HomeMy Public PortalAbout2015.050 (04-07-15)RESOLUTION NO. 2015.050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE 2015 LYNWOOD FARMERS MARKET & STREET FAIR PROGRAM AND
AMENDMENT OF THE 2014 LYNWOOD FARMER'S MARKET RULES AND
REGULATIONS AND FEE SCHEDULE
WHEREAS, on April 15, 2014, at a regularly scheduled Council meeting, the
Lynwood City Council approved the second Lynwood Farmer's Market Program in
conjunction with the popular "Movies at the Park" on Thursdays at Yvonne Burke /Ham
Park located on Atlantic Avenue along'with its Rules and Regulations form; and
WHEREAS, the Farmer's market proved to be an excellent community resource
that created an interactive atmosphere for Lynwood community members to come
together and enjoy the experience of a culturally diverse activity within the City's borders;
and
WHEREAS, the success of the Market as an overall attraction for the community
has brought staff to acknowledge the value of non produce vendors at the market and
concludes that the farmer's market concept should be expanded for the summer event;
and
WHEREAS, as a result of the interest our community has in non - produce vendors,
staff has suggested the event title be expanded to reflect the community's interest and
recommends this year's event be titled the Lynwood Farmer's Market & Street Fair; and
WHEREAS, the vendors participating are both Lynwood and non - Lynwood
residents and are providing potential movie goers and residents a variety of healthy foods
both raw and prepared, as well as non food products, activities and novelties to peruse,
eat and enjoy; and
WHEREAS, due to the success of last year's Farmer's Market Program and the
increasing interest from the community and surrounding vendors, it is requested for the
2015 season, the name be changed to the Lynwood Farmer's Market & Street Fair and be
approved to operate in conjunction with the Lynwood Movies in the Park; and
WHEREAS, Yvonne Burke /Ham Park parking lot will be required to close by 2 pm
to public car access and remain closed for event purposes only until 9:30 pm in order to
set up and break down booths and clean area; and
WHEREAS, vendors will pay a one -time business license fee of $60 and
appropriate booth fee as stated in the Rules and Regulations governing the 2015 Farmer's
Market & Street Fair Program; and
WHEREAS, contingent upon the approval of the 2015 Farmer's Market & Street
Fair, the Rules and Regulations governing the, program have been amended accordingly.
NOW, THEREFORE,, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The City hereby authorizes the name change and approves the 2015
Lynwood Farmer's Market & Street Fair Program to be held from July 2, 2015 ending
September 3, 2015.
Section 2. The Lynwood Farmer's Market & Street Fair 2015 Rules and
Regulations are hereby approved as amended in the form attached as Exhibit "A ".
Section 3. The City hereby approves the $60 event business license fee and
vendor fee schedule as stated in the attached 2015 Lynwood Farmer's Market Rules and
Regulations.
Section 4. The City hereby approves no parking signs to be posted in
accordance with Lynwood Municipal law restricting parking as needed in, the Yvonne
Burke /Ham Park parking lot between 2 pm and 9:30 pm every Thursday according to the
Lynwood Farmer's Market & Street Fair operating schedule.
Section 5. , The City Manager, or
logistics and sign all documents necessary
said activities on the behalf of the City.
his designee, is hereby authorized to direct
and appropriate to carry out and implement
Section 6. This Resolution becomes effective immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 7t" day of April, 2015.
ATTEST:
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aria
APPROVED AS TO FORM:
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David A. Garcia, City Attorney
APPROVED AS TO CONTENT:
J. Arnoldo Beltran, City Manager
!Bru o Naulls, Project Manager
Community Development
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of, the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and- adopted by the City Council of the City of
Lynwood at a regular meeting held on the 7th day of April, 2015.
AYES: COUNCIL MEMBERS ALATORRE, CASTRO, HERNANDEZ,
SANTILLAN -BEAS AND SOLACHE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
/. /`. /_�
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council
of said City, do hereby certify that the above foregoing is a full, true and correct copy of
Resolution No. 2015.050 on file in my office and that said Resolution was adopted on
the date and by the vote therein stated. Dated this 7th day of April, 2015.
r PON
Lynwood Farmer's Market & Street Fair
2015 Rules and Regulations
A. NAME
APPROVED 4/7/2015
The market will be known as the Lynwood Farmer's Market & Street Fair.
The City of Lynwood name and logo are the property of the City of Lynwood and may
only be used with,written permission from an authorized representative of the City.
Yvonne Burke /John Ham Park; 11832 Atlantic Blvd, Lynwood, CA
C. MARKET OUTDOOR SEASON
July 2, 2015 thru September 3, 2015
EVERY Thursday from 4:00 pm — 8:00 pm*
*Time schedule may be changed with a minimum 4 day notice
D. PURPOSE
The purpose of the Market is to provide a service to the community in the following
ways:
1. Provide a venue for promotion and sale of locally produced food and products;
2. Provide the customer with a central source for high quality, locally produced and
value added food products as well as a venue to connect with local artisan and
crafts people;
3. Provide a center of activity and education for visitors and families of our
community where they may become familiar with, recognize and value the wide
variety of resources to be found locally;
4. Increase the awareness and promotion of existing agri- tourism offerings.
E. GOVERNANCE
The City of Lynwood Farmer's Market & Street Fair is an initiative of the City Council
Healthy Cities.
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F. MARKET MANAGEMENT
City staff will have full authority to implement and, when necessary, enforce the Market
Rules and Regulations and Code of Conduct. r -
G. PRODUCTS
1. All vendors must be approved by city staff and food vendors must be approved
and permitted by the Los Angeles County Health Department and meet
regulatory criteria to be eligible to participate in ourWarket.
2. Hand crafted items must be original in nature and locally produced in whole by
the seller. No crafts shall be permitted that are derived from kits or resale unless
approved by city staff.
3. Exceptions to the above regulations may be considered on a case -by -case basis
by city staff.
While the Market does not offer exclusive rights to any one vendor to sell any one
product, staff may exercise their right to limit the number of vendors to avoid
excessive duplication.
H. VENDOR ELIGIBILITY
All vendors must reside or do business within the City of Lynwood or the County
of Los Angeles although consideration will be given to vendors outside of these
areas.
I. EVENT CAPACITY
Be advised that this Market will have a maximum capacity of (30) vendors on any given
event day.
J. VENDOR RESPONSIBILITIES
All vendors are responsible for the following:
1. Compliance with all conditions laid out in these Rules and Regulations and
the Code of Conduct;
2. Obtaining a City of Lynwood Event Business License ($60 Fee)
3. Knowledge and compliance with health and safety regulations;
4. Obtaining all appropriate permits and licenses and certificates with respect to
sale of goods offered;
5. Display of an attractive, easy to read sign with their farm or business name
and location;
6. Post prices for ALL items. Prices should be fair market value! Cooperation,
not competition is encouraged in pricing;
3
7. Provide own shelter /canopy (fire retardant — certified), tables, chairs,
tablecloths, displays, signs, bags, waste disposal containers, sanitation
supplies and all other necessary items for their booth;
8. A Producer may sell on behalf of no more than 2 other producer's provided
the other producer's certifications are posted and in plain sight at the Booth
where each separate producer's goods are located and fees per producer
must be paid separately;
9. Maintain a tidy area throughout the market day — leaving the area clean at the
end of the day;
10.Vendors will have access to Market 2 hours prior to start of business.
Booths must be set up by the start of the business session and taken down
immediately after the business session, unless otherwise pre- arranged with
city staff.
All regular vendors are expected at the Market every week. Any occasional vendor
scheduled or regular vendor expected to be present MUST notify city staff by noon on
the day prior to the scheduled date of Market if they will not be in attendance at that
session. If two (2) weeks are missed the vendors' space is subject to reassignment.
NOTE: Fees paid in advance are nonrefundable, but may be used as credit towards
future dates within that Market season only (No Exceptions).
Vendors must arrive at the Market 30 minutes (minimum) prior to the start of the Market
session or their space may be reassigned. For the Health and Safety of the vendors and
patrons this will be strictly enforced. Please call staff on the day of Market if unavoidably
delayed. The onsite staff is responsible for all space assignments.
K. INSURANCE
Vendors are responsible to carry their own insurance for the booth and product(s).
Written proof of Insurance is required with the application.
L. NON- COMPLIANCE WITH MARKET RULES; CONFLICT RESOLUTION AND
CODE OF CONDUCT
Any vendor who fails to ,abide by the Market rules and regulations is subject to the
cancellation of their participation in the Market without refund at the direction of the staff.
Vendor will be notified within 4 working days of the violation in writing and will be given
the opportunity to appeal in writing provided the appeal is received no later than 4
business days from the notification date of violation. Upon review, the Market Manager
will provide a detailed response with a decision regarding the vendor's violation that will
be final.
4
If a conflict arises and a review is necessary, a detailed description of the issue in
question must be submitted in writing to staff within 10 days of the incident or
issue arising. Staff will review the conflict -report and respond within 4 working
days. Once the report regarding determination of fault is prepared, the vendor at
fault will be provided the detailed report with findings, rationale, and the desired
disciplinary resolution of the conflict up to removal from the Market. The
determination provided by the Market Manger will be final.
M. FEE SCHEDULE — 2015 OUTDOOR SEASON
Lynwood Event Business License Fee ............... $60.00
Booth Fees: Weekly per vendor fee must be submitted with the application.
• Certified Farmer's........... ....:..$25.00
• Non - Certified Prepared Food Vendors .......... $50.00
• Non-Food ............... ............................... $35.00
• Non- Profits ..................... .........................$25.00
Market Rates:
• Minimum of (2) weeks required to participate, paid a week in advance per 2 week
periods. (Must fill in at least two dates on the Vendor Schedule below.)
* ** Vendors who pay for 6 weeks or more in advance will receive a 50% discount
on booth fee.
2015 VENDOR SCHEDULE
Event Dates
Number of 10x10 spaces
required for booth
Cost
❑
July 2
❑
July 9
❑
July 16
❑
July 23
❑
July 30
❑
August 6
❑
August 13
❑
August 20
❑
August 27
❑
September 3
Total �►
$
5
• Not for profit organizations will be charged for booth spaces.
• Written proof of insurance is required with the application
• All fees are payable to the "City of Lynwood ". Receipts will be issued.
• Refunds will not be issued in the event that a Full Season is purchased but
the purchaser does not participate in all markets that season.
Any inquiries regarding these rule and Regulations please contact
DETACH HERE AND RETURN BOTTOM PORTION
VENDOR ACKNOWLEDGEMENT
o�
T �
Under penalty of perjury, I /we do hereby confess I /we own, or are the duly
authorized representatives thereof this business and I /we received a copy of,
have read and fully understand the Rules and Regulations of the City of Lynwood
Farmer's Market & Street Fair and agree I /we am /are fully responsible for my /our
staff and or volunteer(s) and booth space on site.
Print Names) of Owner /Operator
Signature(s)
OFFICE USE ONLY
Received by:
Date Received:
RF # 2015
Date