HomeMy Public PortalAboutPRR 14-0871! , r P.
Your orieinal reouest, dated May 02, 2014, is reproduced in the space below:
From: rec file [mailto:buffyhowell @gmail.com]
Sent: Friday, May 02, 2014 8:43 PM
To: Freda Defosse
Subject: PUBLIC RECORDS REQUEST parking ordinance
PUBLIC RECORDS REQUEST
To whom it may concern,
Please forward this public record request to the Custodian of Records for your agency. I make a public
records request of the Town of Gulf Stream for public records. I do this pursuant to Florida Constitution
Article 1, Section 24 and Florida Statutes Chapter 119.07. Please provide following records:
All records in any way related to the recently passed ordinance regulating parking at town hall.
Records requested include but are not limited to notes, memos, letters, emails, phone logs, phone messages,
photos, files, folders, labels, sketches, drawings, layouts, plans, invoices, statements, reports,
correspondence, reference material, minutes, audio, video, manuals, drafts and any other record in any way
related to the creation, review, rewrite, deliberation, comment, passage, criticism or any other aspect of said
ordinance.
Please include records from all email accounts in the control of all town officials, appointees, agents and
employees and include all records that are responsive to this request. If you contend that any of the records I
am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific
exemption as required by Florida Statute §319.07(1)(e) and state in writing and with particularity the basis
for your conclusions as required by Florida Statute §119.07(1)(f). Please provide the portion of any exempt
record that is not exempt from disclosure. Please take note of Florida Statute §119.07(c) and your
affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good
faith effort which "includes making reasonable efforts to determine from other officers or employees within
the agency whether such a record exists and, if so, the location at which the record can be accessed." I am,
therefore, requesting that you notify every individual in possession of records that may be responsive to this
public records request to preserve all such records on an immediate basis.
If some records that are responsive to my request are obtainable sooner than other responsive records, I
want to receive those records first as soon as they are available and I want to receive the other records as
soon as they become available. No delay in producing responsive records should occur while waiting for
other responsive records to be found.
If the records are not available as digital records then please email me with instructions for me to pick the
records up from you. I would prefer the records in electronic or digital form. If the public records being
sought are maintained by your agency in an electronic format please produce the records in the original
electronic format in which they were created or received. See Florida Statute §319.01(2)(0.
If you anticipate the production of some of these public records will require a search of sufficient duration as
to require any deposit payment from me, please notify me of any such required payment prior to conducting
any portion of that search which would require such payment. Please first produce any responsive records
that are readily available and do not require any deposit payment prior to producing.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their
production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate
the total number of pages and /or records, as well as to distinguish the cost of labor and materials prior to
you expending any resources that would require payment from me.
All responses to this public records request should be made in writing to the following email address:
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