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HomeMy Public PortalAbout12 09 2022 Agenda with back-up December 2, 2022 MAYOR: Scott W. Morgan VICE MAYOR: Thomas M. Stanley COMMISSIONERS: Paul A. Lyons, Jr. Joan K. Orthwein Thomas A. Smith REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION, OF THE TOWN OF GULF STREAM, ON FRIDAY, DECEMBER 9, 2022, AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, l00 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Minutes A. Regular Meeting of November 14, 2022 V. Additions, withdrawals, deferrals, arrangement of agenda items VI. Announcements A. Regular Meetings and Public Hearings 1. January 13, 2023, at 9:00 A.M. 2. February 10, 2023, at 9:00 A.M. 3. March 10, 2023, at 9:00 A.M. 4. April 14, 2023, at 9:00 A.M. 5. May 12, 2023, at 9:00 A.M. VII. Communication from the Public (3 min. maximum) A. Update from Rhonda Giger, General Counsel – PBC Commission on Ethics VIII. Public Hearing A. Declaration of Ex-Parte Communication B. Administer Oaths C. Applications for Development Approval 1. An application submitted by Courchene Development Corporation, as Agent for the Town of Gulf Stream, Avenue au Soleil Entrance, Gulf Stream, Florida, legally described as PLACE AU SOLEIL ADD NO 1 TH PT OF AVENUE AU SOLEIL K/A/R/W. a. Level 3 Architectural/Site Plan Review to permit remodeling of the entry guardhouse of Place au Soleil and new entry sign in same location. IX. Reports A. Town Manager 1. Update on Town Hall Tree Replacement 2. Town Hall Generator 3. Compact Car Parking Spaces 4. Discussion re: Construction During Season a. 3550 Polo Drive – Tiernan b. Lemon Hill B. Architectural Review & Planning Board l. Meeting Dates a. December 15, 2022, at 8:30 A.M. b. January 26, 2023, at 8:30 A.M. c. February 23, 2023, at 8:30 A.M. d. March 23, 2023, at 8:30 A.M. e. April 27, 2023, at 8:30 A.M. AGENDA CONTINUED C. Finance Director l. Financial Report for November 2022 2. Water Report for October/November 2022 D. Police Chief l. Activity for November 2022 X. Items for Commission Action A. Presentation Regarding Security Cameras – Beau Delafield B. Town Fencing C. Ordinances 1. ORDINANCE NO. 22/7; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 66, ZONING; ARTICLE II, BOARDS AND COMMISSIONS; DIVISION 5, ARCHITECTURAL REVIEW AND PLANNING BOARD; SECTION 66-72, BOARD MEMBERSHIP, TO INCREASE THE NUMBER OF ALTERNATE MEMBERS ELIGIBLE TO BE ON THE ARCHITECTURAL REVIEW AND PLANNING BOARD FROM TWO TO THREE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (Second reading and adoption) 2. ORDINANCE NO. 22/8; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA PROVIDING FOR THE ANNEXATION INTO THE CORPORATE LIMITS OF THE TOWN OF GULF STREAM, FLORIDA OF CERTAIN REAL PROPERTY CONSISTING OF APPROXIMATELY 707 SQUARE FEET, MORE OR LESS, GENERALLY LOCATED IMMEDIATELY SOUTH OF 996 PELICAN LANE; PROVIDING FOR AND AUTHORIZING THE UPDATING OF THE TOWN BOUNDARIES WITHIN THE TOWN CHARTER AND ALL OFFICIAL TOWN MAPS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (Second reading and adoption) 2. ORDINANCE NO. 22/11; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 34. UTILITIES; ARTICLE II. WATER SERVICE; SECTION 34-37. FIELD VISIT CHARGE; TO ADJUST THE FEE FOR A FIELD VISIT CHARGE; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (Second reading and adoption) D. Items by Mayor & Commissioners XI. Adjournment SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION, OF THE TOWN OF GULF STREAM, ON NOVEMBER 14, 2022, AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance Mayor Morgan led the Pledge of Allegiance. III. Roll Call Present and Participating: Scott W. Morgan Mayor Thomas W. Stanley Vice Mayor Paul A. Lyons Commissioner Joan K. Orthwein Commissioner Thomas A. Smith Commissioner Also Present & Participating: IV. Minutes Gregory Dunham Edward Nazzaro Edward Allen Renee Basel Town Manager Town Attorney Police Chief Town Clerk A. Regular Meeting of October 14, 2022 B. Special Meeting of October 28, 2022 Commissioner Smith made a motion to accept the minutes of the Regular Meeting of October 14, 2022, as well as the Special Meeting of October 28, 2022. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. Ordinances 22/7 and 22/8 were deferred to the December 9, 2022, meeting due to that meeting having to be moved from November 10, 2022, because of Hurricane Nicole. These will need to be re -advertised before the December 9, 2022, meeting. Item X. A. was deferred to the December 9, 2022, meeting and replaced with Bid Results for the fencing of back area at Town Hall. VI. Announcements. A. Regular Meetings and Public Hearings 1. December 9, 2022, at 9:00 A.M. 2. January 13, 2023, at 9:00 A.M. 3. February 10, 2023, at 9:00 A.M. 4. March 10, 2023, at 9:00 A.M. 5. April 14, 2023, at 9:00 A.M. Mayor Morgan called attention to the upcoming dates. VII. Communication from the Public (3 min. maximum) There was none. Minutes of Town Commission Regular Meeting November 14, 2022, @ 9:00 A.M. VIII. Public Hearing A. Declaration of Ex-Parte Communication Vice Mayor Stanley recused himself from voting on the 2775 Avenue au Soleil application due to a conflict of interest. B. Administer Oaths Town Clerk Basel swore in Nicholas Goldblatt, Richard Brummer and Joe Pehota. C. Applications for Development Approval 1. An application submitted by Ocean Avenue Custom Homes LLC, as agent for Benedetto DiCicco, owner of property located at 2775 Avenue au Soleil, Gulf Stream, Florida, legally described as Lot 93 Place au Soleil and 4-46-43. a. Level 3 Architectural/Site Plan Review to allow the construction of a new 6,970 sq. ft. Colonial West Indies single-family home with two -car garage and swimming pool. Mr. Nicholas Goldblatt, explained he was making the presentation on behalf of Shane Ames, with Ames International Architecture. He gave a re -cap of what had been discussed in the past and noted the changes that had been made per the request of the Commission and ARPB. He passed out color, tile, and wood samples to the Commission so they could see exactly what was going to be done as the color rendering was a bit off skew. Mr. Goldblatt explained they had removed the special exception of 300 sq. ft. and although it didn't change the look of the house from the front, it changed the look in the back. He added they changed the column color to match the house color and were no longer doing a tile column and the garage, front door and outlookers were now a different color wood. Commissioner Lyons didn't like the color of the wood and referred to a section of the Code that spoke about integrating with the house and he thought it highlighted or emphasized the garage. Mr. Goldblatt stated that the garage wasn't facing the front and noted the existing hedge as you drive into Place au Soleil and explained that the garage would not be a stand -out feature of the home. Town Manager Dunham stated that Mr. Canfield, a member of the ARPB, lived directly across the street and had commented in an ARPB meeting that he had no problems with this house. Mayor Morgan stated that he liked the color of the garage door and thought it tied in with the front door and outlookers on this style house. Commissioner Orthwein made a motion to approve a Level 3 Architectural/Site Plan Review to allow the construction of a new 6,970 sq. ft. Colonial West Indies single-family home with a two -car garage and swimming pool. Commissioner Lyons seconded the motion with all voting AYE at roll call. 2. An application submitted by Richard Brummer, Architect for Opus Homes D & E, as Agent for Joseph and Laura Pehota, 996 Pelican Lane, Gulf Stream, oil Minutes of Town Commission Regular Meeting November 14, 2022, @ 9:00 A.M. Florida, legally described as S/D OF 9-46-43 NLY 109 FT OF WLY 94.52 FT OF E 227.50 FT OF LT 25. a. Demolition Permit to demolish existing structure. b. Land Clearing Permit to clear existing vegetation from the building site. C. Special Exception under Section 70-72(b) to increase the maximum permitted FAR by 96 square feet. d. Level 3 Architectural/Site Plan Review to permit the construction of a new 3,698 sq. ft. two-story Anglo-Caribbean-style single family dwelling with two -car garage, four bedrooms, bonus room, covered loggia and swimming pool. Mr. Richard Brummer, Architect, gave a recap of what they had changed per the recommendations of both the Commission and ARPB. He noted that the two parcels were in the process of annexation and everything from this point was looking at one parcel. With this, he added, it took away the need for variances. Mr. Brummer stated they had added bandings, detailing, siding, and shutters to make it more traditional Anglo Caribbean. He noted they had adjusted the roof pitch to a 5 and 12 from a 4 and 12. Mr. Brummer stated they had added mullions on all the back windows and sliders in the rear and reduced the amount of glass. Mayor Morgan asked if they had made the rear balcony a Chippendale to match the front, which they answered in the affirmative. Mr. Joseph Pehota stated they preferred to do all glass, like the Commission approved on a recent application for a house in Place au Soleil, but the ARPB highly recommended they do the Chippendale if they were seeking approval, as the glass would be more modern and not match the Anglo Caribbean architecture. Commissioner Lyons asked why they did not go with a 6 and 12 pitched roof that the Code encourages to which Mr. Brummer answered they didn't want such a large massing since the house was of a smaller scale. Commissioner Smith asked what the length of the dock and if setbacks were met to which Town Attorney Nazzaro stated there was no dock on this application and if they were seeking a dock the staff could approve that on a Level One Application at a later date. Mayor Morgan asked about the special exception of 96 sq. ft. and Mr. Brummer noted that it was the loggia in the back and the covered front entry. Vice Mayor Stanley made a motion to approve a Demolition Permit to demolish existing structure. Commissioner Orthwein seconded the motion with all voting AYE at roll call. Vice Mayor Stanley made a motion to approve a Land Clearing Permit to clear existing vegetation from the building site. Commissioner Orthwein seconded the motion with all voting AYE at roll call. Vice Mayor Stanley made a motion to approve a Special Exception to allow 96 sq. ft. of covered, unenclosed floor area that exceeds the maximum permitted floor area ratio. Commissioner Orthwein seconded the motion with all voting AYE at roll call. 3 Minutes of Town Commission Regular Meeting November 14, 2022, @ 9:00 A.M. Vice Mayor Stanley made a motion to approve a Level 3 Architectural/Site Plan Review for construction of a 3,698 sq. ft. two- story, Anglo-Caribbean-style, single-family dwelling with a two -car garage, four bedrooms, bonus room, covered loggia, and swimming pool and Chippendale and picket combination rail on the rear balcony with the following conditions: 1. Prior to applying for any permits, except for the Demolition Permit, related to these approvals, the applicant will record a unity of title for the parcels that are part of the Town's Annexation Ordinance 22/8. 2. Any minor modifications to the approved landscaping shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. 3. Prior to the issuance of a certificate of occupancy or certificate of completion, the owner of the property shall prepare and record a deed restriction which, at a minimum, shall provide that all roof projection areas required to remain unenclosed as per approval of this special exception shall remain for as long as the structure is in existence or exceeds the maximum permissible FAR. Commissioner Orthwein seconded the motion with all voting AYE at roll call. IX. Reports A. Town Manager 1. Update on Town Hall Tree Replacement Town Manager Dunham stated he and Anthony Beltran, Public Works Director, would be taking a trip to Clewiston, FL, on November 21, 2022, to look at a tree farm. Discussion was had regarding the type of tree the Commission would like as a replacement and it was decided either a live oak or green buttonwood. Determination was made that pictures would be taken and sent to Vice Mayor Stanley to approve since his family was in the nursery business. 2. Bluewater Cove Update Town Manager Dunham gave a heads up that the guardhouse and new signage was on the ARPB agenda and if approved would be coming to the Commission in December. He added they were going to wait until after the holidays to begin work. 3. CIP Update Town Manager Dunham stated that the 60o design submittal was due on December 9, 2022, with 90o due February 21, 2023, 10006 plus permitting due April 6, 2023, and bidding scheduled for July 5, 2023. B. Architectural Review & Planning Board 1. Meeting Dates a. November 17, 2022, at 8:30 A.M. b. December 15, 2022, at 8:30 A.M. C. January 26, 2023, at 8:30 A.M. 0 Minutes of Town Commission Regular Meeting November 14, 2022, @ 9:00 A.M. d. February 23, 2023, at 8:30 A.M. e. March 23, 2023, at 8:30 A.M. Mayor Morgan called attention to the meeting dates. C. Finance Director 1. Financial Report for October 2022 Town Manager Dunham drew attention to the highlights and comments by CFO Tew on the financial report. D. Police Chief 1. Activity for October 2022 Chief Allen asked that the report be accepted as submitted. He added that Mr. Delafield's stolen car had been located and the VIN had been changed resulting in the difficulty of locating it. He added that there had been an auto burglary at the B & T because a gentleman playing tennis had left his wallet and keys in the unlocked car. X. Items for Commission Action A. Bid Results - Fencing of Town Hall Town Manager Dunham referred to the memo given to the Commission with the bid results. Public Works Director Beltran explained the gate system and fencing and the location of where it would be located. Discussion was had about the aesthetics and how much would be exposed to the public. Town Manager stated it would all be screened except for the gate. Discussion was had about trespassers and Mr. Beltran noted that people were walking across the property even though he had asked them not to. It was decided to treat this like a normal application and defer it to the next meeting when the Commission could see a site plan with a survey and renderings of what it was going to look like. B. Ordinances 1. ORDINANCE NO. 22/7; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 66, ZONING; ARTICLE II, BOARDS AND COMMISSIONS; DIVISION 5, ARCHITECTURAL REVIEW AND PLANNING BOARD; SECTION 66-72, BOARD MEMBERSHIP, TO INCREASE THE NUMBER OF ALTERNATE MEMBERS ELIGIBLE TO BE ON THE ARCHITECTURAL REVIEW AND PLANNING BOARD FROM TWO TO THREE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANACES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (Second reading and adoption) This was deferred to the December 9, 2022, meeting. 2. ORDINANCE NO. 22/8; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA PROVIDING FOR THE ANNEXATION INTO THE CORPORATE LIMITS OF THE TOWN OF GULF STREAM, FLORIDA OF CERTAIN REAL PROPERTY CONSISTING OF APPROXIMATELY 707 SQUARE FEET, MORE OR LESS, 5 Minutes of Town Commission Regular Meeting November 14, 2022, @ 9:00 A.M. GENERALLY LOCATED IMMEDIATELY SOUTH OF 996 PELICAN LANE; PROVIDING FOR AND AUTHORIZING THE UPDATING OF THE TOWN BOUNDARIES WITHIN THE TOWN CHARTER AND ALL OFFICIAL TOWN MAPS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (Second reading and adoption) This was deferred to the December 9, 2022, meeting. 2. ORDINANCE NO. 22/11; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 34. UTILITIES; ARTICLE II. WATER SERVICE; SECTION 34-37. FIELD VISIT CHARGE; TO ADJUST THE FEE FOR A FIELD VISIT CHARGE; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFIAATION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (First reading) Town Clerk Basel read the ordinance and Commissioner Smith made a motion to approve Ordinance No. 22/11 upon first reading. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. B. Resolutions 1. RESOLUTION 22-13; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, PROVIDING FOR THE APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2022; PROVING AN EFFECTIVE DATE. Town Clerk Basel read the resolution and Vice Mayor Stanley made a motion to approve Resolution 22-13 with an effective date of November 14, 2022. Commissioner Orthwein seconded the motion with all voting AYE at roll call. 2. RESOLUTION 22-14; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, OPPOSING CITY OF DELRAY BEACH ORDINANCE NUMBER 21-22; PROVIDING AN EFFECTIVE DATE. Town Attorney Nazzaro explained that this was a re -do of the re -zoning issue that they had won already regarding the empty lot next to Place au Soleil. A lawsuit was filed that the hearing wasn't held properly and at a subsequent re -hearing Mr. Nazzaro was asked if he had permission from the Commission to speak on behalf of the Town, but they didn't like just his word, rather they wanted an authorized approval, thus the reason for this resolution. Town Clerk Basel read the resolution and Commissioner Smith made a motion to approve Resolution 22-14 with an effective date of November 14, 2022. Commissioner Orthwein seconded the motion with all voting AYE at roll call. C. Items by Mayor & Commissioners Commissioner Lyons thanked the Staff and ARPB on the tremendous progress that had been made on the two applications heard earlier so that it was an easy approval for the Commission. 0 Minutes of Town Commission Regular Meeting November 14, 2022, C 9:00 A.M. XI. Adjournment Mayor Morgan adjourned the meeting at 9:57 A.M. Renee Basel Town Clerk 7 ►Eo o W w a C]7 w O 0 04 0 O O 0 oz o U v U w O +J o Cn �, +' M u ° a) a) � SO � +� O o '� U ,°.,> ° ¢ O N(z V Q bo ° G c c U a cn W '��i Rai fW O 0 u 0 3 N '7Z w cV bA N ap C!]Eli ' rj) O v Qn ON Zj o x -w 4� •� .. cn w � w 'r i O Q v v V a.. O O `� 0 •� p O 0 O OCIO U u o U c� m Q) ° p aj CL4 r 4 w r� + (a)� O73 4� o ° a,o E .o Uo EQa O '> ct ° a) O 4 � w � +� � � N s" � � ;..4 � � •�4-4 +O a, w 3 4 � a) p O O � -O +� V) -C� t� '- .� ` 4 bjD o cz o 4� a) o o 4-J cn o " -W bA > r. r aJ a) w m a) w ' cn �n cn Q H Q. 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CAB BOX I NTERCOM AT 69 AFF. 0_ to F7OERIOE�$SWITCHSECRItt gE0,N0 FAliTKEYED LIGHTS ® SNTCV.M TO CONTRCIER dy W OUALRLP.Y7(PUSH TAQEBUTTON POOL "Y � CMWA RAD( REDWAG tNJBE CIXMTHERNI STAT DOOR ELECTRICAL PANEL NOTES L FIRDAMALCFALTOCd3NOMCParrPQUi;nMFOEALBMAMSAEPQEQAliSLTlkr/ZWT 70ASFHiNEC202 2 SAEVEIEDI0484UEEMAIIDA-B*CFALSNTO�SAN$MEECN8.MMBkl Af CR 1A 3.4EOIOSS 8M5 TNCAWMF CFNFPUG-0CG 9FA7ZE�LY&L EW(a= TXaM R� ffNFATaApalTSRELLMIK CW.4MJTMHKRGAET.AIDAS`UMagR ALLY 3 fTS1.'CECC CAIT3F0EALBCIL4CD.4 GANCf IXIE3QE O11EI5 AV)lSSA'NONRMS ALVHTE SYHL 74N103iSN4.�NIIBA d 11HSN AWSRANI504YF NMEPEM2ffi CUAO3UPS5RS3O1Mf9C1 ACM1Y931E[E A'Dcmo2Fno6SiHkLERXID 04N3CEPAIEO79 BlBAIRSM41E RACIAL S FPMEFW- ' OLMM MFERO TSN@isFmct ENATnDASS 6 RE=MF Ya T LMMASFB?M ES'MAETSiRAICESS MLLA T. B�WGL Rtll19'JBdd M0AR1MLMSNKH= ATACS®ASP3E DATR). fl SRM ATAC0R9Hf. AY)AT P.APN]fVSBEFi#.1 CP=BE aACASPMMW AMI CLB N aLrasEPMasror£EaFTmwnEogA'TT.v.+ns�lT.o= MPPANAN!ASF8EaFFED lHCa A93ZO 8JO b SJEREORZWA SEUIIERSLMO.UCIIOHaXSroF£�AHAI®LMiBYfECII31TNETALAW. WTdIATKTI 0. SI3D Y82H AIKN07FLM.ETCroB: NONIH7MO THIR*Bf WL000Ero OEMIRC TELQ'ATKNiff W'Ri OIIIEIa VOS:� SA'95 AC0]VENFIN'1N78 ETC WMtL'Rw. EfAXMMKAeR Lf%'B3FrA SYtl B:al(IQ 13 M4IDSOPMOE tCIPWS-WLEEGFU MI-W(N A 16 ALRE0PTA06VmiVSOffST.rSW10=90 O1fH5 R ATA'GHIPGSFLL MST MOO]hEY VNBHN�aOfl B f4G'OVEE�TA.iSEFiAXFOJREISASFHETNE FART CIFRHPf fRQM SECOWART IERAYNAL ff MAX1MId TRAYSORM3E SIRE OF rE KW IS EQUAL TO ENES 26.194 SYM.ETRICA. N.PAT @0240 VOLTS AS PROVIDED BY FLORIDA POWER AND LIGHT COMPANY AT W02ST CASE A VO ALLMNUM SERVICE WIRE FOE A DISTANCE OF 39 LINEAL FEET FROCKS AN AVAflARE FAULT GIANT OF 984894 AM'E3/2 NEW TTP. r I ROOF PLAN 3147 - r-9 )OVE NOTE oasTNc ELECTRIca. WALL CUfLETs E smras To rauN ELECTRICAL PLAN 3/4' • 1'-0' SPLAY FOAM INS.LATION WITH FRE TFTAROANT FLASH AND BUILDING SECTION G-)-11- BUILDING SECTION 1/4' • l'-O' TYPICAL ROOF CONSTRUCTION CEDAR SAKE ROOF (ATTACH-ED AS PER PRODUCT APPROVAL ON 904 MINERAL S.RFACE ROLL RO(kING HOT MOPPED TO 30- FELT TO 19/37 CO GRADE EXP 1 A4012O APA OVER PREFAB WOOD TRUSSES • 24' O.C. MAX (SEE ROOF PLAN FOR NAILING ZMS AND FLY -WOOD ATTAC-IMENTI 12 SPRAT FOAM INS.IATION (TYP) 4 WITH FIRE RETARDANT FINISH AND WITH IGNITION BARRIER. SEE ENERGY CALCS FOR TY VALLE 7PROVIDE 2X4 RAT RUNS • 6'-O' O.C. (SEE DETAIL) SEE STRUCTURAL PLANS FOR TRUSS m ANQ-HOR SPECS Y' TYPICAL FASCIA CONSTRUCTION CONTINUOUS COPPER DRIP R-AS41NG OVER 5/8' GYPSUM P.T. I' X 7 NAILER E ZX6 FASCIA BOARD CEILING I X 6 TEG SOFFIT DECORATIVE WOOD BRACKETS TYPICAL H>3. SECTION f7(T. WALL CQ%-TRl1CTION STUCCO FIN ON MrL LATH ON 30- FELT ON 19132 C-D DtP 132A6 APA EXTE321CP GRADE PLYWOOD NAL TO TRUSS REM WI OD RING 514" NAILS 94ADING DEVOTES, EXISTING MASONRY WALL AND FOOTING Date 8/18/2022 Drawn) Checked LR I MK Date I Approval - Date I Permit - Date I Construction - Seal: AA0002340 © 2011 TYP. WALL SECTION 3/4' • I'-0' �1�` � 1 _ Y tx � , + `' t. t � • at v. 1 I�RS� t !� (f '. Y ', IA v t , , MCC 9� sy V 1 1 r ,; k�• �� r 1 � id ` a NRD HOUSE PLACE AU SC PLAN ELEVATION MAJESTIC �� ��VIEWS PLACE AU SOLEIL Landscape Arch1 ectu�e - Constr ., In�M1lanagement GULFSTREAM, FLORIDA. 4711 Cypress Dive South, Boynton Beach, FL 33436 Phone(561)752-9835G 561J752-4110 SIGNAGE DESIGN 2013 Majestic Views, All Rights Reserved. No port of these ideas, plans or designs may be reproduced or copied in any form whatsoever without the express -Allan content. JOB NO: DRAWN BY: UV DATE: 10.10.22 SCALE: 3/8"=1'—O" SHEET NO. SC-1 � 1 , 91-011 1. 3011 SMOOTH STUCCO, WHITE 18„ 14-16" RAISED BRONZE LETTERS 8-10" RAISED BRONZE LETTERS �n Qo ELEVATION CL TlU E SPLIT FACE, ASH -IITE / CREAM) 0 co CORAL STONE SPLIT FACE, ASHLAR PATTERN (WHITE / CREAM) MMESTIC VIEWS BLUEWATER COVE Landscape Archjtectu�e - Constteru Scf, in anagement GULFSTREAM, FLORIDA. 4711 Cypress Drive South. Boynton Beach, FL 33436 S I G NAG E DESIGN Phone(561)752-9835 Fax (561) 752-4110 2013 Majestic Views. All Rights Reserved. me port of these ideas, plans or designs may be reproduced or copied in any form wholsoe— without the express written content. SHEET NO. JOB SC-1 DRAWNN BY: uv DATE: 10.10.22 SCALE: 3/8"=1'-0" 5026 A D �PlP` GLU3 / I 1 l/ FICa �` -Overheaower Lines c /�/ , �\✓ � � ' \�" � I\ � \ d P14T0 jX7/",- \.\ •`� / l \moo � o , �T. I:_ � %/ ,> ���f?'ljy ,�. ✓/ ��y/ �� \ � / / New Location of %' " '.' Z r✓4 r�', ,. •.,\ /i 'y / .i� , c I .�`� / Relocated Royal Palm From the south side of \ r ���� F !� % ` J /•; entrance New Location off \ soD \ \ > \ ` Relocated Royal Palm \ t//// /, \'`- \ y soD er / from the south side of �� ? // / ' \� \\ / ✓ / i entrance Si` — /i//�i%, • . ` ��. \- l / Entrance Si n (� .r�--r:-. � „�, / ✓ , , �/✓ �� = .,.�, O v�y /, t i✓/ /i New Location of Relocated <�yi\• <\ f,> Foxtail Palm ` �\\ �. ✓ �>�-\ ✓:�� acf ,w` 2l :/ ACA to al Palm to Remain — i I / t ` 110 414 ANN ll r ✓/ � / �•� 4 ✓ '1�\ Y! ?, � , /,! 14 > << COD � //i�i �/�`r � �"'`" �` • ' � y a SODLL jI i �� >� \� ✓ / / / /� \ xistin 8' ht. _ Existin ` Ficus New Location of 12 Pine �\ { / ' Nedge Relocated Gumbo Limbo ACA to Remain \ to Rema in Z Existin o al Pat Existing Flcu to Remain to Remain a ENTRY LANDSCAPE PLAN MMESTIC VIEWS PLACE AU SOLEIL SHEET NO. LLapdSCa e chi ects.In GULFSTREAM, FLORIDA. Landscape) Cyp'oss 06vee -Con ron Beach. 33436 ent JOB NO: S 4711cypress Drive South,Boynton Beach. FL 33436 SIGNAGE DESIGN Phone15es—d. No Fax (th s1 ideas, 10 DRAWN BY: UV -2 2013 Majestic Yews. All Rights Reserved. No port of these ideas, pions or tlesigns may be reprotlucetl I copied in any form wholso-et without the enpress wntten content. DATE: 10.10.22 SCALE: 1"=10'—O" Al WT -AN IS " TOWN OF GULF STREAM BALANCE SHEET & CASH & BUDGET REPORT Unaudited As of November 30, 2022 TABLE OF CONTENTS SECTION PAGE(S) Last Fiscal Period Summary and Highlights........................................................................... 1 CashBalance Sheet..................................................................................................................... 2-3 BudgetReport, General Fund............................................................................................................... 4-8 BudgetReport, Water Fund................................................................................................ 9-10 Budget Report, Undergrounding Fund.................................................................................... 11-12 Budget Report, Penny Sales Tax Fund................................................................................... 13 November 30, 2022, Financial Highlights • Palm Beach County Tax Collector's Office has begun Ad Valorem Distributions for Fiscal Year 2022-2023 • Allocating Revenues and Expenses for Fiscal Year 2022 has concluded • Highland Beach received $8,207.40 in permit revenue for the month of November, Delray Beach did not submit their revenue totals in time for printing. • The Town received notification from FPL that our electric rates will have a significant increase beginning in January 2023 • Revenues and Expenses for Fiscal Year 2023 are trending as expected -I- Town of Gulf Stream Balance Sheet November 30, 2022 General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 Assets Cash - Oper Account $198,785.47 $0.00 $0.00 $0.00 Cash - P/R Account $11,010.17 $0.00 $0.00 $0.00 Cash - Operating MMA $9,653,778.83 $0.00 $0.00 $0.00 Cash - Flagler Bank CD $280,015.96 $0.00 $0.00 $0.00 Cash-ARPA Grant $688.42 $0.00 $0.00 $0.00 Seacoast National Bank CD $290,933.78 $0.00 $0.00 $0.00 HRA Bank Account $242,982.85 $0.00 $0.00 $0.00 Cash-ARPA Federal Grant $494,120.76 $0.00 $0.00 $0.00 Cash - Petty Cash $250.00 $0.00 $0.00 $0.00 Accounts Receivable - Garbage $38,439.73 $0.00 $0.00 $0.00 Miscellaneous Receivable ($3,639.83) $0.00 $0.00 $0.00 Inventories $9,648.27 $0.00 $0.00 $0.00 Prepaid Other $23,783.89 $0.00 $0.00 $0.00 Penny Sales Tax MMA $0.00 $0.00 $0.00 $287,428.92 Underground Proj Pymt Fund - Checking $0.00 $0.00 $17,841.09 $0.00 Cash - Suntrust MMA $0.00 $0.00 $5,144.48 $0.00 Assessment Receivable $0.00 $0.00 ($10,171.77) $0.00 Delinq. Assessment Recievable $0.00 $0.00 $0.04 $0.00 Cash-Flagler Bank Water Utility Savings $0.00 $1,861,667.73 $0.00 $0.00 Accounts Receivable - Water $0.00 $191,090.79 $0.00 $0.00 Accounts Receivable - Reserves $0.00 $28,055.70 $0.00 $0.00 Admin/Late Fee Revenue $0.00 $4,325.15 $0.00 $0.00 Accounts Receivable-Backflow Preventer Test $0.00 $3,530.00 $0.00 $0.00 Less: Allowance - Water $0.00 ($5,000.00) $0.00 $0.00 Due From General Fund $0.00 $45,472.99 $0.00 $0.00 Improvements Other Than Bldg. $0.00 $3,727,426.95 $0.00 $0.00 Accum. Deprec.-Imp Other T Bld $0.00 ($1,247,915.46) $0.00 $0.00 Equipment and Furniture $0.00 $540,989.91 $0.00 $0.00 Accumulated Depr - Equip/ Fum $0.00 ($110,005.38) $0.00 $0.00 Total Assets $11,240,798.30 $5,049,638.38 $12,813.84 $287,428.92 -2- General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 Liabilities and Fund Balance Liabilities Accounts Payable $5,080.61 $0.00 $0.00 $0.00 Oper Fund due to Other Funds $68,435.68 $0.00 $0.00 $0.00 Accrued Wages Payable $23,034.54 $0.00 $0.00 $0.00 Accrued Compensated Absences $0.48 $0.00 $0.00 $0.00 Accrued Retirement Payable $4,741.01 $0.00 $0.00 $0.00 FICA Taxes Payable $1,733.69 $0.00 $0.00 $0.00 ICMA 401 8% Retirement Deduct ($0.01) $0.00 $0.00 $0.00 Other Insurance Deductions ($348.21) $0.00 $0.00 $0.00 Deposit:Damage Bond/Plans $160,000.00 $0.00 $0.00 $0.00 Deferred Revenue - Other $496,025.80 $0.00 $0.00 $0.00 Deferred Revenue $0.00 $0.00 ($10,171.77) $0.00 Accounts Payable $0.00 $873.92 $0.00 $0.00 Water Accrued Wages Payable $0.00 $814.21 $0.00 $0.00 Accrued Compensated Absences $0.00 $1,095.45 $0.00 $0.00 Water Accrued Retirement Payable $0.00 ($13,322.02) $0.00 $0.00 Water FICA Taxes Payable $0.00 $62.28 $0.00 $0.00 Deferred Revenue $0.00 $10,689.38 $0.00 $0.00 Total Liabilities $758,703.59 $213.22 ($10,171.77) $0.00 Fund Balance Reserve for Dredging $17,820.00 $0.00 $0.00 $0.00 Fund Balance $10,464,274.71 $0.00 $0.00 $0.00 Fund Balance $0.00 $0.00 $0.00 $287,428.92 Fund Balance $0.00 $0.00 $22,985.61 $0.00 Retained Earnings - Unreserved $0.00 $4,635,792.02 $0.00 $0.00 Retained Earnings - Reserved $0.00 ($124,282.84) $0.00 $0.00 R/E Reserved For D/S and R & R $0.00 $537,915.98 $0.00 $0.00 Total Fund Balance $10,482,094.71 $5,049,425.16 $22,985.61 $287,428.92 Total Liabilities and Fund Balance $5,049,638.38 $287,428.92 $11,240,798.30 $12,813.84 -3- Town of Gulf Stream Income Statement General Fund as of November 30, 2022 Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Revenues Properly Taxes Ad Valorem Taxes - Current $2,442,918.58 $435,436.00 $2,007,482.58 $2,442,918.58 $5,225,242.00 ($2,782,323.42) $5,225,242.00 Early Payment Discount -Ad Valo ($98,221.23) ($13,916.00) ($84,305.23) ($98,221.23) ($167,000.00) $68,778.77 ($167,000.00) Interest on Tax Collection $0.00 $214.00 ($214.00) WOO $2,575.00 ($2,575.00) $2,575.00 Total Property Taxes $2,344,697.35 $421,734.00 $1,922,963.35 $2,344,697.35 $5,060,817.00 ($2,716,119.65) $5,060,817.00 Fines Judgements and Fines $46.14 $33.00 $13.14 ($89.89) $400.00 ($489.89) $400.00 Violations of Local Ordinances $466.00 $333.00 $133.00 $1,501.00 $4,000.00 ($2,499.00) $4,000.00 $512.14 $366.00 $146.14 $1,411.11 $4,400.00 ($2,988.89) $4,400.00 Permits Zoning/Code Review Fees $5,504.95 $7,500.00 ($1,995.05) $26,620.70 $90,000.00 ($63,379.30) $90,000.00 Inspection Fee $28,377.40 $25,000.00 $3,377.40 $188,796.67 $300,000.00 ($111,203.33) $300,000.00 $33,882.35 $32,500.00 $1,382.35 $215,417.37 $390,000.00 ($174,582.63) $390,000.00 Registrations County Business Tax $436.91 $112.00 $324.91 $436.91 $1,350.00 ($913.09) $1,350.00 $436.91 $112.00 $324.91 $436.91 $1,350.00 ($913.09) $1,350.00 State & County Local Option Fuel Tax R&S $0.00 $2,918.00 ($2,918.00) $0.00 $35,020.00 ($35,020.00) $35,020.00 FL Revenue Sharing $0.00 $1,916.00 ($1,916.00) $0.00 $23,000.00 ($23,000.00) $23,000.00 FL Rev Sharing -Alcoholic Bev $0.00 $34.00 ($34.00) $0.00 $413.00 ($413.00) $413.00 Local Government 1/2c Sales Tx $0.00 $6,666.00 ($6,666.00) $0.00 $80,000.00 ($80,000.00) $80,000.00 Fuel Tax Refund $0.00 $112.00 ($112.00) $0.00 $1,350.00 ($1,350.00) $1,350.00 Recycle Revenue Sharing $0.00 $8.00 ($8.00) $0.00 $100.00 ($100.00) $100.00 $0.00 $11,654.00 ($11,654.00) $0.00 $139,883.00 ($139,883.00) $139,883.00 Interest Interest On Investment $3,421.43 $3,750.00 ($328.57) $6,981.47 $45,000.00 ($38,018.53) $45,000.00 $3,421.43 $3,750.00 ($328.57) $6,981.47 $45,000.00 ($38,018.53) $45,000.00 Franchises Franchise Fees - FPL $14,347.84 $13,333.00 $1,014.84 $14,347.84 $160,000.00 ($145,652.16) $160,000.00 $14,347.84 $13,333.00 $1,014.84 $14,347.84 $160,000.00 ($145,652.16) $160,000.00 -4- Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Local Communication Svc Tax Communications Services Tax $0.00 $4,916.00 ($4,916.00) $0.00 $59,000.00 ($59,000.00) $59,000.00 $0.00 $4,916.00 ($4,916.00) $0.00 $59,000.00 ($59,000.00) $59,000.00 Garbage Collection Fees Garbage Collection Fee $28,278.52 $14,000.00 $14,278.52 $28,278.52 $168,000.00 ($139,721.48) $168,000.00 $28,278.52 $14,000.00 $14,278.52 $28,278.52 $168,000.00 ($139,721.48) $168,000.00 Utility Service Tax Utility Service Tax - Electric $19,610.00 $16,666.00 $2,944.00 $19,610.00 $200,000.00 ($180,390.00) $200,000.00 Utility Service Tax - Gas $1,083.18 $1,250.00 ($166.82) $1,083.18 $15,000.00 ($13,916.82) $15,000.00 Utility Service Tax - Propane $234.00 $1,666.00 ($1,432.00) $799.48 $20,000.00 ($19,200.52) $20,000.00 $20,927.18 $19,582.00 $1,345.18 $21,492.66 $235,000.00 ($213,507.34) $235,000.00 Contributions and Donations Contributions - Community $0.00 $1,030.00 ($1,030.00) $0.00 $12,360.00 ($12,360.00) $12,360.00 $0.00 $1,030.00 ($1,030.00) $0.00 $12,360.00 ($12,360.00) $12,360.00 Grants Federal Grants - Other $0.00 $33,333.00 ($33,333.00) $0.00 $400,000.00 ($400,000.00) $400,000.00 Total Grants $0.00 $33,333.00 ($33,333.00) $0.00 $400,000.00 ($400,000.00) $400,000.00 Other Certification, Copies, Misc Ot $300.00 $214.00 $86.00 $525.00 $2,575.00 ($2,050.00) $2,575.00 Miscellaneous Services $0.00 $8.00 ($8.00) $0.00 $100.00 ($100.00) $100.00 Clerk's Charges & Fees $0.00 $25.00 ($25.00) $0.00 $300.00 ($300.00) $300.00 Public Safety - Other Chrg/Fee $0.00 $4.00 ($4.00) $0.00 $50.00 ($50.00) $50.00 Other Contractual Agreements $0.00 $1,287.00 ($1,287.00) $0.00 $15,450.00 ($15,450.00) $15,450.00 Other Miscellaneous Revenue $0.00 $16.00 ($16.00) $0.00 $200.00 ($200.00) $200.00 Operating Transfer $0.00 $103,752.00 ($103,752.00) $0.00 $1,245,034.00 ($1,245,034.00) $1,245,034.00 $300.00 $105,306.00 ($105,006.00) $525.00 $1,263,709.00 ($1,263,184.00) $1,263,709.00 Total Revenues $2,446,803.72 $661,616.00 $1,785,187.72 $2,633,588.23 $7,939,519.00 ($5,305,930.77) $7,939,519.00 Expenditures Admin & General Executive Salaries $11,640.00 $12,285.00 $645.00 $20,445.00 $147,420.00 $126,975.00 $147,420.00 Regular Salaries - Admin $22,954.74 $39,508.00 $16,553.26 $40,370.77 $474,101.00 $433,730.23 $474,101.00 Administration Fuel Allowance $0.00 $1,300.00 $1,300.00 $0.00 $15,600.00 $15,600.00 $15,600.00 Contingency - Miscellaneous $0.00 $8,333.00 $8,333.00 $0.00 $100,000.00 $100,000.00 $100,000.00 Overtime- Admin $1,733.33 $416.00 ($1,317.33) $3,132.94 $5,000.00 $1,867.06 $5,000.00 FICA Taxes $2,779.08 $3,774.00 $994.92 $5,612.03 $45,298.00 $39,685.97 $45,298.00 Retirement Contributions $6,282.76 $9,091.00 $2,808.24 $11,183.11 $109,102.00 $97,918.89 $109,102.00 -5- Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Life and Health Insurance $6,476.31 $12,484.00 $6,007.69 $32,856.91 $149,818.00 $116,961.09 $149,818.00 Misc. Prof Svcs.- Building Inspections $28,377.40 $25,000.00 ($3,377.40) $188,796.67 $300,000.00 $111,203.33 $300,000.00 Misc Prof Svcs - TH $2,959.08 $4,166.00 $1,206.92 $12,547.87 $50,000.00 $37,452.13 $50,000.00 Accounting and Auditing Fees $3,654.74 $1,354.00 ($2,300.74) $3,844.46 $16,250.00 $12,405.54 $16,250.00 Property Trash Removal/ Mowing $0.00 $250.00 $250.00 $1,979.48 $3,000.00 $1,020.52 $3,000.00 Travel and Per Diem - TH ($13.64) $666.00 $679.64 $793.46 $8,000.00 $7,206.54 $8,000.00 Communication -TH $1,608.97 $1,325.00 ($283.97) $3,332.71 $15,900.00 $12,567.29 $15,900.00 Postage $137.99 $309.00 $171.01 $151.39 $3,710.00 $3,558.61 $3,710.00 Electric - TH $937.36 $933.00 ($4.36) $1,289.04 $11,200.00 $9,910.96 $11,200.00 Water $2,662.84 $1,766.00 ($896.84) $2,757.76 $21,200.00 $18,442.24 $21,200.00 Rental and Lease Expense $384.14 $425.00 $40.86 $418.13 $5,100.00 $4,681.87 $5,100.00 Insurance - Liab/Ptop/WC $0.00 $14,678.00 $14,678.00 $61,877.00 $176,138.00 $114,261.00 $176,138.00 Flood Insurance $0.00 $618.00 $618.00 $8,210.00 $7,420.00 ($790.00) $7,420.00 Building Maintenance - TH $11,001.78 $1,678.00 ($9,323.78) $20,850.95 $20,140.00 ($710.95) $20,140.00 Lawn Maintenance $450.00 $666.00 $216.00 $1,187.00 $8,000.00 $6,813.00 $8,000.00 Bird Sanctuary Maintenance $0.00 $166.00 $166.00 $1,700.00 $2,000.00 $300.00 $2,000.00 OfficeEq/Supp/Computer -TH $1,393.17 $3,333.00 $1,939.83 $12,109.84 $40,000.00 $27,890.16 $40,000.00 Printing and Binding - TH $693.80 $441.00 ($252.80) $4,480.87 $5,300.00 $819.13 $5,300.00 Provision for Bad Debt $0.00 $41.00 $41.00 $0.00 $500.00 $500.00 $500.00 Legal Advertisement & Other $4,063.24 $466.00 ($3,597.24) $4,653.24 $5,600.00 $946.76 $5,600.00 Office Supplies $258.83 $375.00 $116.17 $797.58 $4,500.00 $3,702.42 $4,500.00 Books, Membership, Training - TH ($2,120.73) $916.00 $3,036.73 $6,669.62 $11,000.00 $4,330.38 $11,000.00 Capital Outlay -TH $330.00 $10,820.00 $10,490.00 $330.00 $129,850.00 $129,520.00 $129,850.00 $108,645.19 $157,583.00 $48,937.81 $452,377.83 $1,891,147.00 $1,438,769.17 $1,891,147.00 Fire Fire Control Contract Services $51,940.80 $52,037.00 $96.20 $103,881.60 $624,453.00 $520,571.40 $624,453.00 Misc. Repair and Maintenance $0.00 $83.00 $83.00 $0.00 $1,000.00 $1,000.00 $1,000.00 $51,940.80 $52,120.00 $179.20 $103,881.60 $625,453.00 $521,571.40 $625,453.00 Police Executive Salaries $11,259.27 $11,780.00 $520.73 $19,753.73 $141,371.00 $121,617.27 $141,371.00 Regular Salaries - Police Offi $65,384.42 $92,441.00 $27,056.58 $114,702.79 $1,109,303.00 $994,600.21 $1,109,303.00 PD Fuel Allowance $0.00 $2,800.00 $2,800.00 $0.00 $33,600.00 $33,600.00 $33,600.00 Overtime - Police $3,642.97 $1,250.00 ($2,392.97) $5,817.72 $15,000.00 $9,182.28 $15,000.00 Incentive Pay $799.06 $1,320.00 $520.94 $1,348.62 $15,840.00 $14,491.38 $15,840.00 FICA Taxes $6,203.07 $7,967.00 $1,763.93 $10,834.17 $95,611.00 $84,776.83 $95,611.00 Retirement Contributions $15,740.78 $20,103.00 $4,362.22 $27,950.19 $241,237.00 $213,286.81 $241,237.00 Life and Health Insurance $12,954.61 $24,969.00 $12,014.39 $73,837.41 $299,635.00 $225,797.59 $299,635.00 -6- Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget HRA Benefit Payments $4,771.79 $0.00 ($4,771.79) ($49,578.42) $0.00 $49,578.42 $0.00 Misc Prof Svcs - PD $255.00 $309.00 $54.00 $497.50 $3,710.00 $3,212.50 $3,710.00 Dispatch Service Contract $0.00 $5,195.00 $5,195.00 $64,324.83 $62,351.00 ($1,973.83) $62,351.00 Travel and Per Diem - PD $0.00 $159.00 $159.00 $13.47 $1,908.00 $1,894.53 $1,908.00 Communication -PD $1,074.08 $636.00 ($438.08) $1,184.97 $7,632.00 $6,447.03 $7,632.00 Electric - PD $309.54 $308.00 ($1.54) $414.88 $3,700.00 $3,285.12 $3,700.00 Water-PD $21.45 $22.00 $0.55 $21.45 $265.00 $243.55 $265.00 Rental and Lease Expense-PD $136.17 $166.00 $29.83 $136.17 $2,000.00 $1,863.83 $2,000.00 Building Maintenance - PD $2,022.36 $883.00 ($1,139.36) $3,050.52 $10,600.00 $7,549.48 $10,600.00 Vehicle Maintenance $247.87 $1,060.00 $812.13 $2,602.36 $12,720.00 $10,117.64 $12,720.00 OfficeEq/Supp/Computer -PD $1,181.91 $1,666.00 $484.09 $1,313.28 $20,000.00 $18,686.72 $20,000.00 Printing and Binding - PD $15.82 $66.00 $50.18 $15.82 $795.00 $779.18 $795.00 Uniform Cleaning $823.90 $353.00 ($470.90) $823.90 $4,240.00 $3,416.10 $4,240.00 Office Supplies $0.00 $132.00 $132.00 $0.00 $1,590.00 $1,590.00 $1,590.00 Fuel $2,995.91 $3,466.00 $470.09 $6,748.18 $41,600.00 $34,851.82 $41,600.00 Uniforms & Equipment $206.92 $927.00 $720.08 $2,095.73 $11,130.00 $9,034.27 $11,130.00 Books, Memberships, Training - PD $89.50 $265.00 $175.50 $89.50 $3,180.00 $3,090.50 $3,180.00 Capital Outlay - PD $0.00 $12,583.00 $12,583.00 $0.00 $151,000.00 $151,000.00 $151,000.00 $130,136.40 $190,826.00 $60,689.60 $287,998.77 $2,290,018.00 $2,002,019.23 $2,290,018.00 Streets Regular Salaries - Streets $6,896.26 $7,744.00 $847.74 $11,995.97 $92,929.00 $80,933.03 $92,929.00 Streets Fuel Allowance $0.00 $200.00 $200.00 $0.00 $2,400.00 $2,400.00 $2,400.00 Overtime - Streets $122.49 $166.00 $43.51 $122.49 $2,000.00 $1,877.51 $2,000.00 FICA Taxes $451.94 $607.00 $155.06 $757.07 $7,293.00 $6,535.93 $7,293.00 Retirement Contributions $1,366.70 $1,522.00 $155.30 $2,433.57 $18,270.00 $15,836.43 $18,270.00 Life and Health Insurance $1,587.36 $1,783.00 $195.64 $9,539.86 $21,403.00 $11,863.14 $21,403.00 Misc Prof Svcs - Streets $30.71 $662.00 $631.29 $12,580.71 $7,950.00 ($4,630.71) $7,950.00 Communication - Streets $59.90 $88.00 $28.10 $59.90 $1,060.00 $1,000.10 $1,060.00 Electric - Streets $2,296.60 $2,241.00 ($55.60) $3,074.00 $26,900.00 $23,826.00 $26,900.00 Rental and Lease Expense $0.00 $166.00 $166.00 $0.00 $2,000.00 $2,000.00 $2,000.00 Vehicle Maintenance- Streets $43.90 $166.00 $122.10 $65.86 $2,000.00 $1,934.14 $2,000.00 Misc. Repair and Maintenance $5,658.82 $1,501.00 ($4,157.82) $12,251.24 $18,020.00 $5,768.76 $18,020.00 Misc. Other - NPDES $0.00 $791.00 $791.00 $473.06 $9,500.00 $9,026.94 $9,500.00 Operating Supplies $1,654.91 $416.00 ($1,238.91) $1,976.99 $5,000.00 $3,023.01 $5,000.00 Uniforms & Equipment $0.00 $83.00 $83.00 $0.00 $1,000.00 $1,000.00 $1,000.00 Road Materials and Supplies $0.00 $883.00 $883.00 $0.00 $10,600.00 $10,600.00 $10,600.00 Capital Outlay - Streets $15,001.97 $5,833.00 ($9,168.97) $24,355.79 $70,000.00 $45,644.21 $70,000.00 -7- Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Construction in Progress $0.00 $157,324.00 $157,324.00 $0.00 $1,887,891.00 $1,887,891.00 $1,887,891.00 $35,171.56 $182,176.00 $147,004.44 $79,686.51 $2,186,216.00 $2,106,529.49 $2,186,216.00 Legal Regular Salaries - Legal $10,584.60 $11,416.00 $831.40 $18,573.06 $137,000.00 $118,426.94 $137,000.00 Legal Fuel Allowance $0.00 $200.00 $200.00 $0.00 $2,400.00 $2,400.00 $2,400.00 FICA Taxes - Legal $809.72 $888.00 $78.28 $1,420.84 $10,665.00 $9,244.16 $10,665.00 Retirement Contributions - Legal $2,172.46 $2,395.00 $222.54 $3,843.65 $28,745.00 $24,901.35 $28,745.00 Life and Health Insurance - Legal $1,368.67 $1,783.00 $414.33 $7,131.76 $21,403.00 $14,271.24 $21,403.00 Contracted Legal Services $4,150.60 $45,833.00 $41,682.40 $4,150.60 $550,000.00 $545,849.40 $550,000.00 Travel and Per Diem -Legal $0.00 $88.00 $88.00 $0.00 $1,060.00 $1,060.00 $1,060.00 Communication - Legal $0.00 $61.00 $61.00 $0.00 $742.00 $742.00 $742.00 Postage- Legal $0.00 $2.00 $2.00 $0.00 $27.00 $27.00 $27.00 Printing and Binding - Legal $0.00 $2.00 $2.00 $0.00 $27.00 $27.00 $27.00 Office Supplies - Legal $0.00 $17.00 $17.00 $0.00 $212.00 $212.00 $212.00 Books, Membership, Training - Legal $490.02 $353.00 ($137.02) $1,540.03 $4,240.00 $2,699.97 $4,240.00 Total $19,576.07 $63,038.00 $43,461.93 $36,659.94 $756,521.00 $719,861.06 $756,521.00 Sanitation Garbage Contract Services $14,272.79 $15,263.00 $990.21 $14,458.78 $183,163.00 $168,704.22 $183,163.00 Misc. Trash Disposal $0.00 $583.00 $583.00 $0.00 $7,000.00 $7,000.00 $7,000.00 Total Sanitation $14,272.79 $15,846.00 $1,573.21 $14,458.78 $190,163.00 $175,704.22 $190,163.00 Total Expenditures $359,742.81 $661,589.00 $301,846.19 $975,063.43 $7,939,518.00 $6,964,454.57 $7,939,518.00 Net Revenue (Deficit) $2,087,060.91 $27.00 $2,087,033.91 $1,658,524.80 $1.00 $1,658,523.80 $1.00 NET SURPLUS/(DEFICIT) $2,087,060.91 $27.00 $2,087,033.91 $1,658,524.80 $1.00 $1,658,523.80 $1.00 -R- Revenues Water Sales Water Sales Total Water Sales Reserve Fees Reserves Fees Total Reserve Fees Interest Interest On Investment Other Water Admin and Late Fees Total Revenues Expenditures Water Purchased Water Purchased - Commodity Water - Capacity Water Purchased -Meter Charge Backflow Preventer Testing Total Water Purchased Other Expenses Regular Salaries - Water Water Fuel Allowance Overtime - Water FICA Taxes Retirement Contributions Life and Health Insurance GIS/Mapping Water Sampling & Testing Town of Gulf Stream Income Statement Water Fund as of November 30, 2022 Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget $195,803.38 $0.00 $195,803.38 $195,803.38 $0.00 $195,803.38 $0.00 $195,803.38 $0.00 $195,803.38 $195,803.38 $0.00 $195,803.38 $0.00 $22,740.00 $0.00 $22,740.00 $22,740.00 $0.00 $22,740.00 $0.00 $22,740.00 $0.00 $22,740.00 $22,740.00 $0.00 $22,740.00 $0.00 $841.38 $0.00 $841.38 $1,710.41 $0.00 $1,710.41 $0.00 $841.38 $0.00 S841.38 $1,710.41 $0.00 $1,710.41 $0.00 $3,523.12 $0.00 $3,523.12 $3,523.12 $0.00 $3,523.12 $0.00 $3,523.12 $0.00 $3,523.12 $3,523.12 $0.00 $3,523.12 $0.00 $222,907.88 $0.00 $222,907.88 $223,776.91 $0.00 $223,776.91 $0.00 $44,815.72 $59,242.00 $14,426.28 $62,444.83 $710,910.00 $648,465.17 $710,910.00 $815.00 $1,952.00 $1,137.00 $915.14 $23,426.00 $22,510.86 $23,426.00 $7.42 $8.00 $0.58 ($10.43) $106.00 $116.43 $106.00 $0.00 $834.00 $834.00 $0.00 $10,019.00 $10,019.00 $10,019.00 $45,638.14 $62,036.00 $16,397.86 $63,349.54 $744,461.00 $681,111.46 $744,461.00 $4,644.60 $4,981.00 $336.40 $8,667.56 $59,780.00 $51,112.44 $59,780.00 $0.00 $200.00 $200.00 $0.00 $2,400,00 $2,400.00 $2,400.00 $0.00 $416.00 $416.00 $0.00 $5,000.00 $5,000.00 $5,000.00 $355.30 $428.00 $72.70 $663.05 $5,140.00 $4,476.95 $5,140.00 $0.00 $1,049.00 $1,049.00 ($221.42) $12,590.00 $12,811.42 $12,590.00 $1,255.01 $1,783.00 $527.99 $6,690.47 $21,403.00 $14,712.53 $21,403.00 $0.00 $441.00 $441.00 $0.00 $5,300.00 $5,300.00 $5,300.00 $180.00 $706.00 $526.00 $1,035.00 $8,480.00 $7,445.00 $8,480.00 -9- Accounting and Auditing Fees Repair Services Software Maintenance Contract Communication Postage Electric - Chlorinator Rental and Lease Expense Insurance - Liab/Prop/WC Vehicle Maintenance- Water Printing and Binding Provision for Bad Debt Misc. Operating Supplies General Office Supplies Uniforms & Equipment Books, Membership, Training -Water Depreciation Expense Renewal & Replacement Expense Capital Outlay- Water Total Other Expenses Total Expenditures Net Revenue (Deficit) NET SURPLUS/(DEFICIT) Town of Gulf Stream Income Statement Water Fund as of November 30, 2022 Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget $28.37 $331.00 $302.63 $113.48 $3,975.00 $3,861.52 $3,975.00 $0.00 $1,192.00 $1,192.00 $0.00 $14,315.00 $14,315.00 $14,315.00 $0.00 $883.00 $883.00 $0.00 $10,600.00 $10,600.00 $10,600.00 $19.14 $132.00 $112.86 $19.14 $1,590.00 $1,570.86 $1,590.00 $180.00 $132.00 ($48.00) $180.00 $1,590.00 $1,410.00 $1,590.00 $80.47 $44.00 ($36.47) $99.35 $530.00 $430.65 $530.00 $0.00 $353.00 $353.00 $0.00 $4,240.00 $4,240.00 $4,240.00 $0.00 $4,902.00 $4,902.00 $0.00 $58,830.00 $58,830.00 $58,830.00 $521.32 $265.00 ($256.32) $521.32 $3,180.00 $2,658.68 $3,180.00 $0.00 $44.00 $44.00 $0.00 $530.00 $530.00 $530.00 $0.00 $342.00 $342.00 $0.00 $4,113.00 $4,113.00 $4,113.00 $3,567.96 $1,413.00 ($2,154.96) $3,567.96 $16,960.00 $13,392,04 $16,960.00 $0.00 $117.00 $117.00 $0.00 $1,406.00 $1,406.00 $1,406.00 $138.44 $176.00 $37.56 $138.44 $2,120.00 $1,981.56 $2,120.00 $0.00 $176.00 $176.00 $0.00 $2,120.00 $2,120.00 $2,120.00 $0.00 $12,808.00 $12,808.00 $0.00 $153,700.00 $153,700.00 $153,700.00 $0.00 $441.00 $441.00 $0.00 $5,300.00 $5,300.00 $5,300.00 $15,001.91 $56,813.00 $41,811.09 $24,355.69 $681,761.00 $657,405.31 $681,761.00 $25,972.52 $90,568.00 $64,595.48 $45,830.04 $1,086,953.00 $1,041,122.96 $1,086,953.00 $71,610.66 $152,604.00 $80,993.34 $109,179.58 $1,831,414.00 $1,722,234.42 $1,831,414.00 $151,297.22 ($152,604.00) $303,901.22 $114,597.33 ($1,831,414.00) $1,946,011.33 ($1,831,414.00) $151,297.22 ($152,604.00) $303,901.22 $114,597.33 ($1,831,414.00) $1,946,011.33 ($1,831,414.00) -16- Town of Gulf Stream Income Statement Undergrounding Fund as of November 30, 2022 Current Month YTD Actual Actual Revenues Non -Ad Velorem Taxes Ad Valorem Taxes - Current $0.00 $0.00 Early Payment Discount -Ad Valo $0.00 $0.00 NAV Taxes - Fees $0.00 $0.00 Total Non- Ad Velorem Taxes $0.00 $0.00 Interest Interest On Investment $0.18 $0.36 $0.18 $0.36 Other Assessment Revenues $0.00 $0.00 Interest On Investment $0.18 $0.36 Interest Revenue on Assessment $0.00 $0.00 Admin Fee Revenue $0.00 $0.00 Refund Prior Yr Expenditure $0.00 $0.00 Miscellaneous Revenue $0.00 $0.00 $0.18 $0.36 Total Revenues $0.36 $0.72 Expenditures All Expenses GIS/Mapping $0.00 $0.00 Engineering Fees $0.00 $0.00 Prof Svcs - Design Survey Work $0.00 $0.00 Prof Svcs - Project Management $0.00 $0.00 Prof Svcs - Const Survey Work $0.00 $0.00 Prof Svcs - Project Admin $0.00 $0.00 Prof Svcs - Assessment Consult $0.00 $0.00 Accounting and Auditing Fees- UG $0.00 $0.00 Cont Svcs - FPL Fees $0.00 $0.00 Cont Svcs - Street Light Syste $0.00 $0.00 Cont Svcs - UG Construction $0.00 $0.00 Town of Gulf Stream Income Statement Undergrounding Fund as of November 30, 2022 Current Month YTD Actual Actual Cont Svcs - Pre Const Landscap $0.00 $0.00 Cont Svcs - Post Const Landsca $0.00 $0.00 Cent Svcs - AT&T Fees $0.00 $0.00 Cont Svcs - Comcast Fees $0.00 $0.00 Legal Advertisement & Other $0.00 $0.00 Discount $0.00 $0.00 County Admin Fee $0.00 $0.00 Misc. Expenses $0.00 $0.00 Debt Service - Principal $0.00 $0.00 Debt Service - Interest $0.00 $0.00 Total Other Expenses $0.00 $0.00 Total Expenditures $0.00 $0.00 Net Revenue (Deficit) $0.36 $0.72 NET SURPLUS/(DEFICIT) $0.36 $0.72 -12- Town of Gulf Stream Income Statement Penny Sales Tax Fund as of November 30, 2022 YTD Actual Budget FY 2023 Budget Variance Revenues Discretionary Infrastructure Tax $0.00 $50,000.00 $50,000.00 ($50,000.00) Interest On Investment $231.44 $250.00 $250.00 ($18.56) PST Balance Transfer In $0.00 $49,750.00 $49,750.00 ($49,750.00) Total Revenues $231.44 $100,000.00 $100,000.00 ($99,768.56) Expenses PST Fund Contingency - Miscellaneous $0.00 $0.00 $0.00 $0.00 Infrastructure Capital Outlay $0.00 $100,000.00 $100,000.00 $100,000.00 Total Expenses $0.00 $100,000.00 $100,000.00 $100,000.00 BEGINNING FUND BALANCE $287,197.48 $0.00 $0.00 $287,197.48 NET SURPLUS/(DEFICIT) $231.44 $0.00 $0.00 $231.44 ENDING FUND BALANCE $287,428.92 $0.00 $0.00 $287,428.92 -13- TOWN OF GULF STREAM WATER USAGE REPORT Unaudited As of November 30, 2022 TABLE OF CONTENTS SECTION PAGE(S) Comparative Water Use By Consumer By Year ...................................... 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O -O: 0 0 0 0 `O GULF STREAM WATER USAGE CHART ANALYSIS 320000 280000 ■AUG-SEP ■JUN-JUL c U ■ APR -MAY M L w FEB-MAR 240000 A T ■ DEC-JAN I V E ■ OCT-NOV 0 0 200000 0 O68 S G A L L 160000 0 N S B I L 120000 L E D 80000 40000 0 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 BILLING PERIODS FOR EACH FISCAL YEAR BETWEEN FY 13 TO FY 22 nFLA ' Gulf Stream Police DepartmentMonthly Activity Report Edward K. Allen Chief of Police From 11/1/2022 Through 11/30/2022 Activity Count ALARMS 09 ASSIST OTHER DEPARTMENT 14 BATTERY (SIMPLE) 1 BURGLARY AUTO 1 EXTRA PATROL 118 POLICE SERVICE 16 SUSPICIOUS INCIDENT 4 THEFT (PETIT) (Mail Theft) 3 TOWN ORDINANCE VIOLATION 11 TOWN ORDINANCE CONST. SITE MANAGEMENT HANDBOOK CITATIONS 5 TRAFFIC COMPLAINT 2 TRAFFIC CONTACTS 96 sr Gulf Stream Police Department FIX Monthly Activity Report Edward K. Allen Chief of Police From 11/1/2021 Through 11/30/2021 Activity Count ALARMS 11 ARRESTS (Grand Theft) 1 ASSIST OTHER DEPARTMENT 11 DIRECTED PATROL 138 DISPATCH ERROR 5 FOUND PROPERTY 1 POLICE SERVICE 22 SUSPICIOUS INCIDENT 4 SUSPICIOUS PERSON 2 SUSPICIOUS VEHICLE 1 THEFT (GRAND) (Over $100,000) 1 TOWN ORDINANCE VIOLATION 23 TOWN ORDINANCE VIOLATION (DOG) 1 TRAFFIC COMPLAINT 3 TRAFFIC 108 CONTACTS TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Memo To: Mayor and Town Commissioners From: Gregory L. Dunham, Town Manager Re: Fencing around Maintenance Building Date: November 30, 2022 The Town Commission directed Staff to move forward with the procurement of fencing, gate, and related items to secure the Maintenance Building. During the November Town Commission Meeting, the following three bids were presented for review: Budget Fence and Gate Systems $29,059.00 Pick -It Fence Co., Inc. $36,591.21 Bulldog Fencing $45,006.02 Before moving forward, the Town Commission directed staff to prepare a presentation with a survey and photos to illustrate where the fence would be located and the resulting aesthetic. Photos of the existing site conditions and a survey follow this memo in your agenda packet. If the Town Commission wishes to proceed with this project, staff recommends entering into an agreement with Budget Fence and Gate Systems to construct fencing, gate, and related items as included in the attached proposal. Landscaping (as indicated in the survey) is not part of this proposal but would be installed at the conclusion of the fence installation. Motion to approve the proposal from Budget Fence and Gate Systems dated October 26, 2022 in the amount of $29,059.00. 1 View looking North from West side of property View looking Northeast from West side of property Illustration of gate to be installed with solar panel (no barbed wire) -Ak TAE SOUTH 25 FEFT CF TlE SCYgH PART O' 77f £AST 5021 FEFT OF TAE WEST HALF _IB3 T LYNRTER C1, ,gCT,CW 3a. 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