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HomeMy Public PortalAboutPRR 14-0915915 From: Irnawaty Tirtarahardja [mailto:irnawatyt @gmail.com] Sent: Sunday, May 18, 2014 12:25 PM To: Bill Thrasher Subject: PUBLIC RECORDS REQUEST 960 indigo app PUBLIC RECORDS REQUEST 960 indigo app To whom it may concern, 9Ar Please forward this public record request to the Custodian of Records for your agency. I wish to make a public records request of the Town of Gulf Stream for public records. I do this pursuant to Florida Constitution Article 1, Section 24 and Florida Statutes Chapter 119.07. Any record of any emails, handwritten notes, memos, conditional records, applications, plans, files, power point files, right -of -way maps, sketches, schematics, surveys, drawings, images, letters, orders, correspondence, digital records, presentation records, reports, photos or any other record related in any way to the pre- application, application, hearing, approval and any subsequent action to the development project that was the subject of the April 24, 2014 ARPB meeting agenda item Vl. Public Hearing A. 2. for 960 Indigo Point which was created, received or referenced by the Town. Referenced records as stated above to include all records related to inquiries, complaints, comments and responses between the town and any residents about this property, right -of -way map of Indigo Point, any records regarding an "illegal" 3rd garage%arport, any records related to "crossing litigation " referenced by Mr. Thrasher during this meeting, any records related to "a pending legal case regarding a neighbors hedge" referenced by Ms. Taylor at this meeting, Any record of any emails, handwritten notes, memos, images, letters, correspondence, digital records, reports, photos or any other record related in any way to "multiple legal issues" offered to be informed by Mr. Thrasher to members of ARPB during the ARPB meeting held on April 24, 2014 and any records related to Mr. Thrasher's activity in this matter. Please include records from all email accounts in the control of all town officials, appointees and employees and include all records that are responsive to this request. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by Florida Statute &119.07(1)(e) and state in writing and with particularity the basis for your conclusions as required by Florida Statute &119.07(1)(f). Please take note of Florida Statue �119.07(c) and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or 915_ == employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If some records that are responsive to my request are obtainable sooner than other responsive records, I wish to receive those records as soon as they are available and I wish to receive the other records as soon as they become available. I request that no responsive records be withheld from me while waiting for other responsive records to be found. If the records are not available as digital records then please email me with instructions for me to pick the records up from you. I would prefer the records in electronic or digital form. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See Florida Statute §119.01(2)(f). If you anticipate the production of some of these public records will require a search of sufficient duration as to require any deposit payment from me, please notify me of any such required payment prior to conducting any portion of that search which would require such payment. Please first produce any responsive records that are readily available and do not require any deposit payment prior to producing. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials prior to you expending any resources that would require payment from me. All responses to this public records request should be made in writing to the following email address: irnawatyt(a)gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail May 20, 2014 Irnawaty Tirtarahardja [mailto: imawatyt@gmail.com] Re: PUBLIC RECORDS REQUEST 960 indigo app (a) Any record of any emails, handwritten notes, memos, conditional records, applications, plans, files, power point files, right-of-way maps, sketches, schematics, surveys, drawings, images, letters, orders, correspondence, digital records, presentation records, reports, photos or any other record related in any way to the pre -application, application, hearing, approval and any subsequent action to the development project that was the subject of the April 24, 2014 ARPB meeting agenda item VI. Public Hearing A. 2. for 960 Indigo Point which was created, received or referenced by the Town. (b) Referenced records as stated above to include all records related to inquiries, complaints, comments and responses between the town: and any residents about this property, right-of- way map of Indigo Point, any records regarding an "illegal" 3rd garage%arport, any records related to "crossing litigation" referenced by Mr. Thrasher during this meeting, any records related to "a pending legal case regarding a neighbors hedge" referenced by Ms. Taylor at this meeting. (c) Any record of any entails, handwritten notes, memos, images, letters, correspondence, digital records, reports, photos or any other record related in any way to "multiple legal issues" offered to be informed by Mr. Thrasher to members of ARPB during the ARPB meeting held on April 24, 2014 and any records related to Mr. Thrasher's activity in this matter. Dear Imawaty Tirtarahardja [mailto: imawatyt@gmail.com] The Town of Gulf Stream has received your public records request dated May 18, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk, Custodian of the Records Your original request, dated May 182014, is reproduced in the space below: From: Irnawaty Tirtarahardja [mailto:irnawatyt@gmail.com] Sent: Sunday, May 18, 201412:25 PM To: Bill Thrasher Subject: PUBLIC RECORDS REQUEST 960 indigo app PUBLIC RECORDS REQUEST 960 indigo app To whom it may concern, Please forward this public record request to the Custodian of Records for your agency. I wish to make a public records request of the Town of Gulf Stream for public records. I do this pursuant to Florida Constitution Article 1. Section 24 and Florida Statutes Chapter 119.07. Any record of any emails, handwritten notes, memos, conditional records, applications, plans, files, power point files, right-of-way maps, sketches, schematics, surveys, drawings, images, letters, orders, correspondence, digital records, presentation records, reports, photos or any other record related in any way to the pre -application, application, hearing, approval and any subsequent action to the development project that was the subject of the April 24, 2014 ARPB meeting agenda item VI. Public Hearing A. 2. for 960 Indigo Point which was created, received or referenced by the Town. Referenced records as stated above to include all records related to inquiries, complaints, comments and responses between the town and any residents about this property, right-of-way map of Indigo Point, any records regarding an "illegal' 3rd garagelcarport, any records related to "crossing litigation" referenced by Mr. Thrasher during this meeting, any records related to "a pending legal case regarding a neighbors hedge" referenced by Ms. Taylor at this meeting, Any record of any emails, handwritten notes, memos, images, letters, correspondence, digital records, reports, photos or any other record related in any way to "multiple legal issues" offered to be informed by Mr. Thrasher to members of ARPB during the ARPB meeting held on April 24, 2014 and any records related to Mr. Thrasher's activity in this matter. Please include records from all email accounts in the control of all town officials, appointees and employees and include all records that are responsive to this request. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by Florida Statute S119.07(1)(e) and state in writing and with particularity the basis for your conclusions as required by Florida Statute 5119.07(1)(f). Please take note of Florida Statue 6119.07(c) and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If some records that are responsive to my request are obtainable sooner than other responsive records, I wish to receive those records as soon as they are available and I wish to receive the other records as soon as they become available. I request that no responsive records be withheld from me while waiting for other responsive records to be found. If the records are not available as digital records then please email me with instructions for me to pick the records up from you. I would prefer the records in electronic or digital form. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See Florida Statute §119.01(2)(f). If you anticipate the production of some of these public records will require a search of sufficient duration as to require any deposit payment from me, please notify me of any such required payment prior to conducting any portion of that search which would require such payment. Please first produce any responsive records that are readily available and do not require any deposit payment prior to producing. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials prior to you expending any resources that would require payment from me. All responses to this public records request should be made in writing to the following email address: irnawatvt(cDgmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 31, 2014 Imawaty Tirtarahardja [mail to: imawatyt@gmail.com] Re: PUBLIC RECORDS REQUEST 960 indigo app (a) Any record of any emails, handwritten notes, memos, conditional records, applications, plans, files, power point files, right-of-way maps, sketches, schematics, surveys, drawings, images, letters, orders, correspondence, digital records, presentation records, reports, photos or any other record related in any way to the pre -application, application, hearing, approval and any subsequent action to the development project that was the subject of the April 24, 2014 ARPB meeting agenda item VI. Public Hearing A. 2. for 960 Indigo Point which was created, received or referenced by the Town. (b)Referenced records as stated above to include all records related to inquiries, complaints, comments and responses between the town and ally residents about this property, right-of-way map of Indigo Point, any records regarding an "illegal" 3rd garage%arport, any records related to "crossing litigation" referenced by Mr. Thrasher during this meeting, any records related to "a pending legal case regarding a neighbors hedge" referenced by Ms. Taylor at this meeting. (c) Any record of any emails, handwritten notes, memos, images, letters, correspondence, digital records, reports, photos or any other record related in any way to "multiple legal issues" offered to be informed by Mr. Thrasher to members ofARPB during the ARPB meeting held on April 24, 2014 and any records related to Mr. Thrasher's activity in this matter. Dear Irnawaty Tirtarahardja [mail to: imawatyt@gmail.com], The Town of Gulf Stream received your public records request on May 18, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the italics above. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents that you have requested, the Town of Gulf Stream estimates the need for 1 hour of administrative support at $39.23 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. Please note that some of the responsive documents for letter (a) can be retrieved on the Town's website at htti)://www2.gulf-stream.ore/WebLink8/browse.asDx?dbid=0. (1 hour @ 39.23 = 39.23) - (.25 hour @ 39.23= 9.81) = Deposit Due: $29.42 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk