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HomeMy Public PortalAboutPRR 14-0995Your original request, dated June 16. 2014, is reproduced in the space below: From: beau.joreau [mailto:beau.joreau @gmail.com] Sent: Monday, June 16, 2014 11:58 AM To: Bill Thrasher Subject: emergency record, record request Dear Custodian of Records for the Town of Gulf Stream, This email is a request for a public record. If there is more than one public record that is responsive to this request, please respond as soon as possible by providing any responsive public record that is easily and quickly located and obtainable. Please do not withhold any responsive public records while waiting to locate and obtain all other responsive public records. If you are not the Custodian of Records for the Town of Gulf Stream, please forward this public record request to the Town's Custodian of Records. This request is made pursuant toFlorida Statutes Chapter 119.07 and Florida Constitution Article 1, Section 24. Any record relating to the emergency referenced by Mr. Randolph during the discussion of the emergency ordinance considered by the Town Commission at the public meeting on June 13, 2014. Responsive records to include, but not limited to, memos, emails, notes, photos, letters, drawings, sketches, correspondence, phone records of calls where the topic of conversation is the subject of this record request, faxes, reports or complaints. Any record relating to the emergency ordinance discussed by the Town Commission at the public meeting on June 13, 2014. Responsive records to include, but not limited to, memos, emails, notes, faxes, reports, photos, letters, complaints, drawings, sketches, ordinances referred to or taken from, correspondence, minutes, phone records of calls where the topic of conversation is the subject of this record request. Please state in writing and with particularity the basis for your conclusions as required by Florida Statute 4119.07(1)(f) for any record or any portion of any record that you contend is exempt from inspection or disclosure. Please cite the specific exemption as required by Florida Statute 4119.07(1)(e) Please take note of Florida Statue 4119.07(c) and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See Florida Statute §119.01(2)(f). If you anticipate the production of some of these public records will require that would cause you to require any deposit payment from me, please notify me of any such required payment prior to conducting any portion of that search which would require such payment. Please first produce any responsive records that are readily available and do not require any deposit payment prior to producing. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials prior to you expending any resources that would require payment from me. All responses to this public records request should be made in writing to the following email address: beau.ioreau(a)gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail June 16, 2014 Beau.joreau [mailto: beau joreau@gmail.com] Re: emergency record, record request (a) Any record relating to the emergency referenced by Mr. Randolph during the discussion of the emergency ordinance considered by the Town Commission at the public meeting on June 13, 2014. Responsive records to include, but not limited to, memos, emails, notes, photos, letters, drawings, sketches, correspondence, phone records of calls where the topic of conversation is the subject of this record request, faxes, reports or complaints. (b) Any record relating to the emergency ordinance discussed by the Town Commission at the public meeting on June 13, 2014. Responsive records to include, but not limited to, memos, emails, notes, faxes, reports, photos, letters, complaints, drawings, sketches, ordinances referred to or taken from, correspondence, minutes, phone records ofcalls where the topic of conversation is the subject of this record request. Dear Beau.joreau [mailto: beau.joreau@gmail.com], The Town of Gulf Stream has received your public records request dated June 16, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records