HomeMy Public PortalAboutPRR 14-0995Your original request, dated June 16. 2014, is reproduced in the space below:
From: beau.joreau [mailto:beau.joreau @gmail.com]
Sent: Monday, June 16, 2014 11:58 AM
To: Bill Thrasher
Subject: emergency record, record request
Dear Custodian of Records for the Town of Gulf Stream,
This email is a request for a public record. If there is more than one public record that is responsive to this
request, please respond as soon as possible by providing any responsive public record that is easily and
quickly located and obtainable. Please do not withhold any responsive public records while waiting to
locate and obtain all other responsive public records.
If you are not the Custodian of Records for the Town of Gulf Stream, please forward this public
record request to the Town's Custodian of Records. This request is made pursuant toFlorida
Statutes Chapter 119.07 and Florida Constitution Article 1, Section 24.
Any record relating to the emergency referenced by Mr. Randolph during the discussion of the
emergency ordinance considered by the Town Commission at the public meeting on June 13,
2014. Responsive records to include, but not limited to, memos, emails, notes, photos, letters,
drawings, sketches, correspondence, phone records of calls where the topic of conversation is the
subject of this record request, faxes, reports or complaints.
Any record relating to the emergency ordinance discussed by the Town Commission at the public
meeting on June 13, 2014. Responsive records to include, but not limited to, memos, emails, notes,
faxes, reports, photos, letters, complaints, drawings, sketches, ordinances referred to or taken from,
correspondence, minutes, phone records of calls where the topic of conversation is the subject of this
record request.
Please state in writing and with particularity the basis for your conclusions as required by Florida
Statute 4119.07(1)(f) for any record or any portion of any record that you contend is exempt from
inspection or disclosure. Please cite the specific exemption as required by Florida Statute 4119.07(1)(e)
Please take note of Florida Statue 4119.07(c) and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which "includes
making reasonable efforts to determine from other officers or employees within the agency whether such
a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting
that you notify every individual in possession of records that may be responsive to this public records
request to preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic format
please produce the records in the original electronic format in which they were created
or received. See Florida Statute §119.01(2)(f).
If you anticipate the production of some of these public records will require that would
cause you to require any deposit payment from me, please notify me of any such
required payment prior to conducting any portion of that search which would require
such payment. Please first produce any responsive records that are readily available
and do not require any deposit payment prior to producing.
If you anticipate the production of these public records to exceed $1.00 please notify me
in advance of their production with a written estimate of the total cost. Please be sure to
itemize any estimates so as to indicate the total number of pages and /or records, as
well as to distinguish the cost of labor and materials prior to you expending any
resources that would require payment from me.
All responses to this public records request should be made in writing to the following
email address: beau.ioreau(a)gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
June 16, 2014
Beau.joreau [mailto: beau joreau@gmail.com]
Re: emergency record, record request
(a) Any record relating to the emergency referenced by Mr. Randolph during the discussion of the
emergency ordinance considered by the Town Commission at the public meeting on June 13,
2014. Responsive records to include, but not limited to, memos, emails, notes, photos, letters,
drawings, sketches, correspondence, phone records of calls where the topic of conversation is the
subject of this record request, faxes, reports or complaints.
(b) Any record relating to the emergency ordinance discussed by the Town Commission at the
public meeting on June 13, 2014. Responsive records to include, but not limited to, memos, emails,
notes, faxes, reports, photos, letters, complaints, drawings, sketches, ordinances referred to or
taken from, correspondence, minutes, phone records ofcalls where the topic of conversation is the
subject of this record request.
Dear Beau.joreau [mailto: beau.joreau@gmail.com],
The Town of Gulf Stream has received your public records request dated June 16, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records