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Home My Public Portal AboutPRR 14-0963Your original request, dated June 6, 2014, is reproduced in the space below: From: IrnawatyTirtarahardja [mailto:irnawatyt @gmail.comj Sent: Friday, June 06, 2014 6:54 AM To: Bill Thrasher; Rita Taylor Subject: PUBLIC RECORDS REQUEST thrasher forms PUBLIC RECORDS REQUEST thrasher forms To whom it may concern, 963 Please forward this public record request to the Custodian of Records for your agency. I wish to make a public records request of the Town of Gulf Stream for public records. I do this pursuant to Florida Constitution Article 1, Section 24 and Florida Statutes Chapter 119.07. All forms or other printed or typed documents with blank spaces for insertion of requested or required information which were written in, or signed by, William Thrasher, acting in any capacity, during the time period from January 1, 2013 through to the date you receive this request. Please include records from all email accounts in the control of all town officials, appointees and employees and include all records that are responsive to this request. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by Florida Statute 6119.07(1)(e) and state in writing and with particularity the basis for your conclusions as required by Florida Statute §119.070)(f). Please take note of Florida Statue 6119.07(c) and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If some records that are responsive to my request are obtainable sooner than other responsive records, I wish to receive those records as soon as they are available and I'963 wish to receive the other records as soon as they become available. I request that no responsive records be withheld from me while waiting for other responsive records to be found. If the records are not available as digital records then please email me with instructions for me to pick the records up from you. I would prefer the records in electronic or digital form. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See Florida Statute §119.01(2)(f). If you anticipate the production of some of these public records will require a search of sufficient duration as to require any deposit payment from me, please notify me of any such required payment prior to conducting any portion of that search which would require such payment. Please first produce any responsive records that are readily available and do not require any deposit payment prior to producing. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials prior to you expending any resources that would require payment from me. All responses to this public records request should be made in writing to the following email address: irnawatvt(a)gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail October 14, 2014 imawaty Tirtarahardja [mail to: imawatyt @gmail.com] Re: GS #963 (thrasher forms), #965 (ohare code hearing postponement) All forms or other printed or typed documents with blank spaces for insertion of requested or required information which were written in, or signed by, William Thrasher, acting in any capacity, during the time period from January 1, 2013 through to the date you receive this request. All records regarding or concerned with the postponement of any code enforcement hearing or code enforcement action for O'Hare created or received in 2014 Dear irnawaty Tirtarahardja [mail to: irnawatytagmail.coml, The Town of Gulf Stream received your public records requests on June 6, 2014. You should be able to view this request at the following links: htto://www2.gulf- stream. ore /WebLink8 /0 /doc/18216/Pagel.aspx and http://www2.gulf- stream. org /WebLink8 /0 /doc /I 8218/Pagel.aspx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced number. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents for that you have requested, the Town of Gulf Stream estimates the need for 7 hours of administrative support at $39.23 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (7 hours @ 39.23 = 274.61) - (.25 hour @ 39.23= 9.81) = Deposit Due: $264.80 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: Requestor: 6/6/2014 irnawaty Tirtarahardja All forms or other printed or typed documents with blank spaces for Public Records Requested: insertion of requested or required information which were written in, or signed by, William Thrasher, acting in any capacity, during the time period from January 1, 2013 through to the date you receive this Employee providing estimate: Rita Taylor/ Kelly Avery Date: Description of activity: (what you did to determine this estimate) Looked through paper and digital files to find responsive documents. Time spent reviewing documents: 15 minutes Estimated total number of responsive documents: 8 %. x 11($0.08): (# of pages) 8 % x 14 ($0.09): (# of pages) 11 x 17 ($0.11): (Note: production rates are per page, regardless of whether they are one -sided or two - sided) Estimated Time to produce records: 360 minutes 10/14/2014 (# of pages) Hourly rate of pay (incl. benefits): Estimated Labor Charge: Estimated cost of copies: Cost of tapes /CD's /flash drives Total estimate to produce records: 39.23 (PD $30.93 /ADMIN $39.23) $ 235.38 235.38 PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET Public Records Request Dated: 6/6/2014 Requestor: irnawaty Tirtarahardja Public Records Requested: All records regarding or concerned with the postponement of any code enforcement hearing or code enforcement action for O'Hare created or received in 2014 Employee providing estimate: Rita Taylor Date: 10/14/2014 Description of activity: (what you did to determine this estimate) Looked through paper and digital files to find responsive documents. Time spent reviewing documents: 15 minutes Estimated total number of responsive documents: 8 % x 11 ($0.08): 8 %x 14 ($0.09): it x 17 ($0.11): (q of pages) (k of pages) (q of pages) (Note: production rates are per page, regardless of whether they are one -sided or two - sided) Estimated Time to produce records: 60 minutes Hourly rate of pay (incl. benefits): $ 39.23 (PD $30.93 /ADMIN $39.23) Estimated Labor Charge: $ 39.23 Estimated cost of copies: Cost of tapes /CD's /flash drives Total estimate to produce records: $ 39.23