HomeMy Public PortalAboutP&RAC Minutes 1995 03/20PARKS AND RECREATION ADVISORY COMMITTEE
MINUTES - MARCH 20, 1995
I. ROLL CALL AND CALL TO ORDER
Chair Grote called the meeting to order at 7:30pm. Committee members Killen,
Ware, and Coyle answered roll call. Chair declared a quorum present. Also attending was
Director Baker.
II. MEETING MINUTES - FEBRUARY 13, 1994
Coyle moved to accept the minutes as written. Seconded by Ware and the motion
carried.
III. REPORTS.
a. Third Street easement.
Director informed committee Attorney Burton had discussed the extension of the
pole fence and signing the area with Manager Shimun. Manager Shimun agreed with the
plan and will implement signage and fence extension this spring.
b. R.F.P. Park Concessions
Director informed committee council approved their motion and the R.F.P. Park
Concessions has gone to publication.
c. R.F.P. Park Maintenance
Director informed committee council did not act on their recommendation because
Manager Shimun would like to meet with Golf Superintendent to discuss having golf
course staff and equipment take care of the city parks.
NOTE TO COUNCIL: Chair with consent of committee directed
minutes to state that time is of the essence in getting the R.F.P. Park
Maintenance to bid, so that a backup plan can be implemented if no
contractor is acceptable.
d. Ice Break-up Contest.
Chair informed Director that Ware and Killen decided to take on the Star -News Ice
Breakup Contest to raise funds to seed a grant match account. First priority is to attract
grants to build a regulation sized baseball field at the Riverfront Park site. Chair informed
committee and Director that the committee members are acting as volunteers and the city's
only involvement in the fundraiser is as the beneficiary.
IV. NEW BUSINESS
a. Proclamation for the benefits of parks and recreation - Coyle.
Coyle informed committee the National Parks and Recreation Association is trying
to increase the knowledge of elected officials and the public to the benefits of parks and
recreation. To increase knowledge a proclamation is going from council to council
collecting mayor's signatures.
Chair and Director agreed to present the proclamation to the council and Mayor at
one of their future meetings.
V. OLD BUSINESS
a. Parks Catalog - Specific Selections
Killen informed committee that vinyl or p.v.c. coated mesh tables, benches and
trash receptacles in reds, blues, and yellows were selected for the parks catalog as well as
standard bike racks such as Legacy Park's.
b. Kiosk Selection
Coyle informed committee he has not found any in catalogs, so Ponderosa State
Park makes their own. Committee asked Director to see if there is a qualified finish
carpenter working for the city and if not, contact area carpenters and report back to the
committee at their April meeting.
c. Bike Path Oversight Meeting Minutes
Committee reviewed without action.
d. Slate for Parks and Recreation Subcommittee
Ware informed committee he will be ready to present a full slate at the April
meeting.
e. Taskforce Recommendations
Chair informed committee she will be meeting with Manager Shimun to discuss the
feasibility of some of the recommendation in the near future and will present a written
recommendation at the April meeting.
f. Bike Path Alternate Routing.
Committee discussed the Pine/Wooley-Spring Mountain Ranch route and the Lick
Creek Rd/Railroad Right of Way route. Committee all felt that if the Pine/Wooley route
was used then the Kahlman Portion of the Right of Way, which lays in the Urban Renewal
District, would not be of concern to grant funding.
After discussion, Coyle moved to recommend Transportation
Committee make the following recommendations to council;
1. Make the Pine/Wooley connector a priority to establish a route that
satisfies grant requirements.
2. Expend Urban Renewal funds to widen the road through the Manchester
Subdivision and East Lake Street as a alternate route to the Right of Way.
3. Continue to pursue the Right of Way as a priority or preferred route.
Seconded by Killen and the motion carried.
NOTE TO COUNCIL: Committee believes bike path shoulders should be
required for all future new streets that the city will maintain and that
developers must incorporate them into their designs as a condition for plat
approval.
Chair requested Director acquire a copy of the original grant application and distribute it to
committee.
VI. OTHER BUSINESS
a. Idaho Recreation and Parks Association's McCall Conference
Update.
Coyle informed committee Director is helping to put together a session dealing with
sport field rehabilitation. The session will include experts demonstrating field rehabilitation
at Fairway Park.
Coyle also informed committee he would like them to be involved in a session on
bike path development, to help inform smaller communities how to get started.
VII. NEXT MEETING.
Preproposal meeting for R.F.P. Park Concession bidders to be held on April 3,
1995 - 5:OOpm in the Council Chamber.
Next regular meeting scheduled for April 25, 1995 - 7:30pm in the Council
Chamber.
VIII. ADJOURNMENT
i� declared the meeting adjourned at 9:15pm.
Sincerely,
Tomi Grote, Chair.
City Council Minutes
February 23, 1994
Page 2
10. Stan Cravens, Manager McCall Office, Idaho Power appeared to address the letter from Idaho
Power re: Franchise Agreement. After discussion, the council by consensus decided to wait for
the legislature's final action before proceeding with the discussion. It was also noted that
Ordinance 678 would need to be reenacted in view of the Idaho Code Provisions requiring
publication prior to passage.
Board, Committee and Commission Minutes Requiring Action
11. Planning and Zoning Commission Minutes dated February 7, 1995.
a. Downtown Master Plan Outline. After discussion, Mr. Eckhard moved to accept the
Downtown Master Plan Outline, as a series of recommendations to explore. Mr. Killen
seconded and the motion carried.
b. Preliminary Plat-Timberlost VI, Fairway Ridge Phase. After discussion, Eckhardt
moved to remand the matter to the Commission for consideration of conditions of final approval
and to refer the matter to the Transportation Advisory Committee respecting opening Clements
Street or for some other route providing access to this development. Mr. Martens seconded and
the motion carried.
c. Mr. Killen question whether the action of the Commission to extend the time limit on a
previous approved variance for Marion Johnson was permitted in the City Code.
12. Parks and Recreation Committee Minutes dated February 13, 1995.
a. RFP Parks Concessionaire. After discussion, Mr. Eckhardt moved to approve the
recommendation of the Committee and advertise for proposals, but to add a sentence to the effect
that the advertisement does not constitute a commitment by the city that such a contract will be
awarded. Mr. Martens seconded and the motion carried.
b. RFP Parks Maintenance. After discussion, Mr. Shimun asked to table the matter until
he had the opportunity to discuss with the Golf Superintendent the possibility of handling this
internally using golf course equipment and maintenance personnel. The council, by consensus
agreed.
c. Fund Raising Activities. After discussion, the council agreed by consensus that a
foundation, separate from the City was recommended.
13. Transportation Advisory Committee dated February 8, 1995. McCall City Bike Plan Routes.
Mr. Shimun presented a map showing the proposed routes. After discussion, Mr. Killen moved
to approve the recommended routes but requesting alternate routes be developed for areas where
right-of-way was not yet assured. Mr. Eckhardt seconded and the motion carried.
Old Business
14. Resolution Amending Personnel Policy ManuaL Resolution 2-95 was presented, amending the
Personnel Policy Manual to amend the Table of Contents, to include a new policy on
performance appraisals, to amend the policy on eligibility for employee benefits, to amend the
policy on health and dental insurance benefits, and to add a new policy creating a sick leave
bank. After discussion, Mr. Eckhardt moved to adopt sections one through three of Resolution 2-
95 which would amend the Table of Contents, add the new policy on performance appraisals and