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Home My Public Portal AboutPRR 14-0959i Y Your original request, dated May 18, 2014, is reproduced in the space below: From: Chris O'Hare [mailto:chrisoharegulfstream @gmail.com] Sent: Sunday, May 18, 201412:49 PM To: Bill Thrasher; Garrett Ward; scottmorgan75 @gmail.com Subject: Fwd: Complaint - plants in the right -of -way Dear Mr. Thrasher and Chief Ward, I am forwarding you herein my complaint sent to you on April 2, 2014 for your reference. In this complaint I brought to your attention a violation of town code regarding planting in the Town right -of- way. I have since noticed that two trees that violated the referenced code have been removed. However the majority of new planting in the right -of -way still remains. I am therefore writing you again to make a follow up inquiry about your enforcement of the Town's code in regard to this apparent violation. Since you have chosen not to respond to my previous inquiry, I am making this request for a response in the form of a PUBLIC RECORD REQUEST. Please provide me with any public records related to your efforts in this matter. I make this request pursuant to all Florida State Statutes Florida Constitutional Articles regulating public records.Specifically pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 4119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(8 of the Florida Statutes. Please take note of 4119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(8. Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisohareaulfstream (a)gmail.com Sincerely, Chris O'Hare 2520 Avenue Au Soleil TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail June 16, 2014 Chris O'Hare Re: Complaint - plants in the right-of-way (new) Dear Mr. O'Hare, Thank you for your public records requests The Town of Gulf Stream notes that you have now made over 550 public records requests since August of 2013. To date the Town has completed/closed 308 of these requests. Town staff has already spent more than 200 hours, without recovery of costs, responding to your requests. Your public record requests continue to accumulate, but you still have not paid a deposit to cover the costs for the Town to respond to your requests. The Town will not proceed with further production of documents responsive to your outstanding requests until you pay the required deposits. This is not the first time the Town has requested a deposit. On January 23, 2014, the Town asked for a deposit related to 146 public record requests. Despite that request, and as a courtesy, during the period between January 23 and February 19, 2014, the Town also responded to 21 more public records requests without receipt of a deposit. On February 20, 2014, the Town sent another letter, emphasizing that no additional requests would be processed until your deposit is paid. Again on March 19, 2014, the Town sent you a letter in response to 197 additional public records requests, which also emphasized that no additional requests would be processed until your deposit is paid. The Town remains prepared to produce public records, as required, upon receipt of proper deposits and payments. These payments represent the special service charge needed for extensive use of information technology resources, clerical assistance, and supervisory assistance under Fla. Stat. § 119.07 (4)(d). Once the Town has received your payments and deposits relating to the letters sent to you on January 23, February 20, and March 19 of 2014, the Town staff will proceed with processing your requests below. Please note that should you elect to withdraw your public records requests, the Town will still be entitled to bill you for any work completed to date in order to respond to said requests. Your request is reproduced below for your convenience. Sincerely, Town Clerk Custodian of the Records From: Chris O'Hare[mailto:chrisoharegulfstream@gmail.com] Sent: Friday, June 06, 2014 1:03 PM To: Bill Thrasher <bthrasher@gulf-stream.org>; Rita Taylor <RTaylor@gulf-stream.org>; scottmorgan75@gmaii.com Subject: Fwd: PUBLIC RECORD REQUESTS — Complaint - plants in the right-of-way Dear Custodian of Records, Thank you for your email regarding my request for public records of your agency. I have forwarded it to you herein for your reference. You partially responded, Please be advised that the Town of Gulf Stream is not required to provide information or legal advice from our records. I , do not understand this response because I am not asking for information or legal advice. I asked for any public records related to your efforts in the matter of an apparent violation of town code regarding plants in the right-of-way at 2755 Cardinal Circle. In fairness to you, I will assume I just didn't ask correctly for the records I seek. Therefore I will ask again but in a way I hope will be more clear and acceptable. Please see below my new public record request to you. Regarding your comments about not responding to this public record request, I disagree with your assertions and respectfully ask that you comply with State law and our State Constitution and produce records responsive to this request. Sincerely, Chris O'Hare PUBLIC RECORDS REQUEST Please forward this public record request to the Custodian of Records for your agency. Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Any records including emails, phone logs, notes, memos, photos, video, reports. minutes, letters, files, folders, labels, correspondence or any document related to any complaint and subsequent action by the town to that complaint about plantings in the right-of-way at 2755 Cardinal Circle created or received from April 1, 2014 to the date you receive this request. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. I wish to receive these records as soon as possible. If some records that are responsive to my request are obtainable sooner than other responsive records, I wish to receive those records as soon as they are available and I wish to receive the other records as soon as they become available. I request that no responsive records be withheld from me while waiting for other responsive records to be found. Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. If you anticipate the production of some of these public records will require a search of sufficient duration as to require any deposit payment from me, please notify me of any such required payment prior to conducting any portion of that search which would require such payment. Please first produce any responsive records that are readily available and do not require any deposit payment prior to producing. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream(o)gmail.com ---------- Forwarded message ---------- From: Bill Thrasher <bthrasher(c,,Rulf-stream.ore> Date: Fri, Jun 6, 2014 at 11:57 AM Subject: PUBLIC RECORD REQUESTS — Complaint - plants in the right-of-way To:"chrisohareeulfstream((Demail.com" <chrisoharegulfstream(c,amail.com> Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e- mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail August 12, 2015 Chris O'Hare [mail to: chrisoharegulfstream@gmail.com] Re: GS #969 (Fred: GS #1905 (Complaint - plants in the right-of-way (new)) Any records including emails, phone logs, notes, memos, photos, video, reports. minutes, letters, files, folders, labels, correspondence or any document related to any complaint and subsequent action by the town to that complaint about plantings in the right-of-way at 2755 Cardinal Circle created or received from April 1, 2014 to the date you receive this request. Dear Chris O'Hare [mail to: chrisohareeulfstream(a,email.coml, The Town of Gulf Stream received your public records request on June 6, 2014. You should be able to view your original requests at the following link htto://www2.gulf stream.ore/weblink/O/doc/18364/Pasel.aspx. In future correspondence, please refer to this public records request by the above referenced numbers. The responsive records can be found at the same above link. We consider this matter closed. Sincerely, Town Clerk, Custodian of the Records SUPPLEMENTAL TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail August 28, 2015 Chris O'Hare [mail to: chrisoharegulfstream@gmail.com] Re: GS #969 (Complaint - plants in the right-of-way (new)) Any records including emails, phone logs, notes, memos, photos, video, reports. minutes, letters, files, folders, labels, correspondence or any document related to any complaint and subsequent action by the town to that complaint about plantings in the right-of-way at 2755 Cardinal Circle created or received from April 1, 2014 to the date you receive this request. Dear Chris O'Hare [mail to: chrisohareaulfstream(a)gmail.coml, The Town of Gulf Stream received your original public records request on June 6, 2014. You should be able to view your original request at the following link http://www2.gulf- stream.org/weblink/0/doc/18364/Paizel.ast)x. In future correspondence, please refer to this public records request by the above referenced numbers. The additional responsive records can be found at the same above link. We consider this matter closed. Sincerely, Town Clerk, Custodian of the Records