HomeMy Public PortalAboutPRR 14-107010 "0
Your original request, dated June 25, 2014, is reproduced in the space below:
From: Gil Gladstone f mailto :gilgladstone(a)gmail.coml
Sent: Wednesdav, June 25, 2014 8:23 PM
To: Bill Thrasher
Subject: record - code enforcement - magistrate
To whom it may concern, This is a public records request. Please fonvard this public record
request to the Custodian of Records for your agency. Please provide the following records:
Anv record related to code enforcement and special magistrate created or received during the
period of time between Jan. 12014 and the day you receive this record request. Records requested
include but are not limited to photos, memos, affidavits, letters, emails, reports, invoices,
statements, billing, checks, minutes, transcripts and notes.
This public records request is made pursuant to Florida Constitution Article 1, Section 24 and
Florida Statutes Chapter 119.07.
Please include records from all email accounts in the control of all town officials, appointees, agents
and emplovees and include all records that are responsive to this request. If you contend that anv of
the records I am seeking, or anv portion thereof, are exempt from inspection or disclosure please
cite the specific exemption as required by Florida Statute 6119.07(1)(e) and state in writing and
with particularity the basis for vour conclusions as required by Florida Statute &119.07(1)(8. Please
provide the portion of anv exempt record that is not exempt from disclosure.
Please take note of Florida Statute 5119.07(c) and vour affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which "includes
making reasonable efforts to determine from other officers or employees within the aeencv whether
such a record exists and, if so, the location at which the record can be accessed." I am, therefore,
requesting that you notifv every individual in possession of records that may be responsive to this
public records request to preserve all such records on an immediate basis.
If some records that are responsive to my request are obtainable sooner than other responsive
records, I want to receive those records first as soon as thev are available and I want to receive the
1070
other records as soon as thev become available. No delay in producing responsive records should
occur while waiting for other responsive records to be found,
If the records are not available as digital records then please email me with instructions for me to
pick the records up from you. I would prefer the records in electronic or digital form If the public
records being sought are maintained by vour agency in an electronic format please produce the
records in the original electronic format in which thev were created or received. See Florida Statute
4119.01(2)(f).
If you anticipate the production of some of these public records will require a search of sufficient
duration as to require anv deposit pavment from me, please notifv me of any such required
pavment prior to conducting anv portion of that search which would require such pavment. Please
first produce anv responsive records that are readilv available and do not require anv deposit
Payment prior to producing.
If you anticipate the production of these public records to exceed $1.00 please notifv me in advance
of their production with a written estimate of the total cost. Please be sure to itemize any estimates
so as to indicate the total number of pages and/or records, as well as to distin uish the cost of labor
and materials prior to you expending anv resources that would require pavment from me.
All responses to this public records request should be made in writing to the following email
address: 2il ela dsto nen gma il.co m
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
December 22, 2014
Gil Gladstone [mail to: gilgladstone @gmail.com]
Re: GS #1070 (code enforcement — magistrate), #1072 (object d'art), #1075 (items in r.o.w.)
Any record related to code enforcement and special magistrate created or received during the
period of time between Jan. 12014 and the day you receive this record request. Records requested
include but are not limited to photos, memos, affidavits, letters, emails, reports, invoices,
statements, billing, checks, minutes, transcripts and notes.
Any record related to objects d'art created or received during the period of time between Jan. 1
2014 and the day you receive this record request. Records requested include but are not limited to
photos, memos, affidavits, letters, emails, reports, invoices, statements, billing, checks, minutes,
transcripts and notes.
Any record related to items in the right of way created or received during the period of time
between Jan. 1, 2013 and the day you receive this record request. Records requested inchide but
are not limited to photos, memos, affidavits, letters, emails, reports, invoices, statements, billing,
checks, minutes, transcripts and notes.
Dear Gil Gladstone [mail to: gilaladstone(i .gmail.coml,
The Town of Gulf Stream received your public records requests on June 25, 2014. You should be
able to view your original request at the following links: httv://wWW2.gulf-
stream.org/WebLink8/0/doc/I 8197/Page l .asnx.
htto:// www2.gulf- stream.orgAVebLink8 /0 /doc /18199/Pagel.aspx, and
htta:// www2.gulf- stream.org/WebLink8 /0 /doc /18201/Pa eg 1_aspx If your request was verbal,
then the description of your public records request is set forth in the italics above. In future
correspondence, please refer to this public records request by the above referenced numbers.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents for that you have requested, the Town of Gulf Stream estimates the
need for 4.75 hours of administrative support at $36.39 per hour, the labor cost of the personnel
providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents
will exceed your deposit, the Town will provide you with an initial production of responsive
records and an estimate for the production of any additional responsive records. If the costs of
production are less than the deposit, the Town will provide you with the responsive records and a
refund. If you would like to narrow the scope of your request, for example, by identifying a
particular document type or date range, the Town may be able to provide these records at a lower
cost.
(4.75 hours @ 36.39 = 172.85) - (.25 hour @ 36.39= 9.10) = Deposit Due: $163.75 in cash or
check.
Should you not want all the requests, please find the attached worksheet for each individual
request.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated: 6/25/2014
Requestor: Gil Gladstone
Any record related to code enforcement and special magistrate
created or received during the period of time between Jan. 12014
Public Records Requested: and the day you receive this record request. Records requested
include but are not limited to photos, memos, affidavits, letters,
emails, reports, invoices, statements, billing, checks, minutes,
transcripts and notes.
Employee providing estimate: Kelly Avery /Rita Taylor Date: 12/22/2014
Description of activity: (what you did to determine this estimate)
Looked through paper and digital files to find responsive documents.
Time spent reviewing documents: 15 minutes
Estimated Time to produce records: 90 minutes
Hourly rate of pay (incl. benefits):
Estimated Labor Charge:
Estimated cost of copies:
Cost of tapes /CD's /flash drives
36.39 (PD $34.07 /ADMIN $36.39)
54.59
Total estimate to produce records:
$ 54.59
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
June 27, 2014
Gil Gladstone [mail to: gilgladstone@gmail.com]
Re: record - code enforcement - magistrate
Any record related to code enforcement and special magistrate created or received during the
period of time between Jan. 12014 and the day you receive this record request. Records requested
include but are not limited to photos, memos, affidavits, letters, emails, reports, invoices,
statements, billing, checks, minutes, transcripts and notes.
Dear Gil Gladstone [mail to: gilgladstone@gmail.com],
The Town of Gulf Stream has received your public records request dated June 25, 2014. If your
request was received in writing, then the fust page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records