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HomeMy Public PortalAboutCity Council_Minutes_2011-06-07_Regular 2011CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING MINUTES JUNE 7, 2011 1. CALL TO ORDER Mayor Chavez called the City Council Regular Meeting to order at 7:34 p.m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLL CALL PRESENT: Councilmember -Blum, Sternquist, Vizcarra, Yu, Chavez ABSENT: Councilmember -None ALSO PRESENT: City Manager Pulido, City Attorney Vail, Public Safety Officer Ariizumi, Parks & Recreation Director Burroughs, City Clerk Flandrick, Assistant to the City Manager Haworth, Community Development Manager Lambert, Community Development Director Masura 3. INVOCATION The Invocation was provided by Reverend Heather Williams, Westminster Presbyterian Church. 4. PLEDGE OF ALLEGIANCE Boy Scout Nikolas Smalldridge of Temple City Troop 169 led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS — PRESENTATIONS — None ORDER OF AGENDA CHANGED 19. CLOSED SESSION City Attorney Vail asked if any member of the public wished to question or make comment on the closed session items. No one responded. At 7:37 p.m., the City Council recessed to a closed session for the purpose stated below. Purpose: Anticipated Litigation Potential Cases: One (1) Authority: Government Code Section 54956.9(b) Representatives: City Manager, City Attorney RECONVENE The City Council meeting reconvened at 8:18 p.m. with all Councilmembers present. CLOSED SESSION STATEMENT City Attorney Vail stated the City Council met with its City Attorney and Special Counsel to discuss the item listed above. There was no reportable action. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA City Council Minutes June 7, 2011 Page 2 Joe Donofrio, Temple City resident, invited everyone to a meeting at Live Oak Park on June 28, 2011, at 6:30 p.m. to receive information about community time banking. This concept has been utilized by communities since 1987 in which people share or exchange their talents and resources. The meeting will provide the philosophy and details of how a time bank works. Nikolas Smalldridqe, Boy Scout, Troop 169, informed everyone of his current Eagle Scout project to collect baby supplies for House of Ruth in Cottonwood, Arizona, which is a pregnancy crisis center. He relayed upcoming fundraisers in the community and asked for donations. Mary Kokavko, Temple City resident, complained about the condition of the Gateway project property at the corner of Rosemead Boulevard and Las Tunas Drive and also the loose curb asphalt on her street and asked for the City to do something about it. 7. CONSENT CALENDAR Councilmember Blum pulled Item J from the Consent Calendar, Councilmember Vizcarra pulled Item L; Mayor Pro Tem Yu pulled Item 0; and City Attorney Vail pulled Item K. Mayor Pro Tem Yu moved to approve the remainder of the Consent Calendar items, seconded by Councilmember Blum and unanimously carried by the following roll call vote: AYES: Councilmember -Blum, Sternquist, Vizcarra, Yu, Chavez NOES: Councilmember -None ABSENT: Councilmember -None ABSTAIN: Councilmember -None A. APPROVAL OF MINUTES Approved as presented: 1) Minutes of the Regular Meeting of May 17, 2011; 2) Minutes of the Special Meeting of May 19, 2011; and 3) Minutes of the Special Meeting of May 25, 2011. B. PLANNING COMMISSION ACTIONS — MEETING OF MAY 10, 2011 Received and filed the Planning Commission actions of their meeting of May 10, 2011. C. PLANNING COMMISSION ACTIONS — MEETING OF MAY 24, 2011 Received and filed the Planning Commission actions of their meeting of May 24, 2011. D. PARKS AND RECREATION COMMISSION ACTIONS — MEETING OF MAY 18, 2011 Received and filed the Parks and Recreation Commission actions of their meeting of May 18, 2011. E. PUBLIC SAFETY COMMISSION ACTIONS — MEETING OF MAY 11, 2011 Received and filed the Public Safety Commission actions of their meeting of May 11, 2011. F. PUBLIC SAFETY COMMISSION ACTIONS — MEETING OF MAY 25, 2011 1 1 1 1 City Council Minutes June 7, 2011 Page 3 Received and filed the Public Safety Commission actions of their meeting of May 25, 2011. G. CONSIDERATION OF A REQUEST FOR PLACEMENT AND REMOVAL OF A STREET BANNER BY KIWANIS CLUB OF TEMPLE CITY Approved the request by Temple City Kiwanis Club for City staff to place and remove a street banner publicizing their annual fundraising barbeque event, subject to submission of proper insurance documentation. H. AGREEMENT AUTHORIZING THE CITY OF TEMPLE CITY TO BECOME A MEMBER OF THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) 1) Authorized the City Manager to execute the Agreement to become a member of the Southern California Association of Governments (SCAG); and 2) Approved a budget amendment in the amount of $3,254 to the Fiscal Year (FY) 2010 -2011 City Budget. RELEASE OF SECURITIES FOR TRACT NO. 53162 FOR STREET TREE IMPROVEMENTS AT 10236 LIVE OAK AVENUE Authorized release of securities in the amount of $3,000 upon completion of street tree improvements at 10236 Live Oak Avenue, Tract No. 53162. M. APPROVAL OF AGREEMENT FOR FUNDING OF IMPROVEMENTS AND JOINT USE OF GYMNASIUM AT OAK AVENUE INTERMEDIATE SCHOOL Approved the Agreement for Funding of Improvements and Joint Use of Gymnasium at Oak Avenue Intermediate School, and authorized process of payment for one -half the cost of the new flooring for the gymnasium, in the amount of $51,751.96. N. PETTY CASH AND VISA CARD REPORTS Received and filed the Petty Cash and Visa Card Reports. P. ADOPTION OF RESOLUTION NO. 11 -4753 — APPROVAL OF PAYMENT OF BILLS Adopted Resolution No. 11 -4753, a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY ALLOWING CLAIMS AND DEMANDS IN THE SUM OF $752,933.00 DEMAND NOS. 31909 THROUGH 32050. J. ADOPTION OF RESOLUTION NO. 11 -4752 DECLARING THE CITY'S INTENTION TO LEVY & COLLECT LIGHTING AND MAINTENANCE DISTRICT ASSESSMENTS FOR FISCAL YEAR (FY) 2011 -12 AND ESTABLISHING THE TIME AND PLACE FOR HEARING PUBLIC OBJECTIONS The City Council was requested to accept the Engineer's Report for the Temple City Citywide Lighting and Maintenance District for FY 2011 -12 prepared by Harris & Associates; adopt Resolution No. 11 -4752 declaring the City's intention to levy and collect Lighting and Maintenance District assessments for FY 2011 -12; and set the public hearing for July 5, 2011. Councilmember Blum wished to bring to everyone's attention that the City is subsidizing this district each year and proposed that this issue be included in the 2 -year work plan to look at ways to save money and address these assessments. City Council Minutes June 7, 2011 Page 4 Councilmember Blum moved to: 1) Accept the Engineer's Report for the Temple City Citywide Lighting and Maintenance District for Fiscal Year (FY) 2011 -12; and 2) Adopt Resolution No. 11 -4752, a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2011 -2012 WITHIN THE CITYWIDE LIGHTING AND MAINTENANCE DISTRICT, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 AND ESTABLISHING A TIME AND PLACE FOR HEARING PUBLIC OBJECTIONS, seconded by Mayor Pro Tem Yu and unanimously carried by the following roll call vote: AYES: Councilmember -Blum, Sternquist, Vizcarra, Yu, Chavez NOES: Councilmember -None ABSENT: Councilmember -None ABSTAIN: Councilmember -None K. APPROVAL OF AGREEMENT FOR USE OF FACILITIES WITH EL MONTE CITY SCHOOL DISTRICT Staff recommended the City Council review and approve the annual Agreement for Use of Facilities with the El Monte City School District. City Attorney Vail noted a typographical error in Section 8 of the agreement to be corrected to indicate the term of the agreement will expire in 2012. Councilmember Blum moved to approve the Agreement for Use of Facilities with the El Monte City School District for Fiscal Year (FY) 2011 -12, as corrected, seconded by Mayor Pro Tem Yu and unanimously carried by the following roll call vote: AYES: Councilmember -Blum, Sternquist, Vizcarra, Yu, Chavez NOES: Councilmember -None ABSENT: Councilmember -None ABSTAIN: Councilmember -None L. CONSIDERATION OF AGREEMENT FOR USE OF FACILITIES WITH TEMPLE CITY UNIFIED SCHOOL DISTRICT FOR GENERAL FACILITY USE INCLUDING PAYMENT OF $25,000 FOR FISCAL YEAR 2011 -12 The Temple City Unified School District Ad Hoc committee recommended the City Council consider approval of an Agreement for Use of Facilities with the Temple City Unified School District which includes compensation of $25,000 for Fiscal Year (FY) 2011 -12. Councilmember Vizcarra asked if the amount of $25,000 included the cost of the gymnasium flooring at Oak Avenue Intermediate School, and Parks and Recreation Director Burroughs responded no, that was a separate expense. Councilmember Vizcarra was not in agreement with the District tacking on another $5,000 to the $20,000 the City has currently been paying for use of District facilities. At the time of the Ad Hoc Committee meeting, he advocated staying at $20,000 which he felt that was appropriate, as he was not sure what the justification was for the additional $5,000. The District also asked for a 5% increase per year for cost of living. 1 1 1 1 City Council Minutes June 7, 2011 Page 5 Mayor Chavez stated the District estimated their cost increase overall and proposed $30,000, which was not agreed upon, and so compromised to the $25,000 amount. The City pays the District quarterly, so possibly future amounts could be adjusted. All parties want to look at a longer term agreement, and there are good arguments on both sides. The City relies on their facilities and the. District relies on our programs. In response to Councilmember Vizcarra, Parks and Recreation Director Burroughs stated there was no cost to the City for the Agreement for Use of Facilities with El Monte City School District, approved this evening. Mayor Pro Tem Yu noted Council also approved this evening payment to the District of $51,000, half the cost of the gymnasium flooring and 2 bleachers at Oak Avenue Intermediate School. Council discussed this issue at length to come to a determination as the current agreement expires June 30. In response to Councilmember Sternquist, Director Burroughs clarified that other than the gymnasium, the City uses four elementary schools' outdoor areas for after school care (indoors in inclement weather), and one site for the summer school program. The District also has an after school program for which they charge. Councilmember Vizcarra moved to approve paying the first quarter amount based on $20,000 total for the Joint Use Facilities Agreement for Fiscal Year 2011 -2012, and once our fee study is completed, the City can determine the District's cost of using our facilities and look again at the total annual amount, seconded by Councilmember Sternquist, who stated the City does provide a service to the students and has to subsidize the cost of the program. It's not just about the $5,000, but about servicing these students, and a true joint use agreement looks at the people who are going to profit from it. Mayor Pro Tem Yu agreed, and wished to express to the District that the City understands their issues, but would like the opportunity to work it out. The motion passed by the following roll call vote: AYES: Councilmember -Blum, Sternquist, Vizcarra NOES: Councilmember -Yu, Chavez ABSENT: Councilmember -None ABSTAIN: Councilmember -None O. CONSIDERATION OF RESOLUTION NO. 11 -4754 DESIGNATING CITY HOLIDAYS FOR FISCAL YEAR (FY) 2011 -2012 The City Council was requested to adopt Resolution No. 11 -4754 designating the City's 12 holidays for Fiscal Year (FY) 2011 -2012. Mayor Pro Tem Yu wished to provide information on this item for clarification. In the interest of transparency and municipal workers' compensation, the Council must look at all aspects, so everyone is aware what City staff is getting. In 1998 Council approved an employee work schedule from a 5/8 to a 9/80, changing the holiday hours from 96 hours to 108 hours. In 2008, the schedule was changed from a 9/80 to a 4/10 work schedule, with holiday hours being increased from 108 to 120 hours. In 2009, the change to a 4/10 flexible work schedule did not change the holiday hours of 120 hours per year. City Council Minutes June 7, 2011 Page 6 Staff was requested to conduct a survey of surrounding cities which indicated the following annual holiday pay: Arcadia — 116 hours; El Monte — 120 hours; Rosemead — 110 hours; San Gabriel — 96 hours; South El Monte 120 hours. Mayor Pro Tem Yu noted that Temple City's annual holiday hours of 120 hours are at the high end, but Council values its staff, and so what is being approved this evening is 12 days of holidays of 10 hours for a total of 120 hours annually. Mayor Pro Tem Yu moved to adopt Resolution No. 11 -4754, a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY, CALIFORNIA, ESTABLISHING HOLIDAYS FOR FISCAL YEAR 2011 -2012, seconded by Councilmember Sternquist, and unanimously carried by the following roll call vote: AYES: Councilmember -Blum, Sternquist, Vizcarra, Yu, Chavez NOES: Councilmember -None ABSENT: Councilmember -None ABSTAIN: Councilmember -None 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. REPORT FROM PUBLIC ARTS ADVISORY GROUP Consistent with the City Council's direction several months ago, the Public Arts Advisory Group completed its report for presentation to the City Council and to request direction on how to proceed with their various recommendations. Councilmember Blum introduced the Public Arts Advisory Group Members: Robert Hepler, Kathy Keelin, Joanne Rosso, and Wesley Hester. Councilmember Blum and Councilmember Vizcarra are the Council Ad Hoc Committee Members providing direction to the Group. Group Members presented their report via a power point presentation, including existing art in the City, public art resources, possible themes and locations, guidelines and possible funding sources. The Group has been involved in assisting the Rosemead Boulevard Enhancement Project with public art related themes, pursuing a possible grant to help fund initial public art efforts, and exploring the creation of a mural on the west facing exterior wall of the County Library building. The Public Arts Advisory Group's recommendations were as follows: • Create a Public Arts Commission, composed of 5 members, to be charged with developing and overseeing a Public Arts Program in the City; • Charge the Commission with submitting an Annual Report to the Council delineating its accomplishments in the past year and its plans for the following year; • At the end of 3 years, evaluate the effectiveness of a Public Arts program and determine if the Commission should continue; • Request the City Manager to assign, on a part time basis, a staff member who would assist the Commission; 1 1 1 1 City Council Minutes June 7, 2011 Page 7 • Request the amount of $15,000 in the Fiscal Year 2011 -2012 Budget for the Commission to use in starting a Public Arts Program in the City; • Authorize the existing Public Arts Advisory Group to continue working on two short term projects: 1) assisting the Rosemead Boulevard Enhancement Project design team relative to public arts features of that project, and 2) the creation of a mural on the west exterior wall of the County Library and any murals that would be approved for Live Oak Park; • Allocate $10,000 from the current Fiscal Year Budget for the creation of a mural on the west exterior of the County Library; and • Terminate the Council's Public Arts Ad Hoc Committee. The Group provided additional information regarding the Library mural and the costs involved and the request for start up funds for the Commission. Council discussed the recommendations and City Attorney Vail provided guidelines for establishing an advisory commission to the Council through adoption of an ordinance outlining the Commission's powers and duties. Councilmember Blum moved to direct staff to draft an ordinance to begin the process of establishing a Public Arts Commission charged with development and overseeing public arts programs in Temple City, seconded by Councilmember Vizcarra and unanimously carried by the following roll call vote: AYES: Councilmember -Blum, Sternquist, Vizcarra, Yu Chavez NOES: Councilmember -None ABSENT: Councilmember -None ABSTAIN: Councilmember -None With Council concurrence, Mayor Chavez appointed Councilmember Vizcarra and himself as the new Public Arts Ad Hoc Committee Members to continue with several small projects. Councilmember Vizcarra requested the appropriation of $10,000 be brought back for Council approval, if necessary, after the County of Los Angeles has approved installation of a mural on the exterior Library wall. 10. COMMUNICATIONS — None 11. RECESS TO COMMUNITY REDEVELOPMENT AGENCY MEETING At 9:45 p.m., the City Council recessed to the Community Redevelopment Agency Meeting. Minutes of the Agency Meeting are set forth in full in the Agency's records. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 9:48 p.m. with all Councilmembers present. 12. ACTION ON REQUEST BY CRA — None 13. UPDATE FROM CITY MANAGER City Manager Pulido reported staff is continuing to work on updating the City budget. The newly formatted budget summary should make the process simpler for people to read. It has been City Council Minutes June 7, 2011 Page 8 distributed and is available on the website. The entire budget is anticipated to be completed in a couple of weeks for public review. 14. MATTERS FROM CITY OFFICIALS — None 15. COUNCIL REPORTS REGARDING AD HOC OR COMMISSION MEETINGS Mayor Pro Tem Yu reported on a recent Budget Ad Hoc Committee meeting and a League of California Los Angeles Division meeting. Mayor Chavez reported on attending a Sanitation District Board meeting. 16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER BLUM Councilmember Blum suggested there was a need to develop some way of tracking and responding to citizen requests. Many times all of Council gets the same letter without knowing who, if anyone, is responding. Mayor Chavez agreed there needs to be a plan in place. Mayor Pro Tem Yu commented it is probably not so efficient for all five Councilmembers to respond and perhaps a staff member could help track these requests. B. COUNCILMEMBER STERNQUIST Councilmember Sternquist agreed that it is sometimes difficult when you don't know if another Councilmember has already responded, or even a staff member, so she felt it important to refer these items to the City Manager. C. COUNCILMEMBER VIZCARRA Councilmember Vizcarra provided information on the ACE project and why it has not proceeded. D. MAYOR PRO TEM YU — None E. MAYOR CHAVEZ Mayor Chavez thanked staff, especially Peggy Kuo and Bryan Ariizumi for conducting the City Hall tour for 4th graders from Cloverly School. Mayor Chavez met with them and will also be on hand to meet with another group this Thursday. He also thanked Rick Adams for a tour of the Sheriffs Station. Mayor Chavez thanked the Chamber of Commerce and congratulated all six contestants vying for the Miss Temple City title. The new court will be presented at the next Council meeting. Mayor Chavez shared information about a recent tour he took of the Sanitation District facility, reclamation plant, Puente Hills landfill, and water pollution control plant. Process for City Commission Appointments for Terms Ending June 30, 2011 Mayor Chavez stated there are 3 seats open on both of the Planning and Parks and Recreation Commission for terms ending on June 30 and invited Council to discuss the appointment process. In the past an Ad Hoc Committee was formed to review the applications and come back with recommendations. It has also 1 1 1 1 1 City Council Minutes June 7, 2011 Page 9 been suggested to have each Councilmember make one selection for each of the City Commissions, to be approved by the full Council. Council discussed the selection process, offering their suggestions. Matthew Wong, Temple City resident, suggested an Ad Hoc Committee be formed to review the applicants and narrow down the selection to interview 3 -5 applicants. Further discussion took place and City Attorney Vail suggested a method for each Councilmember to select a Commissioner. Mayor Chavez recommended this process be reviewed for the future. Council concurred to appoint Mayor Pro Tem Yu and Councilmember Blum to an Ad Hoc Committee for review of the applicants and recommendation to Council. 17. REIMBURSEMENTS OF EXPENSES PAID TO OFFICIALS FOR CONDUCT OF CITY BUSINESS COUNCILMEMBER BLUM - $508.28 (Expenses incurred at California Contract Cities Association Seminar) B. COUNCILMEMBER STERNQUIST - $1,157.56 (Expenses incurred at California Contract Cities Association Seminar) C. COUNCILMEMBER VIZCARRA - None D. MAYOR PRO TEM YU - $864.92 (Expenses incurred at California Contract Cities Association Seminar) E. MAYOR CHAVEZ - $864.92 (Expenses incurred at California Contract Cities Association Seminar) 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA — None 19. CLOSED SESSION (continued) At 10:22 p.m., the City Council recessed to a closed session for the purpose stated below. Purpose: Employee Performance Evaluation Title: City Manager Authority: Government Code Section 54957 Representatives: City Manager, City Attorney RECESS /RECONVENE The City Council meeting was reconvened at 12:33 p.m. with all Councilmembers present. CLOSED SESSION STATEMENT City Attorney Vail stated the City Council met with its City Attorney regarding the closed session item listed above. There was no reportable action. 20. ADJOURNMENT City Council Minutes June 7, 2011 Page 10 The City Council Regular Meeting was adjourned at 12:34 p.m. ATTEST: City Clerk 1