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Home My Public Portal AboutPRR 14-1127Your original request. dated July 5. 2014, is reproduced in the space below: From: freddy farnsworth [mailto:frederick .freddy.farnsworth @gmail.com] Sent: Saturday, July 05, 2014 10:46 AM r12 To: Bill Thrasher 1 Subject: PUBLIC RECORDS REQUEST plants in row of pcn ... 0060 Please forward to your agency's Custodian of Records. Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Any record which was created or received by the Town during the period of time between April 1, 2014 to July 4, 2014 related to plants growing in the right of way immediately adjacent to the property line of the lot identified in Palm Beach County Records as PCN 20- 43- 46- 04 -22- 000 -0060. Records requested shall include but are not limited to memos, notes, video, photos, emails, phone records, invoices, bills, reports, minutes, drafts, letters, labels, files, folders, correspondence or any record related to the subject of this request. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If any records are readily available, please produce those records first without waiting for all responsive records to be available. Produce the less readily available records as soon as they are available. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. If you anticipate the production of any of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. If any records may be produced for less than $1.00, please produce those records first while waiting to obtain authorization from me to produce more costly records. Do not incur any costs that you expect me to pay which are greater than $1.00 until first obtaining my authorization to do so. All responses to this public records request should be made in writing to the following email address: Frederick .freddv.farnsworthCcDgmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail January 23, 2015 freddy farnsworth [mail to: frederick .freddy.famsworth @gmail.com] Re: GS #1127 (plants in row of pen ... 0060) Any record which was created or received by the Town during the period of time between Apri11, 2014 to July 4, 2014 related to plants growing in the right of way immediately adjacent to the property line of the lot identified in Palm Beach County Records as PCN 20-43-46-04-22-000 - 0060. Records requested shall include but are not limited to memos, notes, video, photos, emails, phone records, invoices, bills, reports, minutes, drafts, letters, labels, files, folders, correspondence or any record related to the subject of this request. Dear freddy farnsworth [mail to: frederick .freddv.famsworth(a�,gmail.coml, The Town of Gulf Stream received your public records requests on July 5, 2014. You should be able to view your original request at the following links httv://www2.t-ulf- stream. ore,/ WebLink8 /0 /doc /18205/Pagel.asox. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 1.25 hours of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (1.25 hours @ 36.39 = 45.49) - (.25 hour @ 36.39= 9.10) = Deposit Due: $36.39 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of rime. Sincerely, Town Clerk TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 7, 2014 Freddy farnsworth [mail to: frederick.freddy.famsworth@gmail.com] Re: PUBLIC RECORDS REQUEST plants in row of pen ... 0060 Any record which was created or received by the Town during the period of time between April 1, 2014 to July 4, 2014 related to plants growing in the right of way immediately adjacent to the property line of the lot identified in Palm Beach County Records as PCN 20-43-46-04-22-000- 0060. Records requested shall include but are not limited to memos, notes, video, photos, emails, phone records, invoices, bills, reports, minutes, drafts, letters, labels, files, folders, correspondence or any record related to the subject of this request. Dear Freddy farnsworth [mail to:frederick.freddv.farnsworth(a)grnail.com], The Town of Gulf Stream has received your public records request dated July 5, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records From: freddy farnsworth[mailto:frederick.freddy.farnsworth@gmail.com] Sent: Saturday, January 24, 2015 12:40 PM To: Bill Thrasher <bthrasher@gulf-stream.org> Subject: request for clarification - Fwd: GS #1127 (plants in row of pcn... 0060) Dear Custodian of Records, You responded yesterday on Jan. 23, 2015 to a public record request I made to you on July 5, 2014. Five and a half months is a long time to wait before I finally hear from you. I find this delay unacceptable and in violation of Florida Statute 119. I want these records but I am concerned by your statement, Upon receipt ofyour deposit, the Town will use its very best efforts to fztrther respond to your public records request in a reasonable amount of time. I assume you think five and a half months is a reasonable amount of time since that is how long it took just for you to provide an estimate of the cost to produce these records. I agree to pay the amount you demand ($36.39) in advance (although I disagree with the amount and your requirement that I pay before you will produce the records) but I wish to know if it will be five and a half months before the records are finally produced. I respectfully request that you tell me approximately how long I will need to wait for these records once you have received the advance deposit from me. Sincerely, frederick.freddy.famsworthCa,gmail.com ---------- Forwarded message ---------- From: Bill Thrasher <bthrasherna,gulf-stream.org> Date: Fri, Jan 23, 2015 at 3:00 PM Subject: GS #1127 (plants in row of pen ... 0060) To:"frederick.freddv.famsworth(a�gmail com" <frederick.freddv.famsworthOwnail.com> Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e- mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.