HomeMy Public PortalAboutPRR 14-0962Your orieinal request, dated June 6, 2014, is reproduced in the space below:
From: Irnawaty Tirtarahardja [mailto:irnawatyt @gmail.com]
Sent: Friday, June 06, 2014 6:52 AM
To: Bill Thrasher; Rita Taylor
Subject: PUBLIC RECORDS REQUEST commission forms
PUBLIC RECORDS REQUEST commission forms
To whom it may concern,
969
Please forward this public record request to the Custodian of Records for your agency. I wish to
make a public records request of the Town of Gulf Stream for public records. I do this pursuant
to Florida Constitution Article 1, Section 24 and Florida Statutes Chapter 119.07.
All forms or other printed or typed documents with blank spaces for insertion of
requested or required information which were written in, or signed by, any
member of the Town Commission, acting in any capacity, during the time period
from January 1, 2014 through to the date you receive this request.
Please include records from all email accounts in the control of all town officials, appointees and
employees and include all records that are responsive to this request. If you contend that any of
the records I am seeking, or any portion thereof, are exempt from inspection or disclosure
please cite the specific exemption as required by Florida Statute §119.07(1)(e) and state in
writing and with particularity the basis for your conclusions as required by Florida
Statute §119.07(1)(f).
Please take note of Florida Statue §119.07(c) and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith
effort which "includes making reasonable efforts to determine from other officers or
employees within the agency whether such a record exists and, if so, the location at
which the record can be accessed." I am, therefore, requesting that you
notify every individual in possession of records that may be responsive to this public
records request to preserve all such records on an immediate basis.
If some records that are responsive to my request are obtainable sooner than other
responsive records, I wish to receive those records as soon as they are available and I
wish to receive the other records as soon as they become available. I request that 06
responsive records be withheld from me while waiting for other responsive records to bti
found.
If the records are not available as digital records then please email me with instructions
for me to pick the records up from you. I would prefer the records in electronic or digital
form. If the public records being sought are maintained by your agency in an electronic
format please produce the records in the original electronic format in which they were
created or received. See Florida Statute §119.01(2)(f).
If you anticipate the production of some of these public records will require a search of
sufficient duration as to require any deposit payment from me, please notify me of any
such required payment prior to conducting any portion of that search which would
require such payment. Please first produce any responsive records that are readily
available and do not require any deposit payment prior to producing.
If you anticipate the production of these public records to exceed $1.00 please notify me
in advance of their production with a written estimate of the total cost. Please be sure to
itemize any estimates so as to indicate the total number of pages and /or records, as
well as to distinguish the cost of labor and materials prior to you expending any
resources that would require payment from me.
All responses to this public records request should be made in writing to the following
email address: irnawatytagmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
September 24, 2014
imawaty Tirtarahardja [mail to: irnawatyt @gmail.com]
Re: GS #961 (arpb forms), #962 (commission forms)
All forms or other documents which were written in, or signed by, any member of the Architectural
Review and Planning Board during the time period from January 1, 2012 through to the date you
receive this request.
All forms or other printed or typed documents with blank spaces for insertion of requested or
required information which were written in, or signed by, any member of the Town Commission,
acting in any capacity, during the time period from January 1, 2014 through to the date you receive
this request.
Dear imawaty Tirtarahardja [mail to: irnawatvt(a,email.com],
The Town of Gulf Stream received your public records requests on June 6, 2014. You should be
able to view these requests at the following links htto://www2.eulf-
stream .ore /WebLink8 /0 /doc/18214/Pa eQ l.asox and htty://www2.gulf-
stream. orgfWebLink8 /0 /doc /18215/Pagel.asox. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents for that you have requested, the Town of Gulf Stream estimates the
need for 2 hours of administrative support at $39.23 per hour, the labor cost of the personnel
providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents
will exceed your deposit, the Town will provide you with an initial production of responsive
records and an estimate for the production of any additional responsive records. If the costs of
production are less than the deposit, the Town will provide you with the responsive records and a
refund. If you would like to narrow the scope of your request, for example, by identifying a
particular document type or date range, the Town may be able to provide these records at a lower
cost.
(2 hours @ 39.23 = 78.46) - (.25 hour @ 39.23= 9.81) = Deposit Due: $68.65 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated:
Requestor:
6/6/2014
irnawaty Tirtarahardja
All forms or other printed or typed documents with blank spaces for
Public Records Requested: insertion of requested or required information which were written
in, or signed by, any member of the Town Commission, acting in any
capacity, during the time period from January 1, 2014 through to the
date you receive this reauest.
Employee providing estimate: Rita Taylor Date:
Description of activity: (what you did to determine this estimate)
Looked through paper and digital files to find responsive documents.
Time spent reviewing documents: 15 minutes
Estimated total number of responsive documents:
8 %2 x 11 ($0.08):
(# of pages)
8 %2 x 14 ($0.09):
(# of pages)
11 x 17 ($0.11):
(Note: production rates are per page, regardless of whether they are one -sided or two - sided)
Estimated Time to produce records: 90 minutes
9/24/2014
(# of pages)
Hourly rate of pay (incl. benefits):
Estimated Labor Charge:
Estimated cost of copies:
Cost of tapes /CD's /flash drives
Total estimate to produce records:
39.23 (PD $30.93 /ADMIN $39.23)
M
UM