HomeMy Public PortalAboutPRR 14-1133TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
December 6, 2014
Jim Broom [mail to: broom.j2092 @gmail.com]
Re: GS #1133 (record request ward email)
Any email sent or received in the last three months from any email account used by Garrett bard.
Dear Jim Broom [mail to: broom.i2092(a,amail.coml,
The Town of Gulf Stream received your public records requests on July 3, 2014. You should be
able to view this request at the following link httv://www2.gulf-
stream. org/)VebLink8 /0 /doc /18208/Paeel.aspx. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents for that you have requested, the Town of Gulf Stream estimates the
need for .75 hours of administrative support at $36.39 per hour and 5 hours of police
administrative support at $34.07 per hour, the labor cost of the personnel providing the service,
per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit,
the Town will provide you with an initial production of responsive records and an estimate for
the production of any additional responsive records. If the costs of production are less than the
deposit, the Town will provide you with the responsive records and a refund. If you would like to
narrow the scope of your request, for example, by identifying a particular document type or date
range, the Town may be able to provide these records at a lower cost.
(.75 hours @ 36.39 = 27.29) - (.25 hour @ 36.39= 9.10) + (5 hours @ 34.07 = 170.35) _
Deposit Due: $188.54 in cash or check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
113
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Your original request. dated July 3. 2014, is reproduced in the space below:
From: Jim Broom [mailto:broom.j2092 @gmail.com]
Sent: Monday, July 07, 2014 9:29 PM
To: Bill Thrasher
Subject: Fwd: record request ward email
Second attempt to request these records. Please see below for original public record request.
Forwarded message
From: Jim Broom <broom.i2092 @gmail.com>
Date: Thu, Jul 3, 2014 at 6:47 PM
Subject: record request ward email
To:.bthrasher@gulf-stream.org
Good Morning!
Dear Custodian of Records for the Town of Gulf Stream,
This is a public record request made pursuant to Article 1, Section 24 of the Florida Constitution and
Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the
following records:
Any email sent or received in the last three months from any email account used by
Garrett Ward.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection
or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and
state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the
Florida Statutes.
Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which "includes
making reasonable efforts to determine from other officers or employees within the agency whether
such a record exists and, if so, the location at which the record can be accessed." I am, therefore,
requesting that you notify every individual in possession of records that may be responsive to this public
records request to preserve all such records on an immediate basis.
If any records are readily available, please produce those records first without waiting for all responsive
records to be available. Produce the less readily available records as soon as they are available.
If the public records being sought are maintained by your agency in an electronic format please produce
the records in the original electronic format in which they were created or received. See §119.01(2)(f),
11 j3
Florida Statutes.
If records responsive to this request were lost, destroyed or disposed of in any way, please produce the
disposition record related to that record.
If you anticipate the production of any of these public records to exceed $1.00 please notify me in
advance of their production with a written estimate of the total cost. Please be sure to itemize any
estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of
labor and materials. If any records may be produced for less than $1.00, please produce those records
first while waiting to obtain authorization from me to produce more costly records. Do not incur any
costs that you expect me to pay which are greater than $1.00 until first obtaining my authorization to do
SO.
Please note, all responses to this public records request should be made in writing to this email address:
broom.i2092(a pmail.corn
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated: 7/3/2014
Requestor:
Jim Broom
Public Records Requested:
Any email sent or received in the last three months from any email account used by
Garrett Ward.
Employee providing estimate:
Kelly Avery/Chief Ward Date: 12/30/2014
Description of activity: (what you did to determine this estimate)
Looked through digital files to find responsive documents.
Time spent reviewing documents:
10 minutes
Estimated Time to produce records:
300 minutes
Hourly rate of pay (incl. benefits):
$ 34.07 (PD $34.07/ADMIN $36.39)
Estimated Labor Charge:
$ 170.35
Estimated cost of copies:
$
Cost of tapes/CD's/flash drives
Administrative Labor Charge
$ 9.10
Total estimate to produce records:
$
179.45
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated: 7/3/2014
Requestor: Jim Broom
Public Records Requested:
All emails sent by Mr. Thrasher to John Skip Randolph during the time period from March
15, 2014 through to today.
Employee providing estimate: Kelly Avery/Jones, Foster Date: 12/30/2014
Description of activity: (what you did to determine this estimate)
Looked through digital files to find responsive documents.
Time spent reviewing documents: 10 minutes
Estimated Time to produce records:
Hourly rate of pay (incl. benefits):
Estimated Labor Charge:
Estimated cost of copies:
Cost of tapes/CD's/flash drives
Attorney Labor Charge
Total estimate to produce records:
60 minutes
36.39 (PD $34.07/ADMIN $36.39)
$ 36.39
256.39
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 8, 2014
Jim Broom [mail to: broom j2092@gmail.com]
Re: record request ward email
Any email sent or received in the last three months from any email account used by Garrett Ward.
Dear Jim Broom [mail to: broom.j2092@gmail.com],
The Town of Gulf Stream has received your public records request dated July 3, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
From: Bill Thrasher
Sent: Tuesday, December 30, 2014 3:17 PM
To:'broom.j2092@gmaii.com' <broom.j2O92@gmaii.com>
Subject: GS #1133 (record request ward email), #1135 (record of thrasher emails 3-15-14)
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the
intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail
and destroy all copies of the original message. Florida has a very broad public records law. Written
communications regarding Town of Gulf Stream business are public records available to the public upon
request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-
mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by phone or
in writing.
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TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
December 30, 2014
Jim Broom [mail to: broomj2092@gmail.com]
Re: GS #1133 (record request ward email), #1135 (record of thrasher emails 3-15-14)
Any email sent or received in the last three months from any email account used by Garrett Ward.
All emails sent by Mr. Thrasher to John Skip Randolph during the time period from March 15,
2014 through to today.
Dear Jim Broom [mail to: broomJ2092(a)amail.com],
The Town of Gulf Stream received your public records requests on July 3, 2014. You should be
able to view your original request at the following links hLp://www2.gulf-
stream.ore/WebLink8/0/doc/I8208/Page1 asox and htip://www2.gulf-
stream.org/XVebLink8/0/doc/18873/Pagel.aspx. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced numbers.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 1.25 hours of administrative support at $36.39 per hour and 5 hours of police administrative
support at $34.07 per hour, and Jones, Foster estimates the need for 1 hour of attorney support at
$220.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. §
119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will
provide you with an initial production of responsive records and an estimate for the production
of any additional responsive records. If the costs of production are less than the deposit, the
Town will provide you with the responsive records and a refund. If you would like to narrow the
scope of your request, for example, by identifying a particular document type or date range, the
Town may be able to provide these records at a lower cost.
(1.25 hours @ 36.39 = 45.49) - (.25 hour @ 3639= 9.10) + (5 hours @34.07 =170.35) + (1
hours @ 220.00 = 220.00) = Deposit Due: $426.74 in cash or check.
Should you not want both requests, we have attached a worksheet for each request.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk