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HomeMy Public PortalAbout2015.048 (03-30-15)RESOLUTION NO. 2015.048 • RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING • CONCEPTUAL DESIGN FOR THE NEW ANNEX (CIP NO. 67.011) AND AUTHORIZING ADDITIONAL APPROPRIATION OF $243,445 TO ADD SECURED PARKING WHEREAS, on October 1, 2013, the City Council - approved an Annex and City Hall Renovation Project CIP No. 67.011 (Project) with an approved project budget of . $7,429,400; and WHEREAS, on February 3, 2015, the City Council approved a change in the Project Scope allocating an estimated $5:9 million for the New Annex construction and directed staff to explore with the Project Subcommittee members the remaining use of $1.6 million; and WHEREAS, after staff reviewed the alternative conceptual designs, it became apparent that the original assumption to accommodate the City Council and staff offices at the City Hall North and City Council Chamber ;within an 8,000 square -foot building is not efficient; and WHEREAS, Robert Coffee and Associates recommends constructing a 10,430 square -foot New Annex building to house a new Council Chambers, City Council offices, City Attorney and staff; and WHEREAS, the current City Hall North configuration provides secured parking for the City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the City Council approves the conceptual design for the New Annex, attached hereto as Exhibit A and authorizes staff to proceed with the next phase of the Project. Section 2. That the City Council approves the reallocation of $7,429,400 to the new 10,430 square -foot Annex building and 'defer the improvements on the City Hall and City Hail North. Section 3. That the City Council approves the additional appropriation of $243,445 to the project as follows and directs -staff to comply with the Contingency. Set Aside policy to replenish Fund 1051 to maintain a minimum Contingency Set Aside reserve level: Appropriation Form Amount Appropriation To Unappropriated Water Fund $121,723 Fund 6051 4011.67.011 Unappropriated Contingency $121.,723 Set Aside (Fund 1051) PASSED, APPROVED and ADOPTED this 30th. day of March, 2015. ATTEST: J�Wi?M.ZYI-W-A, r � no 5�'R" Yj- FA*21111- -. :d� d - - F�1; ON Fri APPROVED AS TO FORM: I �'Jk Joe---- David A. Gar a, City Attorney APPROVED AS TO CONTENT: J. Arnoldo Beltran, City Manager William E. Stracker, P.E Interim Director Public Works/ City Engineer STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a special meeting held on the 30th day of March, 2015. AYES: COUNCIL MEMBERS ALATORRE, CASTRO, SANTILLAN -BEAS AND SOLACHE NOES: COUNCIL MEMBER HERNANDEZ ABSENT: NONE ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of ,Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2015.048 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 30th day of March, 2015. I � Maria Quinonez, City Clerk Act Description Oriq Rein Early Early Total ID Dur Dur Start Finish Float Desgn ' �14 MV7 161. Kick off Mee tlng Existing Building Needs Assessment Concept Design Meeting Meeting with Building Officals Meeting with Building Safety /ADA city provide Site IExs" BLDG Drawing © Flnlsh Preliminary Assessment Scope Review Team Meeting 1 Submit to Building Officals for Prelim. Review v Complete Budget For Preliminary Assessment Team Meeting I Cit Approval of Preliminary Assessment PrelirrinaryAssessrrerrl' _ 0 Id Meeti 1d D 12JU 14 A 12JU 14 110 Existing Build Needs Assessment ld 0 2WUN14A 20JUN14A 1 C Design M 1d 0 10JUL14 A WUL A 1 I Wth Bra Officals 1d 0 17JUL14 17JUL14 A 140 Meeting vith Build S lADA 1d 0 04AUG14A 04AUG14A 150 I de Sit IE)si BLDG QraMna ld 0 10JUL14A 02DEC14A 160 Finish PrellrdnarryAssessrnent Scope 15d 0 03DEC14A 08JAN15A 163 TeamMeeting 1d 0 '15JAN16A 15JAN15A 165 Submit to Building Officals for Prelim lod 0 15JAN15A 170 Complete Budget For Preliminary 10d 0 ANISA 22JAN15A 171 TeamMeetl 1d 0 AN15A �22JAN`15A AN1 A 180 Ci meI of Prelim Assessment 10d 0 05FEB15A Concept Design 200 210 220 230 Phase G Development of Camcept Design 9 Cancepl Design Budget Present Concept Design Package I I City approval of Cencept Design Deyelopment of C tbesl n - 20d 0 05FEB15A 26FEB16A Concept Desig n Budget 10d 0 26FEBIB 11MAR15 Present Concept Desi n Package Ildl 0 IIIIMAR15A 11MAR15 Cityapproval ofCenceptDesign 11d 11d 11MAR15A 07APR15 -2244 Schematic Design Phase C3 Development of Schematic Design 0 Schematic Design Budget Review Present Schematic Design Package 0 City approval of Schematic Design 300 Develcpnei I of Schematic Des ion 20d 20d OMM16 05MAYIS -224d 31D Schematic Desi n B et Review 10d 10d O6MAY75 19MAY16 .224d 320 Present Schetratic Design d 2 Y15 20MAY16 .224d 330 City oval of Schematic Desi n 10d 10d 21MAY15 03JUN15 -224d Design Developr�erd Phase o Design Development .Package C Design Development Budget Present Design Development Package 0 City Approval of Design Development Package 400 Desi nDevel - Package 40d UN16 2WUL15 •22 410 Desi ' DevelopmentBudget 15d 15d 30JUL15 19AUG15 -224d 420 Pre3 lesion Devil Pac td td 20AUG15 20AUG15 •224d 430 Ci oval of Desl n Deel 10d 10d 21AUG15 03SEP15 224d Construction Document Phase 1� Development of Construction Documents 0 Budget Review of Construction Documents I Present Construction Documents 0 City Approval of Construction Documents Jurisdictional Approvals /Permits Devil of Corstructl Documents 70d 70d 04SEP15 ISDECA6. B et Reviewof Construction Documents 10d 10d 16DEC15 30DEC ESE Presed Cors an D d ld 04JAN1B 04JAN CI oval of Construction Documents 10d 10d 05JAN16 18JAN Jurisdictional mnel / Permits 40d 40d 19JANIB 1 MMAR 224d c arm 0- eStrl o Bidding/ GMP Devooment Present GMP o City Approval of GMP / Contract l Bonds and Insurance -- —� Construction ANNE GMP CorNact 000 Bi n / G D 20d 20d 16MAR16 11APR1B •224d 1010 Present GMP Idl Idl 12APR16 12APRI6 .224d 1020 CityAMM GMP! ontracl 15d 15d 1I R18 03NIAY18 •224d 1 Bads and Insurance MAY 6 lDMAY16 .224d 1040 C — tionANNEX Remodel 260d 2604 11MAy16 16MAY17 -22 Start date 12JUN14 Erickson Hall Construction Lynwood City Hall Annex and Remodel ® arly E - ®Progress bar p Critical bar surnmarybar O rrilestonspoird O Firishrrilestonepoi nt Firishdate 16MAY17 Data date 24MARIS Run date 24MAR15 Pattie murfier 1A 0Prinnea Systerns Irx: e 40 CONCEPTUAL DESIGN I� ❑ COUNCIL CHAMBER 0,M SF 0 COUNOL O ABEY SUEPOU 00 Sf 13 OFFICE IA705F _.. ❑ CO¢E 1,0905E � ❑ OECIMMWl0861 11I5O IOp00li \'"^y CONCEPTUAL DESIGN 1/16• =I� -0° CITY HALL ANNEX AND RENOVATION MARCH 1, 2015 CITY OF LYNWOOD 0