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Home My Public Portal AboutSelect Board -- 2022-10-17 MinutesTown of Brewster 0 2198 Main Street 3 ak v Brewster, MA 026314898 v, Phone1 (508) 896-3701 —.� ,,,;.,� www.Brewster-ma.gov MINUTES OF THE SELECT BOARD MEETING DATE: October 17, 2022 TIME: 5:45 PM PLACE: Remote Participation Office of: Select Board Town Administrator PPLi,f=;ii�k !�?PJ>~•:, i;i-L�'i;. REGULAR SESSION REMOTE PARTICIPANTS: Chair Whitney, Selectperson Chatelain, Selectperson Hoffmann, Selectperson Bingham, Selectperson Chaffee, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Kimberly Peal son, Faythe Ellis, Elizabeth Taylor Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Whitney called the meeting to order at 5:45pm, read the meeting participation and recording statements and declared a quorum by announcing members of the Select Board present. Selectperson Hoffmarin moved to enter executive session. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chaffee -yes, Selectperson Chatelain- yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. The Select Board retuned to open session at 5:58pm. Public Announcements and Comments: None 1 Select Board Announcements and Liaison Reports: None1 11 Town Administrator's Report Mr. Lombardi shared an updated on the following topics: • Brewster Conservation Trust Pledge o Confirmed their commitment to donate $1.75M to the Town to help cover a portion of the acquisition costs of the Long Pond property. o BCT is interested in holding a conservation restriction on the property, potentially with Mass Audubon, Between BCT and Mass Audubon the combined contribution totals $3.25M. o BCT participates Town's planning process and have a designated representatives on both planning committees (Bay Property and Pond Property). o Once a long-term plan has been developed, their initial payment will likely be about $1M with the balance to follow. There is no additional impact on the tax rate. Selectperson Chatelaih asked about the conservation restriction applying to a majority of the Long Pond parcel. Mr. LombardiFnoted that Mass Audubon specifically stated this, however BCT did not. Both have an interest in protecting the ecological benefits and water quality. Mr. Lombardi will follow up on the conservation restriction with both organizations. i Select Board it) .17.2022 www.brewster-ma.gov Page 1 of 13 � DoclD:de0b8f9df6b2e75902d9395bd'12e10bd820a74a3 i o��prrrnulu�u0uluuugii� , � \��\\ 9 W \EIDE q, > Q o. #. = Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phones (508) 896-3701 www. brewsterwma.gov Office of: Select Board Town Administrator • Punkhorn Hunting o Town Meeting last May approved a new bylaw that would allow bow hunting in the Punkhorns for three weeks in December. MA Attorney General's Office has requested another extension (the first one was in August) for their review of the citizens' petition. Their response deadline has been pushed back one month from October 8 to November 7tH o The Department of Natural Resources and Town Administration has been working with town counsel to practically implement the bylaw consistent with state statute. o We have stressed to the State that we need time to educate hunters and residents about the change's. Once we hear from the State, we will be providing updates to the Conservation Commission, Select Board and Water Commissioners to prep for the upcoming season. • Nauset Regional High School Project o Received confirmation from Superintendent Clenchy that filed sub -bids came in almost $20M above initial cost estimates. General contractor bids are due this Wednesday the 19tH o There i a possibility that Special Town Meetings will need to be held in all four towns to approve any additional funds necessary for the project. Under a new state law, ballot question for increased debt exclusion is optional. o School'Building Committee is in the process of updating the project website with most current information. • Nauset School' Enrollment o Nausef school officials provided preliminary 2022 student enrollment data. This data is sent to DESE each October for their review and go through a formal certification process that typically takes a couple of months. o While we cannot determine the extent of student enrollment shifts that will impact our FY24 budget, based solely on this data, it does appear at this time that Brewster's share of the Nauset` regional budget next year will likely not increase much (if at all) due to enrollment changeas. o Enrollment is generally down across the district, including at the high school. Stony Brook enrollment is up slightly due to a 10 -student increase in our Pre -K classes, which transitioned to a full-day program this year. The Town held the annual flu and covid booster clinic at Our Lady of the Cape last Thursday, Mr. Lombardi expressed his thanks to the Health Department, the CERT team, and many other Town Departments for their work on a successful clinic. The Town Clerk's noted that the delivery of our ballots from the Secretary of State's office for November election has been delayed, we expect them this week and will mail them as soon as possible. The first annual Haunted House will be held at Crosby Mansion, the first night is Friday. Information and tickets are available on the Recreation Department webpage. Select Board 10.17,202 www.brewster-ma.gov Pa e 2 of 13 Doc ID: de0b8f9df6b2e75902d9395bd�2e10bd820a74a3 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone. (508) 896-3701 www,brewster-ma.gov Consent Agenda a. Meeting Minutes: October 3, 2022 b. Appointment; Brewster Police Department c. Execute Warrant for November 2022 State Election d. Facility Use Applications: Brewster Chamber of Commerce- Drummer Boy Park e. One Day Liquor License Applications- Chatham Bars Inn Office of: Select Board Town Administrator Selectperson Hoffmann moved to approve the Consent Agenda as listed in the packet. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. uss and Vote on Natural Resources Advisory Commission's Recommended The chair of the Natu�al Resources Advisory Commission, Kim Pearson joined the meeting. Dr. Pearson noted that the comment period for the vegetation management plan (VMP) is very short, 21 days from the date of release. The SMP is essentially identical to the plan for the past 5 years and the plan before that. Brewster has historically had some serious objections to the plan to the point of the Town having a lawsuit against MDAR for approving the plan. Dr. Pearson noted the following points of the plan that are flawed. 1. There is not an opt out option of spraying on the rights of way. 2. Sensitive areafdefinition, identification and mapping is lacking in the plan. If areas are not adequately documented Eversource and their contractors cannot prevent impacts of spraying. 3. Question about an impaired water district, under the Clean Water Act, if we have an impaired watershed does the general permit for Eversource apply or do they need to file a notice of intent. a. Dr. Pearson recommends that the Town asks counsel to look into this issue. 4. After the formal public comment period, a Right of Way Advisory Council reviews the plan and public comments before generating their opinion which is the one MDAR follows. This council is not required to hold public meetings. a. Dr. Pea Irson noted that a formal request has been submitted that the Right of Way Advisory council`, meet in public to make their deliberation more obvious. She believes it would be helpfu(if the Towns that are impacted by the potential spraying would also ask for this to be a public and transparent process. Selectperson Chaffee ;offered minor edits to the letter provided by the Natural Resources Advisory Commission. Mr. Lorl�bardi commented that the Town did pursue litigation against the State agency responsible for approval of the previous plan (2017-2022) for the past several years. The Town was successful in the fact that Eversource for 4 of the 5 years did not do any spraying in Brewster. The plan as drafted gives them the authority to do so for the next 5 years. Important to note that we did make a difference in our efforts. In response to a resid",int question about stopping spraying completely, Mr. Lombardi shared an overview of the Town's litigation efforts. This includes that the Town was not able to secure injunction relief from Select Board 10.17.2022 www.brewster-ma.gov Pa e 3 of 13 Doc ID: deOb8f9df6b2e75902d9395bc2e10bd820a74a3 ��AAA��AU\111111111111N1H//CJI �� oWsrF�� Town of Brewster 'z�°` 2198 Main Street Brewster, MA 0263 1- 1898 Phones(508) 896-3701 n <<<,- www,brewster-ma.gov Office of: Select Board Town Administrator spraying, Eversource choose not to spray while litigation was ongoing. The Town has been continuing to talk to special counsel who has been working with the Town for over four years on this matter. Selectperson Chaffeei. ;moved to approve the Natural Resources Advisory recommended comments as amended on Eversource's draft Vegetation Management Plan. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chaffee -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Sele 24 Strategic Plan Goal CM -1 Mr. Lombardi recapped the September 26 Select Board meeting where the board approved downsizing the scope of the project while taking permitting considerations and ADA accessibility into account. The updated concept plans will be presented at a public forum later this year. Mr. Lombardi then reviewed some of the ways that Town Administration and the Select Board has listened and responded to resident concerns. Horsley Witten will be developing visual simulations for the public forum with using materials that will have the least visual impact on the view. The Select Board has authorized Horsley Witten to expand their carrying capacity analysis to include ecologic assessment. Mr. Lombardi shared that the Town has also spoken with Mass Audubon to discuss best practices in marsh boardwalk construction, specifically regarding the boardwalk in place in Wellfleet that was installed at least 20 years ago. They agreed this type of boardwalk would not be permitted today, nor a design they would approve. Mr. Lombardi shared that the Town is looking to hire a third party to review and provide feedback on the Town's ecological assessment and management plan. Mr. Lombardi reviewed data points including the access road and meeting with State and Federal agencies who have regulatory jurisdiction over the project. Mr. Lombardi remind,, d everyone that there is no timeline to start permitting, the Town continues to work through conceptual d6sign and due diligence. Select Board members took turns expressing their desire to work together, have an open mind, and absorb all the information, as the process is very important. Mr. Lombardi noted the additional responsibilities for Horsley Witten will have additional costs as well as having a third -party peer review. The next agenda item is looking for approval of $30K in American Rescue Plan Act Funds, this would reduce the allocated funds used for site remediation for the former shooting range on the Bay property. i The following residents made statements regarding the Wing Island Boardwalk Projects 1. Len Egert, 92 Six Penny Lane- noted the growing opposition and respects and understands the history of this project; He fears that this will interrupt important planning that has been done, specifically the Local Comprehensive Plan (LCP). He is left with the impression that LCP supports the building of the boardwalk, wKich may leave the community to believe they need to reject the LCP. Mr. Egert would push for a separate vote on the Boardwalk project. I` Select Board 10.17.2022 www.brewster-ma.gov Page 4 of 13 7 DOC ID: de0b8f9df6b2e75902d9395b �2e10bd820a74a3 1 t 0 pwsrF9,r Town of Brewster Office,oaf d o,,o q'� P 1142198 Main Street Town Administrator 9ifiBrewster, MA 02631-1898 Phone. (508) 896-3701 www.brewsterwma.gov a. Members of the Board and Mr. Lombardi noted that the LCP is an advisory document, which also im;'Part helps to inform the Select Board strategic planning each year. The Master Plan was adopted by Town Meeting previously. 2. Janice Riley, 32 Old Red Top Road- Appreciates the updated provided this evening, however, feels the residents have lost trust in the Select Board and the Brewster Conservation Trust. Ms. Riley expressed her concerns with Horsley Witten, the funding, and the timeline of events. She would like to be part of the discussions as she is worried about the habitat and the wetlands. 3. Lori Shockley, 92 Six Penny Lane- Supports no building whatsoever on the marsh, would be willing to support a lower boardwalk if needed. As a member of the Friends of Wing Island, she has a petition that opposes the conceptual designs and requests a formation of an advisory committee. Ms. Shockley feelsthere has not been enough public outreach and suggestion a new vote around the LCP post pandemic. Also has issue with using any more public funds until there is more discussion. 4. Gillian MacKenzie, 373 Stony Brook Rd- is surprised to see the Town taking funds already allocated to the Sea Camps, and the use of ARPA funds for this purpose. ARPA funds in her opinion are meant for something different and this is misuse of them. Ms. MacKenzie believes the funds should be used to continue to fight the Covid virus and noted the website is not up to date with pandemic information. a. 'Mr. Lombardi provided information on the allowable uses of ARPA funds per the US Treasury. Addingtithat the Select Board developed a spending plan for the funds which funds multiple project{s and initiatives, which include public health related expenditures specific to the r. pandemic. 5. Lynne HamlywiIs a resident and environmental consultant, also does not believe ARPA funds should be used for this project. Funds could go towards fuel, utilities and helping residents with their tax bills. Ms. Hamlyn does not believe the project is a priority at this time. Noting her experience, she would like to be more involved in the review of the project with the regulatory board. 6. Carryl Lynn, 125 Crescent Lane- only heard about this project through Facebook. Ms. Lynn is familiar with Chapter 91 and is surprised how far we got with all confusion and negativity around the project. She is glad there is now conversation happening with the public. 7. John Depuy, 895 Main St. — noted that he is appreciative that there has been meaningful listening in the series of meetings and hopefully there will be some consideration for what is being proposed and what is supported by the Friends of Wings Island. We all have the right to our opinions, but we don't have our right;to the facts, in particularly representing facts that are wrong. Appreciates that information hds been corrected about direct access from Drummer Boy Park. Mr. Depuy feels that the only path forward and the logical, reasonable compromise is somehow to carve out the issue within the LCP;with the Master Plan and the boardwalk or else, in his belief and predictions is that the LCP will be voted down, and it would be shame if that happened. 8. Jillian Douglas, noted her work on the visioning group and the importance to gain public input in the process. Ms. Douglas noted Article 2 item 1a and asked if it would be up to someone to move it to be postponed or if it will be withdrawn. a. Mr. Lombardi responded the capital requests includes seeking a little over $250K in free cash .to move forward with Drummer Boy Park (DBP) Phase 1 improvements, these were included in the updated DBP Master Plan that was unanimously adopted by Town Meeting last fall. Select Board 10.17.2022www.brewster-ma.gov Page 5 of 13 ,; Doc ID: deOb8f9df6b2e75902d9395bdl2e10bd820a74a3 i-. i' u Town of Brewster 2198 Main Street a! Brewster, MA 02631-1898 Phone; (508) 896-3701 www.brewster-ma.gov Office of: Select Board Town Administrator Improvements include the parking facilities, storm water and pedestrian paths. These were proposed not as contingent on construction of a new elevated boardwalk but viewed as improvements for the park regardless of what happens with the boardwalk. Ms. Douglas continued that perhaps the item be postponed as a much broader discussion needs to take place with the Friends of Wing Island. Adding that if there are questions about the LCP, it is important not�to proceed quickly and take the time for a consensus in Town. It is clear in the LCP that the Town is very much interested in the natural resources of the Town, our heritage and protecting and preserving these things that have value. These values have more of a regional view as the district is on the natiohal register. 9. Lori Shockley commented that in no way was she insinuating that the Town should restrict access and was referencing the Master plan. Ms. Shockley asked if the project is funded by the donor in perpetuity and if all ancillary costs will be covered? a. Mr. Lombardi responded that the Select Board signed a gift agreement that stipulates specifid'ally the terms and conditions of the donation. The donation is a $1M pledge commitment for construction of the boardwalk, there are not any ongoing costs that the donor has pledged to supply support for. This project was not the donor's idea and they have `not had any input on the design, nor have they put any other conditions on the project. The donors:have been generous both Brewster Conservation Trust and Dennis Conservation Trust over th"e years. If the Town decides not to move forward with the project, which we are not obligated to, there are not any obligations that the Board or the Town entered into. 10. Janice Riley added that Allian Douglas's points were well measured, and part of the issue is that the Town has built things over the years on vague terminology. She added there are many layers to this project and shbuld proceed carefully. Ms. Riley noted that a main point is about preserving and protecting the,,'Stony Brook Valley reservation, as noted in the John Hay letter. 11. Len Egert asked precisely when the vote would occur and in what manner would the project go forward? a. Mr. Lombardi responded that there is no timeline as we are still at the conceptual design stage, and we don't know what path forward the Town will ultimately take. This has been a public process to do date and will continue to be. There is no timeline on when this would be brought to Town Meeting. 12. Liz Perry, 80 Blue Jacket Way- stated she is happy to see that there is real communication on this issue and is encouraged by this meeting. Believes it is best to take a step back and give the project more time. 13. Mary O'Neil- Stated that she supports Ms. Perry's comments on the value of tonight's meeting. Wing Island is a resource and a heritage site and home to threatened bird species as is the marsh. Ms. O'Neil provided some information regarding bird habitat and climate change, adding that we have a responsibility on the Cape with a resource such as Wings Island, a natural nature preserve. 14. Gillian MacKenzie request clarification that if no funding is needed from taxpayers, that the Board doesn't have to have the residents vote on the project. a. Mr. Lombardi stated that Town Meeting is required to approve the capital appropriations, we have tide $1M pledge from the donor for construction, but we don't know the costs of the Select Board 10.17.2022 www.brewster-ma.gov Page 6 of 13 DOC ID: deOb8f9df6b2e75902d9395bdl2e10bd820a74a3 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www,brewster-ma.gov Office of: Select Board Town Administrator is boardwalk. The Town's expectation is that Horsley Witten will be able to provide an estimated costs for the two concept designs that have been proposed at the next public forum. Technically if the Town has funding from the donor and/or other funding source, the Select Board would not be required to place an article on the warrant for Town Meeting approval, this is not to say they wouldn't. Chair Whitney thanked the residents for their comments. Selectperson Chaffe stated that facts are critical in Policy making processes, she also clarified the Town's access to Wing Island. People mention John Hay, we have his letter, read &''part of the letter. Discuss and Vote on Allocation of American Rescue _Plan Act Funds for Supplemental Carrying Capacity Mr. Lombardi noted that this request is about being responsive to the concerns and questions we have heard from residents about potential ecological impacts on Wing Island, that we all share. For the work to be completed by Horsley Witten, they have developed a revised scope of work, the estimated cost of this work is $15K. An additional $15K is to be set aside for some other entity or organization to help peer review and update our earlier wok k in terms of management plan, ecological assessment and understanding potential impacts on the island from the carrying capacity analysis. Selectperson Hoffmann moved to approve the allocation of American Rescue Plan Act Funds for supplemental carrying capacity analysis, public outreach, and ecological assessment services related to the proposed Wing Island Boardwalk. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. 1 Discuss and Vote on pall 2023 Special Town Meeting Warrant Articles a. Articles 3 & 5:Faythe Eilis, CPC Chair Article 3: The tion an funding request for article 3 is for the relocad restoration of schoolhouse #3. The Brewster Histdrical Society proposes to flake Schoolhouse #3 at 2342 Main Street and move it to their Windmill Village property at 51 Drummer Boy Road. The structure is the last remaining of the Town's five 191h century schoolhouses, it will be reassembled and restored as a schoolhouse and will include a cranberry history display. The Historical Commission voted unanimously to recommend CPC support for this request and the CPC has agreed. The funding request includes an additional $10K, set aside to pay fox historical consulting services related to the project. The funding source is the Historic Preservation Fund balance and the total project cost for the work is $357,200. The CPC voted 8-0-0 in favor of the project. Mr. Lombardi shared that there is a process that will have to be followed to move forward;,with the project if approved at Town Meeting. Selectperson Hoffmann moved to recommend Article 3 as described by Ms. Ellis and as edited. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson 'Bingham -yes, Selectperson Chatelai'n-yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Select Board 10.17.2022 www.brewster-ma.gov Pame 7 of 13 Doc lD:deOb8f9df6b2e75902d9395bc 2e10bd820a74a3 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov Office of: Select Board Town Administrator Article 5: A request to change the Community Preservation Act funding formula, a new and improved version of the Spring Town Meeting article that was not acted upon. The changes to the article in summary have been made in response to citizens and committee members. Ms. Ellis provided an overview of the Community Preservation Act in Brewster, referenced the new plan, and discussed the recommendations. Mr. Lombardi noted that the largest change is that the bylaw requires that if in 5 years a new Community Preservation Plan identifies a different recommended target allocation policy, an amehdment will be needed at Town Meeting. t Selectperson Hoffmann moved to recommend Article 5 as described by Ms. Ellis. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chaffee -yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. b. Article 4: Elizabeth Taylor, Open Space Committee Chair Ms. Taylor stated that this article is to pay for the conservation restriction on a 4.925 -acre parcel that abuts the Bakers Pond conservation area and Brewster Conservation Trust property. This parcel was purchased for,: assive recreation and access to trails in the area. The appraisal for the parcel was $440K and Open Space is asked to pay $250K for the conservation restriction. The parcel was pre" acquired by the Compact of Cape Cod in August 2021. Asking for $250K for CPC funds, plus $14K to cover any possible expenses that may be involved. Selectperson Hoffmar(n moved to recommend Article 4 as outlined in the draft warrant. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. c. Articles 2,9 (re��-vote), 10, 11,13, and 14 (Town Administrator) Mr. Lombardi gave an overview on each of the articles: Article 2 Capital Expenditures by Department 1. Select board a. Drummer Boy Park Master Plan Update -Phase 1 construction- $255K from Free Cash; phase 1 in ludes improvements to the parking arrangement, select stormwater improvements, and'pedestrian improvements. Phase 1 total cost is estimated at $750K, the Town will also apply for ARPA funds through Barnstable County for the balance of the costs. b. Sea Camps Comprehensive Planning- $175K from Free Cash; Town has applied for State grant funding of $75K. A solicitation has been issued and the initial responses for price proposals has led to this funding request. c. Updated Ponds Water Quality Report (IWRMP)- $50K from Water Quality Stabilization d. Sea Camps Interim Uses- $50K from Free Cash e. Integrated Water Resource Planning/Implementation- $35K from Free Cash I f Select Board 10.17.2022 www.brewster-ma.gov Page 8 of 13 Doc ID: deOb8f9df6b2e75902d9395bcM2e10bd820a74a3 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov Office of: Select Board Town Administrator Selectperson Hoffmann moved to recommend items 1a through e under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, Mo. 2. Department of Public Works a. Sea Camps Pool Parking Lot - $250K from Free Cash; top goal of the Bay Property Planning Committee is to open the pool to residents next summer. b. Drai;hage/ Road Maintenance- $225K from Free Cash; standing annual capital request, supplements our annual Chapter 90 funds from the State of $315K. c. Loader/Backhoe- $200K from Free Cash; critical for transfer center and snow and ice operations d. Pick=up Truck- $60K from Free Cash; part of the ongoing fleet upgrades for the DPW. i Selectperson Hoffmann moved to recommend items 2a through d under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes, The Board vote was 5 -Yes, Mo. r 3. Police Department a. Vehicle Replacement -$115K from Free Cash; standing annual capital request, replacing two cruislers with hybrid models. b. Security Pen/Fencing-$50K from Free Cash; to have a similar arrangement as the Fire Department has, due in part to the new Dog Park and needing separation. c. Live Scan Data Sharing -$42,500 from Free Cash; replace existing equipment i Selectperson Hoffmann moved to recommend items 3 a, b, and c under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes, The Board vote was 5 -Yes, Mo. 4. Fire Department a. Department Staffing and Organization Study- $40K from Free Cash/ Ambulance Fund b. Assiftance to Firefighter Grant Program Expenses- $32K from Ambulance Fund; for local matching requirements. i Selectperson Hoffmann moved to recommend items 4 a and b under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes, The Board vote was 5 -Yes, Mo. 'i 5. Natural Resources �I Select Board 10.17.2022 www.brewster-ma.gov Page 9 of 13 Doc ID: de0b8f9df6b2e75902d9395bd'12e10bd820a74a3 b. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov Office of: Select Board Town Administrator Stony Brook Mill Retaining Wall & Fishway Improvements Permitting -$40K from Free Cash; already secured Town Meeting approval for funding. Other costs have been secured thrpugh grant funding. Walkers Pond Water Quality Improvements- $32K from Water Quality Stabilization Fund Selectperson Hoffmann moved to recommend items 5 a and b under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. 6. Facilities a. Town Hall Window Replacement -$1501< from Free Cash; Town Meeting already approved some funding, basement level rooms A and B. b. Tovkn Hall and Library Elevator Upgrades- $10K from Free Cash; State requirements have changed. c. Crosby Mansion Function Room HVAC- $25K from Free Cash; mini split units d. Sea' Camps Landscaping Equipment- $17,500 from Free Cash Selectperson Hoffmann moved to recommend items 6 a through d under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. 7. Recreation a. Freemans Fields Irrigation Repair &Maintenance- $20K from Free Cash Selectperson Hoffmann moved to recommend item 7a under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. 8. Library; a. Library Elevator Replacement - $300K from Free Cash, since there will be no major renovation, these upgrades are required by next Spring to be approved by the State. Selectperson Hoffmann moved to recommend item 8a under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee,-, es, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. 9. Information Technology a. Technology Upgrades/Replacement-$35K from Overlay/Free Cash; annual standing article i r l Select Board 10.17.2022 www.brewster-ma.gov Pa e 10 of 13 DoclD:de0b8f9df6b2e75902d9395bd12e10bd820a74a3 110 POR N Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www,brewster-ma.gov Office of: Select Board Town Administrator Selectperson Hoffmann moved to recommend item 9a under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chaffee =yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. 10. Assessors a. Valuation Services- $80K from Overlay; annual standing article request Selectperson Hoffmann moved to recommend item 10a under Article 2, Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee,yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. 11, Water Department a. Talks Exterior Painting Engineering- $110K from Water Retained Earnings, on Yankee Dr. b. Land Acquisition for Water Protection- $35K from Water Retained Earnings; to help with the acquisition costs of the Long Pond property. Selectperson Hoffmann moved to recommend items 11 a and b under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chaffee -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. r 12. Golf Department (total of $730K) a. Maintenance Equipment Replacement- $380K from Golf Reserves, annual request b. Cart Path Improvements- $120K from Golf Reserves c. Additional HVAC/Boiler Upgrades- $75K from Golf Reserves; supplemental funding d. Irrigation Replacement Design- $75K from Golf Reserves; for all 36 holes e. Clubhouse Surroundings & Theme Enhancements- $30K from Golf Reserves f. Sink Hole Repairs- $20K from Golf Reserves g. Kitchen Equipment Replacement - $15K from Golf Reserves; annual request h. Re lace Forward Tees- $15K from Golf Reserves Selectperson Hoffma6n moved to recommend items 12 a through h under Article 2. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. Article 9 Town Bylaw Ame Following the Board's'votE MVA 11 ant Deadline - Administration worked with Town Counsel to make sure the language in the bylaw amendment was clear and specific, these deadlines apply to citizen petitioned articles. Language was added that forecloses�the Board from needing to wait 45 days to call a Special Town Meeting as long as they give 15 days' notice. Select Board 10.17.2022 www.brewster-ma.gov Page 11 of 13 DoclD:de0b8f9df6b2e75902d9395b �2e10bd820a74a3 \��,o\N\Nt f~ w s j � tib( Nif�Ei.D Eq 4,�, ey�10t4 1't m 3 GV a� Q C 4 own of Brewster 2198 Main Street Brewster, MA 02631-1898 Phones (508) 896-3701 www.brewster-ma.gov Office of: Select Board Town Administrator Selectperson Hoffmann moved to rescind the Select Board original vote on Article 9. Selectperson Chatelain second. A roll call votO was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved to recommend Article 9 as written in the draft warrant. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelaip-yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Article 10 Local Comprehensive Plan Selectperson Hoffmann moved to recommend Article 10 as written in the draft warrant. Selectperson Bingham second. Mr. Lombardi commented if the LCP isn't approved at Town Meeting, he doesn't see a scenario where it would change the approach of the Board on the Wing Island Boardwalk project, if that is the case, thinks it is it 4 portant to convey. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -Nos arV•tto a M7, The project does not i%clude any permanent easement on private residential property; however, the Town needs secure access tb a number of private properties on Millstone while construction is ongoing. Letter was sent to all 110 impacted residents that reviewed the process. There will be a standard methodology that will be applied to the temporary easements. i Selectperson Hoffmann moved to recommend Article 11 around temporary easements on Millstone Road Improvement project'as written in the draft warrant. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. und: :T This article into put the Town in the best position to open the pool by next summer, this will separately account for both revenues and expenses related to the pool. Looking to increase the fiscal year spending limit to $200K in this article, based on feedback from the YMCA Cape Cod to understand the start up costs and year one operating costs. About $65K is directly related to purchasing equipment and the rest is operating expenses. These are preliminary and conservative estimates. Anticipate that we will be likely charging resident fees for use of the pool, it is not determined at this point what the fees will be. Selectperson Hoffmann moved to recommend Article 13 as amended in the draft warrant. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No, Article 14 Bay Property Pool Funding $200K from Free Cash'to cover initial start-up expenses and year one operational costs. 1 f Select Board 10.17.202 www.brewster-ma.gov ba�210b0Doc ID: de0b8f9df6b2e75902d9395ded82a74a3 t \\'40 .,0� Dw � 8 r tV, 0 i1�`OF BgFi�"� } rV a f i? Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone; (508) 896-3701 www.brewster-ma.gov Office of: Select Board Town Administrator i Selectperson Hoffmann moved to recommend Article 14 as amended in the discussions and printed in the draft warrant. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes, The Board vote was 5 -Yes;, Mo. Vote to Close and Execute Fail 2022 Special Town._Meetin� Warrant Selectperson Hoffmann moved to close and execute the Fall 2022 Special Town Meeting Warrant. Selectperson Bingharrj second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham - yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 - No. s For Your Information Ms. Kalinick noted that the Brewster Affordable Housing Trust has developed funding guidelines and an application process tol,'apply to the Trust for funding of different types. Allocations of over $50K will require approval by the Select Board. This is a large milestone for the Trust as it was part of their 2022 goals. Next Thursday October 27th from 5pm -630pm at the Brewster Ladies Library a community housing forum and fair will be held. There are several assistance programs available to residents including; Covid Relief Fund, Rental Assistance Fund, Com'munity Development Block Grant, Home Rehabilitation, Child Care Voucher Program, and Buy Down program, other agencies will also be there who provide assistance. ated by the Chair None Questions from the Media None Next Meetings Nover>, ber 7, November 10, and November 14, 2022 !s Adiournment Selectperson Hoffmann moved to adjourn at 9;28pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, Mo. Respectfully submitted by Erika Mawn, Executive Assistant Approved; 11 /15/2 022 Signed; Date Selectperson Hoffmann, Clerk of the Select Board Accompanying Documents I k n Packet: Agenda, TA Report documents, Consent agenda items, Eversource's Draft 2023-2027 VMP, Wing Island Boardwalk Project documents, Allocation of ARPA funds, Fall 2023 STM Warrant Article information, FYIs, i F Select Board 10.17.2022 www.brewster-ma.gov Page 13 of 13 t Doc ID: deOb8f9df6b2e76902d9395bdl2e10bd820a74a3 i