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Home My Public Portal AboutP&RAC Minutes 1995 06/12PARKS AND RECREATION ADVISORY COMMITTEE MINUTES - JUNE 12,1995 I. ROLL CALL AND CALL TO ORDER Chair Grote called the meeting to order at 7:00pm. Members' Killen and Ware answered roll call, member Coyle arrived at 8:10pm. Chair declared a quorum present. Also attending was Jim Fronk - Toothman/Ortman Engineering, Bruce Drake, Dionne Wells - Park Concessions, Scotty Davenport, and Director Baker. II. GO CART TRACK AT RIVERFRONT PARK - BRUCE DRAKE. Drake informed committee he would like to place a temporary go cart track at the Riverfront Park site. Committee discussed liability, pit activity, and public use of the area. After discussion committee would not endorse placing a temporary go cart track at the Riverfront Park site and Drake informed committee he would not be going to council. IIL RODEO GROUNDS AT RIVERFRONT PARK SITE - JOE RAKE Rake appeared before committee to ask if members would be interested in designating a site for the Frontier Days Rodeo at the Riverfront Park site. The discussion was preliminary. Members were enthusiastic about the proposal that would, at most, place an equestrian center on the Riverfront site which would introduce another recreational opportunity consistent with the parks master plan. A summary of the discussion: * Rake's request was for the area in Jim Fronk's sketch designated for the amphitheater. Park board was not interested in that site, but was enthusiastic about the site on the North side of the park sketched as two ball fields. Committee concluded that one of the two diamonds on that site could be moved to adjoin the South pair of bail fields and that the fourth field is expendable. Fronk agreed that the North site would be best for Rake's rodeo use. Park board noted that if the North site would be acceptable to rodeo committee, land acquisition would not be needed, until equestrian center site expansion is needed. * This discussion is preliminary. Rake said that they are quite happy with their current site on private land, but are looking for an arrangement that would guarantee a permanent site that would transcend agreements with individual property owners, which led them to seek a public venue. * Park board would consider a 5-10 year lease, rent or fee free in exchange for improvements on the site that would include: 1. Grading and fill on the site to make it suitable. 2. Water to the site that would also lend itself for a ice rink flooding for the winter. 3. Use of rodeo committee owned equipment(1000 seat grandstands, & announcer's booth) for other events. Chair requested Director to; 1. Contact Hailey Idaho, Joseph and Elgin, Oregon to see if their Rodeo Grounds are on city owned land and what the arrangement is. 2. Contact Bill Kirk and Attorney Burton concerning liability. 3. Place Rodeo Grounds in Riverfront Park on the July agenda. IV. PARK CONCESSIONS - DIONNE WELLS Wells showed committee picture of her snow cone wagon and a written proposal for concession in McCall Parks. Wells informed committee she has run the snowcone wagon in Spokane and Lewiston where business licenses have cost $50-$100 dollars and $45 dollars respectively. Chair asked Wells about Spokane's sliding scale. Wells informed committee the license was $50 dollars until you reach $1000 dollars worth of sales then it went to $100 dollars. Wells informed committee she always paid the $100 dollars at the start. After discussion committee all agreed they liked the snowcone wagon proposal. After discussion Killen moved to note committee finds Dionne We11's concession proposal attractive in concept and moves to recommend council direct staff to draw up an agreement taking into consideration the following; 1. Access to city parks(vehicle authorization). 2. Financial remuneration set by Recreation be consistent with city's other Hawkers agreements noting special short season circumstances. Seconded by Ware and the motion carried. V. ART ROBERTS PARK REDESIGN - JIM FRONK Fronk said that the tiered redesign of Art Roberts Park proposed in the Parks Master Plan would invoke the requirements of the Americans with Disabilities Act(ADA) because of the steep grade of the park. Fronk volunteered to do a schematic of Art Roberts park and the committee gratefully accepted his offer. VI. MEETING MINUTES - MAY 15,1995 Killen moved to accept meeting minutes as written. Ware seconded and the motion carried. VII. REPORTS 1. Legacy and Mill Park Kiosks - Ware. Ware informed committee he would like to have a meeting with Forsyth and committee during the week of June 26,1995. 2. Idaho Parks and Recreation Convention - Coyle Coyle informed committee registration packets will be coming out in approximately two weeks. 3. Ground cover for Mill Park Playground Equipment - Director. Director informed committee $3500 dollars had been designated by council to purchase ground cover for the Mill Park Playground Equipment. Chair requested Director investigate what is going on with the trees and bushes that were planted at the playground site and report back to her as soon as possible. 4. Council actions. Committee reviewed without action. VIII. NEW BUSINESS 1. Master Gardener plantings in Legacy Park - Grote. Chair informed committee she had been to Legacy park with parks personnel who turned the water on for her. Chair stated the water hits approximately one third of the way up the steep bank and the Master Gardeners would like to plant Day Lilies in this area. After discussion Coyle moved to recommend council approve the volunteer planting of Day Lilies on the steep banks at Legacy Park by the Master Gardeners. Ware seconded and the motion carried. 2. Davis Beach docks and swim buoys. Director informed committee he had visited Davis Beach with the intent of installing swim area buoys but found the docks in disrepair. Director informed committee he returned to city hall and researched the history of the Davis Beach docks finding there are six mooring slips for each private dock. In addition, Director informed committee he talked with Allen Congelton of Inland Marine Construction who stated the docks at Davis Beach are beyond repair. After discussion Coyle moved to recommend council be informed the private docks with public access per resolution 6-85(attached) are in disrepair and are dangerous. Council should also be aware there could be a breach in agreement and direct city staff to verify liability insurance and maintenance agreements. Killen seconded and the motion carried. IX. OLD BUSINESS 1. Out of city limits user fees - Director Director informed committee there has never been a formal motion to council for the implementation of out of city user fees. Committee reviewed Recreation Taskforce meeting minutes pertaining to out of city user fees(attached) and Directors out of city user fees proposal(attached). After discussion Killen moved to recommend council direct staff to implement out of city user fees in the following format; * Make a card available to families living inside, or owning a business inside the McCall city limits October 1 of each year. * Cards will contain parent's names, children's names & ages, street address, mailing address, and assigned number. * Cards entitle families to a $5.00 per person, per activity discount. * A11 Recreation Program youth fees will rise $5.00. * Cards will be different in color each year. * Proof of residency will be required to receive card(utility bill). * Cards will be issued free of charge. Coyle seconded and the motion carried. X. OTHER BUSINESS. 1. Vacant Parks and Recreation Advisory Committee seats. Director informed committee he had received three applications and will attach them to the meeting minutes. Chair asked Director to place Gary VanKomen's vacated seat on the July agenda. After discussion Chair moved to recommend council suspend the second nominee rule and reappoint Coyle for another term. Seconded by Ware and the motion carried. 2. Park Maintenance. Chair told the committee she talked with Charlie Denham about her concerns with the park maintenance program. She said they spoke about the following. • dangerous sprinkler station in community park. It is a large hole covered by a tippy board. • heavy road mix in lawns at community park • serious degredation of Legacy Park and Community Park flower beds which are being overrun with weeds and grass. • dying trees in Legacy park. The park has lost four since its opening and three more are dead or dying. • the supposedly unknown fate of the plantings in Mill Park following the sewer pipe construction that are to be removed for the playground. She said that Denham asked her to meet with him regarding the capital improvements budget he was preparing but the meeting didn't occur because Denham had taken the day off on the scheduled appointment. Chair said she left a message at Denham's office and she hadn't heard from him. Chair said she met the city worker assigned to parks, who has a young assistant. She said they told her that they had their hands full with the cleaning and lawns and probably couldn't handle the weeding any time soon. Chair said she is satisfied that the city people assigned to parks are competent to take care of lawns, but after talking with them, she is certain that they are not trained on the care of ornamentals and flowers. Chair voiced her frustration at the inability to get priority on these degraded flower beds and noted that the gardens around the golf course clubhouse are immaculate, yet the crown jewel of the park system, Legacy Park, is shot with grass and dandilions. She said that twelve Master Gardeners volunteered 3-4 hours apiece in Community Park this spring, and barely scratched the surface. She estimated that it would take a crew of five at least a week to recondition the beds in Legacy Park alone. • care of ornamental beds is most intense in spring when weeding must take place before the weeds set seed. After initial weeding, twice monthly inspections by one person can keep weeds at bay. In mid -summer, a pre -emergent herbicide can be applied to keep weed seeds from sprouting. • trees must be deep watered in fall to keep them from dessicating in the intense sun re- flected by the frozen lake. Chair suspects that may be responsible for the tree mortality in Legacy Park. After discussion, committee concluded that the current park maintenace arrangement with the golf course is inadequate. They made no recommendation to the council, but asked the minutes of the meeting to reflect their unanimous desire to see flower bed and ornamental care contracted to a licensed landscaper who has the crews to do the job when it needs to be done. XI. NEXT MEETING. Next regular Parks and Recreation Advisory Committee meeting set for July 10,1995 at 7:00 p.m. in the McCa11 City Hall Council Chamber. Respectfull ttia►nal Impact Rehabilitation - ?bur the Ponderosa Star Environmental Redevelopment Area and the North Fork As River Project - x Coaches Certifi - �� : p : _ Clinic And Round Genes moons: Mani:big to the Sound of a`Different Driuu Benefits eParks and Recreation How to Make Your Personality ?,j?pe Work for You Concurrent Training Sessions: Rok of Media in Community Affairs McCall & Payette Lakes Bike Paths What's New in Therapeutic Recreation, RIGHT NOW Sports Field Rehabilitation Campground & Use Area Rehabilitiation Computer Applications for Recreation Programs A Community Approach for Working with Special Populations Brownlee Reservoir Development of Woodhead Park Playground Safety Sr Liability Issues Social/Netvvorking Opportunities: BBQ at Ponderosa State Park President's Social Boat Tours ePayette Lake Breaks with Exhibitors Awards Banquet WATCH YOUR MAIL FOR REGISTRATION MATERIALS IN EARLY AUGUST DONT FORGET TO BRING YOUR GIVEAWAYS FOR THE SCHOLARSHIP FUND DRIVE MAKE SURE TO BRING JOB ANNOUNCEMENTS FOR THE JOB MART FOR INFORMATION CONTACT: DENNIS COYLE, CONFERENCE CHAIR, 634-2164