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Home My Public Portal AboutPRR 14-1018ro j8 Your orieinal request, dated June 20. 2014, is reproduced in the space below: From: Jordon Menter [ mailto :jordonmenter1033 @gmail.com] Sent: Friday, June 20, 2014 5:16 PM To: Bill Thrasher Subject: Freda gone records This is my request for a public record from your agency. I do this pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes. I wish to make a public records request of your agency for the following records: All records related to the firing, termination, dismissal, release, severance, quitting, renouncement, relinquishment or abdication of Freda DeFosse from employment with the Town of Gulf Stream. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If any records are readily available, please produce those records first without waiting for all responsive records to be available. Produce the less readily available records as soon as they are available. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. If you anticipate the production of any of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. If any records may be produced for less than $1.00, please produce those records first while waiting to obtain authorization from me to produce more costly records. Do not incur any costs that you expect me to pay which are greater than $1.00 until first obtaining my authorization to do so. r� All responses to this public records request should be made in writing to the following email address: Iordonmenter1033(cDgmail.com Kelly Avery From: Kelly Avery Sent: Thursday, May 08, 2014 12:06 PM To: 'Alex Yanchura' Subject: insurance Alex — I know I just got off the phone with you, but I just wanted to make sure that you got the right person. I know a lot of people think when I say Freda, I am actually saying Rita. So, to be completely clear, it is Freda Defosse that is to be cancelled. Lol sorry, I don't mean to be a pain. Thanks for all you do! KeUy Avery Accountant /Assistant to the Finance Director /Deputy Clerk Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561 - 276 -5116 561- 737 -0188 fax (rny n Orel Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Kelly Avery From: Alex Yanchura <alex @gehringinsurance.com> Sent: Thursday, May 08, 2014 12:17 PM To: Kelly Avery Subject: RE: insurance Scared me! I glanced over your e-mail after I had already done the Florida Blue termination and thought you were saying Rita needed to be termed :) Got it now!! Thanks for confirming! I terminated Freda DeFosse with Florida Blue and I'm going to do the others now. Thanks! Alex Alex Yanchura Manager - Account Services GEHRING INSURANCE 4440 PGA Boulevard Suite 408 Palm Beach Gardens, FL 33410 Tel: (561) 630 -6247 Fax: (561) 630 -6298 www.gehringinsuran ce.com From: Kelly Avery [ma!Ito:kavery@gulf - stream.org] Sent: Thursday, May 08, 2014 12:06 PM To: Alex Yanchura Subject: insurance Alex— I know I just got off the phone with you, but I just wanted to make sure that you got the right person. I know a lot of people think when I say Freda, I am actually saying Rita. So, to be completely clear, it is Freda Defosse that is to be cancelled. Lol sorry, I don't mean to be a pain. Thanks for all you do! Kelly Avery Accountant /Assistant to the Finance Director /Deputy Clerk Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561 -276 -5116 561- 737 -0188 fax Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Kelly Avery From: Alex Yanchura <alex @gehringinsurance.com> Sent: Thursday, May 08, 2014 12:38 PM To: Kelly Avery Subject: RE: insurance Attachments: Freda DeFosse Employee Detail Report.pdf Hello again! Please find attached the employee detail report from Florida Blue showing that Freda's coverage will terminate 6/1/14. 1 was able to terminate her over the phone with Metlife for a 6/1/14 effective date also. Standard did require a form but it wasn't a form that you needed to sign off on, so I already submitted that one. For the Humana vision I deal directly with our billing rep via e-mail so I sent him an e-mail. I have it on my calendar for next week to follow up and confirm. Please let me know if you have any questions. Thanks! Alex Alex Yanchura Manager - Account Services GEHRING INSURANCE 4440 PGA Boulevard Suite 408 Palm Beach Gardens, FL 33410 Tel: (561) 630 -6247 Fax: (561) 630 -6298 www.ErehrinL-insurance.com From: Kelly Avery [mailto:kavery@gulf - stream.org] Sent: Thursday, May 08, 2014 12:06 PM To: Alex Yanchura Subject: insurance Alex — I know I just got off the phone with you, but I just wanted to make sure that you got the right person. I know a lot of people think when I say Freda, I am actually saying Rita. So, to be completely clear, it is Freda Defosse that is to be cancelled. Lot sorry, I don't mean to be a pain. Thanks for all you do! Kelly Aver y Accountant /Assistant to the Finance Director /Deputy Clerk Town of Gulf Stream 100 Sea Rd. Gulf Stream, FL 33483 -7427 561- 276 -5116 561- 737 -0188 fax ' i mOlin{- sfrenm.orb Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. TOWN OF GULF STREAM printed on: 05 /812014 Freda A DeFosse 658 SW 1st Ct, Boynton Beach, FL 33426 -4377 SSN Date of birth Name /Address effective dale Gender Phone 03/24/1959 09/06/2013 Female Date of hire Termination Date 04/01/2013 05/09/2014 Employee Classification: FULLTIME MEDICAL (Canceled Coverage /Benefit End Date: 06/01I2014) CURRENT BCBSFL Planname: BlueOplions Predictable Cost Plan 90/50 -5461 Coverage level: Employee Only Person(s) covered Relationship Date of birth Effective date End date Freda A DeFosse SUBSCRIBER 03124/1959 10/01/2013 06/01/2014 Additional insurance MEDICAL Policy number: 6022135001 Carrier: Coventry, Policy holder: DeFosse, Freda A Person(s) covered Effective date Freda A DeFosse 05/01/2011 MEDICAL Policy number: 07P3501 Carrier: United, Policy holder: DeFosse, Freda A Person(s) covered Effective date Freda A DeFosse 05/01/2013 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via a -mail November 19, 2014 Jordon Menter [mail to: jordonmenter1033 @gmail.com] Re: GS #1018 (Freda gone records) All records related to the firing, termination, dismissal, release, severance, quitting, renouncement, relinquishment or abdication of Freda DeFosse from employment with the Town of Gulf Stream. Dear Jordon Menter [mail to: iordonmenterl033aa,gmail.coml, This letter provides you with the full production of public records you have requested on June 20, 2014. Your original request can be viewed at the following link hqp://www2.gulf- stream.org/WebLink8/0/doc/I 8178/Page l .asox. Be advised that the responsive documents are available at the same link. Please note that the social security number has been redacted pursuant to Fl. Stat. 119.071(5)(a)5. We consider this matter closed. Sincerely, Town Clerk Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail June 24, 2014 Jordon Menter [mailto: jordonmenter1033@gmail.com] Re: Freda gone records All records related to the firing, termination, dismissal, release, severance, quitting, renouncement, relinquishment or abdication of Freda DeFosse from employment with the Town of Gulf Stream. Dear Jordon Menter [mailto: jordonmenter1033@gmail.com], The Town of Gulf Stream has received your public records request dated June 20, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records