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Home My Public Portal About08-16-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, AUGUST 16, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, August 16, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Sergeant Curt Leverton, Director of Public Works and Engineering Greg Stiens, Community Development Specialist Sharon Palmer, Human Resource Director Sue Roberson, Fire Chief Mike Crawley, Assistant Fire Chief Jared Rudy, Firefighter and Union President Doug Gardner, Firefighter Eric Holmes, Firefighter Bill McGathy, Bob Jacobson President of the Starr Gennett Foundation, Phil Morgan from the "E" Street Pub and Kevin Elliott from Beales and Associates, The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Ms. Lawson moved to approve the minutes for the August 8, 2012 meeting with a second by Mr. Foster. The motion was unanimously passed. Ms. Lawson moved to approve the minutes for the August 9, 2012 meeting with a second by Mr. Foster. The motion was unanimously passed. CLAIMS FOR PAYMENT Mr. Foster moved to approve the claims for payment for August 17, 2012 in the amount of $381,482.92 with a second by Ms. Lawson. The motion was unanimously passed. BANNERS Mr. Foster moved to amend the agenda to add an additional banner request with a second by Ms. Lawson. The motion was unanimously passed. A. J. Kaitlin Vaughn from Center City Development submitted a request for the hanging of banners on August 27, 2012 through September 10, 2012 in 700 block of East Main Street on the Secret Ingredient building to the Odd Fellows building and the 900 block on the Readmore building to the Hoppe building for the "Walk of Fame" that is on September 7, 2012. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. Board of Works Minutes August 16, 2012 Page 2 of 4 B. J. Kaitlin from Center City Development submitted a request for the hanging of banners on September 10, 2012 in the 700 block of East Main Street on the Secret Ingredient building to the Odd Fellows building and the 900 block on the Readmore building to the Hoppe building for the "Annual Downtown Picnic" that will be on Thursday, September 13, 2012. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. C. Mr. Jacobsen made a request to the board for the approval to place a banner on the CSX trestle on 1st and Main Street from August 27, 2012 to September 10, 2012 for the "Walk of Fame" that is on September 7, 2012. He explained to the board that they had verbal permission from the railroad company with written permission on its way. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. STREET CLOSURE A. Phil Morgan from the "E" Street Pub submitted a request for the closure of Elm Place between North 8th to North 9th Street on Saturday, August 25, 2012 beginning at 11:00 AM through Sunday, August 26, 2012 till 3:00 AM including a Noise Variance for their "Customer Appreciation Day ". Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. NO PARKING A. The Cycling and Fitness Warehouse submitted a request for "No Parking" on the south side of North "E" Street from North 15th Street to North 22nd Street on Saturday, August 25, 2012 from 7:00 AM till 12:00 Noon for their Mini Marathon. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. NEW HANDICAPPED PARKING SIGN A. The approval of a New Handicapped Parking Sign at 205 North 20 Street for Vivian & Tom Izod. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. HANDICAPPED PARKING SIGN RENEWALS A. The approval of eight (8) Handicapped Parking Sign Renewals. They are as follows: 1. 229 South 7th Street for Joan Barth 2. 611 South `B" Street for Arthur John Bell 3. 448 South 16th Street for Donald Hartman 4. 305 Pearl Street for David Julien 5. 414 NW "E" Street for Joe Moore 6. 111 South 5th Street for Faye Morris Board of Works Minutes August 16, 2012 Page 3 of 4 7. 312 Richmond Avenue for Rick Reichter 8. 380 Hub Etchison for Richmond High School (2 at McGuire Hall and 2 at the Tiernan Center) Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. CHANGE ORDER A. Change Order No. 2 to Contract No. 37 -2012 with Milestone Contractors in an 11.1% increased amount of $166,086.48. Mr. Stiens told the board that $1.1 million of this project was being paid out of Redevelopment funds and the remainder of the project is being paid out of the Midwest Industrial Park funds. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. RESOLUTIONS A. Resolution No. 15 -2012 is for the transfer of property located at 625 South 7th Street to the Richmond Housing Authority. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. B. Resolution No. 16 -2012 is for the transfer of property located at 819 South 7th Street, 626 South 8th Street and 829 South 9th Street to the Richmond Housing Authority. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. EASEMENT ACQUISITION A. The approval of an easement acquisition for the East Side Interceptor Replacement Phase III Project located at 902 North 8th Street. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. BID OPENING A. Bids were opened for the demolition of two properties. Those bids are as follows: 1. Cox Excavating Plus a. 132 South 11th Street — house & out buildings - $8,500.00 b. 133 South 11th Street — house & out buildings - $7,500.00 2. Butler Excavating a. 132 South 11th Street — house & out buildings - $10,500.00 b. 133 South 11th Street — house & out buildings - $10,000.00 Board of Works Minutes August 16, 2012 Page 4 of 4 FIREFIGHTER GRIEVANCE The final answer to the final meeting on Firefighter Grievances 02 -2012, 04 -2012, 05 -2012, 06- 2012, 08 -2012, 09 -2012, 10 -2012, 11 -2012, 12 -201, 13 -2012, 16 -2012, 18 -2012, 19 -2012 and 20 -2012 concerning bid rights was addressed. Each one of the board members read their finding of facts. Mr. Foster moved to approve grievance 16 -2012 with a second by Ms. Lawson. The motion was denied 2 to 1 with Ms. Lawson voting to approve the grievance. Mr. Foster moved to approve grievances 02 -2012, 04 -2012, 05 -2012, 06 -2012, 08 -2012, 09 -2012, 10 -2012, 11- 2012, 12 -201, 13 -2012, 18 -2012, 19 -2012 and 20 -2012 with a second by Ms. Lawson. The motion was denied 2 to 1 with Ms. Lawson voting to approve the grievances. There is a recording of these proceedings in the City Clerk's office. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk