HomeMy Public PortalAboutR2019-136RESOLUTION R2019-136
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NAPA, STATE OF CALIFORNIA, ADOPT A RESOLUTION
ESTABLISHING A RECRUITMENT AND HIRING
INCENTIVES PROGRAM FOR HARD -TO -FILL POSITIONS
AND AUTHORIZE THE CITY MANAGER TO MEET AND
CONFER AS APPROPRIATE WITH REPRESENTED
BARGAINING UNITS
WHEREAS, in an effort to assist recruitment and hiring efforts for hard -to -fill
positions it is recommended to authorize the City Manager to implement a multi -faceted
Recruitment and Hiring Incentives Program for hard -to -fill positions; and
WHEREAS, it is recommended to authorize the City Manager to implement a
professional skills, knowledge and abilities incentive of up to $15,000 per appointment to
a vacant position; and
WHEREAS, these objectives align with the FY19-21 City Council priorities to
explore employment and retention incentives for the City workforce; and
WHEREAS, it is recommended to authorize the City Manager to approve up to
$15,000 per vacant position (to be used for housing relocation, temporary housing costs,
moving expenses and other IRS allowable expenses) for new employees who meet the
City's established residency requirements within two years of anniversary date of
employment; and
WHEREAS, it is recommended to authorize the City Manager to approve vacation
accrual credit of up to 80 hours for new hires meeting the eligibility criteria and provide a
vacation accrual rate equivalent to that in the new employee's MOU or compensation
terms of employment; the new employee's years of service will be determined as if their
most recent years were with the City of Napa; and
WHEREAS, these programs, along with the City's E3 Culture Initiative, changes
to recruitment and selection practices, classification modifications, focuses on training,
development, work/life balance and wellness will provide the tools the City of Napa needs
to remain competitive in the market on recruiting and retaining our talent; and
WHEREAS, the City Council has considered all information related to this matter,
as presented at the public meetings of the City Council identified herein, including any
supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Napa,
as follows:
R2019-136
December 3, 2019
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1. The City Council hereby finds that the facts set forth in the recitals to this
Resolution are true and correct, and establish the factual basis for the City Council's
adoption of this Resolution.
2. The City Council hereby approves the Recruitment and Hiring Incentive
Program, set forth on Exhibit 'A" attached hereto and incorporated herein by reference;
and the City Council hereby authorizes the City Manager to implement the Program in
accordance with the applicable meet and confer requirements.
3. The City Council hereby directs the City Manager to designate this resolution
as a City Council Policy Resolution. The City Council hereby directs the City Clerk to
organize and publish this resolution as a part of the City Council Policy Resolutions.
4. This Resolution shall take effect immediately upon its adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City
Council of the City of Napa at a public meeting of said City Council held on the 3rd day of
December, by the following vote:
AYES: Sedgley, Alessio, Gentry, Luros, Techel
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: Gb
LA'l ftQMk
T ffany Carra0za
City Clerk
Approved as to form:
Michael W. Barrett
City Attorney
R2019-136 December 3, 2019
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EXHIBIT A
RECRUITMENT AND HIRING
INCENTIVES PROGRAM
1. Purpose and Scope.
1.1. This purpose of this Policy Resolution is to define a multi -faceted approach to
recruitment, outreach and hiring efforts for hard -to -fill positions by establishing
recruitment and hiring incentives for employees who are hired by the City of
Napa on or after the date Council approves this program.
2. Definitions.
"New Hire Appointment Incentive" - a monetary or accrued leave incentive provided to a
new employee by the City as an incentive to join and remain with the City.
"Relocation Assistance% moving costs, temporary lodging and home-buying/selling
assistance as defined by the IRS.
"Vacation Accrual Credit" - up to 80 hours provided at time of appointment and a
vacation accrual rate equivalent to that in the new employee's MOU or applicable terms
of employment. The new employee's years of service will be determined as if their most
recent years were with the City of Napa.
"Hard -to -fill" - vacant positions that have historically been difficult to recruit and have few
to no qualified applicants, have required multiple recruitment attempts or based on
current labor market shortages.
3. New Hire Appointment Incentive.
3.1. A professional skills, knowledge and abilities incentive of up to $15,000 per
appointment to a vacant position. Distribution will be defined by the City
Manager or designee through the recruitment posting and/or conditional job
offer and will define the incentive at time of appointment, completion of
probation and/or a specific anniversary date of employment.
4. Relocation Assistance.
4.1. Up to $15,000 per vacant position (to be used for housing relocation, temporary
housing costs, moving expenses and other IRS allowable expenses).
Relocation assistance may be available if the new employee meets the City's
established residency requirements within two years of appointment.
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5. Vacation Accrual Credit.
5.1. New employees who come directly to the City of Napa from prior public service
(city, county, district, state, federal or public education setting) in which they
were eligible to earn and use vacation leave, may accrue vacation as if all their
most recent years of continuous public service were with the City of Napa.
Vacation accrual credit of up to 80 hours may be provided at time of
appointment and a vacation accrual rate equivalent to that in the new
employee's MOU or compensation terms of employment. The new employee's
years of service will be determined as if their most recent years were with the
City of Napa.
5.2. Vacation accrual credit may also be provided to new, employees coming from
private sector organizations with significant experience, upon documentation of
vacation accrual time with a current employer. Personal Time Off, Discretionary
Time Off, and similar leave will be evaluated to determine if they are consistent
with Vacation Time.
6. Process for Applying Incentives.
6.1. Department Directors must submit a memo to the City Manager for approval of
New Hire Appointment Incentive(s) prior to the beginning of the recruitment
process. The memo will include: the reason for the request, the budget
allocation, historical recruitment data and/or current market conditions
establishing the position is hard -to -fill. Funding for incentives must be
predesignated and budgeted accordingly and documented in the memo.
6.2. When requesting Relocation Incentive(s), the Department Director must submit
a memo to the City Manager for approval that includes all information required
in 6.1. Additionally, the memo will include verification that the new employee
meets the IRS criteria for relocation.
6.3. When requesting Vacation Accrual Credit, the Department Director must
submit a memo to the City Manager for approval. The memo will include: the
reason for the request, and documentation of the new hire's current vacation
leave, personal time off, discretionary time off accrual rates that justify the
request.
6.4. Once the City Manager approves the request, the memo will be sent to the
Human Resources, Finance and originating departments with City Manager
approvals.
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7. General Provisions.
7.1. Newly hired employees may receive multiple incentives; each must be
approved by the City Manager or designee.
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