HomeMy Public PortalAboutPRR 14-0922CORRECTED LETTER
Your orir nal reppest. dated %fav 23. 2014, is reproduced in the :pace below:
From: Imawary Timrahard]a [maiho:imawatytpgmail.com]
Senu Friday, May 23, 20141036 PM
To: Bill Thrasher, Rita Taylor
Subject: PUBLIC RECORDS REQUEST legal bills 5 -14
PUBLIC RECORDS REQUEST legal bills 5-14
To whom it may concern,
922
Please forward this public record request to the Custodian of Records for your agency. I wish to
make a public records request of the Town of Gulf Stream for public records. I do this pursuant
to Florida Constitution Article 1. Section 24 and Florida Statutes Chapter 119.07.
Any record of any bills torthe two most recent billing periods from Jones Foster, John
Randolph, Robert Sweetapple and any other person or entity providing legal services to the
Town.
Please include records from all email accounts in the control of all town officials, appointees and
employees and include all records that are responsive to this request If you contend that any of
the records I am seeking, or any portion thereof, are exempt from inspection or disclosure
please cite the specific exemption as required by Florida Statute §719.07(1 Xe) and state in
writing and with particularity the basis for your conclusions as, required by Florida
Statute §119.07(1)(f)..
Please take note of Florida Statue §119.07(c) and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith
effort which "includes making reasonable efforts to determine from other officers or
employees within the agency whether such a record exists and, if so, the location at
which the record can be accessed." I am, therefore, requesting that you notify every
individual in possession of records that may be responsive to this public records request
to preserve all such records on an immediate basis.
If some records that are responsive to my request are obtainable sooner than other
responsive records, I wish to receive those records as soon as they are available and I
wish to receive the other records as soon as they become available. I request that no
responsive records be withheld from me while waiting for other responsive records to be
found.
If the records are not available as digital records then please email me with instructions
for me to pick the records up from you. I would prefer the records in electronic or digital
form. If the public records being sought are maintained by your agency in an electronic
format please produce the records in the original electronic format in which they were
created or received. See Florida Statute §119.01(2)(f).
If you anticipate the production of some of these public records will require a search of
sufficient duration as to require any deposit payment from me, please notify me of any
such required payment prior to conducting any portion of that search which would
require such payment Please first produce any responsive records that are readily
available and do not require any deposit payment prior to producing.
922
CORRECTED LETTER
If you anticipate the production of these public records to exceed $1.00 please notify me
in advance of their production with a written estimate of the total cost. Please be sure to
Remize any estimates so as to indicate the total number of pages and/or records, as
well as to distinguish the cost of labor and materials prior to you expending any
resources that would require payment from me.
All responses to this public records request should be made in writing to the fallowing
email address: imawatvMornail.com
922
Your original request. dated Afav 23_2014, is rewoduced is the mace below.
From: Imawaty Tirtarahardia (maiho:imawatyt @ gmaB.coml
Sent: Friday, May 23, 20141036 PM
To: Bill Thresher, Rib Taylor
Subject- PUBLIC RECORDS REQUEST legal bills 5 -14
PUBLIC RECORDS REQUEST legal bills 5-14
To whom R may concern,
Please forward this public record request to the Custodian of Records for your agency. I wish to
make a public records request of the Town of Gulf Stream for public records. I do this pursuant
to Florida Constitution Article 1. Section 24 and Florida Statutes Chanter 119.07.
Any record of any bills for the two most recent billing periods loom Jones Foster, John
Randolph, Robert Sweetapple and any other person or entity providing legal services to the
Town
Please include records from all email accounts in the control of all town officials, appointees and
employees and include all records that are responsive to this request If you contend that any of
the records 1 am seeking, or any portion thereof, are exempt from inspection or disclosure
please cite the specific exemption as requited by Florida Statute §119.07(l)(e) and stale in
writing and with particularity the basis for your conclusions as required by Florida
Statute §719.07(1)(0.
Please take note of Florida Statue §119.07(c) and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith
effort which "includes making reasonable efforts to determine from other officers or
employees within the agency whether such a record exists and, if so, the localion at
which the record can be accessed." I am, therefore, requesting that you notify every
individual in possession of records that may be responsive to this public records request
to preserve all such records on an immediate basis.
If some records that are responsive to my request are obtainable sooner than other
responsive records, I wish to receive those records as soon as they are available and I
wish to receive the other records as soon as they become available. I request that no
responsive records be withheld from me while waiting for other responsive records to be
found.
If the records are not available as digital records then please email me with Instructions
for me to pick the records up from you. I would prefer the records in electronic or digital
form. If the public records being sought are maintained by your agency in an electronic
format please produce the records in the original electronic format in which they were
created or received. See Florida Statute §719.01(2)(1).
If you anticipate the production of some of these public records will require a search of
sufficient duration as to require any deposit payment from me, please notify me of any
such required payment prior to conducting any portion of that search which would
require such payment. Please first produce any responsive retards that are readily
available and do not require any deposit payment prior to producing.
922
If you anticipate the production of these public records to exceed $1.00 please notify me
in advance of their production with a written estimate of the total cost. Please be sure to
itemize any estimates so as to indicate the total number of pages andlor records, as
well as to distinguish the cost of labor and materials prior to you expending any
resources that would require payment from me.
All responses to this public records request should be made in writing to the following
email address: imawatvt(rpomail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
May 27, 2014
Irnawaty Tirtarahardja [mailto: imawatyt@gmail.com]
Re: PUBLIC RECORDS REQUEST legal bills 5-14
Any record of any bills for the two most recent billing periods from Jones Foster, John Randolph,
Robert Sweetapple and any other person or entity providing legal services to the Town.
Dear Imawaty Tirtarahardja [mailto: imawatyt@gmail.com]
The Town of Gulf Stream has received your public records request dated May 23, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
CORRECTED LETTER
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 31, 2014
Imawaty Tirtarahardja [mail to: imawatyt@gmail.com]
Re: PUBLIC RECORDS REQUEST legal bills 5-14
Any record of any bills for the two most recent billing periods from Jones Foster, John
Randolph, Robert Sweetapple and any other person or entityproviding legal services to the
Town.
Dear Imawaty Tirtarahardja [mail to: imawatyt@gmail.com],
The Town of Gulf Stream received your public records request on May 23, 2014. If your request
was received in writing, then the fust page of that request is attached to this cover letter. If your
request was verbal, then the description of your public records request is set forth in the italics
above.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for .75 hour of administrative support at $39.23 per hour, Jones Foster estimates the need for 3
hours of attorney support at $235.00 per hour, the labor cost of the personnel providing the
service, per Fla. Stat. § I I9.07(4)(d). If the costs of producing these documents will exceed your
deposit, the Town will provide you with an initial production of responsive records and an
estimate for the production of any additional responsive records. If the costs of production are
less than the deposit, the Town will provide you with the responsive records and a refund. If you
would like to narrow the scope of your request, for example, by identifying a particular
document type or date range, the Town may be able to provide these records at a lower cost.
(.75 hours @ 39.23 = 29.42) - (.25 hour @ 39.23= 9.81) + (3 hours @ 235.00 = 705.00) _
Deposit Due: $724.61 in cash or check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk