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HomeMy Public PortalAboutTBP 2011-08-03 BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY,AUGUST 3,2011 FRASER TOWN HALL Members of the Board may have dinner together @ 5:30 p.m. -Fraser Town Hall 1.Regular Meeting - 6:00Roll Call 2. Approval of Agenda 7:00 3.Executive Session: For a conference with the Town’s Special Counsel for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and for the purpose of determining positions relative to matters that may be subject to negotiations,developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding an annexation agreement. 4.Consent Agenda a)Minutes –July 20, 2011 b)Resolution 2011-08-01 Cozens Meadow Exemption PlatExtension c)Resolution 2011-08-02Final Acceptance & Release of Final Payment of the Sanitary Sewer Rehabilitation (CIPP) Project 5.Open Forum a)Business not on the agenda 6.Updates 7.Public Hearing 8.Discussion and Possible Action Regarding a)TransportationPlanning b)Heritage Tourism c)Headwaters Trails Alliance Appointment 9.Action Items 10.Community Reports 11.Staff Reports 12.Other Business Upcoming Meetings: Wed.August 17, 2011Board of Trustees Wed.August 24,2011Planning Commission Lu Berger Posted July 28, 2011 Ô« Þ»®¹»®ô ̱©² Ý´»®µ Town Board Briefing August 3, 2011 TheRegular Meeting will begin at 6pm, but the first item on the agenda is an executive session regarding a proposed annexation agreement. Following the executive session (which is expected to last until 7pm) there will be a discussion regarding transportation planning. This includes both road network planning as it relates to a proposed traffic signal at First Street (in the Village at Grand Park) and transit as it relates to bus service (see the story in the Sky Hi Daily News at http://www.skyhidailynews.com/article/20110727/NEWS/110729962/1079&parentprofile =1067) We’ll also be discussing Heritage Tourism. I will be proposing that the Town Board appoint Jared Veenstra as our representative on the Headwater Trails Board. As always, feel free to contact me if you have any questions or need any additional information. Town of Fraser PO Box 370, Fraser,CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday,July 20, 2011 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Pro-Tem Steve Sumrall; Trustees: Peggy Smith, Vesta Shapiro, Scotty Brent, Joyce Burford and Eric Hoyhtya Staff: Town Manager Jeff Durbin;Town Clerk, Lu Berger; Finance Manager Nat Havens;Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Town Attorney RodMcGowan Others: See attached list Mayor Cook called the meeting to order at 6:03 p.m. 1.Regular Meeting: Roll Call 2.Approval of Agenda: Agenda amended to move Roll Call and Approval of Agenda before the Executive Session. motion Trustee Shapiro moved, and Trustee Brent seconded the to approve the Agenda Motion carried: 6-0. as amended. 3.Executive Session: Trustee Burford moved, and TrusteeHoyhtyaseconded the motion to opentheExecutive Session for a conference with the Town’s Attorneyfor the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4)(b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding an annexation agreement and to include TA McGowan, TP Trotter, PW Nordin, SC Ferguson and TM Durbin. Motion carried: 6-0. motion Trustee Hoyhtyamoved, and TrusteeShapiroseconded the to closethe Motion carried: 6-0. Executive Session. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Rod McGowan, Legal Counsel Page 2of 3 4.Consent Agenda: a)Minutes –July 6, 2011 b)Resolution 2011-07-03 Final Acceptance of Park Place c)Resolution 2011-07-04 Final Release of Surety -FVMRD landscaping d)Ordinance 384 Return check fee motion Trustee Shapiro moved, and Trustee Burford seconded the to approve the Motion carried: 6-0. consent agenda. 5.Open Forum: 6.Updates: 7.Public Hearings: a)Los Nopales Hotel and Restaurant Liquor License motion Trustee Hoyhtyamoved, and Trustee Brent seconded the to open the public Motion carried: hearing on the Los Nopales Hotel/Restaurant Liquor Licensehearing. 6-0 The Board of Trustees, sitting as the Fraser Local Liquor Licensing Authority, conducted the following proceedings concerning the application of Los Nopales, LLCforaHotel and RestaurantLiquor License. TA McGowan briefed the Board and the audience on the purpose and procedure for tonight’s meeting. Pedro DeSantiago, member of Los Nopales, LLC addressed the Board. TA McGowan offered as Exhibits 1-3 copies of the liquor license application, proof of publication andthe notice of the hearing and the Clerk's Finding of Facts regarding the application. Mayor Pro-Tem Sumrall accepted the exhibits into evidence. motion TrusteeBurford moved, and Trustee Brentseconded the to close the public Motion carried: 6-0. hearing on the Los Nopales Hotel and Restaurant Liquor License. 8.Discussion and Possible Action Regarding: a)Los Nopales Hotel/Restaurant Liquor License motion Trustee Hoyhtya moved, and Trustee Burford seconded the to approveLos Motion carried: Nopales Hotel and Restaurant Liquor LicenseResolution 2011-07-05. 6-0. TA McGowan left the meeting. Page 3of 3 b)Statewide Redistricting Proposal TM Durbin briefed the Board on the redistricting proposal, including Grand County with Larimer County on the Front Range. Hearings will be held this fall. A letter from the Town stating our concerns with the proposed redistricting will be sent to the State. c)Ordinance 385 Fishing Regulations TM Durbin outlined the need for the Ordinance regarding the Fraser ponds. motion Trustee Hoyhtya moved, and Trustee Brent seconded the to approveOrdinance Motion carried: 6-0 385 Fishing Regulations. 9.CommunityReports: CML Policy Committee representative for the Town of Fraser will remain Trustee Burford. motion Trustee Shapiro moved, and Trustee Brent seconded the to re-appoint Trustee Motion carried: 6-0. Burford as the Town of Fraser’s representative to CML. 10.Staff Reports: 11.Other Business: motionMotion Trustee Hoyhtya moved, and Trustee Shapiro seconded the to adjourn. carried: 6-0. Meeting adjourned at 8:27p.m. Lu Berger, Town Clerk TOWN OF FRASER RESOLUTION NO. 2011-08-01 A RESOLUTION EXTENDING THE APPROVAL OFTHECOZENS MEADOW AT GRAND PARK SUBDIVISION EXEMPTION PLAT. WHEREAS, Grand Park has requested that the Board of Trustees extend the date for execution of all documents relating to the exemption plat to December31, 2011. WHEREAS, the Fraser Board of Trustees has reviewed said request for an extension and has decided to extend the date for execution of all documents relating to the exemption plat to December31, 2011. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: The Town Board of Fraser, Colorado hereby extendsthe Cozens Meadow at Grand Park Exemption Plat with the following conditions: 1.Payment of all applicable fees 2.Execution of all documents by December31, 2011. 3.Provide an updatedtitle commitment. 4.Provide a deed to the HOA for the new open space tracts, with title insurance. 5.Provide an amended Utility and Snow Storage Easement Agreement. 6.Provide 911 mylar and electroniccopy of the plat in accordance with the Subdivision Regulations. 7.All revised documents to be reviewed and approved by the Town Attorney. 8.Plat note 13; add verbiage addressing deletion of lots 17 and 18. If such conditions are not satisfied, the approvalprovided by this resolution is no longer valid. DULY MOVED, SECONDED AND ADOPTED THIS 3rdDAYOFAUGUST, 2011. BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO BY: Mayor ATTEST: (SE A L) Town Clerk TOWN OF FRASER RESOLUTION NO.2011-08-02 A RESOLUTION ACCEPTING THE COMPLETED CONSTRUCTION OF THE TOWN OF FRASER –SANITARY SEWER REHABILITATION (CIPP) PROJECT AND RELEASE OF FINAL PAYMENT. WHEREAS,Western Slope Utilities, LLC has completed the work associated to the contract for the cure-in-place-pipe project;and WHEREAS,all improvements have been satisfactorily constructed in accordance with the approved plans and specifications; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: The Board of Trustees hereby accepts the completed construction of the sanitary sewer rehabilitation project that was constructed by Western Slope Utilities, LLCand authorizes release of final payment. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES rd THIS 3DAY OFAUGUST,2011. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Absent:___ Abstained: ___BY: Mayor ATTEST: (SE A L) Town Clerk Clerks Briefing August 3,2011 We’re working out the details for the audio in the Board room. If you have any requests or concerns please let Jeff or I know before we proceed with ordering the equipment. The Los Nopalesliquor license approval was forwarded to the State, they have asked for a few revisions to the documents provided.I have contacted the applicant and I am waiting for the revisions. Another liquor license hearing will be on the horizon, I have been in discussions with an entity hoping to open a restaurant in town. When I have something more than just a conversation I will pass it onto the Board. As always, feel free to contact me with any questions. Lu Finance Update:08/03/2011 Prepared:07/28/2011 Geez you wake up one morning and all of a sudden you find yourself back in the budget lifestyle! That’s been my life as of late, the current focus is on the JFF since the other districts and the Town will need those numbers to make rates flow through their other funds. The internal “admin group” is reviewing the CRRS for the Joint Facility, which will then drive our projections for draw down of the capital replacement reserve dollars, then we will look at the budget numbers and we th will give a fairly representative budget for 2012 to the other districts on August 8. th On august 9the Water/Wastewater committee will begin looking at data to start our rate process discussions for the Town’s waterand wastewater services. We will then begin to look at all the other funds to figure out the game plan for the next few years. Hopefully our efforts will not be impacted due to the budget issues on the Federal level! As always all Board members are welcome to attend the budget meetings…we will most likely hold two meetings prior to bringing the budget discussions to the workshop arena, timing will most likely depend on how things are going with the current annexation agreement under consideration. Please contact me if you would desire any one on one time to discuss budget/finance issues. As always pleasecontact me with any questions or concerns you might have: 726-5491 X206 or nhavens@town.fraser.co.us. at Nat Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com PLANNINGUPDATE (August 3,2011) Planning Commission: Continue to workon code updates. Lots of research on electric message center signs. Building Permits: The building permits are trickling in. We are in receipt of a triplex in Rendezvous on th new Single Family Dwelling permit this year to date! Also, Lookout Point. This is our 7 we are in receipt of a deck addition in Rendezvous and a new garage on Doc SusieAve. Bowling Alley/Cinema: Working with the applicant to get all outstanding conditions addressed. The building permit has been submitted, but won’t be issued until such time as all Town Board conditions have been met. Fraser Business Forum: An ‘eblast’went out to everyone on the Fraser Business Forum distribution email list to notify the business community about the following opportunities: Business Enhancement Grant Program:The Town has established a fund that can be utilized by local businesses to enhance the character oftheir property and/or business,help improve the economic vitality of the Fraser business community and to encourage investment and pride in the community. Visitor Center RFP: The Town owns two facilities that are currently under-utilized and is seeking proposals for a public/private partnership to put these facilities into productive use. All proposals will be considered; however, the Town is generally interested in addressing the some or all of the following goals: Economic Development, Recreation and Outdoors Activities, Heritage Tourism. This information also went out in a Chamber eblast and will be in an upcoming BusinessesWithout Borders newsletter. Fraser/WP Trail Connection: On July 26, 2011, The Town of Winter Park filed a wetland permit with the Army Corps of Engineers for the Fraser/WPtrial connection project. The plan is to use youth corps volunteers to assist in the construction of the trail in mid-September. Let me know if you have any questions. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com  PUBLIC WORKS BRIEFING (As of 7/28 for 8/3/2011 meeting) WATER~ St. Louis creek flows water into the west side of Town, the County and Fraser worked together to install bank stabilization material (large boulders) along the east bank of the river on private property north of the BPR. We were able to reduce the flows into Town by over 90% which will also allow us to get the chip and seal material placed on those streets that were under water just 3 days ago. The Town will be meeting with the USACE next week to discuss options for a permanent repair to this section of river to reduce or eliminate a breach next spring and hopefully into the future. CR721 (Parkway) was reopened by the County two weeks ago on a Friday just prior to rodeo traffic on Saturday. The water service line for 105 Fraser Ave. (Booth Residence) failed and was repaired late last week. SANITARY SEWER~ A Resolution granting preliminary acceptance and final payment for the CIPP lining project completed by Western Slope Utilities is included in the board packet under the consent agenda. WSU was experiencing some camera truck issues during a post video of one section of line and have not been able to locate lining video. I propose that the Town moves forward with approval of the Resolution and that we handle obtaining the post video (a very small piece of the project) under the Warranty Bond, if necessary. WSU has committed to the Town that they will make every effort to get to Fraser next week to complete this one outstanding item. STREETS~ I met with the Section Superintendent for the UPRR regarding drainage improvements in the RR ROW last week to discuss options to improve overall drainage around the RR and through town. He was very receptive to our thoughts and ideas and gave the Town verbal approval to move forward with these minor improvements. They include cleaning of drainage ditches along the east side of the tracks just west of the Divide Condos as well as grading in a large swale along and between Leonard and the RR ROW. Jim Swanson and I have been working on a conceptual overall drainage plan for the Mill / Doc Susie area which includes the above mentioned work. The Chip & Seal Street project began Tuesday 7/26 in RV where they applied about ¼ mile of the first chip course. While performing a regular QC check of the chip material GMCO discovered that there were too many fins in the material which required them to stop the project and rescreen the chips. This has again delayed progress on the project by 3 additional days. The initial start date delays were due to the high water flowing over streets west of the RR. Work on the Wapiti Drainage Swale improvement project is complete. The contractor anticipates hydro mulching on Friday. I have a 5 minute virtual tour of the completed project to share with you. STREETSCAPES/GARDENING~ PW has completed its in-kind hours (approx 32) for the community gardens project at the Sports Complex. Questions or Concerns? Email me: anordin@town.fraser.co.us or 970-531-1844. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com