HomeMy Public PortalAboutRitz-Mason proposal P.A.STOWN OF GULF STREAM
Subsurface Utility Engineering (SUE) Services for
Watermain Location at Place Au Soleil
DATE: October 21, 2022
SCOPE OF WORK
The Town of Gulf Stream (Town) has requested Baxter & Woodman, Inc. (Consultant) to provide
subsurface utility engineering (SUE) services for the locating of the existing watermain in the
Place Au Soled neighborhood. Consultant will subcontract these services to Ritzel-Mason, Inc. to
provide the services as described in the attached Fee Proposal by Ritzel-Mason dated October 13,
2022. Consultant shall provide services for preparation of the contract and to provide invoicing
services to the Town.
ASSUMPTIONS
In addition to the work items discussed above, the following assumptions were made in
establishing the scope of this Task Order and associated fee. Changes and/ or modifications in the
above work items or these assumptions are considered an Additional Services Item under the
terms of the contract. Assumptions include:
• No engineering design or field inspection services are provided with this contract. The work
will be a "pass -though" of Ritzel-Mason's services contract.
ADDITIONAL SERVICES
The following are examples of some specific Additional Services Items that may be required but
are not included within this Proposal. Generally, a condition contrary to the work description in
or assumptions in the previous sections are considered an Additional Services Item.
SUMMARY OF PROPOSED FEES:
Compensation by the Town to Consultant for the services described in this Work Order will be in
accordance with the method of payment indicated below and detailed in Exhibit B.
Tasks
Task 1 — Contract coord & Invoicing
Ritzel-Mason (subconsultant) Incl 10% markup
10/22/22
Cost
$ 342 (Lump Sum)
$ 2,299 (Lump Sum)
Total $ 2,641.00
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective
dates under each signature. TOWN OF GULF STREAM, through an authorized official of the Town
and Baxter & Woodman, Inc. signing by and through Rebecca Travis (Executive Vice President) duty
authorized to execute same.
TOWN OF GULF STREAM: BAXTER & WOODMAN, INC.:
By: By:
Rebecca Travis, Executive Vice President
Date: Date: 10/21/2022
10/22/22
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October 13, 2022
Rebecca Travis, PE
Baxter & Woodman
477 S. Rosemary Avenue, Suite 330
West Palm Beach, Florida 33401
Subject: Fee Proposal for Utility Investigation Services
Project: Place Au Soleil — Town of Gulfstream
Dear Ms. Travis:
Ritzel-Mason appreciates the opportunity to prepare this fee proposal for providing
subsurface utility engineering (SUE) services on the above referenced project. Ritzel-Mason
is registered and licensed in the state of Florida. This letter will serve as our official scope
of services and is accompanied by the included fee estimate. The combination of our
resources and experience will provide Baxter & Woodman (the Client) with the confidence
that Ritzel-Mason is the right choice to complete the project on time and on budget. Ritzel-
Mason has been requested by the Client to provide horizontal and vertical data on utilities.
Proiect Limits: The limits of our investigation will include a portion of the entrance to Place
Au Soleil being Avenue Au Soleil in Gulfstream, Florida. See attached exhibit for a depiction
of the limits as highlighted in red.
Scope of Services: Ritzel-Mason proposed SUE services as described below:
Ritzel-Mason will complete a SUE investigation in general accordance with ASCE Standard
38-02: Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility
Data. This investigation will be exclusively focused on the watermain only. Ritzel-Mason will
search for the existence and approximate location of subsurface utilities within the project
limits except those listed under Exclusions below. The specific work includes:
A. Records Research through customary means:
a. Identify utilities anticipated to exist in the project limits.
b. Document responses and compile record information.
B. Field Investigation using appropriate surface geophysical techniques:
a. Documented conductive utilities — designate with the objective of achieving
Quality Level B for conductive utilities. Where not possible, lower Quality
Levels will be established. Utilities of non-conductive material installed with
serviceable tracer wire or tape will be considered conductive. It is important
Ritzel-Mason, Inc.
5119 Beechwood Road
Delray Beach, FL 33484
Phone: 786.472.0358
www.ritzel-mason.com
Place Au Soleil Entrance
October 13, 2022
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QRITZEL
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to note, however, that the depicted location of such utilities represents the tracer rather than the
actual utility.
b. Documented non-conductive utilities — investigate with the objective of achieving Quality Level C.
Where not possible, depict at Quality Level D.
c. Undocumented utilities — are those utilities that may exist in the project area that have not been
previously identified, are not discovered during records research, and for which there is no prior
knowledge. Ritzel will use our standard search protocol in an attempt to determine the existence and
approximate location of undocumented utilities; however, this work cannot guarantee that all utilities
will be found and depicted.
C. Quality Level exceptions — the following utilities will be investigated with the objective of achieving the
specific Quality Level stated:
a. Gravity sanitary sewers — Quality Level C.
b. Non-conductive utilities with ready access allowing sonde, metal tape or detection rod insertion and
tracking — Quality Level B.
c. Subaqueous crossings — Quality Level D.
D. Vacuum Excavation — Test holes
a. Ritzel-Mason proposes to use vacuum excavation equipment to perform up to 2 test holes at
locations as directed by the client. Vacuum excavation methods will enable Ritzel-Mason to visualize
the utility in question for a high degree of certainty. Ritzel-Mason will make every effort to vacuum
excavate to a depth of eight (8) feet using high pressure air methods. However, vacuum excavation
will cease when these methods are unable to progress below refusal, such as bedrock or flowable
fill. Ritzel-Mason will not employ destructive methods, such as jackhammers or chipping hammers,
to break up bedrock or other refusal within a test hole due the high risk of damage to buried utilities
and safety risk to employees. Utilities deeper than 8 feet may not be found.
b. At the completion of each excavation Ritzel-Mason will place an iron rod and cap or a nail and disk
at the test hole location and further identify the test hole location with paint marks on the ground
surface. We will backfill with native material and compact the soil in 6"-12" lifts as well as provide a
permanent restoration of the pavement or ground surface within the limits of the original excavation.
We will record maximum depth of the test hole as well as vertical depth of any utility encountered. If
a utility is encountered, we will also provide utility type, size, shape, material, and orientation to the
extent we are able to ascertain this information
c. Ritzel-Mason will notify Sunshine 811 2 full business days in advance of excavation. Ritzel-Mason
will mark the conductive utilities by inductive methods utilizing electromagnetic geophysical
prospecting equipment. Known non-conductive utilities will be marked utilizing 2-D Radar (GPR).
d. Due to mobilization costs a minimum of 4 test holes can be requested or mobilization costs will be
charged. This cost is waived for this project.
e. Ritzel-Mason cannot provide vacuum excavation in areas where obstructions, such as unmovable
vehicles or storage exist.
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Basis and Assumptions: Unless specifically stated otherwise in the Scope of Services, this proposal is
conditioned on the following. Differences may result in necessary changes to the proposed scope and fee.
• Ritzel-Mason will have ready access to the project area. Construction or clearing activities required for access
to perform field services are not included.
• Standard Maintenance of Traffic (MOT) is included. Extraordinary MOT such as lane closures, route
detouring, crash trucks, off -duty police officer, railroad flagging fees and other efforts deemed atypical are
not included.
• Field work can be completed within normally accepted business hours and without the need for overnight or
weekend work.
• Possible delays due to weather conditions will be discussed with the client and may affect schedule.
• Confined space entry is excluded.
• Entry onto private property beyond incidental, or where prohibited, is not included.
• Entry into buildings is not included.
• Permits are not included but can be requested, if needed at additional cost.
Client Responsibilities:
• Participate in permit applications as needed.
• Assist Ritzel-Mason as able in obtaining records of utilities in the project area owned by others.
• Provide or facilitate access to project area for field investigations.
Deliverables:
• Paint marks and flags will depict the approximate horizontal position of underground utilities detected
• Test hole data sheets
Schedule:
We propose to mobilize for this work 5 business days from receipt of this proposal duly signed and barring any
unforeseen condition.
Fees:
Utility Designating SUE Services as described above for a lump sum fee of $1,290 (includes minor MOT
services)
Vacuum Excavation Services as described above for a lump sum fee of $800 for up to 2 test holes.
Invoices: All invoices are due and payable in full upon receipt of survey. Surveyor reserves the right to withhold
certified prints and files to client or client's consultants until payment is made in full. CAD file (if part of deliverables)
will not be released until invoice is paid in full. If payment is not received within 35 days of the invoice date, a late
charge may be added to the invoice in an amount not to exceed 1'/2 percent per month on the outstanding balance.
If payment is not received within 60 days of the invoice date, Surveyor may terminate this agreement or suspend
work under the agreement until payments have been made in full. The undersigned agrees to pay reasonable
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attorney fees up to 50% and all costs and expenses incurred by Ritzel-Mason in the collection of any past due
obligation of the undersigned pursuant hereto.
Basis: The fees listed above are based on Ritzel-Mason's crews being able to work during the hours of 7:00am to
6:00pm and being granted access to the site. Nighttime or weekend work may incur additional fees. Nighttime work
shall be any time outside of regular work hours being 7:00am to 6:00pm. Ritzel-Mason is equipped to supply minor
MOT services. The client will be responsible for providing major MOT assistance, such as lane closures. Ritzel-
Mason's field crews and equipment are not equipped or prepared to work in any area that possibly are, or may have
been, contaminated with hazardous materials at any time. Any fee or permit requested in order to perform the work
will be submitted to the client at cost.
Again, we appreciate the opportunity to provide our surveying services for Baxter & Woodman. Please call me
directly at 786.472.0358, if you have any questions or comments. We look forward to beginning work on this
project upon receiving your authorization to proceed.
Sincerely,
Dennis Ritzel, PSM
Director of Business Operations
786.472.0358
Email: den nis(o)-ritzel-mason.com
Date Accepted:
Company:
Signature:
Title:
Exhibit
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