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Home My Public Portal About01/15/2013 CCMMEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 15, 2013 The City Council of Medina, Minnesota met in regular session on January 15, 2013 at 7:00 p.m. in the City Hall Chambers. Mayor Crosby presided. I. ROLL CALL Members present: Crosby, Pederson, Martinson, Anderson, and Weir. Members absent: None. Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, Planner Dusty Finke, Public Works Superintendent Steve Scherer, City Administrator Scott Johnson, Police Sergeant Jason Nelson, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA The agenda was accepted as presented. IV. APPROVAL OF MINUTES A. Approval of the January 3, 2013 Regular City Council Meeting Minutes It was noted on page three, line 22, it should state, "...suggested alternative appointments be looked at for the TMDL groups, with the exception of Elm Creek where she can continue to represent the City." Moved by Weir, seconded by Pederson, to approve the January 3, 2013 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA A. Approve Raffle Permit to NW Suburban Chapter of Pheasants Forever at 400 Evergreen Road on February 2, 2013 B. Approve Raffle Permit to Turn in Poachers, Inc. at 500 Highway 55 on March 2, 2013 C. Call for 2013 Local Board of Appeal and Equalization Meeting for Wednesday, April10, 2013 at 6:30 p.m. at Medina City Hall D. Resolution No. 2013-03 Approving Variances for Jacob_ Moser to Construct a Single Family House on an Unaddressed Parcel Located East of Ardmore Avenue and South of Balsam Street E. Resolution No. 2013-04 Supporting a Request for Matching Funds from the Hennepin County Housing and Redevelopment Authority for the "Open to Business" Initiative Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS Medina City Council Meeting Minutes 1 January 15, 2013 A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer noted that the Park Commission will meet the following night and an update would be provided at the next Council meeting. C. Planning Commission Planning Commissioner Reid provided an update on the previous meeting of the Planning Commission at which time they reviewed two requests, one regarding a request to reclassify a parcel as agricultural preserve and the other regarding the request for a Conditional Use Permit for the Public Works and Police Building. VII. PRESENTATION A. Minnehaha Creek Watershed District Update — Peter Rechelbacher Peter Rechelbacher introduced himself to the Council and advised that he is the representative of the City for the Minnehaha Creek Watershed District (MCWD). He explained that the position is a completely volunteer and under his duty he attends the meetings of the MCWD and also submits any necessary documents and/or request for action to Johnson. He advised that he provided information regarding aquatic invasive species (AIS) for the Council, which were provided in the packet and provided a summary of invasive species. He stated that the issue is a growing concern that could have devastating effects on the fresh water bodies if left unchecked. He reported that an additional $250,000 was approved by the MCWD Board on December 9, 2012 to combat the problem of AIS, which will be funded by the redirection of funds already allocated to other programs or projects. Crosby stated that he believed a user fee would be a more appropriate form of funding for inspection costs, rather than assessing that cost to adjacent land owners. Rechelbacher stated that the MCWD Board has not discussed that idea as of yet but advised that there are initiatives working to move that idea of user fees forward. He continued to discuss the different types of AIS and the devastating effects that could be seen if they are not stopped. Crosby thanked Rechelbacher for his service to the MCWD on behalf of the City. VIII. NEW BUSINESS A. City of Medina Public Works and Police — 600 Clydesdale Trail — Conditional Use Permit and Site Plan Review Finke reported that this request is from the City for a Conditional Use Permit (CUP) at 600 Clydesdale Trail, the Public Works and Police Building. He summarized the request to make significant changes to the existing building on the site to create a 10,500 square foot office and 58,500 square foot warehouse/shop. He advised that the Planning Commission did review the request and recommended approval, subject to the conditions listed in the staff report. He summarized the request and proposed plans for the site and advised that staff also recommends approval subject to the conditions listed in the staff report. Medina City Council Meeting Minutes 2 January 15, 2013 Weir stated that she visited the Wayzata building and commented on the high shine of the green used for the roof and questioned if a charcoal grey could be used on the Medina building to better blend. Scherer confirmed that staff would obtain a color chart and review that choice again. Weir asked for additional information in regard to the outdoor storage/stockpile. Finke provided additional information. Moved by Weir, seconded by Pederson, to direct staff to prepare a resolution to approve the Conditional Use Permit and Site Plan for 600 Clydesdale Trail with the recommended conditions. Motion passed unanimously. B. Reimbursement Policy for MEDA Commissioners Johnson presented a recommended change to the by-laws regarding reimbursement for EDA Commissioners and asked that the Council approve this prior to the next EDA meeting. He explained that staff is requesting that members of the EDA be reimbursed for actual expenses while acting on behalf of the EDA. Batty stated that this is general language and believed that discussion should occur on what could actually be submitted as an expense and noted that language should be included in the amendment to the by-laws. Crosby stated that reimbursement should occur for actual third party expenses that occur while acting on behalf of the EDA. He used the example of attending a seminar in Rochester where the EDA member would be driving to the meeting, the seminar, and cost for lunch. He believed that there should be another type of reimbursement for members that could include mileage and would be discussed and approved. He believed that the language could be general at this time and if abuse occurs, the language could be changed. Batty confirmed that the language could be amended as discussed and would be presented at the June EDA meeting for incorporation into the by-laws. IX. CITY ADMINISTRATOR REPORT Johnson advised of an upcoming training on how to deal with people who would like to challenge their property value for tax purposes. He was unsure of the exact date at this time but asked for two Councilmembers that would like to attend on behalf of the City. Anderson stated that he would like to attend. Weir stated that she has attended the meeting in the past and would like to give the opportunity to another member. Pederson stated that he would like to attend. Martinson stated that she would attend if one of those members is not able to attend. Medina City Council Meeting Minutes 3 January 15, 2013 Johnson advised of an upcoming NEMO training session. Weir stated that she believes it would be importation for the City Council, Planning Commission and Park Commission to complete this training and also believed it would be beneficial to hold this training as a joint meeting between the three groups. Batty questioned if this would be a meeting of the Council at which the other two groups are asked to attend or a concurrent meeting of each of the three groups together. Weir believed that the latter choice would be best fitting. Crosby confirmed that the three groups could hold concurrent meetings together at the community center to allow for more space. Johnson confirmed he would verify dates for the joint meeting to occur. X. MAYOR & CITY COUNCIL REPORTS Crosby noted of a January 31st event invitation he received. Johnson confirmed that is an informational meeting at which he will attend in representation of the City. Crosby referenced a detailed letter that Weir submitted, on behalf of the City, to Hennepin County Commissioner Johnson in regard to his proposal to combine the water management organizations and noted that a boiler plate response was received. Weir stated that the Elm Creek Watershed District is going out for bids for a consultant to help draft the next version of the Third Generation Management Plan. Xl. APPROVAL TO PAY THE BILLS Moved by Weir, seconded by Pederson, to approve the bills, EFT 001935E-001955E for $51,060.39 and order check numbers 039236-039299 for $119,974.26, payroll EFT 504692-504720 for $45, 317.93, and payroll check 020406 for $230.87. Motion passed unanimously. XII. ADJOURN Moved by Weir, seconded by Pederson, to adjourn the meeting at 7:55 p.m. Motion passed unanimously. T.M. Crosby, Jr., Mayor Attest: Scott Johnson, Cit dministrator l Medina City Council Meeting Minutes 4 January 15, 2013 ORDER CHECKS December 27, 2012 - January 15, 2013 039236 DANIEL DUGAN $250.00 039237 KARLA OR JARED JUUSOLA $250.00 039238 MULAY, RAM & SHIVANI $250.00 039239 292 DESIGN GROUP INC $13,668.34 039240 ABDO, EICK & MEYERS LLP $5,000.00 039241 ALLAN MECHANICAL INC $940.00 039242 ALLSTAR ELECTRIC $1,296.86 039243 ASPEN MILLS INC $228.50 039244 CARGILL INC $9,177.41 039245 CENTURYLINK $1,028.84 039246 DESLAURIERS & SONS INC $352.69 039247 DPC INDUSTRIES INC $1,628.71 039248 FERGUSON ENTERPRISES INC $17.41 039249 GARY'S DIESEL SERVICE $28.60 039250 GOPHER SIGN COMPANY $1,005.32 039251 GOPHER STATE ONE CALL $205.00 039252 HAMEL LUMBER & SUPPLY INC $106.95 039253 HD SUPPLY WATERWORKS LTD $379.88 039254 HENN COUNTY INFO TECH $744.64 039255 HENN COUNTY SHERIFF $658.44 039256 HENN COUNTY TAXPAYER SVCS $32.50 039257 KEEPRS, INC. $258.62 039258 KUSTOM SIGNALS, INC. $255.43 039259 LEXISNEXIS RISK DATA MGMT $38.50 039260 MATHESON TRI-GAS INC $97.27 039261 METROPOLITAN COUNCIL $18,730.80 039262 MN BUREAU OF CRIMINAL $270.00 039263 MN DEPT OF PUBLIC SAFETY $400.00 039264 NAPA $218.36 039265 OFFICE DEPOT $57.66 039266 OFFICE OF ENTERPRISE $10.00 039267 PERRY'S TRUCK REPAIR $128.78 039268 SNOW N LAWN $306.00 039269 SPRINT $843.23 039270 STREHLER FARMS -DOG IMP. $535.00 039271 STREICHER'S $396.85 039272 SUN PRESS & NEWSPAPERS $85.17 039273 TALLEN & BAERTSCHI $5,263.44 039274 TIMESAVER OFFSITE $251.25 039275 TITAN MACHINERY $207.28 039276 ZEP $327.04 039277 GRANADO, TERESA $200.00 039278 US HOME CORP $35.22 039279 SAGSVEEN, MICHELE $150.00 039280 SCHUNEMAN, YVONNE $250.00 039281 JOHN STENROOS $54.43 039282 ASSN OF MN EMERGENCY $35.00 039283 ASSN OF TRAINING OFFICERS $150.00 039284 BATTERIES PLUS $129.85 039285 BLUE CROSS BLUE SHIELD OF $25,620.50 039286 BOYER FORD TRUCKS INC $51.28 039287 BUDGET PRINTING $17.56 039288 EGAN $307.45 039289 HEAVENS BEST CARPET $160.31 039290 LAW ENFORCEMENT LABOR $360.00 039291 LEAGUE OF MN CITIES INS.TRUST $461.00 039292 CITY OF LONG LAKE $6,105.00 039293 LUTHER BROOKDALE $234.73 039294 LUTHER BROOKDALE CHRYSLER $1,181.64 039295 METROPOLITAN COUNCIL $17,809.54 039296 MN CHIEFS OF POLICE ASSN $230.00 039297 MN CHIEFS OF POLICE ASSN $325.00 039298 STRETCHER'S $149.98 039299 WESTSIDE WHOLESALE TIRE $25.00 Total Checks $119,974.26 Medina City Council Meeting Minutes 5 January 15, 2013 Electronic Payments December 27, 2012 — January 10, 2013 001935E PR PERA $12,186.63 001936E PR FED/FICA $13,334.25 001937E PR MN Deferred Comp $1,000.00 001938E PR STATE OF MINNESOTA $3,016.61 001939E SELECT ACCOUNT $5,532.00 001940E CITY OF MEDINA $17.00 001941E FARMERS STATE BANK OF $20.00 001942E DELTA DENTAL $2,289.47 001943E CITY OF PLYMOUTH $712.70 001944E WHCEA $1,809.75 001945E XCEL ENERGY $6,814.12 001946E CIPHER LABORATORIES INC. $2,513.22 001947E SELECT ACCOUNT $426.10 001948E FARMERS STATE BANK OF $20.00 001949E PITNEY BOWES POSTAGE BY $1,000.00 001950E PIVOTAL PAYMENTS INC $85.77 001951E FRONTIER $53.08 001952E MEDIACOM OF MN LLC $55.31 001953E XEROX CORPORATION $57.21 001954E PREMIUM WATERS INC $84.15 001955E CULLIGAN-METRO $33.02 Total Checks $51,060.39 PAYROLL DIRECT DEPOSIT January 2, 2013 504692 BARNHART, ERIN A $1,549.27 504693 BELLAND, EDGAR J $2,239.25 504694 BOECKER, KEVIN D $2,755.97 504695 CONVERSE, KEITH A. $1,782.50 504696 CROSBY, THOMAS M. JR $327.04 504697 DINGMANN, IVAN W. $2,202.35 504698 DOMINO, CHARMANE $1,580.33 504699 FINKE, DUSTIN D $2,069.87 504700 GALLUP, JODI M. $1,381.56 504701 GLEASON, JOHN M. $2,176.89 504702 GREGORY, THOMAS $1,995.41 504703 HALL, DAVID M. $1,892.74 504704 JESSEN, JEREMIAH S. $2,169.17 504705 JOHNSON, SCOTT T $2,083.84 504706 KLAERS, ANNE M. $564.53 504707 KORDIAK, JEFFREY $657.34 504708 LANE, LINDA $1,243.78 504709 LEUER, GREGORY J. $1,880.62 504710 MARTINSON, MELISSA $230.87 504711 MCGILL, CHRISTOPHER R $1,647.10 504712 NELSON, JASON $2,591.42 504713 PEDERSON, JEFF $220.00 504714 PETERSON, DEBRAA. $1,509.14 504715 PORTINEN, TERI $1,250.62 504716 REINKING, DEREK M $1,462.04 504717 SCHERER, STEVEN T. $2,170.96 504718 VIEAU, CECILIA M $1,120.25 504719 VINCK, JOHN J $2,332.20 504720 WEIR, ELIZABETH V. $230.87 Total Payroll Direct Deposit $45,317.93 PAYROLL CHECKS January 2, 2013 020406 ANDERSON, JOHN G $230.87 Total Payroll Checks $230.87 Medina City Council Meeting Minutes 6 January 15, 2013