HomeMy Public PortalAboutP&RAC Minutes 1998 04/06PARKS AND RECREATION ADVISORY COMMITTEE
MINUTES -April 6, 1998
I. ROLL CALL AND CALL TO ORDER
Chair Grote called the meeting to order at 6:05pm. Committee members
Scotty Davenport and Kirk Hall were present. Committee members Kerry
Greene and Dave Faurot were absent. Chair declared a quorum. Also present
were Director Peckham and Gerry Anthony.
II. NEW BUSINESS
Hall made a motion to adopt the minutes with the correction of Hall was
absent on the March 9 meeting. Davenport seconded and the motion carried
unanimously. Anthony discussed the park reservation proposal for the SOTAR
raft races in McCall. The event would be called the McCall Riverfest and held on
May 30 & 31. He is requesting the use of Riverfront Park. Anthony would like
the fees waived and camping allowed at the site. The reasons being, this is a new
event and would help to offset the cost and camping would create a "riverfest
atmosphere". Hall stated there is no camping in city parks because it is a city or-
dinance. Chair Grote had concerns on waiving fees because it would set a
precedent for further events. Hall noted that special event fees can be negotiated
with city staff. Chair Grote informed Anthony he can talk to the City Manager
and Director Peckham on the fees and City Council to request camping. Hall
suggested that the motion be made to approve the event without mentioning the
fees and camping. Chair Grote disagreed with Hall and her opinion is that city
council wants to hear the committee's opinion on all aspects of the request.
Hall made a motion to approve the request contingent upon it's conformance
with ci_ty code and contingent on a parking plan approved by Chief Donica.
Davenport seconded. Hall and Davenport voted yes and Chair Grote voted
no. The motion carried.
Chair Grote wished to note that her no vote was based on her opinion that
waiving fees sets a bad precedent and contributes to inconsistent policy. She has
no trouble with the event herself.
Chair Grote began discussion on funding strategies for the parks and rec-
reation master plan. Hall mentioned there is a funding opportunity for the bike
maps and kiosks through the REI, Boise store. Chair Grote requested Director
Peckham to contact Faurot on pocket parks. Chair Grote noted there are no city
staff members assigned to grant funding research.
Hall made a motion to City Council to direct City Staff to contact REI on the
grant concerning funding for bike route maps and kiosk. Chair Grote sec-
onded and the motion carried unanimously.
Davenport began discussion on funding for Riverfront Park. Davenport noted
the meeting for April 8 was canceled and he was not informed. Director Peck-
ham informed the committee there was a scheduling conflict and the City. Man-
ager would reset the meeting time. Chair Grote requested an update on the sur-
vey for Riverfront Park and a meeting time for the open house from the City
Manager. Director Peckham will E-mail the City Manager on this concern.
Chair Grote talked about the Art Roberts redesign and met with the Downtown
Committee on street landscaping. The Committee had never seen the plans and
was very excited about the idea. Chair Grote feels that the Art Roberts park re-
design should be included in the downtown street-scaping project. Chair Grote
will draft a funding plan when all information is gathered. Chair Grote re-
quested Director Peckham to get information on the Phillips Petroleum grant on
parks beautification.
Hall began discussion of the Idaho Water Resource Board and their request to
designate the area around Riverfront Park as a protected segment. Hall informed
the committee the staff member from Idaho Water Resource Board would be
willing to talk to the committee on this topic. Chair Grote recommended to re-
view the document handed out by Hall and asked all members to review the in-
formation for the May meeting.
Chair Grote began handed out a proposal to improve the Airport Park by the
Master Gardeners. The plan is to xeriscape the park with an alpine theme. It will
take two years to complete with minimal funding from the city.
Chair Grote made a motion to adopt the plan and time frame for the project,
Davenport seconded and the motion passed unanimously.
Director Peckham informed the committee that the Arbor Day tree grant could
be used for funding for the Airport project. The $150.00 grant received for this
year will be used to replant trees that died at Legacy Park. Chair Grote informed
Director Peckham to contact Gus~ Laidlaw on tree selection and she would help
plant the trees. Chair Grote informed the committee the Council adopted the Bi-
cycle Master Plan.
Discussion began on the Junior Olympics and the tremendous success of the
event. Davenport wanted to congratulate Director Peckham for his time and ef-
forts for supporting the event. Director Peckham informed the committee the
pump out station grant for boats has a good chance for approval. Hall said that
as a member of the Payette Water Quality Council, he wanted to commend
Peckham for saving the city a great deal of money on the design of the pump out
station.
Hall made a motion to City Council to commend Director Peckham for all hi.q
work on the Junior Olympics and pump out stations and to place the letter
into his personnel file. Davenport seconded and the motion carried unami-
ously.
2
IV. NEXT MEETING
The next meeting was scheduled for May 18, 5:00 p.m. The agenda for the
next meeting is the Idaho Water Resource Board river designate of protected
status for the portion that borders Riverfront park.
V. ADJOURNMENT
Chair Grote moved to adjourn at 7:45 p.m. Davenport seconded and the
motion carried.
HosffSponsor
City of McCall Parks Reservation AppliCation
Name ~e/'£c~o//~/~O~k/ Today's Date /-/-02- 5>~'
Address (mailing) ~..
City
State .z-Z) Zip ~'3G,D8
Phone (W) ~ .~ V- ~' 7c/c5P (H) 63 c.//_ 9~/9~
Facility Requested: &9/'gerx/b/¢ /O~r/~ ~.oqcC/'055 A/orwoocf 5~ ~1 ~r/o//(~J~/w/~r-/~d~c°
Comments or Special Requests (if requester is organizing a large event, please review the terms and conditions policies and make sure to
"~"'upply the documentation requested)
Liquor License Signature (if applicable)
Request has been: Approved
McCall City Manager or designee
Date(s) Requested: ' Ot,/ ,:,2~ 3d9, 5,/ Times Requested: ,~/.o//'St~?/'OQl/ #ofpeople 0,/9/~ /'gT~
Fee Structure - Checks payable to "City of McCall" (Please send separate checks for fee and deposit)
A. Small Private Gatherings (see description in terms and conditions section) Permit Fee - $50.00/day + 5% sales tax
Damage/Clean-up deposit - $50.00 refunded if park has been cleaned and passes city inspection
B. Large Scale. Non-Commercial EvenN (see description in terms and conditions section)
Fees will be negotiated with city. staff. Typical fees are $150/day plus 5% sales tax. A$!50.00 dmmage/c!ean-up depesit is
required. Applicant will supply a written description of the event (see terms and conditions section) and may be required to
appear before the McCall Parks and Recreation Advisory Committee.
C. Commercial Events (see description in terms and conditions section)
Fees will be negotiated with city staff. Applicant will supply a written description of the event (see terms and conditions section)
and may be required to appear before the McCall Parks and Recreation Advisory Committee.
.Denied
Date
Date
Site Inspection - Post event, completed by Recreation DepartmentReturn DepositRetain Deposit (cost description below).
'~tailed damage costs:
Recreation Department Inspector signature Date
The
I~OR~TSTREETo
McCALL, IDAHO 83638 (208) 634-2123 FAX (208) 634-4950
TO:
FROM:
RE:
DATE:
Parks and Recreation Advisory Committee
Tomi Grote, for the Valley County Master Gardener Program
Airport Park Landscaping Project
April 6, 1998
The Valley County Master Gardeners have agreed to take on the city's request for landscaping at Airport Park at
the city's south entrance. The following is a concept description and projected timetable for the project. Specific
site plans will be drawn and submitted to the city once the snow melts and we can get contour and soil informa-
tion from the site.
Concept: This site, at the entrance to the city, should be landscaped as an "entry" garden. It doesn't lend itself to
public use, except as it is viewed from the street, so no public use areas are proposed.
· It should have a theme that relates to McCall.
· It should have a location for some type of welcome sign.
· It should promote the city's desire to see its citizens use water conservative landscaping.
· It should promote the city's desire to see its citizens install landscapes that require minimal
amounts of fertilizer and chemical treatments.
The landscape we propose will carry a strong alpine theme. The site is harsh. It's in full sun bordered by acres of
concrete. There is a lot of gravel on the site from snowplowing the highway. Many native alpine rock plants and
shrubs should do well on the site with only a small amount of regular irrigation in the hottest part of the
summer. We will be researching a plant selection that will also tolerate high levels of carbon monoxide and the
salts that are sometimes used on the highway in the winten
The features we plan to incorporate into the garden:
· An alpine river bed with shallow catch basins to make it appear to be a running stream on days
when it rains or when the garden is irrigated.
· A site for an entrance sign.
Timetable: The garden will take two seasons to complete.
Spring 1998: We will apply a heavy mulch to organically compost the existing grass and make use of
it's nitrogen fertilizer value. This composting process takes a full season and while it is slow, it is a
far more environmentally sensitive method than using chemical grass killers. The mulch will be
covered with an attractive top dressing so it won't be an eyesore.
Summer 1998: We will install the alpine riverbed and impro_v,_e contour where necessaw. We will also
stockpile plant starts for other perennial gardens in the city s pa,r~ system and prepare a shopping
list of native shrubs and trees to submit to the city to fund in FY 99.
Spring 1999: The garden will be planted.
Budget: The landscape can be accomplished with almost no capital budget at all. The expenses involved are
these:
· We will need the city's road crew to stockpile rocks for the alpine riverbed and we will need no more
than one day of a backhoe operator's time to help us place them.
· We will submit incidental expenses for the potting soil and fertilizer we will need to collect plant
starts from other park sites.
· We may need a small amount of topsoil to complete the contours.
· We will expect the site's existing irrigation system will be maintained in good repair and will ask
for repairs to be made if necessary.
· We will get as far as we can using the city's existing plant inventory, but we will need an appropria-
tion or grant funding for a few native trees, shrubs and plants. An exact figure will be submitted in
time for FYi99 budget consideration.
· The city or some other civic organization will have to supply the sign.
Because membership in the Valley County Master Gardener program changes annually, we cannot make
commitments beyond the actual construction of the landscape. Once completed, the city will be responsible for
maintenance. Native plantings are generally easy care. We anticipate that the city's maintenance and irrigation
costs for that site will be far less than they will be if the site is left as lawn.
The Idaho Water Resource Board is currently entering a process to update its Payette
River Basin Comprehensive State Water Plan. One authority of the Board is to designate
segments of the fiver as protected. The impact ora protected designation is to limit future
development in or diversion of the fiver segment. With the development of Riverfi:ont
Park before us, it would appear timely to recommend that the City of McCall request
protected status for a portion of the North Fork of the Payette sufficient to protect the
visual and recreational values of the fiver at the Riverfi'ont Park site.
The specific designation would be a recreational segment. In that case, the Board would
determine what activities of the following listing would be prohibited:
a) construction or expansion of dams or impoundment's;
b) construction ofhydropower projects;
c) construction of water diversion works;
d) dredge or placer nfining;
e) alterations of the stream bed; and
f) mineral or sand and gravel extraction within the stream bed.
This designation would not limit repair and replacement of the existing bridge across the
river and, if needed, the Board could specifically exempt the bridge fi:om the prohibition.
In addition, the City could request that any work in the fiver to complete the park be
exempt.
Resolution: The Parks and Recreation Advisory Committee recommends that the City of
McCall request the Idaho Water Resource Board consider protected status for a segment
of the North Fork of the Payette downstream fi:om the outlet of Big Payette Lake,
sufficient to protect the visual and recreational values of the Riverfront Park site.
Federal:
Congress is currently undertaking the reauthorization of the Intermodal Surface
Transportation Efficiency Act. The Senate passed a version on March 12 and the House
is presumed to act shortly. Funding for bicycle pathways is expected to increase. Under
extensions of the current ISTEA, Enhancement Funds have been provided to each state.
These funds support such projects as scenic byways and bike pathways. Proposed
activities for Calendar year 2001 were due into IDOT by March 30, 1998. The next
anticipated opportunity will be next year for projects for calendar year 2002.
Contact: Mark T. McNeese, IDOT 208-334-8272
State:
The oil overcharge funds supported bicycle pathway proposals in 1997 and 1998. With
the selection of projects fi.om the 1998 requests, the program will conclude.
Contact: Jim Poulson, Parks and Recreation 208-334-4180 x235
Recreational pathways has limited funds for non-motorized pathways. Priority for these
funds has been for projects in backcotmtry locations. There may be an opportunity here
for tying in the City's pathway system with one or more mountain bike routes in the
surrounding countryside.
Contact: JeffCook, Parks and Recreation 208-334-4180 x230
Other:
REI Community Recreation Grants: The current round of grants are available fi.om March
until November of 1998. Applications can be made by a fixed date monthly until October
10. Funds from this source could be used to produce pathway maps and kiosks. The
Boise REI store manager is willing to help and advise. Tom Chelstrom 208-322-1141
Contact: REI Grants Line: 253-395-7100.
Quality Outdoor Gear and Clothing Since 1938
The Community Recreation Grants Program is focused on:
· Reinforcing REI's commitment to the communities in which we do business.
Supporting recreation opportunities linked to these five muscle-po~vered recreational
activities:
climbing, camping/hiking, bicycling, paddling, winter sports.
Influencing public policy on initiatives of strategic importance to the recreation interests of
REPs members, employees and business.
Specifically REI awards grants to non-profit organizations for:
1. Outdoor prog-rams that increase access to outdoor activities and/or encourage involvement
in muscle-powered sports for all people.
Outdoor prog-rams that promote safe participation in outdoor muscle-powered sports.
Education-based progams for all ages that address specific safety issues and proper care
for outdoor resources.
3. Progams that offer outdoor muscle-powered recreational opportunities for children who
would not otherwise have the opportunity to gain experience or skills in the outdoors.
Types of support available:
REI provides both monetary ~ants and donations of REI brand gear in the Community
Recreation Grant pro,am. Grants of both types typically range from $500 to $2,000.
RECREATIONAL EQUIPMENT, INC.
P.O. BOX 1938
· SUMNER, WA 98390-0800 · (253) 395-3780
BD/C~tR~C 98A. Pp
page two
REI does NOT fund: · Film, video, or book productions
· For-profit organizations
· Start-up costs for new organizations
· Annual fund drives or grants to do a fund-raising project
· Operational administrative costs such as salaries and overhead
· Projects not directly related to muscle-powered outdoor recreation
· Sponsorships of teams or individuals
· Third party fund-raisers or solicitations
· Trail construction or maintenance projects
· Campaigns for elected or appointed officials
· Projects outside the United States
· Organizations that discriminate with regard to age, sex, race, religion, creed,
color, national origin, family status, sexual preference, veteran status, political
preference or because of the presence of any physical, sensory or mental
disabilities.
How to be considered:
T/tis grants program will be increasingly conlpetitive in 1998 and you are encouraged to
subnlit a proposal only if your progranl or project fits well within the guidelines. Because
REI is a cooperative with lean staff to nlanage the grants progrant, and due to the enormous
volume of requests, we cannot answer blquiries about the appropriateness of your potential
proposal or the status of your p~nding proposal. It/e will acknowledge both the receipt of
)'our application and our decision via the ttlail.
In 1998 ~ants decisions xvill be made February through November. Your proposal must be
received by the following dates for consideration'
(If you miss a deadline, your proposal may not be considered until the next available decision date)
Proposal Deadline for Decision
February 20 March
March 10 April
April 10 May
May 8 June.
June 10 July
July 10 AugUst
August 7 September
September 10 October
October 10 November
page three
Prot2osal requirements:
1. The attached grant application MUST be filled out in order for proposals to be considered.
o
Include a detailed line item project budget -- be specific about exactly which budget items
are being requested of REI. Include information on other pending and secured funding for
the project. Specify your request for REI brand outdoor gear, financial assistance, or both.
** For REI brand gear requests, applicants must specify the program's gear needs on a
separate page with the name of the item(s), REI catalog number, and cost of individual
items. REI only donates REI-brand products.
3. All applicants MUST sign and return the attached Hold Harmless A~eement.
4. Attach a copy of your organization's IRS letter regarding tax status (state tax status letters
are also acceptable).
5. Send a photocopy of your insurance certificate of general liability in the amount of
$500,000 (if you don't have insurande, you may still apply).
6. Include a one page cover letter on your organization's letterhead.
7. Carefully selected program/project brochures are helpful. Please limit additional support
materials to two pieces.
Mail proposals to: Grants Administrator
REI
P.O. Box 1938
Sumner, WA 98390-0800
FAX AND EMAIL REQUESTS WILL NOT BE CONSIDERED
Please note:
If your progam does not fit within REPs guidelines, and your group is in need of qualitv
outdoor gear or clothing, you may still qualify for a commercial discount. Contact REI'~
Commercial Sales Department directly for details - Toll-free: 1-800-258-4567.
HOLD HARMLESS AGREEMENT
In order for your REI grant to be considered, we will need you to sign the following a~eement:
"The applicant ac'knowledges and a~ees that any equipment donated by REI in response to this
application is donated by REI and received by the applicant as a gif~ with NO WA.R_RANTIES,
EXPRESS OR IMPLIED, including but not limited to NO WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. Applicant
further waives and released, on its own behalf and on behalf of all persons using the equipment,
and a~ees to hold REI harmless and indemnify it from and against, all claims, liabilities and
expenses of any nature, including attorney's fees, asserted by any person and arising out of or
in any way related to any equipment donated by REI. Applicant's ;vaiver is total and complete
and includes claims against REI made on any.basis, including but not limited to claims based
upon strict liability."
Signature of Applicant
Date
Job title of Applicant
To avoid delays in processing, provide the best contact name, address, and phone number
available in the event REI requires additional information regarding your proposal.
(please PRINT)
NAaME:
ADDRESS:
PHONE ·
(include area code):
PROGRAM: (brief proposal description)'
use only: date pc region #
~ ~. : '.. .~ .i ~, i:, :~' ~ ~;~i.~ !.~i?i~19~':~h:{'Xp:plic'fitiO~fi'~'~:~m'i~i:!''~!/,;.i:;:;~!i~ :i:!~.7..~ ;; ,...
PLEASE READ THE ATTACHED GUIDELINES IN FULL BEFORE
COMPLETING THIS APPLICATION
Organization:
Project Name:
Address:
Project Director:
Tel.#:
'Total Organizational Budget for Current Fiscal Year:
Funds Secured for Current Fiscal Year:
Total Budget for This Project:
Funding Requested from REI (monetary/value of gear):
· Number of people who will benefit from this project in the current fiscal year:
Which recreational opportunities will be secured or enhanced by your project/program?
hiking ~ camping ~ climbing~ cycling ~ winter sports ~ paddling
Other recreational opportunities (please specify):
List a reference from an organization you work with, or are funded by:
Organization name
Relationship
Contact name Phone#
BDICOMRSG 9$APP
Community Recreation Application-page two
(Please be specific, use type no smaller than 12 point, and limit your answer to the space
provided).
1. What is your organization's mission?
Describe your project or program: What do you hope to accomplish with the
program? How is this program related to outdoor muscle-powered recreational
opportunities?
3. What specific activities will you pursue to achieve the.goals of this program?
4. Who are project/program participants and how will they be chosen?
BD/CO,~fl~c./g8 APp
Community Recreation Application-page three
(Please be specific, use type no smaller than 12point, and limit your answer to the space
provided).
5. Who are the program leaders and what are their qualifications'.*
6. How will you measure the success of the project?
7. How would a grant from REI be used and recognized?
o
Have you received a grant or support from REI in the past? If so, when and for
what purpose?
9. What else do we need to know about your project or program?
· . B D/CO~.ECJ98AI>P