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HomeMy Public PortalAboutP&RAC Minutes 1995 03/20PARKS AND RECREATION ADVISORY COMMITTEE MINUTES - MARCH 20, 1995 I. ROLL CALL AND CALL TO ORDER Chair Grote called the meeting to order at 7:30pm. Committee members Killen, Ware, and Coyle answered roll call. Chair declared a quorum present. Also attending was Director Baker. II. MEETING MINUTES - FEBRUARY 13, 1994 Coyle moved to accept the minutes as written. Seconded by Ware and the motion carried. III. REPORTS. a. Third Street easement. Director informed committee Attorney Burton had discussed the extension of the pole fence and signing the area with Manager Shimun. Manager Shimun agreed with the plan and will implement signage and fence extension this spring. b. R.F.P. Park Concessions Director informed committee council approved their motion and the R.F.P. Park Concessions has gone to publication. c. R.F.P. Park Maintenance Director informed committee council did not act on their recommendation because Manager Shimun would like to meet with Golf Superintendent to discuss having golf course staff and equipment take care of the city parks. NOTE TO COUNCIL: Chair with consent of committee directed minutes to state that time is of the essence in getting the R.F.P. Park Maintenance to bid, so that a backup plan can be implemented if no contractor is acceptable. d. Ice Break-up Contest. Chair informed Director that Ware and Killen decided to take on the Star -News Ice Breakup Contest to raise funds to seed a grant match account. First priority is to attract grants to build a regulation sized baseball field at the Riverfront Park site. Chair informed committee and Director that the committee members are acting as volunteers and the city's only involvement in the fundraiser is as the beneficiary. IV. NEW BUSINESS a. Proclamation for the benefits of parks and recreation - Coyle. Coyle informed committee the National Parks and Recreation Association is trying to increase the knowledge of elected officials and the public to the benefits of parks and recreation. To increase knowledge a proclamation is going from council to council collecting mayor's signatures. Chair and Director agreed to present the proclamation to the council and Mayor at one of their future meetings. V. OLD BUSINESS a. Parks Catalog - Specific Selections Killen informed committee that vinyl or p.v.c. coated mesh tables, benches and trash receptacles in reds, blues, and yellows were selected for the parks catalog as well as standard bike racks such as Legacy Park's. b. Kiosk Selection Coyle informed committee he has not found any in catalogs, so Ponderosa State Park makes their own. Committee asked Director to see if there is a qualified finish carpenter working for the city and if not, contact area carpenters and report back to the committee at their April meeting. c. Bike Path Oversight Meeting Minutes Committee reviewed without action. d. Slate for Parks and Recreation Subcommittee Ware informed committee he will be ready to present a full slate at the April meeting. e. Taskforce Recommendations Chair informed committee she will be meeting with Manager Shimun to discuss the feasibility of some of the recommendation in the near future and will present a written recommendation at the April meeting. f. Bike Path Alternate Routing. Committee discussed the Pine/Wooley-Spring Mountain Ranch route and the Lick Creek Rd/Railroad Right of Way route. Committee all felt that if the Pine/Wooley route was used then the Kahlman Portion of the Right of Way, which lays in the Urban Renewal District, would not be of concern to grant funding. After discussion, Coyle moved to recommend Transportation Committee make the following recommendations to council; 1. Make the Pine/Wooley connector a priority to establish a route that satisfies grant requirements. 2. Expend Urban Renewal funds to widen the road through the Manchester Subdivision and East Lake Street as a alternate route to the Right of Way. 3. Continue to pursue the Right of Way as a priority or preferred route. Seconded by Killen and the motion carried. NOTE TO COUNCIL: Committee believes bike path shoulders should be required for all future new streets that the city will maintain and that developers must incorporate them into their designs as a condition for plat approval. Chair requested Director acquire a copy of the original grant application and distribute it to committee. VI. OTHER BUSINESS a. Idaho Recreation and Parks Association's McCall Conference Update. Coyle informed committee Director is helping to put together a session dealing with sport field rehabilitation. The session will include experts demonstrating field rehabilitation at Fairway Park. Coyle also informed committee he would like them to be involved in a session on bike path development, to help inform smaller communities how to get started. VII. NEXT MEETING. Preproposal meeting for R.F.P. Park Concession bidders to be held on April 3, 1995 - 5:OOpm in the Council Chamber. Next regular meeting scheduled for April 25, 1995 - 7:30pm in the Council Chamber. VIII. ADJOURNMENT i� declared the meeting adjourned at 9:15pm. Sincerely, Tomi Grote, Chair. City Council Minutes February 23, 1994 Page 2 10. Stan Cravens, Manager McCall Office, Idaho Power appeared to address the letter from Idaho Power re: Franchise Agreement. After discussion, the council by consensus decided to wait for the legislature's final action before proceeding with the discussion. It was also noted that Ordinance 678 would need to be reenacted in view of the Idaho Code Provisions requiring publication prior to passage. Board, Committee and Commission Minutes Requiring Action 11. Planning and Zoning Commission Minutes dated February 7, 1995. a. Downtown Master Plan Outline. After discussion, Mr. Eckhard moved to accept the Downtown Master Plan Outline, as a series of recommendations to explore. Mr. Killen seconded and the motion carried. b. Preliminary Plat-Timberlost VI, Fairway Ridge Phase. After discussion, Eckhardt moved to remand the matter to the Commission for consideration of conditions of final approval and to refer the matter to the Transportation Advisory Committee respecting opening Clements Street or for some other route providing access to this development. Mr. Martens seconded and the motion carried. c. Mr. Killen question whether the action of the Commission to extend the time limit on a previous approved variance for Marion Johnson was permitted in the City Code. 12. Parks and Recreation Committee Minutes dated February 13, 1995. a. RFP Parks Concessionaire. After discussion, Mr. Eckhardt moved to approve the recommendation of the Committee and advertise for proposals, but to add a sentence to the effect that the advertisement does not constitute a commitment by the city that such a contract will be awarded. Mr. Martens seconded and the motion carried. b. RFP Parks Maintenance. After discussion, Mr. Shimun asked to table the matter until he had the opportunity to discuss with the Golf Superintendent the possibility of handling this internally using golf course equipment and maintenance personnel. The council, by consensus agreed. c. Fund Raising Activities. After discussion, the council agreed by consensus that a foundation, separate from the City was recommended. 13. Transportation Advisory Committee dated February 8, 1995. McCall City Bike Plan Routes. Mr. Shimun presented a map showing the proposed routes. After discussion, Mr. Killen moved to approve the recommended routes but requesting alternate routes be developed for areas where right-of-way was not yet assured. Mr. Eckhardt seconded and the motion carried. Old Business 14. Resolution Amending Personnel Policy ManuaL Resolution 2-95 was presented, amending the Personnel Policy Manual to amend the Table of Contents, to include a new policy on performance appraisals, to amend the policy on eligibility for employee benefits, to amend the policy on health and dental insurance benefits, and to add a new policy creating a sick leave bank. After discussion, Mr. Eckhardt moved to adopt sections one through three of Resolution 2- 95 which would amend the Table of Contents, add the new policy on performance appraisals and