HomeMy Public PortalAboutPRR 14-0986988
Your original requests, dated June 4. 2014, are reproduced in the space below:
From: file rec [mailto :file.folder.record @gmail.com]
Sent: Wednesday, June 11, 20147:47 AM
To: Bill Thrasher
Subject: PUBLIC RECORDS REQUEST devcon contract
PUBLIC RECORDS REQUEST devcon contract
To whom it may concern,
Please forward this public record request to the Custodian of Records for your agency. I wish to make a
public records request of the Town of Gulf Stream for public records. I do this pursuant to Florida
Constitution Article 1, Section 24 and Florida Statutes Chapter 119.07.
All records relating to testing, registering, Inspecting, certifying, permitting, Installing, replacing or verifying all fuel containers located on Town
property created or received by the Town during 2013.
Please include records from all email accounts in the control of all town officials, appointees and
employees and include all records that are responsive to this request. If you contend that any of the
records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the
specific exemption as required by Florida Statute 4119.07(1)(e) and state in writing and with
particularity the basis for your conclusions as required by Florida Statute §119.07(1)(f).
Please take note of Florida Statue 4119.07(c) and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which "includes
making reasonable efforts to determine from other officers or employees within the agency whether
such a record exists and, if so, the location at which the record can be accessed." I am, therefore,
requesting that you notify every individual in possession of records that may be responsive to this public
records request to preserve all such records on an immediate basis.
If some records that are responsive to my request are obtainable sooner than other responsive records,
I wish to receive those records as soon as they are available and I wish to receive the other records as
soon as they become available. I request that no responsive records be withheld from me while waiting
for other responsive records to be found.
If the records are not available as digital records then please email me with instructions for me to pick
the records up from you. I would prefer the records in electronic or digital form. If the public records
being sought are maintained by your agency in an electronic format please produce the records in the
original electronic format in which they were created or received. See Florida Statute §119.01(2)(f).
986
If you anticipate the production of some of these public records will require a search of sufficient
duration as to require any deposit payment from me, please notify me of any such required payment
prior to conducting any portion of that search which would require such payment. Please first produce
any responsive records that are readily available and do not require any deposit payment prior to
producing.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of
their production with a written estimate of the total cost. Please be sure to itemize any estimates so as
to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and
materials prior to you expending any resources that would require payment from me.
All responses to this public records request should be made in writing to the following email address:
file.folder.record(cDgmail.com
PUBLIC RECORDS REQUEST ESTIMATE WORKSHEET
Public Records Request Dated:
Requestor:
Public Records Requested:
Employee providing estimate:
6/11/2014
file rec
Most recent contract or agreement between the Town and Devcon
Rita Taylor Date: 10/22/2014
Description of activity: (what you did to determine this estimate)
Looked through paper and digital files to find responsive documents.
Time spent reviewing documents: 10 minutes
Estimated total number of responsive documents:
8 %: x 11 ($0.08):
8 %, x 14 ($0.09):
11 x 17 ($0.11):
(q of pages) (t# of pages) (p of pages)
(Note: production rates are per page, regardless of whether they are one-sided or two-sided)
Estimated Time to produce records: 15 minutes
Hourly rate of pay (incl. benefits):
Estimated Labor Charge:
Estimated cost of copies:
Cost of tapes/CD's/flash drives
Total estimate to produce records:
$ 39.23 (PD $30.93/ADMIN $39.23)
9.81
$ 9.81
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
June 11, 2014
File rec [mailto: file.folder.record@gmail.com]
Re: PUBLIC RECORDS REQUEST devcon contract
Most recent contract or agreement between the Town and Devcon Security.
Dear File rec [mailto: file.folder.record@gmail.com],
The Town of Gulf Stream has received your public records request dated June 11, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records