HomeMy Public PortalAboutPRR 14-1077I077
Your criminal reaoest dated Jose 27.2014 is reproduced in the space below:
From: Chris O'Hare [manta :chriseharegulfstmam @gmaiLcom]
Semi Friday, June 27, 2014 752 AM
To: Rill Thrasher
Subject Jul 1st meeting records for public speaking - Public Record Request
PURUC RECORDS REQUEST -1 wish to obtain the fallowing records in order to speak publicly and
informatively on the agenda Rem for the special meeting of the Town Commission on July 1, 2014.
Pursuant to Article 1. Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes 1
wish m make a public records request of your agency for the following records:
Any notes, memos, entails• reports, messages, phone logs• letters, forms. codes, drafts• draft of any
minutes• minutes of previous meetings or any record in any way related to the writing, creation• drafting,
discussion• consideration or reasoning, of the Ordinance regarding reasonable accommodation
procedures or Ordinance No. 142.
Any record related to any emergency referenced by John Skip Randolph at the meeting which included
the first readng of the Ordinance regarding reasonable accommodation procedures or Ordinance No.
142.
Any records created or received since January 2012 related in any way to any individual who is disabled
and 1 or handicapped, c r a provider of services to that disabled and J or handicapped individual, or a
person claiming to represents providerof services to disabled and lot handicapped individuals, who
sought discussed, required or requested reasonable accommodations related to a handicap or disability.
If you contend that any of the records I am seeking. or any portion thereof, are exempt from inspection or
disclosure please ate the specific exemption as required by 5119.07(1)(f) of the Florida Statutes.
If some records attach are responsive in this regoesi aze readily available, please produce these records as soon as
they are available. Please do cot wiableald arty records fram oe while watching orproducing any otter mods.
please take note of 5119.07(c) Florida Statues and yvnralilrmanve obligation ro (1) promptly acknowledge receipt
of this public records request and (2) make a goad tairb etfortwbich -imiudc makingm=onablo gffom: to
dalermiaoJyem other gJJtrm oramp;olaa: xirhm the agaarywhsthor :rxh a record arnic and ifso, rise location at
which the mrord ran be accezzed - I am therefore, requesting that yon aodfy even• individual in possession of
records that may be responsive in this public records request to preserve all such records an amyl @basis.
If the public records bein_ sought are talinnizwd by your agency in an electronic format please produce the molds
in the onZind electrromc format is which they were created or eecened. Sao 15 119.0112Nf7. Florida Statutes.
1077
If you suridpate the production of these public records to ezceed $1.00 please notify mein athmce of their
production With a written estimate ofthe toad cmr. Please be me m immize any estimates so as to indicate the total
number of pages mmd or records. as melt m to distinguish the cost oflsbor and materials. Piesse notify me
tcmedutely prim to my actionby you that would require reimbursement from can m success of $ 1.00.
all responses m this public records request should be made in writing to the following email address:
c>msoF+ra �IRpwm.iiemail cum
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
June 30, 2013
Chris O'Hare
Re: Jul 1st meeting records for public speaking - Public Record Request
(1) Any notes, memos, emails, reports, messages, phone logs, letters, forms, codes, drafts,
draft ofany minutes, minutes ofprevious meetings or any record in any way related to
the writing, creation, drafting, discussion, consideration or reasoning, of the Ordinance
regarding reasonable accommodation procedures or Ordinance No. 14/2.
(2) Any record related to any emergency referenced by John Skip Randolph at the meeting
which included the first reading of the Ordinance regarding reasonable accommodation
procedures or Ordinance No. 14/2.
(3) Any records created or received since January 2012 related in any way to any individual
who is disabled and / or handicapped, or a provider of services to that disabled and / or
handicapped individual, or a person claiming to represent a provider of services to
disabled and/or handicapped individuals, who sought, discussed, required or
requested reasonable accommodations related to a handicap or disability.
Dear Chris O'Hare,
This correspondence provides you with an estimate for the records that are responsive to the above
request, July 1 st meeting, which was made by you on Friday, June 27, 2014. A portion of #3 is
available as minutes of the February 14, 2014 Town Commission Regular Meeting on our website
at http://www.gulf-stream.ora/minutes-agendas.html.
To produce the other responding documents that you have requested, the Town of Gulf Stream
estimates the need for 130 minutes of administrative support at $39.23 per hour, the labor cost of
the Gulf Stream personnel providing some of the service and 12 minutes of administrative support
at $235.00 per hour, the lowest attorney rate billed to the Town by Jones, Foster, Johnston, &
Stubbs which represents the cost of the personnel providing the service, per Fla. Stat. §
119.07(4)(d). In addition, the actual cost of duplication is estimated to be $16.16, for a total
estimate of $148.16. These costs are itemized below:
Cost of Duplication:
202- 8%z" x 11" pages @ $0.08 $16.16
Labor Cost:
130 minutes - @ $39.23 per hour $85.00
12 minutes — @ $235.00 per hour $47.00
Total estimate:
148.16
Please be advised that this is only an estimate and the actual cost of production may be higher or
lower. Based on the above figures, the Town of Gulf Stream respectfully requests a deposit of
$148.16.
Once the Town has received your deposit, staff will act promptly to produce the requested records.
Once produced the Town will apply your full deposit to the total production costs. If the costs are
less than the deposit, the Town will provide you with a refund of the difference. If the actual
production costs exceed the deposit, the Town will send you a letter with an estimate for the
additional cost of production, and require an additional deposit.
Additionally, please let us know whether you would like to proceed with the fulfilment of your
more than 350 outstanding public records requests. On January 23, 2014, the Town asked for a
deposit related to 146 of your public records requests. Again on March 19, 2014, the Town sent a
letter in response to 197 public records requests made by you. For a number of additional requests,
the Town has provided you with an estimate of the cost of production. Please advise whether you
will be paying for any of these records or if you prefer to withdraw any of your requests.
The Town remains prepared to produce public records, as required, upon receipt of proper deposits
and payments. These payments represent the special service charge needed for extensive use of
information technology resources, clerical assistance, and supervisory assistance under Fla. Stat.
§ 119.07 (4)(d).
By providing you with this estimate, the Town is not waiving its right to collect costs associated
with fulfilment of your other outstanding public records requests.
Sincerely,
Town Clerk
Custodian of the Records
Yoorandnal remuest. dated June 27. 1014, is reproduced in the some below.
From: Owis O'Hare [magto:chrisohmegulfstream@gmail-can]
Sent: Friday, June 27,2014 7:52 AM
To: Bill Thrasher
Subjects Jul Jist meeting records for public speaking- Public Record Request
PUBLIC RECORDS REQUEST- I wish to obtain the following records in oder to speak publicly and
inlomsatively on the agenda gem for the special meeting of the Town Commission on July 1, 2014.
Pursuant to Article 1. Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I
wish to make a public records request of your agency for the following records:
Any notes, memos, emails, reports, messages• phone logs, letters. forms, codes, drafts, draft of any
minutes. minutes of previous meetings or any record in any way related to the writing• creation, drafting,
discussion, consideration or reasoning, of the Ordinance regarding reasonable accommodation
procedures or Ordinance No. 142
Any record related to any emergency referenced by John Skip Randolph at the meeting which included
the first reading or the Ordinance regarding reasonable accommodation procedures or Ordinance No.
142.
Any records created or received since January 2012 related in any way to any individual who is disabled
and I or handicapped, or a provider of services b that disabled and I or handicapped individual, at a
person claiming to represent a provider of services b disabled and i or handicapped individuals, who
sought, discussed. required or requested reasonable accommodations related to a handicap or disability.
H you contend that any of the records 1 am seeking, or any portion thereof• are exempt from inspection or
disclosure please ate the specific exemption as required by 4119.07(11(0 of the Florida Statutes.
Ifsome records which are respamove molds request are readily anaable, please produce these mords as soon as
they are available. Please do nm wobhold any records fromme while wanbW orpmducing any other records.
Please take sore of h119.07(c) Fonda Sones and Ivor affirmative obbgaooam (1) promptly ackuawledge receipt
of this public records request and (2) make a good fihh eEonwhhh-mcludar amting macon4blo 4iiart w
demnnimfive, other gjltram. aranrpb}rc within rho agonrywherharmrh a record e,=aM. (frit, rha bramm at
which rho modran be acc=ad' I ams, therefore, requesting that you notify users indisidoal i spossesdan of
records that may be respomne to tus public records request to preserve a0 such records as am iso,. rxte basis.
If the pubic records bemg sought are msmaiaedbyyour agency= sec elecmmnc forest please produce the records
iv the odmal electronic formsi in which they were created or recened. Sar it 19.0121(0. Florida Shams,.
If yw amidpate the produc son of these public records m eueed f 1.00 please notify mem advance of their
production with a mitten estimam ofthe ton] cost. Please be starts to itemb any estimates as, as to indicate the total
mrmber of pages andorrecords, as hall u m distloFnish the cost oflabor and roatmvls. Please notify me
un-mtatelyPrior to any action byymtbm would require Somme in excess cf $1A0.
All responses to this public records request should be nude in miuvg to the following email address,
chrisoh— nsHmnm �g—sit cum