or Service Provider's employees), provided Service Provider has followed the Department's instructions under this Agreement with respect to such use. 8.03 Responsibility for Aeents The Department is responsible for the performance of its agents, if any, and shall ensure that its agents are in compliance with any applicable terms of this Agreement and any other applicable industry standards, rules and regulations. 8.04 No provision of this Agreement shall be construed as vesting in the Department any control, ownership or rights in any facilities, operations or intellectual property of Service Provider. 8.05 Notice to End Users and SUNCOM Clients The parties will cooperate in advising each End User and SUNCOM Client of the following: Contract No.: DMS 10/11 -008C Page 13 of 25 (i) The availability of the Service is not assured at all times or places; (ii) The privacy of the Service is not assured at all times or places; (iii) End Users and SUNCOM Clients have no contractual relationship with Service Provider with respect to the Service; and (iv) Any liability Service Provider might have to an End User or a SUNCOM Client for the Service shall not exceed the liability Service Provider would have if the End User or SUNCOM Client was a direct customer of Service Provider and had agreed to Service Provider's standard terms and conditions. The above notice requirements may be satisfied by a reasonably placed posting on the Department's SUNCOM website. 8.06 Protection of Service Provider Marks The Department recognizes the right, title, and/or interest of Service Provider (through ownership or license) to all service marks, trademarks, and trade names owned by or used by Service Provider (the "Marks "). The Department agrees not to, directly or indirectly, contest or otherwise impair such right, title, and interest of Service Provider. The Department has no rights, and shall not acquire any right, title or claim to the Marks, shall not use any Marks, and shall not use Service Provider or any trademarks or trade names of Service Provider, directly or indirectly, without the prior written consent of Service Provider. 8.07 Customer Choice Pursuant to chapter 287, Florida Statutes, the Department engaged in a lengthy competitive bidding process to determine which solution offered the best value to the State of Florida. At the conclusion of the competitive bidding process, Verizon Wireless received the highest ranking on both the price and technical components of the ITN. See Exhibit 8. Pursuant to this Agreement, agencies are permitted to choose between the three vendors on the Agreement when making mobile communication purchases. However, agencies should follow their best practices in making the purchase decision, incorporating objective factors that include, but are not limited to, price, quality, design and workmanship. 8.08 Monitoring of Discretionary User Utilization The Department shall monitor, on a quarterly basis, cumulative utilization of all the agreements resulting from the ITN by all users other than State Agencies (generally referred to as Discretionary Users). Service Provider shall make a good faith effort to promote the services as prescribed in the ITN. However, if utilization of all the agreements resulting from the ITN by Discretionary Users decreases by 10% or more cumulatively as verified by a joint study, the Department shall consider revising this Agreement to prevent the loss of Discretionary Users. Contract 9.0- SERVICE PROVIDER'S OBLIGATIONS 9.01 Notice of Material Changes in Service Service Provider agrees to provide timely and reasonably detailed notice to the Department (based on circumstances present) of any material changes in Service of either a permanent or temporary nature. 9.02 Planned Outages The Service Provider, over the wireless network, shall send a popup, text message, or other type communication which informs the end customer of the anticipated outage including date, time, and duration. Contract No.: DMS 10 /11 -008C Page 14 of 25 9.03 Unforeseen Outages A notification mechanism shall send a notification to the Department communicating the wireless services may not be available in a generalized area with an estimated time for service restoration. 9.04 Department Test Accounts Service Provider shall furnish up to ten (10) voice and up to ten (10) data (including equipment, voice airtime, and data transmit) wireless devices for use by the Department as test accounts. The test accounts shall be used to perform evaluation testing for the life of the awarded contract. The test accounts and devices shall be furnished at no cost. 9.05 SUNCOM Client Testing and Evaluation Prior to making their initial order for Service, SUNCOM Clients shall be permitted to obtain wireless demonstration equipment, including airtime, for the purposes of testing and evaluation at no additional cost. 9.06 Securitv and Confidentiality A. The Service Provider shall comply fully with all security procedures, laws and regulations of the United States, State and the Department in performance of the Agreement. B. The Service Provider (and any person or entity obtaining information through Service Provider) shall not divulge to any third parties any confidential information obtained by Service Provider or its agents, subcontractors or employees in the course of performing the Services. Such confidential information shall include but not be limited to, End User phone numbers, usage records, location information and other forms of identification of End User, security procedures, business operations information, or commercial proprietary information of the State, the Department, a SUNCOM Client or an End User. The Service Provider shall not be required to keep confidential any information or material that is publicly available through no fault of Service Provider, material that Service Provider developed independently without relying on the State's or SUNCOM Client's confidential information, or material that is otherwise obtainable under State law as a public record. To ensure confidentiality, Service Provider shall take appropriate steps as to its personnel, agents, and subcontractors. The terms of this paragraph shall survive the termination of this Agreement. 9.07 Prison Rehabilitative Industries and Diversified Enterprises. Inc. (PRIDE) Section 946.515(2), Florida Statutes, requires the following statement to be included in this Agreement: "It is expressly understood and agreed that any articles which are the subject of, or required to carry out, the Agreement shall be purchased from the corporation identified under Chapter 946 of the Florida Statutes (PRIDE) in the same manner and under the same procedures set forth in sections 946.515(2) and (4) of the Florida Statutes; and for purposes of the Agreement the person, firm, or other business entity carrying out the provisions of the Agreement shall be deemed to be substituted for the agency insofar as dealings with such corporation are concemed." Additional information about PRIDE and the products it offers is available at httli://www.pridefl.com. 9.08 Products Available from the Blind or Other Handicapped. Section 413.036(3), Florida Statutes Section 413.036(3), Florida Statutes, requires the following statement to be included in this Agreement: "It is expressly understood and agreed that any articles that are the subject of, or required to carry out, this contract shall be purchased from a nonprofit agency for the Blind or for the Severely Handicapped that is qualified pursuant to Chapter 413, Florida Statutes, in the same manner and under the same procedures set forth in section 413.036(1) and (2), Florida Statutes; and for purposes of this contract the Contract No.: DMS 10/1 1-008C Page 15 of 25 person, firm, or other business entity carrying out the provisions of this contract shall be deemed to be substituted for the State agency insofar as dealings with such qualified nonprofit agency are concerned." Additional information about the designated nonprofit agency and the products it offers is available at httt)://www.Tespectofflorida.org 9.09 E -Verify Employment Eligibility Verification Pursuant to State of Florida Executive Orders Nos.: 11 -02 and 11 -116, Contractor is required to utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment of all new employees hired by Contractor during the contract term. Also, Contractor shall include in related subcontracts a requirement that subcontractors performing work or providing services pursuant to the state contract utilize the E -Verify system to verify employment of all new employees hired by the subcontractor during the contract term. Contract 10.0 - ABUSIVE OR FRAUDULENT USE OF THE SERVICES 10.01 Fraud If Service Provider reasonably suspects that any Service is being abused or used for fraudulent purposes, Service Provider reserves the right to terminate such Service to the End User immediately. In those instances, the Department shall have no liability for abuse or fraudulent use charges incurred after Service Provider's suspicion occurred. Service Provider shall use reasonable efforts during Business Hours to provide advance notice of termination of Service. 10.02 Minimize Abuse The Department agrees to (i) make good faith efforts to minimize abuse or fraudulent use, (ii) promptly report any suspected abuse or fraudulent use to Service Provider, and (iii) cooperate in any investigation or prosecution initiated by Service Provider. Service Provider may require the Department to cancel the right to use Service by any of its End Users or SUNCOM Clients abusing or fraudulently marketing or using Service. 10.03 Suspected Abuse or Fraudulent If Service Provider gives the Department notice of suspected abuse or fraudulent use prior to termination of Service, the Department shall be liable for all abuse or fraudulent charges, costs or damages incurred more than twenty-four (24) hours (or such shorter period as Service Provider specified) after Service Provider provides such notice, unless the Department has instructed Service Provider in writing to terminate Service within twenty-four (24) hours (or such shorter period as Service Provider specifies) of receiving Service Provider notice. 10.04 Fraudulent Use of Services If the Department at any time suspects that any Service may be, has been or is being used for abuse or fraudulent purposes, the Department shall be liable for all costs or charges incurred until four (4) Business Hours after the Department notifies Service Provider to terminate Service under Section 2.05. 10.05 Damaees Resulting From Any Unauthorized Use Any charges, costs or damages resulting from any unauthorized use of Service that were not caused by the actions or inactions of the Department, or an End User shall be the liability of Service Provider. 10.06 Interrupt or Terminate Service Upon notice to Department, Service Provider may interrupt or terminate Service if Service Provider determines that the End User's use of the Service infringes intellectual property rights. Contract No.: DMS 10 /11 -008C Page 16 of 25 Contract 11.0 -NO WARRANTIES SERVICE PROVIDER HEREBY EXPRESSLY DISCLAIMS ANY AND ALL IMPLIED WARRANTIES OF ANY NATURE RELATING WHATSOEVER TO THE SERVICE, SOFTWARE OR ANY EQUIPMENT PROVIDED UNDER THIS AGREEMENT, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE. TO THE EXTENT SERVICE PROVIDER PROVIDES ACCESS TO INFORMATION PROVIDED BY OTHER SOURCES, SERVICE PROVIDER ACCEPTS NO LIABILITY FOR AND MAKES NO WARRANTIES, EXPRESS OR IMPLIED, WITH RESPECT TO THE CONTENT THEREOF. Contract 12.0 - LIMITATIONS OF LIABILITY SERVICE PROVIDER'S LIABILITY FOR DAMAGES OR COSTS ARISING FROM ERRORS, OUTAGES, OR FAILURES OF SERVICE, LACK OF SECURITY IN USE OF SERVICE, OR DEFECTS OR MALFUNCTIONS OF THE FACILITIES, OCCURRING IN THE COURSE OF PERFORMING UNDER THIS AGREEMENT, REGARDLESS OF THE LEGAL BASIS FOR SUCH CLAIM, SHALL IN ANY EVENT BE LIMITED TO AN AMOUNT EQUAL TO THE PROPORTIONATE CHARGE TO THE DEPARTMENT FOR THE PERIOD OF SERVICE DURING WHICH SUCH ERRORS, OUTAGES, FAILURES, DEFECTS, OR MALFUNCTIONS OF EQUIPMENT OCCUR, SUBJECT TO THE ADDITIONAL LIMITATIONS BELOW. THE ABOVE LIMITATION DOES NOT INCLUDE ANY POTENTIAL LIABILITY FOR INTENTIONAL TORTS. NO PARTY SHALL BE LIABLE TO ANOTHER FOR SPECIAL, INDIRECT, PUNITIVE, OR CONSEQUENTIAL DAMAGES, INCLUDING LOST DATA OR RECORDS (EXCEPT TO THE EXTENT THE SERVICE PROVIDER IS REQUIRED TO BACK -UP DATA OR RECORDS), EVEN IF THE PARTY HAS BEEN ADVISED THAT SUCH DAMAGES ARE POSSIBLE. NO PARTY SHALL BE LIABLE FOR LOST PROFITS, LOST REVENUE, OR LOST INSTITUTIONAL OPERATING SAVINGS. THE DEPARTMENT ACKNOWLEDGES THAT SERVICE IS MADE AVAILABLE TO EQUIPMENT ONLY WHEN THE EQUIPMENT IS WITHIN OPERATING RANGE OF THE FACILITIES LOCATED WITHIN THE WIRELESS SYSTEM. SERVICE MAY BE TEMPORARILY REFUSED, INTERRUPTED OR LIMITED FOR MANY REASONS. INDIVIDUAL CONNECTIONS MAY BE "DROPPED" (I.E., INVOLUNTARILY DISCONNECTED) FOR A VARIETY OF REASONS AS WELL. SERVICE PROVIDER SHALL INCUR NO LIABILITY FOR ITS INABILITY TO PROVIDE ADEQUATE SERVICES HEREUNDER IF SUCH INABILITY IS DUE TO THE LACK OF NETWORK COVERAGE, NETWORK CAPACITY, OR TO CAUSES BEYOND THE SERVICE PROVIDER'S REASONABLE CONTROL. NOR SHALL SERVICE PROVIDER BE RESPONSIBLE FOR ANY ACT OR OMISSION RELATED TO THIRD PARTY EQUIPMENT OR SYSTEMS USED IN CONNECTION WITH THE SERVICE. WIRELESS SYSTEMS USE RADIO CHANNELS TO TRANSMIT VOICE AND DATA COMMUNICATIONS OVER A COMPLEX NETWORK, AND PRIVACY CANNOT BE Contract No.: DMS 10 /11 -008C Page 17 of 25 GUARANTEED. SO LONG AS THE SERVICE PROVIDER HAS TAKEN REASONABLE PRECAUTIONS AND COMPLIED WITH THE TERMS OF THIS AGREEMENT, THE DEPARTMENT AGREES THAT SERVICE PROVIDER SHALL NOT BE LIABLE TO THE DEPARTMENT OR TO END USERS FOR ANY SUCH LACK OF PRIVACY. FOR ALL CLAIMS AGAINST SERVICE PROVIDER RELATING TO THE SERVICES PROVIDED UNDER THIS AGREEMENT, AND REGARDLESS OF THE BASIS ON WHICH THE CLAIMS ARE MADE, THE SERVICE PROVIDER'S LIABILITY FOR DIRECT DAMAGES SHALL BE LIMITED TO $1,000,000. THESE LIMITATIONS SHALL NOT APPLY TO CLAIMS ARISING UNDER THE INDEMNIFICATION PROVISIONS IN THIS AGREEMENT, OR UNDER SECTIONS 15.10 (COMPLIANCE WITH LAWS) OR 15.11 (E -RATE) OF THIS AGREEMENT. Contract 13.0 - INDEMNIFICATION 13.01 Indemnification Service Provider shall be fully liable for the actions of its agents, employees, partners, or subcontractors and shall fully indemnify, defend, and hold harmless the State, the Department, the SUNCOM Clients and the End Users, and their officers, agents, and employees, from suits, actions, damages, and costs of every name and description, including attorneys' fees, arising from or relating to the a breach of this Agreement by Service Provider. However, the foregoing shall not apply for that portion of any loss or damages proximately caused by the negligent act or omission of the State, the Department, a SUNCOM Client or an End User. 13.02 Conditions to Indemnification Service Provider's obligations under the preceding paragraph with respect to any legal action are contingent upon the party seeking indemnification giving Service Provider (i) written notice of any action or threatened action, (ii) the opportunity to take over and settle or defend any such action at Service Provider's sole expense, and (iii) reasonable assistance in defending the action at Service Provider's sole expense. Service Provider shall not be liable for any settlement or compromise made by the State, the Department, a SUNCOM Client or any End User in any legal action without Service Provider's prior written consent, which shall not be unreasonably withheld. Contract 14.0- DISPUTES Any dispute concerning performance of the Agreement, except for billing disputes, shall be decided by the Department's Contract Manager, who shall reduce the decision to writing and serve a copy on Service Provider. The decision shall be final and conclusive unless within twenty one (21) days from the date of receipt, Service Provider files with the Department a petition for administrative hearing. The Department's decision on the petition shall be final, subject to Service Provider's right to review pursuant to Chapter 120 of the Florida Statutes. Exhaustion of administrative remedies is an absolute condition precedent to Service Provider's ability to pursue any other form of dispute resolution; provided, however, that the parties may employ the alternative dispute resolution procedures outlined in Chapter 120. Without limiting the foregoing, the exclusive venue of any legal or equitable action that arises out of or relates to the Agreement shall be the appropriate State court in Leon County, Florida. In any such action, Florida law shall apply and the parties waive any right to jury trial. Contract No.: DMS 10 /11 -008C Page 18 of 25 Contract 15.0— MISCELLANEOUS 15.01 Scrutinized Companies Lists In executing this contract, Service Provider certifies that it is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to section 215.473, Florida Statutes. Pursuant to section 287.135(5), Florida Statutes, Service Provider agrees the Department may immediately terminate this contract for cause if the Service Provider is found to have submitted a false certification or if Service Provider is placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List during the term of the contract. 15.02 Annual Appropriations The State's performance and obligation to pay under this contract are contingent upon an annual appropriation by the Legislature. 15.03 Waiver The delay or failure by either party to exercise or enforce any of its rights under this Agreement shall not constitute or be deemed a waiver of that party's right thereafter to enforce those rights, nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right. 15.04 Public Records The Department may terminate this Agreement if Service Provider refuses to allow public access to all documents, papers, letters, or other material made or received by Service Provider in conjunction with this Agreement, unless the records are exempt from Section 24(a) of Article I of the State Constitution and Section 119.07(1), Florida Statutes. 15.05 Contractual Oblieations Neither party is authorized to act as an agent for, or legal representative of, the other party, nor shall either party have authority to assume or create any obligation on behalf of, in the name of, or that shall be binding upon, the other party. 15.06 No Subcontractine The Service Provider may not subcontract any of the Services without the Department's prior written consent. The Service Provider shall not be released of its contractual obligation to the Department because of any subcontract. 15.07 Notices Except as otherwise provided in this Agreement, all notices required or permitted to be given hereunder shall be in writing and shall be delivered (a) personally; (b) by certified mail, return receipt requested; (c) by an overnight courier service having a record of receipt; or (d) by facsimile, with a confirming copy sent by one of the other three methods described in this sentence. Notices shall be addressed as follows: (a) If to Department, notice shall be sent to the Contract Administrator and the Contract Manager (see Section 6.05 above). If to Service Provider: Contract No.: DMS 10/1 1-008C Page 19 of 25 Verizon Wireless Attention: Legal and External Affairs Department One Verizon Way, VC52S401 Basking Ridge, NJ 07920 -1097 with a copy to: Verizon Wireless Attention: Area General Counsel One Verizon Place Alpharetta, GA 30004 Any party hereto may change its address by a notice given to the other party hereto in the manner set forth above. All notices shall be effective on receipt. 15.08 Force Maieure The Contractor shall not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of the Contractor or its employees or agents contributed to the delay and the delay is due directly to acts of God, wars, acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond the Contractor's control, or for any of the foregoing that affect subcontractors or Contractors if no alternate source of supply is available to the Contractor. In case of any delay the Contractor believes is excusable, the Contractor shall notify the Customer in writing of the delay or potential delay and describe the cause of the delay either (1) within ten (10) days after the cause that creates or will create the delay first arose, if the Contractor could reasonably foresee that a delay could occur as a result, or (2) if delay is not reasonably foreseeable, within five (5) days after the date the Contractor first had reason to believe that a delay could result. THE FOREGOING SHALL CONSTITUTE THE CONTRACTOR'S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for damages, other than for an extension of time, shall be asserted against the Customer. The Contractor shall not be entitled to an increase in the Contract price or payment of any kind from the Customer for direct, indirect, consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the causes described in this paragraph, after the causes have ceased to exist the Contractor shall perform at no increased cost, unless the Customer determines, in its sole discretion, that the delay will significantly impair the value of the Contract to the State or to Customers, in which case the Customer may (1) accept allocated performance or deliveries from the Contractor, provided that the Contractor grants preferential treatment to Customers with respect to products subjected to allocation, or (2) purchase from other sources (without recourse to and by the Contractor for the related costs and expenses) to replace all or part of the products that are the subject of the delay, which purchases may be deducted from the Contract quantity, or (3) terminate the Contract in whole or in part. 15.09 Ethical Responsibilities Each party shall be governed in all its dealings with respect to this Agreement by the highest standards of honesty, integrity, and fair dealing. Notwithstanding, the Department shall meet the requirements of Chapter 112, Florida Statutes where applicable. 15.10 Compliance With Laws Service Provider and the Department shall at all times comply in all material respects with all laws, rules, codes, ordinances, and licensing requirements and regulations applicable to the performance of this Agreement and the conduct of their business, including those of federal, State, and local agencies Contract No.: DMS 1 011 1-008C Page 20 of 25 having jurisdiction and authority. By way of non - exhaustive example, Chapter 287, Florida Statutes, and Chapters 60A -1 and 60FF, Florida Administrative Code, governs the Agreement. By way of further non - exhaustive example, Service Provider shall comply with Section 247A(e) of the Immigration and Nationalization Act, the Americans with Disabilities Act, and all prohibitions against discrimination on the basis of race, religion, sex, creed, national origin, handicap, marital status, or veteran's status. Violation of such laws shall be grounds for Agreement termination. For additional information regarding SUNCOM rules and statutes, please reference the following link: http: / /dms.myflorida. com/suncom/suncom_ customer _resources /rules_and_ statutes 15.11 E -Rate The Schools and Libraries Program of the federal Universal Service Fund, commonly known as "E- Rate," is administered by the Universal Service Administrative Company (USAC), through its Schools and Libraries Division (SLD), under the direction of the Federal Communications Commission (FCC). The program provides discounts to assist most schools and libraries in the United States to obtain affordable eligible telecommunications, Internet access, and internal connections. SUNCOM Clients who have applied for E -Rate funding for eligible services and equipment from Service Provider are referred to herein as "E-Rate SUNCOM Clients." Service Provider must have obtained or applied to obtain a Service Provider Identification Number (SPIN) from USAC prior to execution of the Agreement and shall provide relevant SPIN(s) to the Department. Service Provider also is required to submit a Service Provider Annual Certification (SPAC) (Form 473) to USAC each funding year to certify that it will comply with E -Rate rules and regulations. Service Provider shall maintain eligibility as an E -Rate service provider and shall avoid being placed on Red Light status by the FCC for the duration of the Agreement. During the term of the Agreement, Service Provider shall be required to take all appropriate action to provide services in compliance with the terms and conditions of the Agreement and E -Rate rules and regulations. If Service Provider becomes ineligible as an E -Rate service provider during the term of the Agreement or becomes unwilling or unable to provide E -Rate eligible services in compliance with the Agreement and E -Rate rules and regulations, the Department and its E -Rate SUNCOM Clients shall change service providers and, if applicable, seek substitute services in accordance with applicable E- Rate rules and procedures. If during the term of the Agreement, due to circumstances within Service Provider's control, Service Provider becomes ineligible as an E -Rate service provider, becomes unwilling or unable to provide E -Rate eligible services in compliance with E -Rate rules and regulations or the Agreement, or violates E -Rate rules and regulations in a way that causes USAC to deny E -Rate SUNCOM Clients funding in whole or in part, the following shall apply: A. Service Provider shall be liable for the actual direct damages incurred by the Department and any affected E -Rate SUNCOM Clients that have complied with the applicable E -Rate rules and regulations. 1. In the event that the Department and its E -Rate SUNCOM Clients change service providers and seek substitute services pursuant to the above paragraph, direct damages shall include but not be limited to any amounts paid to the substituted service provider above Service Provider's price under this Agreement. In the event the Department or such E -Rate SUNCOM Clients are unable to obtain USAC approval to change to the new provider as a provider under E -Rate rules and such USAC denial is a result of Service Provider's intentional acts, gross negligence, or willful misconduct, Service Provider will also be liable for the amount of E -Rate funding forfeited as a result. Contract No.: DMS 10/11 -008C Page 21 of 25 2. Service Provider shall continue to provide the affected services to the Department and any affected E -Rate SUNCOM Clients until such time as the Department and any affected E -Rate SUNCOM Clients obtain services from a new service provider as set forth above (Transition Period). If the Department or E -Rate SUNCOM Clients are unable to obtain E -Rate funding for the Service Provider services for the Transition Period as a result of Service Provider's intentional acts, gross negligence, or willful misconduct, the Department and E -Rate SUNCOM Clients will not be responsible to pay Service Provider for the amounts left unfunded by E -Rate for that Transition Period. 3. If Service Provider violation of the E -Rate rules and regulations is a reason for E -Rate SUNCOM Clients' loss or forfeiture of E -Rate funding, in whole or in part, the value of the lost funding associated with Service Provider violation will be considered direct damage under this subparagraph A.. In no event shall Service Provider be liable for direct damages as set forth in 1. or 3. above or be required to perform as set forth in 2. above, beyond the last day of the E -Rate funding year in which Service Provider becomes ineligible as a provider under E -Rate, becomes unwilling or unable to provide E -Rate eligible services in compliance with E -Rate rules and regulations or the Agreement, or violates E -Rate rules and regulations in a way that causes USAC to deny E- Rate SUNCOM Clients funding in whole or in part. In addition, for purposes of clarification and to avoid confusion, the Department will not hold Service Provider responsible and Service Provider will not be liable pursuant to subparagraph A. above, if Service Provider becomes ineligible as an E -Rate provider during the term of the Agreement, becomes unwilling or unable to provide E -Rate eligible services in compliance with E -Rate rules and regulations or the Agreement, or violates E -Rate rules and regulations in a way that causes USAC to deny E -Rate SUNCOM Clients funding in whole or in part, due to circumstances that are determined to be beyond Service Provider's control. In recognition of the lead time required to apply for E -Rate funding, existing E -Rate clients shall be entitled to continue utilizing the previous agreements as incorporated into this Agreement as Exhibit 6, currently in effect between the State of Florida and Service Provider until the end of the 2012 -2013 E -Rate funding year, in the event the parties mutually agree that E -Rate funding is determined by the parties to be in jeopardy. B. Invoicing. The Department acknowledges that it has posted an E -Rate Form 470 in connection with the procurement, which is a prerequisite to E -Rate eligible entities utilizing the Agreement awarded as a result of the procurement as the basis of E -Rate funding applications. Additionally, the Department acknowledges that some SUNCOM Clients may be eligible and apply for discounts under E -Rate. Both Service Provider and the Department agree that: 1. E -Rate has specific rules and regulations regarding the manner in which USAC and SLD approve funding requests, are presented billing and conducts audits in connections with funding under the E -Rate program; and 2. In order to ensure that the billing mechanisms and processes established pursuant to this Agreement with respect to the applications of SUNCOM Clients for discounts under the E -Rate program are in compliance with the E -Rate program requirements and Contract No.: DMS 10 /11 -008C Page 22 of 25 regulations, the duties and responsibilities of each party are set forth in Section 5.07.06 (Invoicing) of Exhibit 2 — Business Process and Operation. 15.12 Advertising Subject to Chapter 119, Florida Statutes, Service Provider shall not publicly disseminate any information concerning the Agreement without prior written approval from the Department, including, but not limited to mentioning the Agreement in a press release or other promotional material, identifying the Department or the State as a reference, or otherwise linking Service Provider's name and either a description of the Agreement or the name of the State, the Department or any SUNCOM Client in any material published, either in print or electronically, to any entity that is not a party to Agreement, except potential or actual authorized distributors, dealers, resellers, or service representative. 15.13 Assignment No rights or obligations hereunder shall be assigned or delegated, in whole or in part, by either party to any other person, firm, corporation, or other entity without the other party's prior written consent, which consent will not be unreasonably withheld. Notwithstanding the foregoing, Service Provider may assign this Agreement to an entity to whom the outstanding common stock or substantially all the assets of Service Provider are transferred after first receiving FCC and other necessary governmental approvals. For purposes of this provision, any change in the ultimate control of a party, by stock sale, merger, consolidation, or any other means, shall constitute an assignment subject to the consent requirements hereof. 15.14 _Employees. Subcontractors. and Agents All Service Provider employees, subcontractors, or agents performing work under the Agreement shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request, Service Provider shall furnish a copy of technical certification or other proof of qualification. All employees, subcontractors, or agents performing work under the Agreement must comply with all security and administrative requirements of the Department and shall comply with all controlling laws and regulations relevant to the services they are providing under the Agreement. As required by law, the State may conduct, and Service Provider shall not impede, a security background check or otherwise assess any employee, subcontractor, or agent furnished by Service Provider. The State may refuse access to, or require replacement of, any personnel for cause, including, but not limited to, technical or training qualifications, quality of work, change in security status, or non - compliance with a Department's security or other requirements. Such approval shall not relieve Service Provider of its obligation to perform all work in compliance with the Agreement. The State may reject and bar from any facility for cause any of Service Provider's employees, subcontractors, or agents. 15.15 Governmental Restrictions If Service Provider believes that any governmental restrictions have been imposed that require alteration of the material, quality, workmanship or performance of the products offered under the Agreement, Service Provider shall immediately notify the Department in writing, indicating the specific restriction. The Department reserves the right and the complete discretion to accept any such alteration or to cancel the Agreement at no further expense to the Department. 15.16 Lobbving and Integrity The Service Provider shall not, in connection with this or any other agreement with the State, directly or indirectly (i) offer, confer, or agree to confer any pecuniary benefit on anyone as consideration for any State officer or employee's decision, opinion, recommendation, vote, other exercise of discretion, or violation of a known legal duty, or (ii) offer, give, or agree to give to anyone any gratuity for the benefit of, or at the direction or request of, any State officer or employee. For purposes of clause (ii), "gratuity" means any payment of more than nominal monetary value in the form of cash, travel, Contract No.: DMS 10/1 1-008C Page 23 of 25 entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, services, employment, or contracts of any kind. Upon request of the Department's Inspector General, or other authorized State official, Service Provider shall provide any type of information the Inspector General deems relevant to Service Provider's integrity or responsibility. Such information may include, but shall not be limited to, Service Provider's business or financial records, documents, or files of any type or fort that refer to or relate to the Agreement. The Service Provider shall retain such records for the longer of (i) three years after the expiration of the Agreement or (ii) the period required by the General Records Schedules maintained by the Florida Department of State (available at: http: / /dlis. dos. state. fl. us / harm /genschedules /gensched.htm). The Service Provider agrees to reimburse the State for the reasonable costs of investigation incurred by the Inspector General or other authorized State official for investigations of Service Provider's compliance with the terms of this or any other agreement between Service Provider and the State which results in the suspension or debarment of Service Provider. Such costs shall include, but shall not be limited to: salaries of investigators, including overtime; travel and lodging expenses; and expert witness and documentary fees. The Service Provider shall not be responsible for any costs of investigations that do not result in Service Provider's suspension or debarment. 15.17 Warranty of Ability to Perform The Service Provider warrants that, to the best of its knowledge, there is no pending or threatened action, proceeding, or investigation, or any other legal or financial condition, that would in any way prohibit, restrain, or diminish Service Provider's ability to satisfy its obligations hereunder. The Service Provider warrants that neither it nor any affiliate is currently on the convicted vendor list maintained pursuant to Section 287.133, Florida Statutes, or on any similar list maintained by any other state or the federal government. The Service Provider shall immediately notify the Department in writing if its ability to perform is compromised in any manner during the term of the Agreement. 15.18 Modification of Terms The Agreement contains all the terms and conditions agreed upon by the parties, which terms and conditions shall govern all transactions between the Department and Service Provider. The Agreement may only be modified or amended upon mutual written agreement of the Department and Service Provider. No oral agreements or representations shall be valid or binding upon the Department or Service Provider. No alteration or modification of the Agreement terms, including substitution of product, shall be valid or binding against the Department. The Service Provider may not unilaterally modify the terms of the Agreement by affixing additional terms to product upon delivery (e.g., attachment or inclusion of standard preprinted forms, product literature, "shrink wrap" terms accompanying or affixed to a product, whether written or electronic) or by incorporating such terns onto Service Provider's order or fiscal forms or other documents forwarded by Service Provider for payment. The Department's acceptance of product or processing of documentation on forms furnished by Service Provider for approval or payment shall not constitute acceptance of the proposed modification to terns and conditions. If a SUNCOM Client or the Department previously entered into a written agreement for the purchase of any Service from Service Provider, the provisions of such earlier agreement shall be subject to the terms for transition as set forth in Exhibit 2 — Business Process and Operations and no early cancellation fees shall apply. 15.19 *F11P and Associated or Similar Number Service Provider will allow the Department, SUNCOM Clients, and its End Users in Florida to dial *FHP and other associated or similar numbers at no additional charge. Contract No.: DMS 10 /11 -008C Page 24 of 25 15.1% Jaeigser5 nqd Assfvxj This Agreement shall be binding upon, and inure to the benefit of, the parties hereto and their respective successors and permitted assigns. 15.21 117eculior it i 11[2! (f{r?; is The Agreement Wray be. executed in counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 16.22 &Vtr.-Wiity Ifa court deems any provision of the Agreement void or unenforceable, that provision shall be enforced only to the extent that it is not in violation of law or is not otherwise unenforceable and all other provisions shall remain in full force and effect. 1.4 WITNESS WHEREOF, the parries have caused this ,6 grcement to be executed by their duly authorized officers as of the dates signed below. STATE OF FLORDIA IRP.lG:INI,'TCF @SAI`?a*_% IulY'iS365'1CLS TAV�u P. I'IS'�eA=Z-0 i _prS 4r rV e Approved as to form and legality by the.,. Department's Office of the General Counsel _= :?o- - Late VRRfzc)N l7rREQi_L59 3,f;RSr11 A!, �P fit U'F,- A.WeME LP; D[IlhI VRr1MON %V1IELLSS %iVD tirpRT70H llnitE.LESS OF TSi", LAST 1Z 3Y '!ER-EON ` t) -V?,L SS QF CRr7kGQ, t,LC, ITS GENYEAL PAMWER I -V C•ELLCG 3_ i,3 MoUVWEt? di(P /i! VF k; IZON bytCeELESS fo3d Lneoaseo, ra:^ntiva'Gflxcte- L ContractNo DMS IUl11 -W9C Page 25 of" 15.20 Successors and Assigns This Agreement shell be binding upon, and inure to the benefit of the parties hereto and their respective successors and permitted assigns. 15.21 Execution in Counterparts The Agreement may be executed in counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 15.22 Severability If a court deems any provision of the Agreement void or unenforceable, that provision shall be enforced only to the extent that it is not in violation of law or is not otherwise unenforceable and all other provisions shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers as of the dates signed below. STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES John P. Miles, Secretary Date Approved as to form and legality by the Department's Office of the General Counsel Date VERIZON WIRESLESS PERSONAL COMMUNICATIONS LP (A DELAWARE LP) DB /A VERIZON WIRELESS AND VERIZON WIRELESS OF THE EAST LP BY VERIZON WIRELESS OF GEORGIA LLC, ITS GENERAL PARTNER BY CELLCO PARTNERSHIP, ITS SOLE MEMBER /A VERIZON WIRELESS Todd cisano, xecutiveDirector Enter lse & Government a- �A� -2Q12 Date Conauct No.: DMS 10 /11 -008C Page 25 of 25 Kelly Avery From: Chelsey Grattan <fnance @seasidebuildersfla.com> Sent: Wednesday, May 07, 2014 2:07 PM To: Freda Defosse Subject: RE: 1220 NOB Attachments: 90 -224 LOT 4.pdf; scan.pdf Please see attached. From: Freda Defosse [mailto:fdefosse @gulf- stream.org] Sent: Wednesday, May 07, 2014 1:59 PM To: Chelsey Grattan Subject: 1220 NOB Hi Chelsey... one last favor. I seem to have misplaced the final certified elevation certificate for 1220 N. Ocean Blvd. Could you please see if you have one in your file and e-mail it to me? Thanks for your help. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. No virus found in this message. Checked by AVG - www.avg.com Version: 2014.0.4570 / Virus Database: 3931/7453 - Release Date: 05/07/14 16 Richard Jones ARCHITECTURE i� AA26DO1617I IB26001056 10S.E. FIRSTAVE DELRAY BEACH FLORIDA 33444 15612749186 1 w w.rjamhitecture.mm April 10, 2014 Town of Gulfstream Building Department 100 Sea Road, Gulfstream, FL 33483 Attn: William Thrasher Re: 1220 N. Ocean Blvd Residence Please be advised that on the above referenced project; We have reviewed the as -built elevation survey prepared by Obrien, Suiter, Obrien and find the eave and overall roof height to be in compliance with the approved permit documents. if you should have any additional questions or comments, please contact me at (561) 274 -9186. Richard Jones Architecture Inc. RichardJgnes; AIA, NCARB relF ipal'� �S j ' F /..r .��:. �� a P 1 , n p 4 w o = F F . ��e . s 1 1 , 1 9 - ��i i f �� j j 1 3 f Y � e ! L . ��4 M K . r - 1 R H I N a I q ` s ` ���� ��i �� S p ����& % V I A + w d Y I a �� I N A M t o o 3 3 3 ��f ' � � n a P B Y ��Y j ��A E I . I P O � ��f i A I L 4 N r , O C E A N Kelly Avery From: Chelsey Grattan <finance @seasidebuildersfla.com> Sent: Wednesday, May 07, 2014 2:13 PM To: Freda Defosse Subject: RE: 1220 NOB Attachments: elev cert.pdf Got it! Sorry, I am still a newbie, my brain automatically went to survey for some reason. From: Freda Defosse [mailto:fdefosse @gulf - stream.org] Sent: Wednesday, May 07, 2014 2:09 PM To: Chelsey Grattan Subject: RE: 1220 NOB I appreciate your try but I need the actual "Elevation Certificate ". It's FEMA form 086 -0 -33 (7/12). 1 know I had it because I marked my check list that I received it in April but now I can't put my hands on it. From: Chelsey Grattan [mailto:finance anseasidebuildersfla.coml Sent: Wednesday, May 07, 2014 2:07 PM To: Freda Defosse Subject: RE: 1220 NOB Please see attached. From: Freda Defosse [ mailto :fdefosse(alaulf- stream.org] Sent: Wednesday, May 07, 2014 1:59 PM To: Chelsey Grattan Subject: 1220 NOB Hi Chelsey... one last favor. I seem to have misplaced the final certified elevation certificate for 1220 N. Ocean Blvd. Could you please see if you have one in your file and e-mail it to me? Thanks for your help. Freda Defosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 14 No virus found in this message. Checked by AVG - www.avg.com Version: 2014.0.4570 / Virus Database: 3931/7453 - Release Date: 05/07/14 No virus found in this message. Checked by AVG - www.avg.com Version: 2014.0.4570 / Virus Database: 3931/7453 - Release Date: 05/07/14 15 , r, Vey, v-v;t uIS•cTO143345 U.S. DEPARTMENT OF HOMELAND SECURITY ELEVATION CERTIFICATE FEDERAL EMERGENCY MANAGEMENT AGENCY OMB No. 1660 -0008 NarionalFlood lnanrance Progmm Important: Read the instructions on pages 1 -9. Expiration Date: July 31, 2015 SECTION A - PROPERTY INFORMATION FOR INSURANCE COMPANY USE A2. Building Street Address (Including Apt., Unit, Suite, and /or Bldg. No.) or P.O. Route and Box No. I Company NAIC Number. 1220 NORTH OCEAN BOULEVARD (MAIN RESIDENCE) City GULF STREAM State FL ZIP Code 33483 A3. Property Description (Lot and Block Numbers, Tax Parcel Number, Legal Description, etc.) LOT 4, HIDDEN HARBOUR ESTATES PLATTWO (PLAT BOOK 115, PAGES 173 AND 174) A4. Building Use (e.g.. Residential, Non - Residential, Addition, Accessory, etc.) RESIDENTIAL A5. Lafltude/Longitude: Lat. 26028'40.3T'N. Long. 80003'23.86W. Horizontal Datum: ❑ NAD 1927 E NAD 1983 A6. Attach at least 2 photographs of the building Vthe Certificate is being used to obtain flood insurance. A7. Building Diagram Number 1A A8. For a building with a crawlspace or enclosure(s): A9. For a building with an attached garage: a) Square footage of crawlspace or enclosure(s) 0 sq ft a) Square footage of attached garage 0 sq ft b) Number of permanent flood openings in the cmwlspace b) Number of permanent flood openings in the attached garage or enclosure(s) within 1.0 foot above adjacent grade 0 within 1.0 foot above adjacent grade Q c) Total net area of flood openings in AB.b U sq in c) Total net area of flood openings in A9.b 0 sq in d) Engineered flood openings? ❑ Yes E No d) Engineered flood openings? ❑ Yes E No SECTION B - FLOOD INSURANCE RATE MAP (FIRM) INFORMATION B1. NFIP Community Name & Community Number B2. County Name B3. State TOWN OF GULF STREAM 125109 PALM BEACH FLORIDA 84. Map/Panel Number B5. Suffix B6. FIRM Index Date B7. FIRM Panel B8. Flood B9. Base Flood Elevation(s) (Zone 125109 0001 D 09/3011982 Effective /Revised Date Zones) AO, use base flood depth) 09/30/1982 B & BID. Indicate the source of the Base Flood Elevation (BFE) data or base flood depth entered in Item 89. ❑ FIS Profile E FIRM ❑ Community Determined ❑ Other /Source: Bt t. Indicate elevation datum used far BFE in Item 89: E NGVD 1929 ❑ NAVD 1988 ❑ Other /Source: 812. Is the building located in a Coastal Barrier Resources System (CBRS) area or Otherwise Protected Area (OPA)? ❑ Yes p No Designation Date: _ ❑ CBRS ❑ OPA SECTION C - BUILDING ELEVATION INFORMATION (SURVEY REQUIRED) C1. Building elevations are based on: ❑ Construction Drawings' ❑ Building Under Construction' E Finished Construction 'A new Elevation Certificate will be required when construction of the building is complete. C2. Elevations -Zones At -A30, AE, AH, A (with BFE), VE, Vt -V30, V (with BFE), AR, ARIA, ARIAE, AR/Al -A30, ARIAH, AR/AO. Complete Items C2.a -h below according to the building diagram specified in Item A7. In Puerto Rico only, enter meters. Benchmark Utilized: FL GEOLOGICAL SURVEY B -98 Vertical Datum: 19229 Indicate elevation datum used for the elevations in Items a) through h) below. ® NGVD 1929 ❑ NAVD 1988 ❑ Other/Source: _ Datum used for building elevations must be the same as that used for the BFE. Check the measurement used. a) Top of bottom floor (Including basement, crawlspace, or enclosure floor) b) Top of the next higher floor c) Bottom of the lowest horizontal structural member (V Zones only) d) Attached garage (top of slab) e) Lowest elevation of machinery or equipment servicing the building (Describe type of equipment and location In Comments) 8 Lowest adjacent (finished) grade next to building (LAG) g) Highest adjacent (finished) grade next to building (HAG) h) Lowest adjacent grade at lowest elevation of deck or stairs, Including structural support 14.0 E feet ❑ meters N /A._ ❑ feet ❑ meters N /A._ ❑ feel ❑ meters Imo._ ❑ feet ❑ meters 12.1 E feet ❑ meters 12.0 E feet ❑ meters 12.¢ E feet ❑ meters N /A._ ❑ feet ❑ meters SECTION D- SURVEYOR, ENGINEER, OR ARCHITECT CERTIFICATION This certification is to be signed and sealed by a land surveyor, engineer, or architect authorized by law to certify elevation information. I certify that the information on this Cerfifrcate represents my best efforts to Interpret the data available. 1 understand that any false statement may be punishable by fine orimpdsonment under 1S U.S. Code, Section 1001. ❑ Check here If Comments are provided on back of forth. Were latitude and longitude in Section A provided by a ❑ Check here if attachments. licensed land surveyor? E Yes ❑ No Certifiers Name PAUL D. ENGLE License Number 5708 Title SURVEYOR & MAPPER Company Name O'BRIEN, SLATER & O'BRIEN, INC. Signature - Date 01/292014 Telephone 561 - 2764501 FEMA Form 086 -0 -33 (7/12) See reverse side for continuation. DATE: 01/29/2014 VQ AA�E• SURVEYOR & MAPPER #5708 Replaces all previous editions. tLtVA I JU,,Nl GtK 1 ItHGA It:, page Z IMPORTANT: In these spaces, copy the corresponding information from Section A. FOR INSURANCE COMPANY USE Building Street Address (including Apt., Unit, Suite, and/or Bldg. No.) or P.O. Route and Box No. Policy Number. 1220 NORTH OCEAN BOULEVARD (MAIN RESIDENCE) City GULF STREAM State FL ZIP Code 33483 Company NAIC Number. SECTION D - SURVEYOR, ENGINEER, OR ARCHITECT CERTIFICATION (CONTINUED) Copy both sides of this Elevation Certificate for (1) community official, (2) Insurance agent/company, and (3) building owner. Comments ELEVATION OF EQUIPMENT SERVICING THE BUILDING IS FOR AN A/C UNIT.. Uate U1r2WZU14 SECTION E - BUILDING ELEVATION INFORMATION (SURVEY NOT REQUIRED) FOR ZONE AO AND ZONE A (WITHOUT BFE) For Zones AO and A (without BFE), complete Items Et -E5. If the Certificate is intended to support a LOMA or LOMR -F request, complete Sections A, B, and C. For Items Et -E4, use natural grade, If available. Check the measurement used. In Puerto Rico only, enter meters. El. Provide elevation information for the following and check the appropriate boxes to show whether the elevation is above or below the highest adjacent grade (HAG) and the lowest adjacent grade (LAG). a) Top of bottom floor (including basement, crawlspace, or enclosure) is N /A. ❑ feet ❑ meters ❑ above or El below the HAG. b) Top of bottom floor (including basement, cmwispace, or enclosure) is N /A._ ❑ feet ❑ meters ❑ above or ❑ below the LAG. E2. For Building Diagrams 6-9 with permanent flood openings provided in Section A Items 8 and/or 9 (see pages 8-9 of Instructions), the next higher floor (elevation C2.b In the diagrams) of the building is N /A._ ❑ feet ❑ meters ❑ above or ❑ below the HAG. E3. Attached garage (top of slab) is N/9._ []feet ❑ meters ❑ above or ❑ below the HAG. E4. Top of platform of machinery and /or equipment servicing the building Is Nom._ ❑ feet ❑ meters ❑ above or ❑ below the HAG. E5. Zone AO only: If no need depth number is available, is the top of the bottom Poor elevated In accordance with the community's floodplain management ordinance? ❑ Yes ❑ No ❑ Unknown. The local official must certify this information in Section G. SECTION F- PROPERTY OWNER (OR OWNER'S REPRESENTATIVE) CERTIFICATION The property owner or owner's authorized representative who completes Sections A, B. and E for Zone A (without a FEMA - Issued or community- issued BFE) or Zone AO must sign here. The statements in Sections A, B, and E are correct to the best of my knowledge. Property Owner's or Owner's Authorized Representative's Name Address City Slate ZIP Code Signature Date Telephone Comments SECTION G -COMMUNITY Check here H attachments. The local official who is authorized by law or ordinance to administer the community's floodplain management ordinance can complete Sections A, B, C (or E), and C of this Elevation Certificate. Complete the applicable Item(s) and sign below. Check the measurement used In Items G8 -G10. In Puerto Rice only, enter meters. Gt. ❑ The Information In Section C was taken from other documentation that has been signed and sealed by a licensed surveyor, engineer, or architect who is authorized by law to certify elevation information. (Indicate the source and date of the elevation data in the Comments area below.) G2. ❑ A community official completed Section E for a building located in Zone A (without a FEMA- issued or community - Issued BFE) or Zone AO. G3. ❑ The following information (Items G4 -G10) is provided for community floodplain management purposes. G7. This permit has been Issued for. ❑ New Construction ❑ Substantial Improvement G8. Elevatiorlof as -built lowest floor (Including basement) of the building: ❑ feet G9. BFE or (in Zone AO) depth of flooding at the building site: ❑ feet G10. Community's design flood elevation: ❑ feet ❑ meters ❑ meters ❑ meters Datum Datum Datum Local Official's Name Title Community Name Telephone Signature Date Comments n Check here H attachments. FEMA Form 086-0 -33 (7/12) Replaces all previous editions. ELEVATION CERTIFICATE, page 3 Building Photographs See Instructions for Item A6. IMPORTANT: In these spaces, copy the corresponding information from Section A. FOR INSURANCE COMPANY USE Building Street Address (including Apt., Unit, Suite, and/or Bldg. No.) or P.O. Route and Box No. Policy Number. 1220 NORTH OCEAN BOULEVARD (MAIN RESIDENCE) City GULF STREAM State FL ZIP Code 33483 Comoanv NAIC Number. If using the Elevation Certificate to obtain NFIP flood insurance, affix at least 2 building photographs below according to the instructions for Item A6. Identify all photographs with date taken; "Front Vier' and "Rear View; and, if required, "Right Side View" and "Left Side View." When applicable, photographs must show the foundation with representative examples of the flood openings or vents, as indicated in Section AB. If submitting more photographs than will fit on this page, use the Continuation Page. REAR VIEW (01129/2014) FEMA Form 086 -0 -33 (7/12) Replaces all previous editions. Kelly Avery From: Buzen, Kris <buzen @mydelraybeach.com> Sent: Wednesday, May 07, 2014 3:46 PM To: Freda Defosse Subject: FW: Town of Gulf Stream Attachments: Gulf Stream.pdf The remaining requests are highlighted in yellow below. Tfiankyou, Kris Buzen TItecutive 4ssistant, Community Improvement (561)243-7211 "How wonderful it is that nobody need wait a single moment before starting to improve the world." Anne Frank From: Freda Defosse [mailto:fdefosse @gulf - stream.org] Sent: Wednesday, May 07, 2014 12:06 PM To: Buzen, Kris Subject: RE: Town of Gulf Stream On the 4001 NOB (westside villas) bldgs. I have spoke with Rob Tala regarding the irrigation, landscaping and tree removal permits. They submitted landscape applications to me back in May (incl. in the attachment), which do not appear to have ever been processed by Delray as I never received anything back. Now Rob tells me that those plans have actually changed and the costs will be different. So going on the basis that Delray never had these original applications his landscaper is going to submit all new ones to me. They will also be submitting irrigation applications at the same time. As to the tree removal permit, I have no record of this even being applied for (but could be lost somewhere), however, Rob presented me with the attached "display card" which notes permit #13- 145110 for the removal of 18 trees. If you have an application and receipt on file for this permit could you please send me copies so I can find out if they owe us any fees. Thanks for your help... From: Buzen, Kris [ mailto:buzen@mydelravbeach.coml Sent: Tuesday, May 06, 2014 4:57 PM To: Freda Defosse Subject: RE: Town of Gulf Stream Here's a start. My answers are in red below. 1 will continue to get these together tomorrow. Triankyou, Kris Buzen EXecutive Assista tit, Community Improvement (561 ) 243 -7211 it "How wonderful it is that nobody need wait a single moment before starting to improve the world." Anne Frank From: Freda Defosse [ mailto :fdefosse5gulf- stream.orol Sent: Tuesday, May 06, 2014 2:46 PM To: Buzen, Kris Cc: Quinlan, Donna; Tobias, Steve Subject: Town of Gulf Stream The following is just a reiteration of the a -mails I sent to you 4/28 thru 5/2. My last day with Gulf Stream is this Friday, 5/9 and I am trying to clean up any outstanding issues so my replacement will have an easier time. Her name is Rebecca Tew (pronounced too) and her e-mail address is rtewPgulf- stream.ore which will be active as of next Monday. If there's any possibility of getting me these documents before Friday it would be greatly appreciated. Thanks so much for all your help this past year and I wish you all the best in the future Have you issued the Building CO for 4110 N. County Road? No, I spoke with the contractor today (5/6) about needing the final close -out paperwork. Were landscaping permits issued for the Westside Villas for 4001 N. Ocean Blvd. (actual addresses: South Bldg. -4002 — 4006 N. Ocean Blvd. and North Bldg. - 4008 —4010 N. Ocean Blvd.). If so, please send me a copy of the receipt. We have a note that the landscape application was received. However, I cannot locate it and the landscape permit was not issued on either of these permits. We also have not received an irrigation or tree removal applications for these permits. Was there a permit issued for a burglar and pool alarm for 1222 N. Ocean Blvd. (The Alarm Cc.)? If so, please send me a copy of the receipt. Attached. Was there a permit issued for Gas for the new SFR at 1224 N. Ocean Blvd. (LM Wilson)? If so, please send me a copy of the receipt. Attached. Was there a permit issued for a hot water heater issued to Lee Wilder Plumbing for 543 Palm Way? If so, please send me a copy of the receipt. Attached Was there a permit ever issued to Contact Electric back in January/February for a temporary pole at 450 Banyan Road? If so, please send me a copy of the receipt. Attached. Was there a permit ever issued to R & R Elect back in February for a temporary pole at 3250 Polo Drive? If so, please send me a copy of the receipt. Attached. Was there a permit ever issued to Mellon Security back in January /February for an alarm and central vacuum system at 450 Banyan Road? If so, please send me a copy of the receipt. Attached. Please send me a copy of the receipt for the alarm permit issued to Total Control Design for 2538 Avenue Au Soleil. Attached. Please send me a copy of the receipt for electrical work issued to Venture Electrical for 4001 N. Ocean Blvd. (irrigation /landscape lighting). Attached. Please send me a copy of the receipt for a/c replacement for Service American for 4333 N. Ocean Blvd. NDS2. I have a water heater change -out for Service America, but not an a/c change -out. I have attached the water heater receipt. 12 Please send me a copy of the receipt for the above permit which was issued for an a/c changeout at 3851 N. Ocean Blvd. #3100. Attached. Please send me a copy of the receipt for the replacement of the Hot Water Heater for 2525 Pelican Lane issued to Lee Wilder Plumbing. Attached. Please send me a copy of the receipt for the replacement of the Hot Water Heater for 3300 Polo Drive issued to Lee Wilder Plumbing. Attached. Please send me a copy of the receipt for the electrical permit for 14150305 (4333 NOB #DNI) issued to Arlington Electric. Attached. Please send a receipt for the site drainage revision approved on 4/23/2014 on the 2960 Polo Dr. property? Attached. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 13 CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 �SPECTIONS - CALL (561) 243 -7218 Co rector, Owner, Agent Permit Type: ELECTRICAL PERMIT 8/12 Permit Phone Access#: 1729383 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 4/26/13 Prepared by: THOME \� Date Issued: 1/29/14 Permit No.: 13- 00144631 000 000 E3 02 City Ran a Twnsh . Section Subdivision Block Lot PlaVSock/Pacia 20 43 46 03 03 001 0040 Property Address Zonin Reviewed B 450 BANYAN RD UK PAL Subdivision Name Improvements ADDITION - SINGLE FAMILY Owner's Neme/Address/Tele hone Contractor's Name/Address/License/Telephone ROSS & KATHERINE C JONES 450 BANYAN RD GULF STREAM FL 334837402 MELLON SECURITY & SOUND 561- 395 -2144 SYSTEMS INC. 7922 CORAL ST LAKE WORTH FL 33462 Additional Comments BURGLAR ALARM Construction EPI /EER FIFE FLZ Occupancy So. FL Valuation V -B .00 .00 A R -SF 324 5150 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 260.00 .00 260.00 001 - 0000 - 322.20 -00 GRAND TOTAL 260.00 SPECIAL NOTES & RESTRICTIONS: CONSTRUCT ADDITION TO SINGLE FAMILY WITH INTERIOR RENOVATIONS. * 1- 22- 14:CONTACT ELECTRIC "TEMP POWER POLE" F ai` b ` 00 260.00 THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY (180 DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIG 1801 DAYS FROM TIME WORK IS COMPLETED_ Any change in building plans or specifications must be recorded with this office. Any work not covered above, must have a valid permit prior to slartlng. In considera on of the ranting of this permit, the owner and builder agree to erect this structure in full compliance with the Code of ndi "" — fthorm,,.rneir�„ e�,h CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 ASPECTIONS - CALL (561) 243 -7218 factor, Owner, Agent PermitT =ELECTRICAL PERMIT 8/12 Permit Phone Access#: 1729391 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 4/26/13 Prepared by: THOME Date Issued: 1/29/14 Permit No.: 13- 00144631 000 000 E3 03 City Range Twnsh . Section Subdivision Block Lat Plat/Book/Page 20 43 46 03 03 001 0040 OTHER FEES: Property Address Zonlnp Reviewed B 450 BANYAN RD UK PAL Subdivision Name Improvements 001 -0000- 208.05 -00 ADDITION - SINGLE FAMILY Owner's Name/Address/Telephone Contractors Name/Address/License ( rele hone ROSS & KATHERINE C JONES 450 BANYAN RD GULF STREAM FL 334837402 MELLON SECURITY & SOUND 561- 395 -2144 SYSTEMS INC. 7922 CORAL ST LAKE WORTH FL 33462 Additional Comments 662.76 CENTRAL VAC 104.96 Construction EPI /EER FFE FLZ Occupancy S . Ft Valuation V -B 00 .00 A R -SF 324 1800 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 92.00 .00 92.00 001 -0000- 322.20 -00 OTHER FEES: BLDG SURCHARGE -DCA 285.38 278.90 6.48 001 -0000- 208.05 -00 BLDG SURCHARGE -DBPR 285.38 278.90 6.48 001- 0000 - 208.06 -00 GRAND TOTAL 662.76 557.80 104.96 SPECIAL NOTES & RESTRICTIONS: CONSTRUCT ADDITION TO SINGLE FAMILY WITH INTERIOR RENOVATIONS. * 1- 22- 14:CONTACT ELECTRIC "TEMP POWER POLE" THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY 180 DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (180) DAYS FROM TIME WORK IS COMPLETED. must be recorded with this office. Any work not covered above, must have a valid permit prior to s permit, the owner and builder agree to erect this structure In full compliance with the Code of CITY OF DEL RAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 INSPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Typa:ELECTRICAL PERMIT 8/12 Permlt Phone Access#: 1750629 /y- 11?as1eo "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 4/10/14 Prepared by: KIRKWOOD \ \Q Date Issued: 4/10/14 Permit No.: 14- 00150390 000 000 E3 00 City Rancie Twnsh . Section Subdivision Block Lat AMT PAID Plat/Book/Page 20 43 46 04 22 000 0480 Property Address Zoning Reviewed B 2538 AVENUE AU SOLEIL 2.01 001- 0000- 208.05 -00 UK WKK Subdivision Name Im mvemants 001- 0000- 208.06 -00 GRAND TOTAL ALARM - BURGLAR .00 Owner's NamelAddress[Tele hone Contractor's NamatAddrosall-Icenseffelephone CLIPPINGER SHARON REV TR 2538 AVENUE AU SOLEIL DELRAY BEACH FL 33483 TOTAL CONTROL DESIGN 540 E. MCNAB ROAD POMPANO BEACH L.C. 954 -784 -6687 FL 33060 Additional Comments Construction EPIlEER FFE FU Occupancy S,,, FL Valuation .00 .00 2200 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 134.00 .00 134.00 001- 0000 - 322.20 -00 OTHER FEES: BLDG SURCHARGE -DCA 2.01 .00 2.01 001- 0000- 208.05 -00 BLDG SURCHARGE -DBPR 2.01 .00 2.01 001- 0000- 208.06 -00 GRAND TOTAL 138.02 .00 138.02 SPECIAL NOTES & RESTRICTIONS: INSTALL NEW BURGLAR ALARM SYSTEM al i ; ;q %t4 ^A= . THIS PERMIT SHALL BECOME NULL AND AVOID UNLESS'THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY UN DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A- PERIOD OF ONE HUNDRED AND EIG (188) DAYS FROM TIME WORK IS COMPLETED. riled .with this oflice:,Arryrwork not covered above. must have a valid permit prior . to owner and builder-agree to erect.tiis structure In full compliance wlti the Codn of . CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 INSPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: ELECTRICAL PERMIT 8/12 Permit Phone Access#: 1750694 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 4/10/14 Prepared by: THOME Date Issued: 4/11/14 Permit No.: 14- 00150402 000 000 E3 00 City Range Twnsh . Section Subdivision Block Lot Plat/Book[Pacis 20 43 45 34 37 000 0000 OTHER FEES: Property Address Zoning Reviewed By 4001 N OCEAN BLVD UK SET Subdivision Name Improvements 001- 0000 - 208.05 -00 ELECTRICAL WORK Owner's Name/AddresslTele hone Contractor's Name/AddresslLicense(fele hone OK SEAHORSE LLLP 701 S OLIVE AVE STE 104 WEST PALM BEACH FL 33401 VENTURE ELECTRICAL CONTRACTORS 561- 471 -1778 6970 WALLIS RD lE WEST PALM BEACH FL 33413 Additional Comments 96.00 .00 96.00 Construction EPI /EER FFE FLZ Occupancy S . Ft. Valuation .00 .00 1950 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 92.00 .00 92.00 001- 0000 - 322.20 -00 OTHER FEES: BLDG SURCHARGE -DCA 2.00 .00 2.00 001- 0000 - 208.05 -00 BLDG SURCHARGE -DBPR 2.00 .00 2.00 001- 0000 - 208.06 -00 GRAND TOTAL 96.00 .00 96.00 SPECIAL NOTES & RESTRICTIONS: ELECTRICAL WIRING FOR THE IRRIGATION LANDSCAPE SERVICE THE CITY OF DELRAY BEACH ENCOURAGES THE USE OF ENERGY STAR PRODUCTS. s. l.. i'sl'A ni3y THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY (180) DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (180) DAYS FROM TIME WORK IS COMPLETED. lens or specNcatons must be recorded with this office. Any work not covered above, must have a valid permit prior to of the granting of this permit, the owner and builder agree to erect this structure in full compliance with the Code of CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 SPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: PLUMBING CHANGE -OUT Permit Phone Access#: 1730795 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 1/31/14 Twnsh . Prepared by: BARKER Block Date Issued: 2/10/14 20 Permit No.: 45 34 14- 00149201 000 000 PLCO 00 City Range Twnsh . Section Subdivision Block Lot PlaVBook/Pe e 20 43 45 34 31 004 0022 OTHER FEES: Property Address Zonin Reviewed B 4333 N OCEAN BLVD DS2 GULFSTRKANI UK ETG Subdivision Name Improvements 001 -0000- 208.05 -00 WATER HEATER REPLACEMENT Owner's Name/Address/Telephone Contractor's Name/AddressNcensaffele hone CAREY CHARLES W & PAMELA R 4333 N OCEAN BLVD DS2 DELRAY BEACH FL 33483 SERVICE AMERICA ENTERPRISE INC 800 -884 -3500 2755 NW 63RD CT FT LAUDERDALE FL 33309 Additional Comments 54.00 .00 54.00 Construction EPIIEER FFE FLZ Gccupancv So. Ft. Valuation .00 .00 750 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 50.00 .00 50.00 001 -0000- 322.30 -00 OTHER FEES: BLDG SURCHARGE -DCA 2.00 .00 2.00 001 -0000- 208.05 -00 BLDG SURCHARGE -DBPR 2.00 .00 2.00 001 - 0000 - 208.06 -00 GRAND TOTAL 54.00 .00 54.00 SPEC;AL NOTES & RESTRICTIONS: , WATER HEATER REPLACEMENT: 80 GAL ELECT. * REQUIRED INSPECTION: (250) THE CITY OF DELRAY BEACH ENCOURAGES THE USE OF ENERGY STAR PRODUCTS. a:. THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY 180 DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (180) DAYS FROM TIME WORK IS COMPLETED. rdsd with this office. Any work not covered above, must have a valid permit pdor to owner and builder agree to erect this structure in full compliance with the Cade of I ' CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 :SPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: MECHANICAL PERMIT 8/12 Permit Phone Access#: 1743137 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 3/12/14 Prepared by: KIRKWOOD `�y Date Issued: 3/14/14 ✓ Permit No.: 14- 00149867 000 000 M3 00 City Rancle Twnsh . Section Subdivision Block Lo[ Plat(Book/Paue 20 43 46 03 12 000 3100 OTHER FEES: Property Address Zonin cl Reviewed B 3851 N OCEAN BLVD 3100 .00 2.64 UK MPJ Subdivision Name Improvements 2.64 001 -0000- 208.06 -00 AIR CONDITIONING REPLACEMENT Owner's Name/Address/Telephone Contractor's Name/Address/license/Telephone WELLIVER MONA LEE 0 2291 OLD GREENVILLE RD STAUNTON VA 244019649 AIR -REF CO INC 2703 N DIXIE HWY DELRAY BEACH 561- 276 -0245 FL 33483 Additional Comments Construction EPUEER FFE FLZ Occupancy S . Ft. Valuation 00 .00 3729 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 176.00 .00 176.00 001 -0000- 322.50 -00 OTHER FEES: BLDG SURCHARGE -DCA 2.64 .00 2.64 001 -0000- 208.05 -00 BLDG SURCHARGE -DBPR 2.64 .00 2.64 001 -0000- 208.06 -00 GRAND TOTAL 181.28 .00 181.28 SPECIAL NOTES & RESTRICTIONS: REPLACEMENT AIR CONDITIONING SYSTEM C/U MODEL NO: 24ACC624AO03 - A.H.U. MODEL NO: FV4CNF002TD0 * REQUIRED INSPECTION NUMBER FOR IVR IS: 406,, THE CITY OF DELRAY BEACH ENCOURAGES ' ��• Paz USE OF ENERGY STAR PRODUCTS. a: THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY 180 DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (180) DAYS FROM TIME WORK IS COMPLETED. . Any change in building plans or specifications must be recorded with this office. Any work not covered above, must have a valid panntt pdor to � 0 starting. In consideration of the granting of this permit the owner and builder agree to erect this structure In full compliance, tha Code of CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT: DEPT. (561) 24$ -7200 �SPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent PermItType: PLUMBING.. CHANGE. -OUT e: Permit Phone Access#: 1721935 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 12/18/13 Prepared by: BARKER Date Issued: 12 / 3 b j 13 1 Permit No.: . ..d . .. .. 13- 00148668 000 000 PLCO 00 City Range 2.00 Twnsh . Swbtn Subdivision Block Lot Plat46OPage 20 43 46 09. 39 000 0252 Property, Address Zoning Reviewed El 2525 PELICAN IN UK ETG Subdivision Name Improvements S/D OF,9 -46 -43 WATER HEATER REPLACEMENT Owner's Nam elAddressffele hone Contractor's Name/Address/Llcenseffele hone OVERTON WENDY A WENDY A OVERTON 2525 PELICAN IN DELRAY`BEACH 1.991 TR TI HLDR FL 334837300 LEE WILDER PLUMBING INC 561 -965 -1772 510 ELDORADO LN DELRAY BEACH; FL 33444 - Additional Comments . Construction EPI /EER FFE FLZ Occuliancy 5 . Ft. Valuation 00 .00 1000 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 50.00 .00 50.00 001 -0000- 322.30 -00 OTHER FEES: BLDG SURCHARGE -DCA BLDG SURCHARGE -DBPR GRAND TOTAL 2.00 .00 2.00 2.00 .00 2.00 54.00 .00 54.00 SPECIAL NOTES & RESTRICTIONS: THE CITY OF DELRAY BEACH ENCOURAGES THE USE OF ENERGY STAR PRODUCTS. . 001- 0000- 208.05 -00 001- 0000 - 208.06 -00 0 THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY (180) DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (180) DAYS FROM TIME WORK )S COMPLETED. ny change in building plans or specifications must be recorded with this office. Any work not covered above, must have a valid permit pdor to larking. 16 consideration of the granting of this permit, the owner and builder agree to erect this structure in full compliance with the Code of CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 JSPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: PLUMBING.P.ERMIT $ 8/12 Permit Phone Access#: 1719863 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR IBUILDING IMPROVEMENTS ". L Date Applied: 12 /1 .t 6 / 13 Prepared by: BARKER Date Issued: 12/30/13 Permit No.: . e. 13- 00148674 000 000 P3 00 c1tv Rance Twnsh . S661lon Subdivision Block Lot P[pook/Page 20 43 .00 46 001 - 0000 - 322.30 -00 03 02 000 0111 Property Address 2.00 .00 2.00 Zonin - Revlewed B 3300 POLO DR .00 2.00 UK ETG Subdivision Name .00 96.00 Improvements WATER HEATER REPLACEMENT Owner's Name/Addressrrele hone Contractor's Name/Address/LicenselTele hone ZELLE ROBERT K & ZELLE ANNE H 3300 POLO DR DELRAY BEACH FL 334831340 LEE WILDER PLUMBING INC 561- 265 -1772 510 ELDORADO LN DELRAY BEACH' FL 33444 Additional Comments Construction EPUEER FFE FLZ Occupancy So. Ft. Valuation .00 .00 1250 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 92.00 .00 92.00 001 - 0000 - 322.30 -00 OTHER FEES: BLDG SURCHARGE -DCA 2.00 .00 2.00 001- 0000 - 208.05 -00 BLDG SURCHARGE -DBPR 2.00 .00 2.00 001- 0000 - 208.06 -00 GRAND TOTAL 96.00 .00 96.00 SPECIAL NOTES & RESTRICTIONS:. THE CITY OF DELRAY BEACH ENCOURAGES THE USE OF ENERGY STAR PRODUCTS.. THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY (100) DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (100) DAYS FROM TIME WORK IS COMPLETED. Any change In building plans or specifications must be recorded with this office. Any work not covered above, must have a. valid permit pdor to starting. In consideration of the � ranting of this permit, the owner and builder agree to erect this structure In full compliance with the Coda of CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 INSPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: SHUTTER PERMIT 8/12 Perm It Phone Access#: 1750884 "FAILURE TO COMPLY WITH, THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 4/07/14 Range Prepared by: KIRKWOOD \\� Date Issued: 4/11/14 Block Permit No.: 14- 00150305 000 000 SHTP 00 City Range Twnsh . Section Subdivision Block Lot Plat/Book/Paga 20 43 45 34 31 004 0011 OTHER FEES: Property Address Zoning Reviewed B 4333 N OCEAN BLVD DN1 UK pE Subdivision Name Improvements 001- 0000 - 208.05 -00 SHUTTERS Owner's Name/Address/Telephone Contractor's Name/Address/Licenselfele hone MACGUIRE SALLY P 18 WILDWOOD IN DARIEN CT 06820 561- 455 -4529 FOLDING SHUTTER CORP 561- 683 -4811 7089 HEMSTREET PLACE WEST PALM BEACH FL 33413 Additional Comments 247.90 .00 247.90 Construction EPVEER FFE FLZ Occuparav S . Ft Valuation 00 .00 R -MF 9345 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 238.00 .00 238.00 001 - 0000- 329.14 -00 OTHER FEES: BLDG SURCHARGE -DCA 4.95 .00 4.95 001- 0000 - 208.05 -00 BLDG SURCHARGE -DBPR 4.95 .00 4.95 001 - 0000 - 208.06 -00 GRAND TOTAL 247.90 .00 247.90 SPECIAL NOTES & RESTRICTIONS: INSTALL 3 MOTORIZED ROLLING SHUTTERS TO MATCH EXISTING & INSTALL POWER TO 3 SHUTTERS & 3 SWITCHES. NOA:FL8650 -R2 IF SHUTTERS HAVE ELECTRICITY, YOU MUST yY SCHEDULE ELECTRICAL FINAL AND SHUTTER';;:, FINAL AT THE SAME TIME. THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY (180) DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (180) DAYS FROM TIME WORK IS COMPLETED: . Any change in bwldingg plans or specifications must be recorded with. this once -: Any work not covered above, must have a valid permit f�or td sINn'a in considers on of4hs. granbnq of this permit, the owner. and bulider agree to erect this structure )n full compliance with the C,cde of CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 INSPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent PerrnitType: ELECTRICAL PERMIT 8/12 Permit Phone Access #: 1750892 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 4/07/14 Prepared by: KIRKWOOD Date Issued: 4/11/14 �\ Permit No.: 14- 00150305 000 000 E3 00 _ City Ran a Twnsh . Section Subdivision Block Lot Plat/Book/Pa e 20 43 45 34 31 004 0011 Properly Address Zoninq Reviewed B 4333 N OCEAN ]BLVD DNl UK PE - Subdivision Name Improvements SHUTTERS Owner's Name/Address/Telephone Contractor's Name/Address/LlcensafTele hone MACGUIRE SALLY P 18 WILDWOOD LN DARIEN CT 06820 561 - 455 -4529 _ ARLINGTON ELECTRIC, INC. 772- 287 -1353 P.O. BOX 63 STUART FL 34995 Additional Comments Conslruclion EPI /EER FFE FLZ Occupancry S . Ft. Valuation .00 .00 R -MF 1500 Schedule of Fees and Additional Information AMT CHRG AMT PAID AMT DUE ACCOUNT PERMIT FEES 92.00 .00 92.00 001 -0000- 322.20 -00 GRAND TOTAL 92.00 SPECIAL NOTES & RESTRICTIONS: INSTALL 3 MOTORIZED ROLLING SHUTTERS TO MATCH EXISTING & INSTALL POWER TO 3 SHUTTERS & 3 SWITCHES. r, 00 92.00 THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED.AND EIGHTY (180 DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGH (1801 DAYS FROM TIME WORK IS COMPLFTFn; , change in hulldmij plans or speNfications must be recorded with this office. Any work not covered above, must have a valid permit rice to amina. In consideration of the orantino of this nermt. the owner and builder agree to erect this structure in full nmmnlinnrA with the rm. of CITY OF DELRAY BEACH COMMUNITY IMPROVEMENT DEPT. (561) 243 -7200 INSPECTIONS - CALL (561) 243 -7218 Contractor, Owner, Agent Permit Type: BUILDING PERMIT 8/12 Permit Phone Access#: 1665819 "FAILURE TO COMPLY WITH THE MECHANICS' LIEN LAW CAN RESULT IN THE PROPERTY OWNER PAYING TWICE FOR BUILDING IMPROVEMENTS" Date Applied: 6/12/13 Prepared by: KIRKWOOD Data Issued: 7/08/13 Parmit No.: 13- 00145477 000 000 B3 00 city Range Twnsh . Section Subdivision Block Lot PlattBooklPacle 20 43 46 03 04 000 0201 PLAN CHECK CREDIT Property Address 894.00 894.00 - Zoning Reviewed B 2960 POLO DR 5726.00 66.00 UK PE Subdivision Name Improvements ADDITION - SINGLE FAMILY Owner's Name/Address/Telephone Contractor's Name/Address/Ucense/Tele hone GRUMNEY CYNTHIA TR TITL 2960 POLO DR DELRAY BEACH FL 314 - 799 -7700 HLDR 33483 MEADE, INC., CURTIS D. 561 -742 -1140 P.O. BOX 3459 BOYNTON BEACH FL 33424 Additional Comments * 4 -21 -14 SITE DRAINAGE REV Construction EPI /EER FFE FLZ Occu anc So. Ft. Valuation UK .00 .00 UK R -SF 1 261800 Schedule of Fees and Additional Informatlon 75.00 .00 001- 0000- 329.31 -00 96.57 95.58 AMT CHRG AMT PAID AMT DUE ACCOUNT BLANKET PERMIT FEES 8/12 5792.00 4832.00 960.00 001- 0000 - 322.10 -00 PLAN CHECK CREDIT 3.30 894.00 894.00 - 001- 0000- 208.06 -00 PERMIT TOTAL 5792.00 5726.00 66.00 001- 0000- 322.10 -00 OTHER FEES: REVISED PLANS - 1ST TIME BLDG SURCHARGE -DCA BLDG SURCHARGE -DCA 1ST BLDG SURCHARGE -DBPR BLDG SURCHARGE -DBPR 1ST 75.00 75.00 .00 001- 0000- 329.31 -00 96.57 95.58 .99 001- 0000 - 208.05 -00 3.30 3.30 .00 001- 0000- 208.05 -00 96.57 95.58 .99 001 - 0000 - 208.06 -00 3.30 3.30 .00 001- 0000- 208.06 -00 GRAND TOTAL 6066.74 5998.76 67.98 SPECIAL NOTES & RESTRICTIONS: CONSTRUCT ADDITION TO SINGLE FAMILY €i INTERIOR & EXTERIOR ALTERATIONS. THIS PERMIT SHALL BECOME NULL AND VOID UNLESS THE WORK AUTHORIZED IS COMMENCED WITHIN ONE HUNDRED AND EIGHTY (180) DAYS AFTER ITS ISSUANCE, OR IF THE WORK AUTHORIZED. IS NOT INSPECTED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (180) DAYS FROM TIME WORK IS COMPLETED. Any change In .building plans or specifications must be recorded with this office. Any work not starting. In consideration af,the granting of this permit, the owner and builder agree to erect a valid permit prior to nce with the Code of. Kelly Avery From: Lou Roeder <lou.roeder @gmail.com> Sent: Thursday, May 08, 2014 1:18 PM To: Freda Defosse Subject: Re: Ordinance 009 -09 Louis Roeder ATTORNEYAT LAW 7414 Sparkling Lake Road Orlando, FL 32819 cell: 407 -758 -4194 CONFIDEAU4LITYNOTE: This email message and any attachments may contain confidential, privileged and non- disclosable information. The information is intended only for the use ofthe individual or entity named on this email. Ifyou are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this email information, is strictly prohibited and that the documents should be returned to the sender immediately. Ifyou have received this email in error or by accidental transmission, please notify the sender by return email immediately, delete all electronic copies of this email and all attachments and destroy all hard copies. Thankyou. On Thu, May 8, 2014 at 12:57 PM, Freda Defosse <fdefosseCa muff- stream.ore> wrote: As requested. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 10 Kelly Avery From: lou.roeder @gmail.com on behalf of Lou Roeder <lou @louroeder.com> Sent: Thursday, May 08, 2014 4:18 PM To: Freda Defosse Subject: BOA Hearing, tomorrow, May gth Freda, As a last- minute request, is there any additional evidence the Town plans to present at tomorrow's BOA Hearing? Louis Roeder ATTORNEYATLAW 7414 Sparkling Lake Road Orlando, FL 32819 cell: 407 -758 -4194 CONFIDENTIALHYNOTE: This email message and any attachments may contain confidential, privileged and non- disclosable information. The information is intended only for the use ofthe individual or entity named on this email. Ifyou are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or the taking ofany action in reliance on the contents of this email information, is strictly prohibited and that the documents should be returned to the sender immediately. Ifyou have received this email in error or by accidental transmission, please note the sender by return email immediately, delete all electronic copies of this email and all attachments and destroy all hard copies. Thank you. Kelly Avery From: John Passeggiata Sent: Friday, May 09, 2014 9:06 AM To: Freda Defosse Subject: RE: updated vendor list Freda, Sorry to see you go! Good Luck, and best wishes! Investigator John Passeggiata Gulf Stream Police Department 246 Sea Rd Gulf Steam FL 33483 561- 278 -8611 Fax 561- 276 -2528 cell 561 -504 -0812 From: Freda Defosse Sent: Thursday, May 8, 2014 10:19 AM To: Adam Gorel; Bernard O'Donnell; Charles Smith; Chris Hamori; Edward K Allen; John Haseley; John Passeggiata; Robert Bradley; Robert Pyle; Todd Sutton Subject: updated vendor list Here you go! Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Kelly Avery From: PublicMeets (CMG- WestPalm) <publicmeets @pbpost.com> Sent: Friday, May 09, 2014 9:54 AM To: Kelly Avery; desplin @townofhaverhill - fl.gov; NCostanzo @jupiterinletdistrict.org; srosales @LakeWorth.org; yalvarez @southpalmbeach.com; mpinkerman @lakeclarke.org; Freda Defosse; mlarson @ci.greenacres.fl.us; Carol Pfefferkorn; Christa Simmons; Cynthia McCreary; Lori McWilliams; Robin Cronk; Tammy Rotmen; Vivian Mendez; jdavis @belleglade- fl.com; bbrown @ci.highland- beach.fl.us; jicolony @bellsouth.net; ballard @lgwcd.org; debra @loxahatcheeriver.org; cityclerk @cityofpahokee.com; PLopez @LakeWorth.org; prainitoj @ci.boynton- beach.fl.us; brinytownclerk @yahoo.com; townofcloudlake @msn.com; mdejesus @villageofpalmsprings.org; dmayo @tequesta.org; walkerv@southbaycity.com; cityclerk @ci.boynton- beach.fl.us; jrutan @townofhaverhill - fl.gov; jcochran @atlantisfl.gov.; cgibson @lantana.org.; Jessica Figueroa; Ada Oliver; Gail C. muuaie; useans�w_nypoiuxo.org; seicnnornLioxanaicneegrovesn .gov; wcrabtree @pbstownhall.org; Patrice McKay; laurafin @bellsouth.net Cc: jgoudreau @atlantisfl.gov; cgibson @lantana.org; rcaliovi @wellingtonfl.gov Subject: Meetings May 19 -23; holiday info TGIF! I am off for a few days next week, so I am sending this reminder out early. Please send me your list of meetings for the week of May 19 by 5 p.m. Thursday. I only need the meetings of your main governing body and any planning/zoning boards. We do not include special magistrate, CRAB, etc. Also - next week I will begin compiling info for the Memorial Day holiday, so let me know if your office is closed and any changes in residential garbage pickup. The easiest way to express changes is like this: Monday customers will have their trash picked up or their next regularly scheduled day. OR Monday customers will have their trash picked up (day of the week) Thank you! M Kelly Avery From: Tobias, Steve <tobias @mydelraybeach.com> Sent: Friday, May 09, 2014 11:14 AM To: Freda Defosse Subject: RE: Elevation Certificates This is the link to the County flood maps. It is very temperamental and even difficult to use, but when it works it's a great resource... http: / /maps.co.palm- beach .fl.us /gis /floodzones.aspx? Steve From: Freda Defosse [mailto:fdefosse @gulf - stream.org] Sent: Thursday, May 08, 2014 2:21 PM To: Tobias, Steve Subject: Elevation Certificates Good afternoon Steve. Rebecca and I have been through all the certificates for the past 5 years and we look good except for the two that are attached. The first one for "Binnie" is a substantial improvement and the one for "Knobel" was a new 9,000 sq. ft. single family home. It appears to us that neither of these two certificates meet the minimum BFE but I wanted to ask you to look at them for me. Since they were almost two years ago would you call the builder, the surveyor or the owner, if at all? Thanks for all of your help ... as always. Freda DeFosse Administrative Assistant Town of Gulf Stream Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Kelly Avery From: Lexie Millsaps <lexie @furmaninsurance.com> Sent: Friday, May 09, 2014 2:44 PM To: Freda Defosse Subject: FW: CJM Roofing, Inc., TOWN OF GULF STREAM Attachments: eForms PDF Attachment.PDF Good afternoon, Please find the certificate in the above attachment. Thank you Frank H. Furman, Inc. Phone # 954- 943 -5050 ext221 E -FAX # 1- 877- 333 -0274 lexie @fu rmaninsurance.com tfta � O CERTIFICATE OF LIABILITY INSURANCE DATE (MMODrYYYYi 5/9/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement an this certificate does not confer rights to the certificate holder in lieu of such endomement(s). PRODUCER Frank H. Furman, Inc. 1314 East Atlantic Blvd. P. 0. BOX 1927 Pompano Beach FL 33061 ONTA AM E: T PHONE (954)943 -5050 FAx NI, (g&a)942 -6310 -MAIL .lexie @furmaninsurance. com OR INSURERS AFFORDING COVERAGE NAIC k INSURERA:Starr Surplus Lines Insurance GENERAL LIABILITY INSURED CJM Roofing, Inc. 4365 Okeechobee Boulevard Suite BID West Palm Beach FL 33409 INSURERBEvanston Insurance Company 5378 INSURERCBrid efield Employers Ins Co 10701 INSURER D: S 1,000,000 INSURER E: S 100,000 INSURER F: X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR COVERAGES CERTIFICATE NUMBER:CL1312340541 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFF POLICY EXP UNITS GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 (Ea occummoO S 100,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR SLPGGL0219500 2/2/2013 2/2/2014 MED EXP (my one Person) S 5,000 PERSONAL& ADV INJURY S 1,000,000 GENERAL AGGREGATE S 2,000,000 GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG S 2,000,000 POLICY X PRO LOG ipr.T $ AUTOMOBILE LIABILITY COMBINED G L LIMIT den BODILY INJURY (Per person) $ ANY AUTO ALL AUTOS OWNED SCHEDULED E0 BODILY INJURY (Par accident) S HIRED AUTOS NON-OWNED PROPERTY DAMAGE $ S X UMBRELLA LIAR OCCUR EACH OCCURRENCE S 1,000,000 AGGREGATE S 1,000,000 B EXCESS LIAR CLAIMS -AlADE �OVA638813 DEC) I $ 2/2/2013 2/2/2014 C WORKERS COMPENSATION ANOEMPLOYERS'UABILITY YIN ANY PROPRIETDR,PARTNER/ ECUTIVE OF,^�RIMEMNER EXCLUDED? ( or1' ) As, describe under DESCRIPTION OF OPERATIONS below NIA 3042986 /16/2013 /16/2014 X WC TATU- OTH- E.L. EACH ACCIDENT S 500,000 E.L. DISEASE - EA EMPLOYE E 500,000 E.L. DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Addlllonal Remarks Schedule, If more space Is rpulred) (561)737 -0188 fdefosse @gulfstream.org TOWN OF GULF STREAM 100 SEA ROAD GULF STREAM, FL 33483 ACORD25 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE DeJong /MM° ©1988.2010 INRn20 onlmst nl Trio arnan nano ..a i. ,,o rnnie}.r.H mark. of arnRn Kelly Avery From: tammy cook <tammy.cjmroofing @ gmail.com> Sent: Friday, May 09, 2014 2:52 PM To: Freda Defosse Subject: REGISTRATION Attachments: TOWN of GULF STREAM.pdf I am registering with The Town of Gulf Stream. I will be mailing the required fees in. Thank -you, Tamara L. Cook Assistant to Steve Mallek CJM Roofing, Inc. 561- 242 -9399 Tammy.cjmroofing@gmail.com M ALI E- L I TO: TOWN OF GULF STREAM BUSINESS OWNER /QUALIFIER: STEPHEN MALLEK TELEPHONE NUMBER O: 561- 242 -9399 , C:561- 722 -5988 EMAIL ADDRESS: SM16817 @AOL.COM ALT. EMAIL: TAMMY.CJMROOFING @GMAIL.COM Fees included for Registration; Palm Beach County Local Business Tax Receipt 6.00 THREE (3) Additional decals @ $2.00 6.00 4365 Okeechobee Blvd. Suite B -10, West Palm Beach, FL 33409 • P: 561- 722 -5988 F: 561- 742 -9366 AC #6144881 DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRIICTION INDUSTRY LICENSING BOARD _ r.rnawma ....,. .SEQ#L12 0 5 3 0 0102 9 05/30/20121118194978 ICCC1327323 The ROOFING CONTRACTOR Named below IS CERTIFIED Under the provisions of Chapter 489 FS. Expiration date: AUG 31, 2014 MALLEK, STEPHEN OTTO CJM ROOFING INC 4365 OKEECHOBEE BLVD B10 WEST PALM BEACH RICK SCOTT GOVERNOR FL 33409 DISPLAY AS REQUIRED BY LAW KEN LAWSON SECRETARY ANNE M. Cx AN N O N P.O. Box 3353, West Palm Beach, FL 33402 -3353 "LOCATED AT" CONSTITUTIONAL TAX COLLECTOR www.pbctax.corll Tel: (561) 355 -2264 Serving Palm Bcoch County 4365 OKEECHOBEE BLVD #B10 Serving you. WEST PALM BEACH, FL 33409 TYPE OF BUSINESS OMEA CERnflCATIONM RECEIMNDATEPAID am PAID BILL 230125 CW ROOFING CONTRACTOR NIALLEx STEPHEN I CCC1327]Z] et31fil1990- 09it9It9 et9s 9s BCO1T4999 This document is valid only when recelpled by the Tax Collectors Office. STATE OF FLORIDA PALM BEACH COUNTY 2 01 312 01 4 LOCAL BUSINESS TAX RECEIPT CJM ROOFING INC LBTR Number: 200914644 CJM R INC 436 5 OKEECH EXPIRES: SEPTEMBER 30, 2014 436KEECHOBEE BLVD STE 810 WEST PALM BEACH, FL 33409 -3145 This recelpt grants the privilege or engaging In or Ir Ill IIII rr Ir r111r�rlr lrrr rllrr rr 1112 rr 11lr lr managing any buslness profession or occupation within Its judsdlction and MUST be conspicuously displayed at the place of business and in such a manner as to be open to the view of the public. 0 :Jr; �: ANNE M. GANNON CONSTITUTIONAL TAX COLLECTOR Srnling Patin Brach County Serving you. P.O. Box 3353, West Palm Beach, FL 33402 -3353 www.pbctaxcom Tel: (561) 355 -2264 —LOCATED AT- 4365 OKEECHOBEE BLVD #B10 WEST PALM BEACH, FL 33409 TYPE OF BUSINESS OWNER CERTIFICATION# RECEIPTIVDATEPAID AMT PAID HILL# 20 CSI ROOFING CONTRACTOR MALLEK STEPHEN CCC1323T23 013.1031999- 09119113 S27.50 840174900 This document is valid only when receipled by the Tax Collector's Office. STATE OF FLORIDA PALM BEACH COUNTY 2 01 312 01 4 LOCAL BUSINESS TAX RECEIPT CJM ROOFING INC CJM ROOFING INC 4365 OKEECHOBEE BLVD STE B10 WEST PALM BEACH, FL 33409 -3145 d� LBTR Number: 200914640 EXPIRES: SEPTEMBER 30, 2014 This receipt grants the privilege of engaging in or managing any business profession of occupation within Its jurisdiction and MUST be conspicuously displayed at the place of business and in such a manner as to be open to the view of the public. Ai °® CERTIFICATE OF LIABILITY INSURANCE 5/9/2014n THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Frank H. FuraL n, Inc. 1314 East Atlantic Blvd. P. 0. BOX 1927 Pompano Beach FL 33061 CONTACT NAM PHONE (954)943 -5050 FAX .(954)912 -6310 )^AIL .lelde @£urmani.n.anraoee. eom INSURERISI AFFORDING COVERAGE NAIC0 INSURERA:Starr Surplus Lines Insurance INSURED CJM Roofing, Inc. 4365 Okeechobee Boulevard Suite B10 West Palm Beach FL 33409 msusEss Evanston Insurance Company 5378 VISURERC-BrIcIgefteld Employers Ins Co 10701 INSURER 0: PR MI FS(Ev n e WSUPERE: MEDEXP( am INSURER F: PERSONAL &ADVINIURY COVERAGES CERTIFICATE NUMRFRCL1312340541 RFVISIONNIIMRPP- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW RAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. R LT TYPE OF INSURANCE POLICY NUMBER POLICY EFF POLICY IXP LIMITS A OENPRALLWBILITY TMC0,MERCIALGENERALLIAMURY CUVMSLIADE FX—] OCCUR SLAIGGLO219500 2/2/2013 /2/2014 EACH OCCURRENCE S 1,000,000 PR MI FS(Ev n e S 100,000 MEDEXP( am S 5,000 PERSONAL &ADVINIURY s 1,000,000 GENERAL AGGREGATE S 2,000,000 GENT AGGREGATE POLICY UMIT APPLIEB X '(O_ PER: LOC PRODUCTS- COMPIOPAGG S 2,000,000 4 AUTOMOBILE WLBILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS HIRED AUTOS AUTOSNNED COMBINED SINGLE LIMIT e BOOILYINJURY(Per Perm) S BODILY INJURY (PFSarXldem) S PPRr ccid") M $ L B X UMBRELLA LIAB IXCeSLAB OCCUR CLAIMS-MADE COVA638813 2/2/2013 2/2/2014 EACH OCCURRENCE S 1,000,000 AGGREGATE $ 1,000,000 DED RETENTIONS S C WORKERS COMPENSATION AND EMPLOYERS UABILITY ANY PROPRIETORNARTNER,FXECUOVE 0 CFFICERAeMBER E%0.UOE0T IMandMM In NH) iM yes, dnacT�e under DESCRIPTION OF OPERATIONS Wan NIA 3042986 /16/2013 /16/2014 X WC STATU- T14 LIMITS PR EL EACH ACCIDENT S 500,000 E.L. DISEASE - EA EMPLOYE1 S 500 DDO EL DISEASE - POLICY UNIT I S 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IAaaaA ACORD 101, AMRIaml RenuHM 60o luIe.It morn epan Is n4uNeQ (561)737 -0188 £defosse @gulfstream.org TOWN OF GULF STREAM 100 SEA ROAD GULF STREAM, FL 33483 ACORD 25 !2010!05) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED M ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE De3oog /P41 xz� INS025nmms,n, TT,n arnRn name and Innn aro ronis•.ferod man4a nF arnan Kelly Avery From: Brett Wright <brett @irescuthflorida.com> Sent: Friday, May 09, 2014 3:02 PM To: Freda Defosse Subject: Innovative Roofing - GL Cent Attachments: Form043020140910.PDF; ATT00001.htm AcoRd CERTIFICATE OF LIABILITY INSURANCE `� 1 /T30 2014Y7 9/30/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION 15 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCED CONT A T Frank H. Furman, Inc. PHONE . (954) 943 -5050 IAIX, .(854)943 -Soli 1314 East Atlantic Blvd. P. O. BOX 1927 Pompano Beach FL 33061 -MAIL ADDRESS, INSURER(S) AFFORDING COVERAGE NAIC0 INSURER A Amtruat International Onderwrit 08072 INSURED INSURER B Innovative Roofing, Inc. INSURERC: E 5,000 3260 HW 23rd Avenue INSURER O: Suite #300 INSURER E: $ 2,000,000 Pompano Beach FL 33069 INSURER F: S 2,000,000 COVERAGES CERTIFICATE NUMBER-Jan 2014 RFVICInmmllMAFG• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TR TYPE OF INSURANCE AUDL INISR 5UHR1 YWO POLICY NUMBER POLICY EFF IM POLICY EXP LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR X Primary Nan - Contributory PAL104492800 /25/2014 /25/2015 EACH OCCURRENCE $ 1,000,000 S 100,000 MED EXP (My one careen) E 5,000 PERSONAL& ADV INJURY E 1,000,000 GENERAL AGGREGATE $ 2,000,000 GENT AGGREGATE LIMIT APPLIES PER: POLICY X PRO- LOG PRODUCTS - COMP/OP AGO S 2,000,000 § AUTOM084LE LIABILITY ANY AUTO ALL AUTOWNED SCHEDULED O HIRED AUTOS NON -OWNED AUTOS COMBINED IN L LIMIT accident) BODILY INJURY (Per person) $ BODILY INJURY (Per accident) S PROPERTY DAMAGE n § E UMBRELLA LIAR EXCESS LIAR OCCUR CLAIMS -MAOE EACH OCCURRENCE E AGGREGATE S OED I I RETENTIONS§ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUnVE r OFRCEMMEMBER EXCLUDED? (Mandatary In NH) If yS RZIOeantler DESCRIPTION OF OPERATIONS bebw NIA WC STATU- OTH- E.L. EACH ACCIDENT E E.L. DISEASE -EA EMPLOYE $ E.L DISEASE - POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ANaeh ACORD 101, AddlOonal Remarks Schedule, If more space Is required) State of Florida Roofing Contractor Town of Gulfstream 100 Sea Rd. Gulf Stream, FL 33483 ACORD 25 (2010105) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE DeJon'� g/CS ©1988 -2010 ACORD CORPORATION. Ail rights reserved. INSD25 oninns, n1 Th. Arr1Rn n.mn and Irmo am rnniefmod mer4e of Arr1Rn Kelly Avery From: tammy cook <tammy.cjmroofing @ gmail.com> Sent: Friday, May 09, 2014 3:16 PM To: Freda Defosse Subject: RE: REGISTRATION Thank -you. Already in the mail. ---- Original Message--- - From: Freda Defosse [mailto:fdefosse @gulf- stream.org] Sent: Friday, May 09, 2014 3:05 PM To: tammy cook Subject: RE: REGISTRATION Please include a self- addressed stamped envelope if you want us to mail you the Commercial Vehicle ID stickers and registration or you may pick them up here at Town Hall. Thank you! - - - -- Original Message---- - From: tammy cook [mailto:tammy.cjmroofing @gmail.com] Sent: Friday, May 09, 2014 2:52 PM To: Freda Defosse Subject: REGISTRATION I am registering with The Town of Gulf Stream. I will be mailing the required fees in. Thank -you, Tamara L. Cook Assistant to Steve Mallek CJM Roofing, Inc. 561 -242 -9399 Tammy.cjmroofing @gmail.com Kelly Avery From: Coral Gutters inc <coralgutters @gmail.com> Sent: Friday, May 09, 2014 5:34 PM To: Freda Defosse Subject: Occupational Registration Attachments: LIC DOX05092014.pdf Good afternoon, Please find attached documents necessary for renewal of Occupational Registration. Santos I. Sorto (954)427 -9051 ccoralgutters(a)gmail.com Also, I realized that in our letter is states that this cannot be processed unless payment is received. How might we be able to process payment? Over the telephone? I look forward to hearing from you. Thank you, Coral Gutters Inc. (954)427 -9051 -- (954)418- 8200 ALUMINUM SPECIALTY 02- 10361 -AL' SORTO, SANTOS I. -QUALIFYING CORAL GUTTERS, INC 4532 NW 60 ST COCONUT CREEK FL 33073 EXPIRES 08/31/2015 II- n� CERTIFICATE OF COMPETENCY B //�� Op Detach and SIGN the reverse side of this A= COUNTY card IMMEDIATELY upon recelptl You should carry this card with you at all times. Contractor must obtain a photo I.D. Certificate of Competency Card every two years. r— 1 SORTO, SANTOS I. 4532 NW 60 ST COCONUT CREEK FL 33073 J 50332D7(Rw.. 1/12) PC201247908 GO OM \OP ..c OF �,'4 V, RING ,Gy . 5 ER �F \GP%G�� yd ENC CEO aV CP D R \D y . BROS f GPjEG G R D 1VojL\VyGV GEa�F\CN4 �F �R \NGy • G RS 4 \CP 4��& � G jy F�ORNCy •GERM \FIC F O E0.o�FP"aiDpG CpMF OR \�Gy • 6RQF A`°R° CERTIFICATE OF LIABILITY INSURANCE °ATE(MMNO Y Y I 02/06/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS ATE CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED POLICIES BY BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(tes) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endomement(s). PRODUCER T PABLO M CONDE A &A Underwriters, Inc. 6776 SW 6 St Miami, FI 33174 PXONE 305 -220 -7447 FAX 305.220.4821 Ne: E-YAIL AWIMSS pmc@aaunderwriters.com INSURER f AFFORDING COVERAGE NAIC INSURER A: Brid efield Em ID ers Insurance Com ny 012158 INSURED Coral Gutters Inc INSURERS: INSURER C: 6855 Lyons Technology Circle #8 INSURER D: NSURER E: Coconut Creek FL 33073 INSURER F: -- - - - - -- - rtc YIAIVry ryYmOCR: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTp I TYPE OF INSURANCE COMMERCIAL GENERAL LIABIIrrY CWMSMApE F—IOCCUR GENL AGGREGATE LIMIT APPLIES PER: OPOLIC : ❑ PRCT ❑ LOC I POLICY NUNBEft M CY EFF I M GYEXP LIMITS EACH OCCURRENCE S I MED EXP S S PERSONA q S GENERAL S PRODUC E S AUTOMOBILE LABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS I AUTOS HIREDAUTOS j NON -OWNED AUTOS r I i I I I N IN LIMIT BOGILY INJURY(Per pemen) I S S BOOILYINJURY(P, ecoaenlJ E I PROPERTY DAMAGE P S S IWORKERS A I(Mand"In H EXCESS AS I OCCUR NIA ! 83049554 12/01/13 12101114 IE.L EACH EACH OCCURRENCE f AGGREGATE f DEG RETENTION COMP ENSATION MO EMPLOYERS' LIABILITY MyPROPRIETORPARTNER /EXECUTIVE YIN OFFICERrtAEM50 EXCLUOFAT NH) Iryyeess.. dm=oe under DESCRIPTION OF OPERATIONS pllpv _ X R S E.L. EACH ACC'DENT S 1,000,000 E DISEASE - EA EMPLOYEE S 1,000,000 DISEASE - POLICY LIMIT I S 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additimul Rmoor Schedule, m!y be awc W it mom span is mRubW) Coral Gutters Inc 6855 Lyons Technology Circle #8 Coconut Creek, FL 33073 AVURU 20 (ZUIJIU4) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 1988.2813 ACORD CORPORATION. All rights She ACORD name and logo are registered marks of ACORD :IDF created with pdfFactory Pro trial version www.odffactory.com ACOR� CERTIFICATE OF LIABILITY INSURANCE DATE 2/06/14 PRODUCER Mendez & Associates 9953 Pines Blvd. Pembroke Pines, FL 33024 Phone (954)436 -3776 Fax (868) 461 -0503 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAICS INSURED Coral Gutters 6855 Lyons Technology Circle # 8 Coconut Creek, FL 33073 INSURERA: Granada Insurance Company INSURER B: INSURER C: 1 INSURER D: INSURER E ACORD 25 (2009/01) OF COVERAGES THE POLICIES OF INSURANCE LISTED HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. WSR Al1DL TYPE OF INSURANCE POLICY NUMBER D�� WDU� O TE MIXPDN� LIMITS A 1 ❑ GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY 1111 CLAIMSMADE Dv OCCUR CI ❑ GEN'L AGGREGATE LIMIT APPLIES PER: ❑ POLICY ❑ PROJECT ❑ LOC 0185FL00020347 07/23/2013 07/23/2014 EACH OCCURRENCE 1,000,000 GE O PREMISES Eaxwrtenm 100,000 MED EXP(Any we parson) 5,000 PERSONAL d ADV INJURY 11000,000 GENERAL AGGREGATE 2,000,000 PRODUCTS- COMP /OP AGO 2,000,000 ❑ AUTOMOBILE LIABILITY ❑ ANY AUTO ❑ ALL OW NED AUTOS ❑ SCHEDULED AUTOS ❑ HIRED AUTOS ❑ NON OWNED AUTOS ❑ COMBINED SINGLE LIMIT Ea accident) BODILY INJURY (Par Person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Par accident) 1 GARAGE LIABILITY ❑ ANY AUTO ❑ AUTO ONLY - EA ACCIDENT OTHER THAN EA ACC AUTO ONLY: AGG ❑ EXCESS / UMBRELLA LIABILITY ❑ OCCUR ❑ CLAIMS MADE ❑ DEDUCTIBLE ❑ RETENTION S EACH OCCURRENCE AGGREGATE 1 WORXERS COMPENSATION AND EMPLOYERS' LIABILJTY YIN ANY PROPRIETOR I PARTNERIEXECUTNE OFFICER / MEMBER EXCLUDED? (Mandatory In NH) If yes. describe under SPECIAL PROVISIONS below ❑ WCSTATU- ❑ OTH- EL EACH ACCIDENT E.L. DISEASE- EA EMPLOYEE E.L. DISEASE - POLICY LIMIT OTHER I DESCRIPTION OF OPERATIONS / LOCATIONS/ VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS J CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WALL ENDEAVOR TO MAIL Proof Of Insurance 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY WND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. 1 AUTHORIZED REPRESENTATIVE ACORD 25 (2009/01) OF ®1988.2009 ACORD CORPORATION. AN rights reserved. The ACORD name and logo are registered marks of ACORD JUNTY-LOGAL 5U31 115 S. Andrews Ave., Rm. A -100, Ft. Lauderdale, FL 33301 -1895 — 954 - 831 -4000 VALID OCTOBER 1, 2013 THROUGH SEPTEMBER 3o,2014 DBA: Business Name: CORAL GUTTERS INC Owner Name: SANTOS IGNACIO SORTO Business Location:4532 NW 60 ST COCONUT CREEK Business Phone: 954- 427 -9051 RBCBIpt #:A L OTHER TYPES CON Business Type: (SPEC BLDR ALUMINUM Business Opened:o6 /03 /2002 State /County /Cert/Reg:02 -10 3 61 -AL Exemption Code: Rooms Seats Employees Machines Professionals 5 For Vending Business Only Number of Machines: vnnrllnn T�„e• Tax Amount Transfer Fee NSF Fee Penalty Prior Years Collection Cost Total Paid 27.001 0.00 0.00 1 0.00 0.00 1 0.00 27.00 THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEIPT This tax is levied for the privilege of doing business within Broward County and is non - regulatory in nature. You must meet all County and /or Municipality planning WHEN VALIDATED and zoning requirements. This Business Tax Receipt must be transferred when the business is sold, business name has changed or you have moved the business location. This receipt does not indicate that the business is legal or that it is in compliance with State or local laws and regulations. Mailing Address: SANTOS IGNACIO SORTO Receipt #30A -12- 00011285 4532 NW 60 ST Paid 09/12/2013 27.00 COCONUT CREEK, FL 33073 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail October 28, 2014 Jordon Menter [mail to: jordonmenter]033 @gmail.com] Re: GS #1015 (fdefosse emails in may 2014 record request) All emails sent to the Town email address known asfdefbsse@gujr-stream.org diming the month of may 2014. Dear Jordon Menter [mail to: jordonmenterl 033 t gmail.coml, This letter provides you with the full production of public records you have requested on June 19, 2014. Your original request can be viewed at the following link: http://www2.gulf- stream.org/WebLink8 /0 /doc /18177 /Paeel.aspx. You will find the responsive documents at the same link. We consider this matter closed. Sincerely, Town Clerk Custodian of the Records TowN of GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail June 23, 2014 Jordon Menter [mailto: jordonmenter1033@gmail.com] Re: fdefosse emails in may 2014 record request All emails sent to the Town email address known asfdefbsse@gul(-streani.org during the month of may 2014. Dear Jordon Menter [mailto: jordonmenter1033@gmail.com], The Town of Gulf Stream has received your public records request dated June 19, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records