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Home My Public Portal AboutPRR 14-1135JI Your original request, dated Julv 3. 2014, is reproduced in the space below: From: Jim Broom [mailto:broom.j2092 @gmail.com] Sent: Monday, July 07, 2014 9:30 PM To: Bill Thrasher Subject: Fwd: record of thrasher emails 3 -15 -14 Second attempt to request these records. Please see below for original public record request. Forwarded message From: Jim Broom <broom.i2092 @Rmail.com> Date: Thu, Jul 3, 2014 at 6:42 PM Subject: record of thrasher emails 3 -15 -14 To: bthrasher @gulf- stream.org Good Morning! Dear Custodian of Records for the Town of Gulf Stream, This is a public record request made pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: All emails sent by Mr. Thrasher to John Skip Randolph during the time period from March 15, 2014 through to today. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine fromlother officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If any records are readily available, please produce those records first without waiting for all responsive records to be available. Produce the less readily available records as soon as they are available. IIC, s If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. If records responsive to this request were lost, destroyed or disposed of in any way, please produce the disposition record related to that record. If you anticipate the production of any of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. If any records may be produced for less than $1.00, please produce those records first while waiting to obtain authorization from me to produce more costly records. Do not incur any costs that you expect me to pay which are greater than $1.00 until first obtaining my authorization to do so. Please note, all responses to this public records request should be made in writing to this email address: broom. i2092(o)gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail December 30, 2014 Jim Broom [mail to: broom j2092 @gmail.com] Re: GS #1133 (record request ward email), #1135 (record of thrasher emails 3- 15 -14) Any email sent or received in the last three months from any email account used by Garrett Ward. All emails sent by Mr. Thrasher to John Skip Randolph during the time period from March 15, 2014 through to today. Dear Jim Broom [mail to: broom.j2092na.smail.coml, The Town of Gulf Stream received your public records requests on July 3, 2014. You should be able to view your original request at the following links http://www2.gulf- stream.ore/WebLink8/0/doc/18208/Pa eg 1_aspxx and http://www2.gulf- stream.org/WebLink8 /0 /doc /18873/Pa eg 1_asoxx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 1.25 hours of administrative support at $36.39 per hour and 5 hours of police administrative support at $34.07 per hour, and Jones, Foster estimates the need for 1 hour of attorney support at $220.00 per hour, the labor cost of the personnel providing the service, per Fla. Star. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (1.25 hours @ 36.39 = 45.49) - (.25 hour @ 36.39= 9.10) + (5 hours @34.07 = 170.35) + (1 hours @ 220.00 = 220.00) = Deposit Due: $426.74 in cash or check. Should you not want both requests, we have attached a worksheet for each request. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 7/3/2014 Requestor: Jim Broom Public Records Requested: Any email sent or received in the last three months from any email account used by Garrett Ward. Employee providing estimate: Kelly Avery/Chief Ward Date: 12/30/2014 Description of activity: (what you did to determine this estimate) Looked through digital files to find responsive documents. Time spent reviewing documents: Estimated Time to produce records: Hourly rate of pay (incl. benefits): Estimated Labor Charge: Estimated cost of copies: Cost of tapes /CD's /flash drives Administrative Labor Charge Total estimate to produce records: 10 minutes 300 minutes 34.07 (PD $34.07 /ADMIN $36.39) 170.35 9.10 179.45 PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: Requestor: Public Records Requested: Employee providing estimate: 7/3/2014 Jim Broom All emails sent by Mr. Thrasher to John Skip Randolph during the time period from March 15, 2014 through to today. Kelly Avery/Jones, Foster Date: 12/30/2014 Description of activity: (what you did to determine this estimate) Looked through digital files to find responsive documents. Time spent reviewing documents: Estimated Time to produce records Hourly rate of pay (incl. benefits): Estimated Labor Charge: Estimated cost of copies: Cost of tapes /CD's /flash drives Attorney Labor Charge Total estimate to produce records: 10 minutes 60 minutes 36.39 (PD $34.07 /ADMIN $36.39) 36.39 $ 220.00 $ 256.39 Revised — shouldn't have had GStt 1133 in the letter. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via a -mail December 30, 2014 Jim Broom [mail to: broom.j2092 @grnail.com] Re: GS #1135 (record of thrasher entails 3- 15 -14) All emails sent by Mr. Thrasher to John Skip Randolph during the time period from March 15, 2014 through to today. Dear Jim Broom [mail to: broomJ2092i7a gmail.coml, The Town of Gulf Stream received your public records requests on July 3, 2014. You should be able to view your original request at the following link bttv://www2.mLlf- stream.org/WebLink8/0/doc/18873/Pagel.aspx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for lhours of administrative support at $36.39 per hour, and Jones, Foster estimates the need for 1 hour of attorney support at $220.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § I I9.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (1 hours @ 36.39 = 36.39) - (.25 hour @ 36.39= 9.10) + (1 hours @ 220.00 = 220.00) _ Deposit Due: $247.29 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk