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Home My Public Portal About20180604 - Board of Health - Meeting MinutesBOH June 4, 2018 Minutes Page 1 Approved July 9, 2018 BOARD OF HEALTH Town of Hopkinton, Massachusetts Hopkinton Senior Center 28 Mayhew-Craft Room Monday, June 4, 2018 at 5:30 p.m. MINUTES Members Present: Jennifer Flanagan, Lisa Whittemore and Michael King Also Present: Shaun McAuliffe, Board of Health Director Absent: Late Arrival(s): Early Dismissal: The meeting was called to order at 5:36 p.m. by Ms. Flanagan. Public Comment- Members of the community are invited to share ideas, state opinions or ask questions Reorganization of the Board of Health Ms. Flanagan nominated Lisa Whittemore for Chairman. Mr. King seconded. Chairman Whittemore nominated Mr. King as Vice Chairman. Ms. Flanagan seconded. Chairman Whittemore, Vice Chairman King and Ms. Flanagan are in favor. Request to Approve Meeting Minutes of May 14, 2018 Ms. LaRoche requested the Board’s approval of the May 14th meeting minutes. Ms. Flanagan motioned to approve the May 14, 2018 meeting minutes, as presented. Vice Chairman King seconded. Chairman Whittemore, Vice Chairman King and Ms. Flanagan are in favor. Request to Approve the MAHB Annual Membership Dues Ms. LaRoche requested the Board’s approval for the Massachusetts Health Board (MAHB) Annual Membership dues for a total of $150. Ms. Flanagan motioned to approve the MAHB membership dues in the amount of $150. Vice Chairman King seconded. Chairman Whittemore, Vice Chairman King and Ms. Flanagan are in favor. Request to Approve Director’s Mileage Reimbursement Mr. McAuliffe requested the Board’s approval for his mileage reimbursement for his Soil Evaluator Training in the amount of $157.50. Ms. Flanagan motioned to approve Mr. McAuliffe’s mileage reimbursement in the amount of $157.50, as presented. Vice Chairman King seconded. Chairman Whittemore, Vice Chairman King and Ms. Flanagan are in favor. BOH June 4, 2018 Minutes Page 2 Approved July 9, 2018 Request for Future Board of Health Meeting Dates The Board, after a review of their schedules, approved the following meeting dates and times:  July 9, 2018 5:30 p.m.  August 20, 2018 5:30 p.m.  September 10, 2018 5:30 p.m.  September 24, 2018 5:30 p.m.  October 15, 2018 5:30 p.m.  October 29, 2018 5:30 p.m. Request to Sign Director’s Time Sheets & Time Off Request(s) Ms. LaRoche requested the Chairman’s signature on the following time sheets and time off request form(s) for Mr. McAuliffe:  June 4-16, 2018  June 18-30, 2018  July 2-14, 2018  July 16-28, 2018  July 30-August 11, 2018  August 13-August 25, 2018  August 27-September 8, 2018  September 10-September 22, 2018 Chairman Whittemore signed the time sheets and time off request form(s), as presented. BOH Director’s Fiscal Year 2018 Annual Evaluation The Board requested that this item be tabled to their June 18, 2018 meeting. Revised BOH Director’s Fiscal Year 2019 Goals The Board requested that this item be tabled to their June 18, 2018 meeting. Revised Administrative Assistant’s Fiscal Year 2019 Goals The Board requested that this item be tabled to their June 18, 2018 meeting. Revised Community Septic Management Loan Program Application (CSMLP) Ms. LaRoche presented the amended CSMLP application with the suggested corrections from the Board’s previous meeting for approval. After a brief review, the Board suggested a few minor word improvements, which Ms. LaRoche acknowledged, and proceed with the following motion: Ms. Flanagan motioned to approve the CSMLP with the minor word alterations, as noted. Vice Chairman King seconded. Chairman Whittemore, Vice Chairman King and Ms. Flanagan are in favor. Marijuana Establishment Permit Operation Regulation Discussion Fall 2018 Mr. McAuliffe informed the Board that Town Counsel is reviewing the language of the Marijuana Establishment Permit Operation Regulations for compliance with the Town’s bylaw after changes were voted at the annual town meeting Article 37 (Marijuana Establishments). BOH June 4, 2018 Minutes Page 3 Approved July 9, 2018 He also stated that the language on the department’s placeholder states that the department will only have jurisdiction on medical marijuana dispensaries on their equipment and facility being hygienically maintained not the retail side of selling medical edible marijuana. Mr. McAuliffe noted that the language only allows jurisdiction on ancillary service and medical dispensaries. After a brief, commentary period, the Board requested that this item be tabled to their June 18th meeting if Mr. McAuliffe receives Town Counsel’s review comments and advice. Vaccination Clinic Discussion Mr. McAuliffe notified the Board that he has researched how to be able to reinstate the department’s flu clinics and proceeded to explain the different avenues that might be or are currently available to acquire vaccines, location(s), and nurse(s), including partnering with the Medical Reserve Core (MRC). He also noted a few different ways of obtaining these services either with a minimal cost or no cost to the department. The Board offered their suggestions as to who may be interested in partnering with the department as a provider and requested Mr. McAuliffe to reach out to Tri-Valley and other urgent care sites in the area. In addition, the Board and Mr. McAuliffe discussed the insured verses the uninsured individual and how the cost of the uninsured person would be paid for and the shortage of vaccines. Chairman Whittemore stated that she would reach out to Marlborough Hospital. She also requested that an update, at the Board’s June 18th meeting, be provided by Mr. McAuliffe on his reaching out to urgent care sites. Director’s Report Mr. McAuliffe briefed the Board of the following:  Tobacco Outreach - The Vaping Presentation was well received. Attendance was low but it was recorded by HCAM. The High School intends to invite Dr. Hartman to speak at the start of next year.  Grant Work – The Health Director has a meeting with the MetroWest Health Foundation to discuss funding our Tick-borne illness programming.  Intern –Nicole Nelson started on Wednesday. We will be developing a comprehensive tick program that will communicate the tick risk within our recreational areas, identify the key diseases that the local ticks are carrying, list testing labs where residents can send their ticks for discounted testing and provide resources to mitigate the ticks within one’s yard.  Department Digitization – The Department continues to explore opportunities to improve accessibility and turnaround for file and permitting review. I met with Elaine to discuss past projects / integration and will be contacting the first of several vendors next week, inviting them to demo their software at a future Board meeting this summer.  Regulation Update – The Director and Health Agent will be scheduling time to review and revise the existing well and septic regulations. An initial review was completed but more work is required. We have also been reviewing the new camp regulations released by the MADPH and are working with the camps and clinics to bring them into compliance.  Nursing – The Director is working with several state and local sources to secure a contract public health nurse to support the department.  Professional Development/Meetings – The Health Director is awaiting the results of the field portion of the Title 5 Soil Evaluator Certification course. BOH June 4, 2018 Minutes Page 4 Approved July 9, 2018  Tick Supplies Purchases – The Health Director will be purchasing several tick related supplies to help with the Tick Program being conducted by Nicole, our intern  2019 Director and Staff Goals - Discussion Mr. McAuliffe requested the Board’s approval on ordering an unknown monetary amount, not to exceed the department’s grand total operating amount, of Tick and related supplies/equipment for the Tick Program prior to the end of Fiscal Year 2018 budget. Vice Chairman King motioned to have Mr. McAuliffe order Tick and related supplies/equipment for the department’s Tick Program in an unknown monetary amount within the department’s fiscal year 2018 operating budget grand total amount. Ms. Flanagan seconded. Chairman Whittemore, Vice Chairman King and Ms. Flanagan are in favor. ADJOURN: Ms. Flanagan motioned to adjourn the Board of Health Meeting at 6:50 p.m. Vice Chairman King seconded. Chairman Whittemore, Vice Chairman King and Ms. Flanagan in favor. Respectfully Submitted, Nidia Ruberti LaRoche Board of Health Administrative Assistant